Tables :: Saving Data To Related Tables?
Sep 27, 2012
I have a built a database to record and collate info about clinical trials that are run within my department. I have one large table [Trial Info] which contains all trial info and have created a second and third table [Milestones] & [Comments] to collect dates of various milestones and a notes that occur throughout the course of a study.
The milestones (dates) are recorded in the 2nd table and the comments are recorded in the 3rd table.
All data is entered by staff on forms. The first form captures basic info about the study, once this has been entered, the idea is to click a button to open the second form to document the trial milestones, this form also contains a subform for listing any free text comments required during the life of the study which are stored in the 3rd table.
I have setup the relationships between tables as best I can.
The main table with basic trial info is the parent table, linking the primary key to the foreign key in the second table, the foreign key of the third table is related to the primary key in the second table so these tables should be looking up the correct clinical trial as far as I can tell.
The form containing data from the main table has a button which I have set to open the Milestones & Comments form, and I have set this to open to the record that relates to the record in view in the primary form. The primary key is related to the foreign look-up key in the milestones table.
This opens the form fine, however this is not updating the foreign look-up key, this remains '0' which I assume is the cause of the following error when I try to save changes to the record
Quote:
You cannot add or change a record because a related record is require in table 'Trial Info'
How do I trigger the foreign key to update to the primary key so that the first time a milestone page is opened for a new study it creates a matching record?
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Apr 3, 2007
I have a form displaying the 11 fields of the parent/primary table using a selection from a combo box. I am using queries and vba code modules respective to form, combo box and command buttons. I have initial code that uses the two fields from the combo box selection to append same to a new parent/primary archive table. I now want to add to the append SQL the remaining fields to the parent/primary archive table. When I add the second sql string for the remaining fields to the same procedure and execute I keep getting 'null in primary key'. If I copy the primary record and paste same into the archive table it works.
Private Sub Command26_Click()
On Error GoTo Err_Archive_Primary_Click
Dim strSQL As String
Dim strSQL2 As String
strSQL = "INSERT INTO ARC_289325045 ([Survey Point ID], [Survey Area Detail], [Date On Site]) " & _
"VALUES ('" & Me.cboAreaDetailDate.Column(0) & "','" & Me.cboAreaDetailDate.Column(1) & "'," & _
"#" & Me.cboAreaDetailDate.Column(2) & "#)"
CurrentDb.Execute strSQL, dbFailOnError
'strSQL2 = "INSERT INTO ARC_289325045 (RecordID, UnitID, UserName, [TimeStamp], [Survey Point - Area], Measurement, NewArea, [EXIT Form] ) " & _
'"SELECT FORM_ID_289325045.RecordID, FORM_ID_289325045.UnitID, FORM_ID_289325045.UserName, FORM_ID_289325045.TimeStamp, FORM_ID_289325045.[Survey Point - Area], FORM_ID_289325045.Measurement, FORM_ID_289325045.NewArea, FORM_ID_289325045.[EXIT Form] " & _
'"FROM FORM_ID_289325045"
'CurrentDb.Execute strSQL2, dbFailOnError
Exit_Archive_Primary_Click:
Exit Sub
Err_Archive_Primary_Click:
MsgBox Err.Description
Resume Exit_Archive_Primary_Click
End Sub
The next step is to do the same for the child table and append related records to the child archive table.
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Apr 3, 2007
I have a form displaying the 11 fields of the parent/primary table using a selection from a combo box. I am using queries and vba code modules respective to form, combo box and command buttons. I have initial code that uses the two fields from the combo box selection to append same to a new parent/primary archive table. I now want to add to the append SQL the remaining fields to the parent/primary archive table. When I add the second sql string for the remaining fields to the same procedure and execute I keep getting 'null in primary key'. If I copy the primary record and paste same into the archive table it works.
Private Sub Command26_Click()
On Error GoTo Err_Archive_Primary_Click
Dim strSQL As String
Dim strSQL2 As String
strSQL = "INSERT INTO ARC_289325045 ([Survey Point ID], [Survey Area Detail], [Date On Site]) " & _
"VALUES ('" & Me.cboAreaDetailDate.Column(0) & "','" & Me.cboAreaDetailDate.Column(1) & "'," & _
"#" & Me.cboAreaDetailDate.Column(2) & "#)"
CurrentDb.Execute strSQL, dbFailOnError
'strSQL2 = "INSERT INTO ARC_289325045 (RecordID, UnitID, UserName, [TimeStamp], [Survey Point - Area], Measurement, NewArea, [EXIT Form] ) " & _
'"SELECT FORM_ID_289325045.RecordID, FORM_ID_289325045.UnitID, FORM_ID_289325045.UserName, FORM_ID_289325045.TimeStamp, FORM_ID_289325045.[Survey Point - Area], FORM_ID_289325045.Measurement, FORM_ID_289325045.NewArea, FORM_ID_289325045.[EXIT Form] " & _
'"FROM FORM_ID_289325045"
'CurrentDb.Execute strSQL2, dbFailOnError
Exit_Archive_Primary_Click:
Exit Sub
Err_Archive_Primary_Click:
MsgBox Err.Description
Resume Exit_Archive_Primary_Click
End Sub
The next step is to do the same for the child table and append related records to the child archive table.
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Oct 22, 2014
I have to make a Costing System but for that I need to enter our Expense details in database according to Fiscal year and months.
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I want multiple entries for one Expense say 'Advertising' for different years. I'm thinking may be I need to make more than one Table, may be one for Expenses with ExpenseID and other for Years with Year and YearID and the third one for Amount with columns Amount, Method of Payment, Date and Notes. I did tried this but I think I'm not creating proper relation may be because its only updating for one year.
I'm using Access 2003.
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Jul 24, 2006
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I am looking for a way to add a student to a class and create a class at the same time in one form. I am trying to limit the redunancy by adding a class each time and then adding a student to the class.
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Dec 11, 2004
I want to insert a huge number of data (Customer and their adress) into 2 related tables in Access. Each table in access is related by some kind of ID (Autonumber-Primary key). The first table is CUSTOMER , the other one is CUSTOMER_ADRESS . Access relate each Customer to his Adress, so if I import data into one table and then import data into another table how would the database know that all the data pertains to the same person. How to insert the new list of customer and adress without using a form?
Thanks for your help.
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Jan 24, 2007
Hello,
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Sep 12, 2013
I have a form within my database in which the user will enter data which will go into 2 separate tables. These 2 tables (Job and Client) are related. At the moment I have a subform in which the user enters Job information, and the main form where the user will enter client information.
The problem being is that the 2 sets of data do not associate themselves with each other, despite being related (The Client will be related to a job number. A client can have many jobs but a job can only have one client etc). It has to be done manually in the table which is not ideal as the DB will be split and rolled out to users via Access Runtime. I have been working on this DB for a while now and the problem is most likely right in front of me but I cannot see it!
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Mar 3, 2014
I have a database I made to store a list of users and information about each user.
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ID (PK)
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I can create the new user by putting last first/last name and selecting the department. But to add experience or languages, I have to go into that junction table and add the numbers myself. e.g. user 1, has experience 1,3,4 and 5. I'd like to see the name that relates to the ID and be able to select it from the list in the table I have.
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Jan 14, 2013
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Jul 16, 2013
I am trying to create a form in which users can save new supplier data to a database. I am using two insert statements which insert similar data in to two similar tables. The insert statements appear to have no problems and no errors are produced upon execution yet the new data doesn't save into the tables. Here's the code;
Code:
Private Sub Command14_Click()
Dim sqlstr As String
Dim dbs As Database
[code]...
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Aug 7, 2014
I'm trying to create a system where if I enter data into one field it will automatically appear in the corresponding field in another table. For instance if I enter the values 10,12,15 into a field called QID in table A I would like this to appear automatically in a field called QID in table B. Both tables are related and I have enforced referential integrity and 'cascade' options but this still doesn't seem to allow one table to automatically update another. My ultimate aim would be to have a form that you filled in data for the field QID once that then propagated to both Table A and Table B.
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Jul 16, 2014
I'm trying to split a table up because I now realize it won't be able to do what I need in the future. It wasn't designed properly at the outset, and I'm trying to correct it now.
This is a database of pregnancies and deliveries.
The single table does not cater well for multiple pregnancies (twins, triplets, etc), and also I foresee problems when mothers come back in future for another delivery.
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I have set up a trial database, with just a few fields in each table to see if this works. An screenshot of the table relationships is attached.
The primary key of the Mother table is linked to the Delivery table, and ditto the primary key of the Delivery table and the Baby table.
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Aug 27, 2013
I am having an issue where a small percentage of my records do not follow my related Tables.
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Aug 6, 2013
So I have a form, it has a few fields from a related table in it, related by the name. I click 'new' on the form, but when I click save Access complains about the related table does not have a matching record. How do I have it create a new record?
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Sep 26, 2012
Currently trying to build a database for customer management and order placement/tracking. Want to set a couple of rules so that if I for instance click yes of billing and shipping address the same that the database will automatically fill the shipping address with the data I inputted for the billing address in the same table.
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May 15, 2006
Hi everyone!
My names james, im 18 and im a data manager for a school.
My schools database stores student data such as names, classes and exam grades. I have a table containing each students personal details such as name and address. Each pupil is assigned a unique PupilID which is the primary key. I then have a number of other tables linked to it with one to many relationships. Each of these tables holds a different set of exam results. The tables are linked through PupilID. The primary keys for the other tables are auto numbers.
The problem is this: when i add a new student to the Students table i cannot get their PupilID to automatically be entered into the other tables containing grades as part of a new field. How can i make this happen?
Thanks.
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Jan 22, 2007
Ok due to user error (and my own fault for not archiving an old database) we now have two databases which have had data entered into with the same table structure.
The table structure we have at the moment is with the related field in []:
Propertytbl[Propertycode] is related to Systemtbl[sysID] which is related to Assessmenttbl.
There is also another Temperaturetbl linked to Systemtbl by [sysID]
The problem i have is sysID is an autonumber. I can't simply paste in the difference in data as the assessmenttbl records and Temperaturetbl records will point to a different system (as the sysID will change in the Systemtbl data)
Can anyone think how i can do this either through using queries or programmatically so that i don't have to enter 5000 records manually.
I've tried using append queries but this produces the same affect as above.
Many thanks
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Apr 2, 2007
I have a combo box in my main form that gets its list of physician names from tblPhysician. When the physician is chosen and the record saved, it saves the PhysicianID to my main table, tblOncReg.
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Sep 2, 2007
In a case where two tables are related, can the field names which relate them be the same? Or is it necessary to use different field names?
Robert
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Jan 26, 2006
whats the best way of appending tbl_orders and the related data in tbl_order details to the two identical archive tables when the "COMPLETE" column is "YES" in tbl_orders
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Jan 12, 2007
Hello, I apologize in advance if there have been lots of questions like this, but the search won't let me use AND as a search term!
I have two related 1 to many tables. The parent table contains clients, and the child table contains categories, each client can have many categories. (i originally intended to have the categories be columns in the client table, in which case what i want to do is easy, however, then it becomes a nightmare when the user wants to add a new category hence the related situation described.)
Is there an easy way to find all the clients who have both category 7 and category 10? I can do it writing a query to find all the 7s, then another to find all the 10s, and a third to find those which have both. I am hoping there is an easier way, as i need to give the user a way to search via categories in whatever combination they fancy. The OR's i can do easily it's the AND's that are causing the problem.
The only idea i have at the moment is to make a temp table with the the clientid, and a long field holding each of the category ids, seperated by commas, and then searching using like "*7*" and like "*10*".
Does anyone have any better ideas, i'm hoping i'm missing something really obvious......
Thanks, Anna
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Aug 16, 2005
Hi,
I have a database with a couple of tables. All of which have a 1:1 relationship to another table, patient:
- patient (id (auto_increment), name, address, etc)
- nutrition (patient_id, some, stuff, etc)
- sleep (patient_id, foo, bar)
The patient_id in nutrition and sleep is a primary key and corresponds with the id of a patient (my 1:1 relationships)
I have a couple of forms. One for each table actually. In this form the user should be able to add/modify a patient's data. These forms are not to be used by themselves.
I have another form(the main form), which has a tab-control element on it. There are 3 tabs on this and on these tabs the 3 different forms are displayed.
Now for the problem:
- when I add a new record to the database using the main form, there is no problem when adding a new patient. Woohoo! When I switch to another tab, , however, the problems start: I can enter new information, but when I leave the tab I get an error: "Index or Primary key cannot contain a null value." Blech.
I want Access to realise that it should use the id that is given to the patient in the first tab, but it seems it cannot get it automatically. (I am not sure, but I think the problem didn't occur at first, so I think I may have done something which is causing this problem.)
Any help here is appreciated.
PS I was unable to find any posts on this forum that can help me with this. The closest I could find was: http://www.access-programmers.co.uk/forums/showthread.php?t=39933
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Sep 9, 2005
I have a table of 'things' and two related tables, type and subtype. Each thing has a type and a subtype. The types table contains simply Index (autonumber) and Type (text). The Subtype table Index (autonumber), type (number) and subtype (text), where index and type form the primary key and type is a foreign key to the types table. Thus each type has its own sub-set of subtypes.
In the design of the Things table I have set the lookup for Type and Subtype to be a dropdown, but of course the subtype drop-down shows all subtypes, not just valid ones. If I select a subtype that is incorrect for the selected type then of course I get an error, but it would be nice to set the query in the subtype lookup's Row Source to just display the valid subtypes. At the moment it just says "SELECT index, type FROM subtype" How do I put in a WHERE clause that references the Type field for the current row: "SELECT index, type FROM subtype WHERE type=<type selected in current row>"?
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Jun 13, 2006
Hi, Ive got another query I need to do which I just dont know where to start from.
I have two tables, membersdata and bankdata. These tables are linked in a relationship thou the field 'description' in both tables.
What I want to do is be able to input a date and have the fields I require from both tables displayed. the dates are stored in the bankdetail table. I have made a query that allows me to input the dates in the bankdata table and that works but I need the membersdata to be shown on this query also.
How can I get the query to show up all the data i requre from both tables?
This query will give me the information of people that have paid us in the dates selected. I also need to revese trhe query so it shows the people who have not paid. so Im basically showing the records with a null value in the description field.
This ones totally caved in my brain this time of the morning! Any help would be fantastic!
Cheers
Phill
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Jan 24, 2007
i have 2 tables set up with a one-to-many relationship; one table has demographic information for patients, and the second has test results for each patient. is there any way to make a query that will give me the date of the last test result for each patient?
in other words, i want to query the MAX(date), but for each individual patient ID.
Thanks in advance.
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