Tables :: Various Columns Of Data Mixture Of Text And Numbers

Feb 4, 2015

I have various columns of data, a mixture of text and numbers, which all have data in them, and a few columns that have numbers or text. When I copy'n'paste-append into the Access table, the text in the sparsely populated columns doesn't copy across but the numbers do.

It works if I import the spreadsheet from scratch (don't want to do that however, that data comes from somewhere else and would require modification to suit), or if I sort the data so that the text is at the top of the column, it works. Don't really want to do that either as there are 5 columns that this applies to and performing a 5 level sort shouldn't be necessary IMO. It seems that the paste is analysing the data and deeming that it should paste as a number even though the column contains text. There are only 120 rows of data, not a lot! I've tried redefining the field as Long Text (currently Short Text) but it doesn't make any difference.

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Separating Numbers & Text Into 2 Columns

Dec 29, 2005

Hi!!

I have a quick question. I have a field that has information that looks like the below. I need it to be in 2 separate columns, but there is no space between the numbers and text otherwise I would know how to do this in excel. Anyone know how to do this is excel or access?

11000031377A & A AMERICAN DETECTIVE BUREAU


It should be separated as....

11000031377 A & A AMERICAN DETECTIVE BUREAU

Any and all help would be appreciated!!! Thanks!

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Jan 13, 2006

I was wondering if there is a way of only allowing text in a text field - we need to do this for validation purposes when inporting a text file into a database. I have tried input mask but this only checks when entering new data - I have tried to use validation rule like"???????" however this means that there has to be 7 letters in each field and this is not the case. - the field is for town and a couple of the records in this field have numbers at the end which are incorrect that we want the database to reject :eek:

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Feb 24, 2015

I know this is an Access 101 question, but what is the best way to view text rather than numbers in my tables. In an example which I have attached, an Orders table shows the Customer field as a number. I would like to view the actual customer name when I am looking at the table.

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Jun 3, 2015

I need to convert a numbers column in an access table to a text format

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Apr 15, 2014

I am doing a project where we are collecting home owner data and information on all the dogs in the household. The data for homeowner has an autonumber primary key because no field is unique or has been consistently collected. I am struggling to link the data for the dogs to the owners because an autonumber primary key will not work since not all homes have dogs. I need to have this set up so that people who are not tech savvy can look up each homeowner (or dog) and get the dog (or home owner) information. And to make things even more fun we need up to 15 potential dogs per household each of whom will have 18 different pieces of data collected.

It looks a little like this (and you can see my not matching ID issue):

Homeowner table
ID First Name Last Name...........Total Dogs
1 Max Maximus 5
2 Min Minimus 0
3 Mus Musculus 1

Dogs 1-5 table
ID Date Dog 1 Name Dog 2 Name .......Dog 5 Name
1 (Max's) 4/11/14 Bobby Billy Betty
2 (Mus's) 4/11/14 Jojo

Min will have no dog records at all, just home information.how to link the dog's to the homeowners .

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Tables :: Numbers / Text And Null All In One Field Linked From Excel

Jan 11, 2013

I know you can't store text in a numeric field but I always thought you could store numbers in a text field - provided you didn't need to do any calculations on them. My problem is as follows:

I receive an Excel 2003 spreadsheet once a month, which I save to a specific filename/location overwriting the previous file. My Access 2003 database uses this as a linked table and (among other things) runs an append query to add the new data onto an existing table.

We have now added a new column called Reference in the spreadsheet. Often, this will be empty, but it could contain numbers or text. This is the first month I have received it and most entries are blank (including the first row) but further down there are some numeric values.

So I added a new Reference field to my main table and set it to text. Then I amended the append query to include the new field. But when I run it I get the error "Numeric field overflow". If I take that column back out of the query, it runs fine, so that's definitely the offending data. And when I open the linked table in Excel and scroll down to where I should see the reference numbers, I see #Num! So it looks to me like it doesn't recognise numbers as text.

Things I've already tried

In Excel, I formatted all the Reference cells as text.

That didn't work, so next I added a dummy record at the top of the Excel file (just under the headings), with zeroes in the numeric columns and 'X's in the text columns including Reference.

But that doesn't work either. Given the above circumstances, what's the best way to proceed with this?

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Tables :: Combining Two Text Columns Into One In A Table?

Aug 16, 2013

My Approach database contains records relating to nearly 800 sites in London. There are radically different amounts of data held about each site. The database contains a lot of different tables, each containing a different class of information. Not all the sites listed in the database have information in all of the tables.

The unique thing that holds it all together is the unique site reference number. Unfortunately this is split into two separate columns in the Approach database, "Reference" and "Suffix". Not all sites have a suffix. (The purpose of the suffix is to identify sub-sites which are subordinate to the main site reference, but need to have their own individual records.) Because many sites have no suffix, most of the fields in the second column are blank.

In order to link all the tables together in access I need a Primary Key which is unique to each site. In this case the reference/suffix number is the obvious (only) candidate. There is no problem using two different columns to create a primary key. The problem I face is that it doesn't like the fact many of the fields in the second column are blank.

My solution to this is to combine the two columns into one. That would give every site a unique reference, and none of the fields in the combined column would be blank. Can I work out how to do it? All I want is a new column that displays the reference and suffix (if any) in a single field, no spaces.

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Something Like Data/Text To Columns

Jun 14, 2006

Hi everyone,

I am in desperate need of help. I have a huge table in Access that is too big for Excel. I need to do something like Data/Text to Columns in Excel, but in Access. For example 1/2/3 needs to be divided seperately in their own columns. Any way to do this? Thanks in advance for the help!

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Aug 2, 2013

I'm trying to import a text file with 273 fields into two tables. I've been able to do this with the code I found on an old thread and I'm now trying to accomplish everything with one step. The file I'm importing is tab delimited text file. With this current code I'm only able to populate the first record in the table and then I get error message. (Run-time error '3265') (Item cannot be found in the collection corresponding to the reqested name or ordinal).

Code:

Public Sub ImportTextFile()
' to use the ADODB.Recordset, be sure you have a reference set to ADO
Dim rst As ADODb.Recordset
Dim rst2 As ADODb.Recordset
Dim strFile As String
Dim strInput As String
Dim varSplit As Variant
Dim intCount As Integer

[code]...

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Sep 14, 2013

I have a project concerning lists of external files. The spread sheet holds the source data on a document per line basis. Each row contains vital data ClientID, ClientName, DocDate, DocDescription, MainPage, Page1, Page2, Page3.... up to Page 585

I have done previous work where importing up to 50 columns has never been an issue.

For some reason in this case I am unable to import more than up to 255 columns and also I lost all the reference data past column 30.

I have tried importing directly to a SQL Server Db - same issue

Access 2010 and this in 2013

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Combining Date Columns From Different Tables And Retrieve Data

Aug 17, 2012

I'm trying to retrieve information from 3 tables (Order, Receive and Issue) to one table as Inventory Table/Query. it looks like as follows

Order Table:

OrderID
ProductID
OrderDate
OrderQTY

1
1
3/1/2012
30

2
1
4/1/2012
10

3
2
4/1/2012
20

Receive Table:

ReceiveID
ProductID
ReceiveDate
ReceiveQTY

1
1
3/3/2012
30

2
1
4/3/2012
10

3
2
4/2/2012
15

Issue Table:

IssuedID
ProductID
IssuedDate
IssueQTY

1
1
3/5/2012
20

2
1
4/6/2012
10

3
2
4/5/2012
5

I'm looking for Inventory table/query which will give all of the data per date, which is like the following

Inventory:

Date
ProductID
OrderQTY
ReceiveQTY
IssueQTY

3/1/2012
1
30

3/3/2012
1
30

3/5/2012
1
20

4/1/2012
1
10

4/1/2012
2
20

4/2/2012
2
15

4/3/2012
1
10

4/5/2012
2
5

4/6/2012
1
10

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Jan 10, 2007

Ok so in excel I have some numbers that are stored as text. The reason being that they are zip codes and some begin with 0 and excel doesn't want numbers to start with 0....so when I import these into an access field that has an input mask for zip codes...will it convert these correctly since the field is a text with input mask?

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Jun 24, 2014

My question is that can we do multiplication of data of two columns and result is automatically displayed in third columns in datasheet view.? Is it possible ?

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Nov 27, 2006

How to autofill datatable columns with increasing numbers - like the way in Excel? :confused:

Given a datatable with 2 columns : ID & Data.

(a) How to fill the column "Data" with consecutive numbers - 1000, 1001, 1002 ...?
(b) How to fill a specified range of continuous records - eg. records ID100, ID101, ID102 ... ID300 - with (a)?

Many many thanks for any help and discussion!

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Aug 22, 2013

I have a report that displays 3 different columns of numbers.. and when I try to do a total for any one of the columns the sum option is greyed out and I cannot total any of the columns at the bottom of the report. Everything I have read says I should be able to do that.

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Mar 26, 2014

We have a database that we use to track the tablets in our organization, a combination of Apple, Android, and Windows.

We label them with a hostname depending on their branding. Example below.:

APPLE01
APPLE02
APPLE03

ANDROID01
ANDROID02
ANDROID03

WINDOWS01
WINDOWS02

In the database we use the field name HOSTNAME for these entries. When sorting the field, due to it being a text field, we get the traditional sort of

APPLE01
APPLE02
APPLE10
APPLE100
APPLE101
APPLE11
APPLE110

ANDROID01
ANDROID02
ANDROID10
ANDROID100
ANDROID101
ANDROID11
ANDROID110

We would like to have them show up as

APPLE01
APPLE02
APPLE10
APPLE11
APPLE100
APPLE101
APPLE110
ANDROID01
ANDROID02
ANDROID10
ANDROID11
ANDROID100
ANDROID101
ANDROID110

What is the best way to tackle this?

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Jan 10, 2006

I am trying to link the textboxes on a form so that their values are stored in 2 seperate tables.
Setting the Record Source of the Form to TableA and the various Text boxes etc are set to the Fields in that table works fine, however I want some other text boxes to be linked to another set of table fields, so that when I enter values into those text boxes the data ends up in a different table.

Has anyone any ideas on how text boxes on one form can be linked to different tables.


dave

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Jul 23, 2013

In my database I have the following:

1)Projects table:
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- Project Name
- Location
- (other fields)

2)Working details: (this table has a form based on it and it's used to enter data by users)
- Project ID (this field has a lookup for the same field in the first table)
- Project Name (this field has a lookup for the same field in the first table)
- (other fields)

My problem is : in the second table, Project Name field has "Number" data type because the relationship between the table is on the Project ID which is number field. I want the Project Name to be "text" data type in the second table.

How can i do that??

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This may be a problem with the cascading script in the form as the fields fill in when I press f9 but disappear every time I open the form.Finally I eventually want to export the data as a table but displaying the text value rather than the key value.

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Mar 27, 2014

I have two tables(see below). I want to set up a query, link these 2 tables together. I set a one-to-one relationship between Client ID in two table. But got error message :"Type mismatch in expression".

I tried to change Client ID data type from "Text" to "Number", then Access deleted some data under Client ID in Order table.How can I make this work, but not having to re-type in all data?

Client Table:

Client ID(Autonumber)
Client Name (Text)
Client Address (Text)

Order Table:

Order ID(Autonumber)
Client ID(Short Text)
Unit Order(Number)
Unit Price

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Jun 15, 2014

I have an old Table with Movies, Actress, Actor, & Director Fields & I have converted it to .accdb. I want to turn those short text fields to an ID number. I have built Tables for those fields(indexed no dups) with an ID field. I have over 5000 records in the original table and dont want to input those numbers by hand. I am using Access 2013.

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Nov 3, 2012

I have a table with a field with names set to text data type and i want to change it to number data type but when i do it in design view the data get lost. I want to know if there is a way to convert the data in the field as number type and keep the data in the field.

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I have never seen this message before. I have about 64 Gig of free disk space. What can I do?

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I have encountered an issue when I was inserting a string (with newlines about 176 characters) into access table. This field in access has the data type TEXT and it was truncated after the insertion. It is strange because I have three other fields with the same format and no truncation at all. May I know what could be the reason and how/what is the recommend data type for storing long text?

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Jun 14, 2006

I wondered if someone could help.

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