Tables :: Keeping Track Of Invoice Backlogs For Different Locations Within A Company

Feb 21, 2014

I am trying to make a database that will keep track of invoice backlogs for different locations within a company.

Each day a report file is imported into an Access database (2010), and a query will display all locations with the backlog count of invoices for each of them. Something like:

Code:
Location Backlog
00001 84
00002 53
00003 26

Now I would like to be able to store historical data in a new table on a daily basis so that it will be possible to see how the backlogs have fluctuated over time for a given location, but I am not sure how I could do this. I was thinking I could make a table with one row for every date and one column for every location, but then I am not sure how I would populate this table based on the query that shows the results based on the most recently imported report file.

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Apr 24, 2013

I have built a table off a form that is being used for record keeping and my question is.... This table will be constantly updated with new information so how can I make it to where when new info is added the old info will not be removed or written over?

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Feb 16, 2013

I am writing a database to track our (and others) wine collections. i'm wanting to track what bottle is where. so i can look up what i have, look up where i have put it and away i go to get it, simple right?

just to complicate things i want a system in place. where the end user and use forms to add/remove or modify wine racks.

assuming that all racks are rectangular i would like to be able to add a rack and call it rack 1. rack 1 has 4 shelves all able to hold 5 bottles. the database would then say that bottle X is in rack 1 shelf 1 position 1.

if possible there will aslo be a screen that is auto generated by the database showing a simple grid with grrn and red squares denoting if the position if full or empty. the ability to click on a position to see what is in there or to add a bottle there would be amasing but not fussed if that can't be done.

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Mar 31, 2014

I have two tables (one is a query)

Table 1 (query based)

EMP_ID
Prev_Emp_ID
EMP_ID_DDSK

332-123
1
500

332-133
1
501

332-144
0

332-156
1
502

332-654
1
503

332-456
1
504

332-967
0

Table 2

Res_Numbers
Num_Of_Employees

500
10

505 - after 5 numbers are placed
Will be added for next hire

My goal: to place employee numbers into new employee field "EMP_ID_DDSK" (table 1), Numbers will come from (from "Res_Numbers" field (table 2)

Example: If field "Prev_Emp_ID" = false

Get the next number in line from table 2 "Res_Number" and place it in table 1 field "EMP_ID_DDSK".

Example: if "Prev_Emp_ID" = false for 5 new employees. Take the next set of numbers and place into field "EMP_ID_DDSK".

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May 5, 2014

I am trying to create a database that will keep track of the orders placed for a given part number by month. Currently, my table houses the part number, and the ordered amount for the past three years by month (there are thirty-five columns for every part). My column headings are ORDER_MAY_2013, etc. I would like to set a query up that will look at the column headings and pull the amounts ordered for each part for the past twelve months. In other words, I have three years of data in my table. In my query, I just want one year. However, I don't want to have to rewrite the query every month so that it will pick up the new data. Is there a way to accomplish this?

Is there a better way to build this database? I thought about just have four columns in my table - PART_NUMBER, ORDER_MONTH, ORDER_YEAR, ORDER_AMOUNT. The only problem there, is that every part (there are about 450 parts) would have to be listed 35+ times. That seemed too redundant to me, so I built the table this way. However, now I am having trouble querying against it.

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Oct 30, 2004

Hi, I am fairly new to ACCESS. I understand the basics, thus i am a novice user.

I am trying to create a new database for managing booking and storing info on various artists.
In my main table where bands' info will be stored I am trying to make data input as efficient as possible and to ensure consistancy.

So, it leads me to ask this question... regarding inputing info of bands' location.
I want to use a lookup table to enter data for:
1 Country (Canada/US),
2 Province/State
3 Cities?

Questions:
1 Whats the best way to organize this?
2 Do i have to create seperate tables for each country and province? Or any kind of suggestion would greatly appreciated.

Furthermore, when entering data on the form, for instance if i select:
Canada --> then I'd want only Canadian Provinces to show in the following field ---> then i select Ontario --> then i'd like only ontario cities to show in the next field....
3 What would require for me to create this kind of thing... Not sure if there are 'if' functions in ACCESS.

Could someone please guide me towards the light?
thanks.

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Aug 13, 2015

In query, I would like to compare two tables and get the result but I always get the round robin result.

Table1

OrderQty Company Order# 8 Oop BBS 12 abc AAA 3 abc AAA

table 2
OrderQty Company Order# 7 Oop BBS 12 abc AAA 3 abc AAA

Result I get which I don't want What I want is the last table
Order2.OrderQty Order2.Company Order# Order1.OrderQty Order1.Company 3 abc AAA 3 abc 3 abc AAA 12 abc 7 Oop BBS 8 Oop 12 abc AAA 3 abc 12 abc AAA 12 abc

The result I need. How to get this?

Order2#Company Order# Order1#OrderQty Order1#Company 3 abc AAA 3 7 Oop BBS 8 12 abc AAA 12

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Dec 18, 2014

I am trying to count the number of times a client has engaged with our company. I have a company table, a reservation table, a rapid prototyping table and a project table. There is a one to many from the company table to each of the other 3 tables as can be seen in the attached picture.

Is there an easy way, in a single query, to list unique company names that exist in 1 or all of the 3 tables?

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Jan 3, 2014

I'm building a database for my company who refurbish computers. I'm wanting to build in functionality for if a hard drive is damaged and it has to be replaced then for us to be able to trace (based on asset and tracking numbers) what hard drive has been removed from a PC and if it has been put into stock or destroyed and if a stock drive has been put into a PC.

Any item that is brought in whether it be a PC, laptop, server or hard drive etc is given it's own unique tracking number. Same is true for any stock we buy in for refurb purposes.

I'm thinking that this will be done by having a field for the original asset number and a field for the 'current' asset I.E. the one it's been put into.

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I added a yes/no field to the table and then added some code to a delete button to change the yes/no.

I can't seem to hide these records from my forms (using filter) but I could be going the wrong way about it.

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May 13, 2013

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Jan 19, 2006

I have to add an invoice how can I do it.
Desgn of the ms access form is


Date (suggest me)
ShipMode (option button)
Buyer (combo)
Supplier (combo)
Indentor (combo)

Product UnitPrice UnitOfMeasurement Quantity
(combo) (textbox) (combo) (textbox) (btnaddrow) (btndeleterow)



(btnAddInvoice) (btnCancel)


Please suggest me how to do it.Any code or sample like this.
I don't know how to add new row of product e.t.c.
Please help me as I have never done any programming in ms access before
(Done most of web development,asp.net,jsp,coldfusion)

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Sep 10, 2012

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1. We have 3 division (West, East and Central).
2. Each division will have 5 Organizations (Office, Campus, Operations, IT and HR)
3. Each Organizations will have multiple sub-organizations
4. The budget start with the sub-organizations - which is break down by cost center and sub cost center.

This is the design I came up.

tblFiscalYear
tblDivision
tblOrganizations
tblSubOrganizations
tblCostCenter
tblsubcostcenter (budget table)

tblDivision --1 to Many --> tblOrganizations

tblOrganizations --1 to Many --> tblsuborganizations

tblsuborganizations --1 to many --> tblCostCenter

tblCostCenter --1 to many --> tblsubcostcenter

Is there a better way to design this?

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Do you create a separate table for old check-outs: Current_Check_Out and Archive_Check_Out?

Or do you just leave the data in place and as-is: All_Check_Outs?

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Oct 10, 2012

I am practising making relational databases as I haven't used them before.

The mock database I am creating is based around a cleaning company.

I am trying to make a form which will display all of the bookings a certain cleaner has in the future. I want it to be able to display a booking along with the services (Windows cleaning, vacuum cleaning etc...) the customer wants.

At the moment, it is displaying each service (Window cleaning, vacuum cleaning etc...) as separate result on the form and it is not combined. They both have the same booking_ID from the booking table. How can I combine them?

It is far easier to understand what I mean by looking at the database (Attached). Take a look at the form I have created and then click the > arrow at the bottom to see what I mean.

Test DB.zip

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Setting up a table of fields for this is relatively easy. The problem comes to data entry. I want to be able to visually see the data like I can in a spreadsheet (names in rows, dates in columns, intersections containing either team name or whether attended) and whilst a cross-tab query gives me the layout, I cannot input data in a cross-tab query.

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I essentially created an account since I can't seem to find a straightforward answer much anywhere else (plenty of hints on auto-filling forms- but that isn't particularly conducive to my specific need on this).

I've attached a blank copy of my database.

The immediate concern I'm having is that I want to be able to autofill data in the invoice table based on the customer table and the products/service table.

*I want to be able to select a first name [or other primary key if necessary] to fill in the last name, company, address, city/state/zip, phone, fax, cell/alt phone, and email automatically... that is without multiple dropdown selections or input to those sections at all.

*I want prices to fill in to the 'cost of product/service X' so that I may use it for other calculations in the invoice table- as well as to make forms from it directly.

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I hope this makes sense, Thanks in advance for any help you can give!

Emily

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