The asset managment system I have been developing is due to go live next week and I am really struggling with the data entry and search forms.
I have attached a picture of the main form (and outlined each subform) to give you an idea of my project.
The attached form is actually a Main Equipment Type Detail form with a child subform AssetMain which has a number of child subforms i.e. Asset Details, Purchase Details etc.
When a user clicks to add a new asset a popup form asks them to select an equipment type i.e. PC. When they click it opens the attached form. Their selection filters the equipment type detail values in the combo i.e. Laptop, Tower, Server etc.
When a value is then selected in the combo you can then add an asset for that equipment type detail. (One Equip Type > Many Equip Type Detail > Many Assets)
1st Problem)
I have set the Asset Main subform to allow additions only. When the whole form opens, the Equipment Type combo (at the top) does not display a value but does actually contain the first value.
How do I force my user's to select a value in the combo before it actually filters the child subform?
2nd Problem) The Asset Main Subform (filtered by selected Equip Type) should only be used for data entry. I set the data entry property of the form to True but when the value in the Equip type combo changes, it displays all the relating records in the subform. My only solution so far is to stick
Subform.DataEntry = True
in the Equip Type combo's after update event. However, this doesnt look to good as it flashes up with the data and then displays a blank record.
Any ideas?
3rd problem) Due to the fact that I am using a number of subforms, my tab order is such that values are entered for the main form (i.e. ID, Condition) then subforms (i.e. manufacturer) then back to the main form (i.e. allocated to). This means that:
a) I am having problems validating the record beforeinsert as I have had to change the required property to "no"
b) Once the user has tabbed through all the forms what is the best way to go to a new record? Alternatively if I add a new record button I need to check that the necessary fields have been filled in (on all of the forms/subforms).
and finally the 4th)
I have a search form that queries the assets. The search results are displayed in a list box. When you dblclick the list box I need to show the asset details.
Question: Can I use the above form to do this? My only problem is that I need to open the AssetMain form which is a sub form in the above. If I try and use the existing form it will not open as many of the controls refer to the form as a subform. Do you think I need to create a separate form for showing the data to entering it?
Would really appreciate some help (not that you havent heard that before :) )
My head is going to pop in a minute!!!
I have a split database. The front end with forms etc is distributed to users and the back end with tables sits on a shared drive.
I have been trying to set the security on this and quite frankly it's driving me mad. I managed to get the security set with 5 user groups and about 100 users - it all worked well on my PC but when I distributed it, the copies open with the Admin as user, no password required, resulting in no security whatsoever.
Further reading showed me that I had to change the owner of all objects from Admin to a new adminitrator, who I named Custodian1. This I did. I then created a new database while logged on as Custodian1. So, the new database has all objects owned by Custodian1 and the database itself is owned by Custodian1.
The book said I had to delete the Admin user but, after asking if I was sure that I wanted to delete the user, Access would not let me.
I went through the Workgroup security wizzard a number of times to try to reset things that way, all to no avail. I then did the whole ownership change thing with the back end database and relaunched the wizzard. Still unable to delete the Admin user.
My final attempt was to use the wizzard and create a new WIF rater than edit the existing file. And still, I cannot delete the Admin user and distributed copies have no security.
I don't know how this ties in, but the distributed copies do not seem to be linked to the WIF although they find the Back End database, in the same shared drive/directory with no problems. If I set a password on a distributed FE database copy, it then cannot be opened as the users are not defined.
I'm obviously missing something fundamental to the whole process. A further difficulty is that I have the live database FE/BE, working copies FE/BE, The security wizzard backups FE/BA, and all the directories have similar names. On top of that, I have my normal none database duties to distract me. I'm finding it very hard to keep track of where I am or what I am doing.
Any help most gratefully appreciated and received.
I need to take data from a form with many sub-forms. The letter has to be in word to allow for edits. Its an appointment letter, however is has a table with 1-100 lines.I need to be able to add the name, address, date of appointment and table with however many lines are needed for that client.I can get the table to work by itself or the name, address and date of appointment but not both.
I have several Suppliers, each of whom holds several SalesEvents. At each SalesEvent I might buy none, one or more Bundles. Each Bundle then contains one or more Items. These relationships are all reflected in my Access 2013 desktop db as one-many relationships with cascaded updates.
My form structure for data entry reflects the Relationships, in that I have a Supplier form with a SalesEvents subform. On that subform I can enter data about each of that Supplier's SalesEvents, and each SalesEvent row has a button to call up a SalesEvent form which has a Bundles subform. Then each row of that subform has a button which calls up a Bundle form containing an Items subform. That Bundle form identifies the Supplier, Sales Event and Bundle number, and within its Items subform I can then enter the data for each Item.
Problem : All used to work fine, but I've clearly changed something because now when I select the Items button on the Items subform in the Bundle form, the system gives me the data for the first record in the SalesEvents table, rather than the one selected. I have checked the raw data and that's as it should be. I have tried to undo all the steps I took since it last worked properly, but to no avail. Restoring the last backup (taken when I'm sure it worked properly) still has the problem.how do I find what data is actually being passed between forms and subforms ?
I have created a form with two subforms. The context of this is a litigation database. The main form is for testimony. Among other things, it includes a field for a question and an answer. Any given piece of testimony may relate to one or more documents, and any document may be referenced in one or more pieces of testimony. So have two subforms, one for documents produced by the Plaintiff, and one for documents produced by the Defendant. It worked out easier that way because I originally created indices of those documents in separate Excel tables which I then imported to Access.
So the relationship for both document tables relative to the testimony table is many to many, which is established using two junction tables.
I also have a combo box in each subform where I can autofill fields based on selection of the document number.
My problem is that while the combo-box works great, once I select a document in the subform, that selection is carried over into the next entry of the master form, but also the selection is not retained in any of the master forms. So I can browse the document listing from any entry in the master form, but I can't get the document selection in the subform to stick and create a lasting relationship to a given record in the master form.
Is my problem that it is just impossible to have a subform based on a many to many relationship, or is it in the parent child relationship of the form and subform, or is it in the properties of the subform?
What would be the best control source to use for my sub forms detailed below:
I am designing an Asset Management System. Each the main Asset Table "TblAssetMain" has child tables "TblAssetType", "TblAssetDetails", "TblAssetEventLog".
When a new asset is created, the AssetMain form will have subforms for these three child tables (linked by Asset_ID = Subform![Asset_ID]).
Can I use a query of the child tables for data entry or, if I set the control source to the actual tables, can I limit the number of records in the child tables for each record in the Asset Main table to "1".
Basically each Asset will have one record in AssetMain and 1 relating record in each of the child tables i.e. you cant have more than one AssetDetail record for one Asset.
Did do a search and found the following code but not sure whether there is a way without using code?
Code: Private sub Form_BeforeInsert(Cancel as Integer) If Me.txtCount > 2 Then Cancel = True Me.Undo Msgbox "Please return a book before checking out a new one", vbOKOnly End If End Sub
I an trying to create a data entry form (IndividualsEntryFm) to input data for fields such as (First Name),(Birthdate) etc., these to be saved to the (IndividualsTbl)
I also have another table (NamesTbl) which has family names etc. The two tables are linked by a (MainID) field. I want a combo box on the individualsEntryFm so that I can select the family name. Then I wish the empty fields for the IndividualsTbl to be available to enter data.When I press the save button I then want this data saved, together with the MainID from the combo box to the IndividualsTbl.
I have set the IndividualsTbl with a (PersonID) field as an auto number each individual therefore has a unique PersonID but may well share the MainID. I'm trying to link many people to the same address.
My aim is to have my forms open to a new record, which I have done, but if my users need to then update or edit data in previous entries, they can click a button that allows this.
My thoughts were to add a button, then put in code so that the necessary properties changed the form from displaying a new record or records entered since opening it, to showing all records in the associated table....
As an example there is a table for purchase orders. When clicking on this from the main menu form, it opens up the purchase order form to create a brand new PO. At times though, we will need to revisit an order to attach a copy of an invoice, or update the cost of whatever was purchased.
My db has multiple linked tables. As time passes and work on a project continues data needs to be added to a separate table that is linked to the first table to be populated.
i.e., Initial design data is entered first, when drilling is complete more data is added to a linked table, when drilling is surveyed yet more data is added to the second table.
What I want to be able to do is to query for a particular set of existing design data, display this on a form and on the same line enable data entry to other fields from other tables which are linked to the existing design data.
Code: (THIS NEVER WORKS FOR ME - RUNTIME ERROR) Me.AllowEdits = Me.Parent.AllowEdits Me.AllowDeletions = Me.Parent.AllowDeletions Me.AllowAdditions = Me.Parent.AllowAdditions
So the main form is locked upon opening and unlocked with the click of an unlock button. How to apply this to the subforms as well. They just stayed unlocked the whole time.
I am creating a simple data entry form wherein the user will enter the product id and on change the product description and retail price must be displayed.
When the order quantity is entered, the total cost need to be calculated. I am able to do this using DLookUp and simple multiplication.
However, after doing the above, I need another row to appear so that I can accomplish the same for another product.
I have 2 tables, one is called item list which contain item description and item part number.
second table is a "shipping and receiving log" which contain date, item description (linked to item list), unit in/out.
I am trying to create a form with data entry function. this form will be called "new item entry form".
what i am trying to do is whenever i have new item to enter in to the table, I will enter the name and the part number of the new item to the "item list" table, then enter an entry in the log to initialize an opening balance.
I am trying to achieve this using only 1 form, but i can't figure out how.
the relationship between this two table is item -> log (1 to many)
if i didn't make myself clear please let me know. I will try to explain more.
as many of us here, I'm new to Access...:o And running in some problems. Here's my biggest one: I'm trying to set-up a sample managment system for a laborory. I have two forms linked to two tables. Form1/Table 1 (just the interesting fields) Sample ID Lab ID Date
Form2/Table 2 Sample ID Names of the required tests (with yes/no checkboxes).
What I'm trying to do is to display Form1, let the user fill in the data, click on a button. Then Form2 should show up, sample id filled in from the previous form. I couldn't find a way to do so. Using sub forms wouldn't help me, because from the second form I need to add more forms for additional info. I tried to ovecome the problem by adding a filter when the second form opens. But of course there's no record with that sample ID, yet (they are uniq ID's).
I suppose there's a solution for this question. Could you point me to the right direction?
I have written a call log system in Access 97 for a busy customer help desk. Now I never bind any of my forms as I like to use VBA code to verify the entry first before writing it to the table. However, every now and then that million to one shot occasion occurs where 2 help desk operators click "close call" on the form simultaneously and therefore one of them gets a debug error (ie the system is busy).
So to prevent this error I have included a "on error" statement within my code which utilises the "RESUME" command to go back to the top of my procedure (in effect trying again). Now I have coded this on error trap to present the user with a message box along the lines of "system busy click OK to retry" as I was unsure about just leaving the code to continually loop until succesful? Is my uncaertainty justified or can I just leave the code to keep looping until it carries out a successful write to the table? This would be preferable as really I dont want the user to even be aware as if they are presented with this message too many times they might start getting worried!!!
My final question is should I send the code back to a point preceding the "On Error" statement at the top or does the system still remember this and so I can send it to a point after this? This is only a issue as I can envisage a time when by the time the system has re-tried another user is also writing a record and so the "on error" (or system busy) may be triggered again.
Hi all I reread this and it was way to long. What I want to do is use a combo box to list values from a table field, when an option is selected, the rest of the fields update. Not sure what I have to do to achieve this. Any advise would be welcome. Regards Craig
I'm completely new to Access and would greatly appreciate your help in this problem.
I have a form name frmDataEntry with 10 fields, which enters data through an append query in Access. Firstly I was wondering whether I could do mutiple data entries, say 5 different entries of 10 fields each at the same time? Secondly, I wanted the form to clear all the entries after the user has submitted the data(I have made a submit button for this). I would greatly appreciate it if you could help me overcome these problems.
relationship -trainer to course (many to many) -course to programme(many to one)
I have created an input form to add new trainer. In the input form i have combo box to enter trainer's course n trainer's program.
Each time i save a new record. A new data is created in the course and program table. I dont want that to occur. I want the data to be saved in the trainer query with the existing course and program.
I have a data entry form with several values that could be calculated and entered if I knew how. The FAA requires logging and tracking values that result in the following fields: TimeSEL TimeXC TimeNight TimeDay TimeDual TimePIC TimeTotalFlight
My last flight resulted in entering 3.4, 3.4, 0, 3.4, 0, 3.4, 3.4
My question is: is it possible to add some sort of test expression in the TimeXC field which would examine an associated check box (i.e. "Was flight XC?") and if it was checked then would automatically calculate the flight hours (TachStop-TachStart) and enter the value in the TimeXC field?
I want a combo box in a form for data entry. Is the best method in doing this creating a new combo box in the form and linking it to a table, or using a lookup field in my table?
I have created a form to be used for data entry, Where i have identified standard data, I have set the Combo Box on the form to be a "Value List" so as to standardise the data entry.This creates two problems for me.
1. When Using the form, instead of saving the text value to my table it is entering a numerical character?
2. On two of my combo boxes, whilst they have been configured the same, when i try to select an option for the list, it does not accept it? when i try to type the same option into the field of the form it tells me that the option is not in the list?
I'm creating user form items (text boxes/combo boxes) for a user to enter data in. In this case it would be for a part. What I would like to happen is, if there is more than 1 part, then after the first part is entered, another part entry item is added below the first one but only if the first one has a value - for a virtually unlimited amount of parts. BUT if there is only say, one part to be entered, then the next section of selection appears directly below the blank next part. Sooo, something like this.......
Invoice:
Part1: (THE PART HERE) Part2: (THE PART HERE) Part3: (THE PART HERE) ... ... ... ... Partn: (THE PART HERE) - blank
(aButtonThatProcessesThis)
OR.........
Invoice:
Part1: (THE PART HERE) Part2: (THE PART HERE) - blank
I'm trying to create a Data Entry only form based on a small table called tblProject.
It consist of the fields Project_ID, Artist_ID, Project_Name, and Project_Notes.
I used the wizard to get me started and i know how to change the form to data entry only, but the problem is the vague data in the Artist_ID control. It shows up as a number, because it is an FK to another table (tblArtist) where more details on the artist are held. (including Band_Name)
I want to be able to make it a combobox with a list of the Band_Names from the tblArtist table. This would make creating "a new project" much easier.
I've just finished model of DB and it looks like this ( ERM.png )
Now I would like to insert some data into database though form, but if I for example add New contractor ( first name, last name ) with his location , it doesnt connect in table User-Location ... so it is not matched ...
I have a continuous form that is populated from a query. The header has data entry text box for NCR#. I want to run a update query to have the header update each record found in the query.
I've tried a number of things and the closet thing I've got is the header entry updating every record. Something is wrong with my criteria but I'm not sure what.
I created an access 2010 file containing tables and 2 linked forms to distribute to different people so that they can enter data for a project. The problem I am having is that the people receiving the file aren't able to open it, different error messages pop up:
-accessde.dll missing or -vba6mtrt.dll missing
Is there a way to export the access file so that regardless of the program, they are able to open the file? if not, what are the solutions to this?
