Tables :: Set Up Attendance Database That Has Multiple Status Available For Single Day
Dec 9, 2012
I need to set up an attendance database, that has multiple statuses available for a single day.Example: employee can be present, he can have a sick leave, he can be away on training, or business trip, etc... And for some of those statuses, like business trip, i need to be able to freely enter a comment, stating where he is etc..
Anyway, the key is that this database should be able to offer a "headcount" option, and traceability for past statuses for at least a year, for every and all employees. Now i just need to set up the database tables and relationships.
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May 17, 2013
We have two facilities that receive four different types of shipments. I wanted to set up a database to track these shipments. Is there a way for me to set up tables such that the person entering the information can leverage the same date and location field for each entry type? For example, we may only receive two types of shipments today and four tomorrow. I want to avoid having the clerk enter the date and location two times today and four times tomorrow for each data entry.
Here's an example of what I mean above:
Date Location Type Qty
5/16 1 A 10
5/16 1 B 1
5/17 1 A 1,000
5/17 1 B 100
5/17 1 C 1
5/17 1 D 11
I'd like for the clerk to select from a fixed number of locations (1 and 2) and a fixed number of types (A, B, C, or D) and provide the date and quantity received.
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May 22, 2012
I am trying to create a database for a clinic, and am severely stuck on how to input appointment dates for individual patients.
I have been using the 'student' database from office.com as a template for how to save the dates (given that appointments and attendance are exactly the same!), however, even after following what has been set up in the 'student' template database, I can't seem to replicate it.
Every time I add multiple visit dates for a specific patient, these exact dates show up for every other patient in the database. I need to be able to add different dates for all the different patients.
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Dec 31, 2012
I'm in the process of constructing a student database for my school which would track (in addition to detailed student information) the daily attendance of over 270 students.
It is my understanding that there is a limit of 255 field names per table, so I can't use the student names as field names, nor can I really use dates as this would not quite cover even a year.
Student ID and AttendanceDate as field names is also not really a feasible strategy, as each week this would eat up 1300+ rows, so I would run out of space in that direction as well.
My question is ultimately am I better off building this in excel 2010, or is there a way of doing this in access that I have overlooked?
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Dec 7, 2012
I run a soccer league where we track players attendance for each game. I currently do it on a spreadsheet where each game date is a column and each player is a row. We also track which team they play on at each game (they can play on different teams different weeks). I currently have a second tab in the spreadsheet to record which team a person plays on each week.
Setting up a table of fields for this is relatively easy. The problem comes to data entry. I want to be able to visually see the data like I can in a spreadsheet (names in rows, dates in columns, intersections containing either team name or whether attended) and whilst a cross-tab query gives me the layout, I cannot input data in a cross-tab query.
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May 30, 2014
What I have is a database setup with multiple tables in which different areas of my DC can input information simultaneously into their respective tables. I then have another database linked to it for myself to have a live view of each updated record. I would like to see all the records of each table in 1 single table (possibly just sorted ascending by time). Each table has the same Field headings but may have different qtys of records. As I will then have it linked to an Excel table to VLOOKUP from it.
I have tried Union coding but always get Syntax Error etc.
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Feb 10, 2015
I'm using the MS Access 2010 ExportwithFormating action to export three tables to a single MS Excel 2010 workbook. The action overwrites the first excel worksheet each time instead of saving all three worksheets in a single excel workbook.
How can I export three tables into a single excel workbook.
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Dec 28, 2006
Hi, this question is more about Microsoft Access than it is about ASP. However it involves a database that I am setting up for a website being written in ASP.
I have a table which is going to store business details. Every business belongs to a business category and related subcategory. For example Garages and MOT Centre.
I want to store up to 5 categories for each business. Is it possible to link to the categories and subcategories tables for each of the 5 category fields in the business table?
Thanks, Steve (Blackpool)
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Apr 11, 2005
Sorry for the newbie question but...
I've got a form called 'frmStudent' which is linked to 'tblStudent'. I have designed it as a tabbed form, the first tab has "Student name", "Student Number", etc. The second tab is linked to visits by the student to a mentor (such as a tutor etc). Here I'd like to have "Date of visit", "Mentor Name", etc.
So far I've been able to get the first tab to work (I'm guessing because it's linked to 'tblStudent'), but can't get my 2nd tab to work as I have no clue on how to link it with 'tblVisits'. Is there a VBA methor or perhaps a nother method to do this?
I'm attaching a link to the sample of what I'm doing (please shift-open into frmStudent to view what I'm talking about). Any ideas and suggestions would be greatly appreciated!
DOWNLOAD DATABASE:
http://www.myfilestash.com/userfiles/sabotage1945/Student_Help.zip
Kindest regards,
Sab.
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Feb 28, 2005
I have 2 databases Product, with 3 entries ProdID, ProdName and UnitCost.
2nd database Order has Order ID, ProdName, UnitCost, Quantity, SaleDate and Total.
I want to create a form to input data into the Order databse that allows me to enter several rows using the data from the product table by selecting ProdName(Product) from list and UnitCost(Product) being inserted into each row automatically as a new ProdName is selected.
Can anyone hsuggest how best to do this.
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Oct 14, 2004
I have a tabbed form that contains multiple rows of data just like the following: (it's a service checklist for a store where the user makes choices from the combo boxes: e.g. good, fair, poor, etc)
Paint (txtHrs), Action (cboPaintAction), Condition (cboPaintCondition)
Carpet (txtCarpetHrs), Action (cboCarpetAction), Condition (cboCarpetCondition)
Counter (txtCounterHrs), Action (cboCounterAction), Condition (cboCounterCondition)
etc.
Since the combo boxes describe data that relates only to that element I can't put all the data needed into a single table. There are 40 of these rows so does that mean I have to create 40 tables? If so, how do I add the data to them from the form? Any help with this problem would be greatly appreciated!
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Jul 16, 2014
For each record in my database, there are observation periods which are recorded in the format dd/mm/yyyy hh:mm:ss, titles as follows
1st Obs Start
1st Obs End
2nd Obs Start
2nd Obs End
3rd Obs Start
3rd Obs End.
I have been asked to create a query that will quickly show how many obervation periods commenced in a particular month. What I am trying to do is create a column that will be named Obs Start, and another, Obs End. For each record ID, this would then show as follows:
ID......Obs Start.............Obs End........
1....[1st Obs Start].....[1st Obs End]....
1....[2nd Obs Start]....[2nd Obs End]....
2....[1st Obs Start].....[1st Obs End]....
2....[2nd Obs Start]....[2nd Obs End]....
2....[3rd Obs Start].....[3rd Obs End]....
3....[1st Obs Start].....[1st Obs End]....
4....[1st Obs Start].....[1st Obs End]....
etc.
I could then quickly count how many obs periods started within the desired month.
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Jul 28, 2014
My goal in Excel was to combine them all into a single Pivot Table which I did. The issue is everytime I add a sheet I need to redo the Pivot Table, which would be a hassle as I will continually be adding sheets. I'm hoping that there is an easier way this could be done using Access. The individual sheets are emailed to me and then I put them into one Excel file, is there a way to take that Excel file with all the sheets and import it to Access and be able to sort the data as I would with a Pivot Table in Excel?
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Nov 6, 2014
I wrote a database several years ago and recently pulled it out to give to a friend. The problem is, back then (not knowing better) I set the Employee table up with as a single field "NAME". Now, in order to make it effective, I need the Employee's name in four (4) parts (First, Middle, Last, Suffix).
I have several queries based on the "NAME" field and and would like to avoid changing all of them. I have a simple form "frmUpdateEmployees" that populates the Employee table and Name field. I was hoping to change the form and/or add a query that would be easier and more simple.
Table: Employee
Field: Name
Form: frmUpdateEmployees
Queries: 16 that depend on the table and field above.
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May 7, 2013
I have a tblCustomer table to track customer information. One field is for flights the customer books. I expect that a customer might book more than one flight, which should affect what he owes. (My tblFlights table includes fields for the cost of each flight.) How should I make the Flight field in tblCustomer so it accepts multiple flights and reflects on the customer's final bill and my own accounting tables that I haven't even created, yet?
I'm probably overthinking everything. This is just an Intro to Access class, and I only need 3 tables with 1 relationship. So far, I have 9 primary tables, 4 duplicate tables (for M:N relationships) and 11 relationships. I have to have tables for financial data, customer info and product/service info. I wasn't sure what I would need for my fictional airline, so I created tables to track everything I could think of, hoping to cover all 3 required types of data in the process.
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Dec 2, 2011
Supposing you have 4 Tables
1.)User
2.)Admin
3.)Teacher
4.)Pupil
Now the "User" table has the ff. fields: ID(auto num),FName,MName,LName,User,Pass,Type.
Now what I want to do is, if I add a new a record in the table "User" and if the record has the data "Admin" in the field "Type" then the record should also be saved in the table "Admin" but if the data is "Teacher" or "Pupil" then it should be also saved in their respective tables.
Question is: Is that possible? If yes, then how??
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Jun 27, 2013
My database allows you to log issues (see attached)
An issue will belong to the project, the project may have multiple test plans.
The issue will also be the primary responsibility of a company, and that company may have multiple contacts (people)
Now, i could create a form over the top of each table but then if someone wanted to add a new project, testplans for that project, suppliers (companies) for that project AND new contacts for those companies, they are going to end up going through loads, and loads of forms.
So my question is, what approach would you recommend to create a control panel where they could add these items with the fewest number of page switches possible? (preferably none.
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Sep 10, 2012
I've created a access database containing multiple tables, theres one main table that will contain all the data compiled.
I then have other tables that contain some matching data but with an additonal column filled in,
I want to be able to pull the data from these other tables into the main table and compile it including merging some data into a single feild.
Effectively this is what the inputs will be:
Code:
Table 1
Ident Number Solution TRN
T0941A1 SLN019149 EFE0008
T0941B1 SLN019149 EFE0008
T0941C1 SLN019149 EFE0008
Code:
Table 2
Ident Number Solution TRN
T0941A1 SLN019149 EFE0167
T0941B1 SLN019149 EFE0167
T0941C1 SLN019149 EFE0167
Code:
Table 3
Ident Number Solution TRN
T0941A1 SLN019149 EFE0188
T0941B1 SLN019149 EFE0188
T0941C1 SLN019149 EFE0188
Then the main table i want to compile the data like this:
Code:
Table 4
Ident Number Solution TRN
T0941A1 SLN019149 EFE0008,TRN0167,EFE0188
T0941B1 SLN019149 EFE0008,TRN0167,EFE0188
T0941C1 SLN019149 EFE0008,TRN0167,EFE0188
i want it to show as 1 line item and compile the TRN numbers into a single feild per row rather than having duplicates.
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Jan 15, 2015
I have 5 tables that I would like to input data in. It can only be done with a single form. The fields I want to input in have the same names in all 5 tables, for example:
Table 1:
Name
Age
DOB
Table 2:
Name
Age
DOB
Table 3:
Name
Age
DOB
Table 4:
Name
Age
DOB
Table 5:
Name
Age
DOB
Is it possible to input data into all of these fields in each table using one textbox for each field?
Preferably without having to use code but if it cannot be done without it then that would be fine.
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Oct 18, 2007
Hi, thanks in advance for any help you can offer. I've got a table that has
Date
Time
Tag ID
Power Level
throughout the day a computer listens to several tags (transmitters) and records the power level of the signal generated by the tag each 3 seconds. What I'd like to do is build a query that gives the Date, Time and Maximum Power level reading for each tag ID. I only want 1 record per tag per day
I've tried using "group by" and max in the query but this gives me all the times throughout the day.
anyway, thanks again for looking
cheers, Shaun
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Nov 29, 2007
Can a Append Query move all my data stored in multiple tables to another database with a identical table structure?
Because as I try to work the query, I keep getting prompted to "Select a table" I want to append to, and I don't want to append to just one table...
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Sep 7, 2006
I am trying to create an attendance application for my group of 6people, does anyone have or know where i can find any to look at. I don't even know where to begin.
Daily in and out. Keeping tabs of our vacation days/sick days.
I just need to know where to begin, or need a sample for ideas in creating this. I have looked high and low. Please show me/tell me if you have any or how you did it, if you have done it before. Thanks friends!
I posted this here but didn't get any response.
http://access-programmers.co.uk/forums/showthread.php?t=114099
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Oct 21, 2006
Hi All,
I am setting up a database to help me prepare codes for employees timesheets in order to upload them into our payroll software. The table structure below is just my preliminary thoughts and current ideas and I guess I'm looking for ideas on how to work with my codes.
EMPLOYEE TABLE
EmpID (PK) - Employee ID # [Autonumber]
Surname - Employee's surname [Text]
Firstname - Employee's first name [Text]
ATTENDANCE TABLE
ShiftID (PK) - Shift ID# [Autonumber]
EmpID (SK) - Employee ID# [Foreign Key]
Date - Date of shift [Date/Time]
Start - Start time of shift [Time]
Finish - Finish time of shift [Time]
CostCtr - Cost centre being billed for shift. [Integer]
When employees work they are entitled to the following:
* Ordinary hours (code 001) for all hours worked.
* 10% penalty (code 006) for all hours worked when shift finishes after 18:00
* 12% penalty (code 007) for all hours when shift crosses midnight
* 50% penalty (code 008) for hours worked on a saturday
* 100% penalty (code 009) for hours worked on a sunday
The following shows data that in my Attendance table for an employee who worked shifts on the 16th (Mon), 17th (Tue), 20th (Fri), and 22nd (Sun).
ShiftIDEmpIDDateStartFinishCostCtr
18443416/10/0610:0019:00
28443417/10/0610:0019:003002
38443420/10/0622:0006:003001
48443422/10/0614:0022:00
From the above data I believe I will need to make another table that contains the entitlement codes generate from each shift.
For the first shift on Monday 16/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0019.00
0069.00
For the second shift on Tuesday 17/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0019.003002
0069.003002
For the third shift on Friday 20/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0018.003001 'Ordinary hours worked
0078.003001 '12% penalty as shift crossed midnight hour
0086.003001 'Only worked 6 actual hours on the Saturday as 2 hours were on Friday night.
For the fourth shift on Sunday 22/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0018.00'Ordinary hours worked
0098.00'Hours worked on the Sunday
From that information the only data I really need to store in a table would be the totals grouped by code and cost centre. Eg.,
CodeHoursCostCtr
00117.00
001 8.003001
001 9.003002
006 9.00
006 9.003002
007 8.003001
008 6.003001
009 8.00
Does anyone know the best way to go about this? Should I generate a new table that links these codes to an employee? Should I make a function to calculate the codes for each day and store them in a table or make the function only sum the code totals for the week and store them in a table?
Brad
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Jul 13, 2007
I had trouble figuring out how to 1) register a group of people for a class, 2) create a list of dates to meet for a class (which I call sessions), 3) track attendance per sessions. Having looked for templates at Microsoft, I found plenty of Excel templates, but no Access. The closest is Student Registration template, which doesn't track attendance at all. So I figured I'd make a prototype to help me understand how everything works. Since I got so much input from everyone, I figure I'd return the favor and perhap make it a sample database, especially for those who desire a spreadsheet-like data entry while maintaining a properly normalized data structure.But I would prefer that other has tested and given feedbacks on the prototype before I put this in sample database forum (if that's okay with you admins) as this is my first time and I don't want to give others bad template. So anyway, here's the prototype.Note: The database is 100% undocumented, 100% error-handling free, and 100% unsecured. Use it wisely. :)PS: The attachment will reference a extraneous library. If you are getting an error, clear the reference for MS Office 11 Web Components.PSS: I knew I forgot something: There is still unsolved problem of correcting sorting the columns in datasheet view. While the underlying query correctly sorts the recordset, it seems to be ignored entirely in datasheet. If anyone has a solution, I'm all eyes here.
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Sep 9, 2005
I would like to build a database to keep track of tardies and absences in my dept (~70 employees).
I need Date, Name, tardy or absent,
My current table:
TblEmployees
EmployeeID PK
Last Name
First Name
Team
TblEvent
EventID PK
Event (Tardy or absent)
TblAttendance
Date
EmployeeID
EventID
Is this a good structure? I need to be able to run a query that will sum the total number of tardies and divide by 6. That number will then be added to the total # of tardies. The query needs to only show the values over the last 6 months.
Any help is appreciated.
Thanks,
jason
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Jan 3, 2008
Hello, I am in the process of creating my database and I was looking for some guidance. My goal is to manage and track clients attending our program and ultimately being able to print and individual report with that information. Example: john doe on 12/28 attended 3 groups X,Y and Z.
I have created two tables one with the client's ID, name and starting date.
The second with the groups offered, the instructors and days and times of the groups.
The third I believe should be a dated table that would have groups and all the people who attended that day. This is where I am getting confused. I am not sure how to proceed.
Any ideas or suggestions would be welcomed.
Thanks in advance.
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