Test / Survey Table Design
Aug 25, 2005
Hey all, I'm trying to design a Test / Survey database.
Please look at the .jpg attached or download the sample database.
I have looked at some previous survey/tests design posted on this forum and had a good table design based off of a Pat Hartman suggestion. Now i am wanting more out of the database and need more advanced options.
Here is what i am trying to do. When a user decides to make a new question for a test/survey they will have to choose what type of question the question will be. For example say the user wants to make a answer grid question. They would choose Answer Grid from the tblquestionstypes combobox. Then they would have the option of choosing a type of answer grid (Dual Scale, Rating Choice, Ranking Choice) from the tblQuestionOptionTypes combo box. Say the user chose Ranking Choice then they would be presented with a list of options for the Ranking Choice. For example 5 sets of rankings, 4 sets of rankings. 3 sets of rankings. (These are just coming off of the top of my head but i think you know what i mean.)
Question, Is this close to being correct. mind you i have just started this and am just throwing ideas around.
Where could i store the correct answer for each question. Sometimes there will be a answer and sometimes there will not be an answer due to the fact that it could be a test or a survey.
Any help or suggestions would be appreciated. Thanks
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Oct 14, 2005
Hi, All--
I am designing a database to capture the data of returned surveys. I want to design the database to facilitate data analysis through crosstabs or other aggregation queries.
If I design a table where each record is the complete survey responses to all survey items in a returned survey, this is not friendly for such query analysis. (In this, each field would be a survey item). Call this the horizontal method.
The other way would be to have a reference table containing the survey items , and have responses entered in a seperate table linked by item id and response id (from a third table containing a record for each submitted survey). Call this the vertical method. This would take more time to set up but would probably be easier to query.
The item response table would become quite long contaiging every item response for every survey turned although each record is short.
Does anyone have any opinion on this, or perhaps a completely different approach that I haven't thought of that would be easy to set up but also easy to query?
Thanks.
Paul
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Jan 12, 2007
Firstly hello, I'm new! :)
Sorry for creating yet another thread on table design/relationships for surveys, I did search just needed a bit of clarification.
From what I understand from my search the best way to create a basic db for surveys would be a question table, response options table, and response table, this is similar to a database I have implemented for a simple online surveying system. Now this works with Y/N, or even limited response questions.
However I can't get it to fit with my current project, and I don't think it will, but I thought I'd check to see if I'm being stupid.
I have a survey, 20ish questions expecting 200-250 responses.
The questions consist of a mixture of:
Yes/No answers
Select all that apply answers
Select one from list
Select one from list or select Other and enter it yourself
Text/Comments
Because of the wide range of values, some completely unique and the possible number of answers per question per survey it seems the above method (and that implemented in At Your Survey which i've had a look at) would not work.
I only need to store responses (not questions), so I'm proposing a main table with related tables for those questions that require it.
So in essence a flat file response table with each field being a different question, each record being a separate survey response.
For those questions with multiple answers a separate table, related to the main response response table.
Data entry will be twofold, a web version of the survey automatically recording responses and manual entry into custom form within access for those paper returns.
Reporting will be faily widespread with a lot of cross referencing.
I know this is not a reusable format, and it is pretty much a one time only project anyway, relatively short lived. But I'd still like to create the most efficient product I can, within the time constraints.
Any views or help would be much appreciated :)
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Nov 21, 2007
I am trying to set up a database that manages responses to a variety of survey questionaires, and I want to know if I am on the right track before I proceed. Sorry if this gets a bit verbose:
Here's the general 'business rules':
1) There are many different historic survey types. Some have also not yet been defined.
2) A specific question may appear on more than one survey type.
3) Each survey type can have a different number of questions.
4) The 'valid' answers to a survey question fall into two general groupings:
- multiple choice (variable number of choices)
- freeform text (and "other__________ " could be a multiple choice response)
5) There will be a lot of repetition in the multiple-choice choices. For example, there will be lots of "TRUE/FALSE" or "YES/NO" questions, lots of 'Rate the following on a scale of 1 to 5' type questions, etc.
6) Some of the multiple choice valid-answer-sets may be more unique, such as '200,400,600,1000,other'.
7) We (sometimes) want to capture such information as 'don't know', or 'answer illegible' or 'not answered' or 'don't care', but these can just be more 'pre-set' choices in the db that do not appear on the paper forms
After some whiteboarding, I arrived at the attached db structure....
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Oct 31, 2013
my issue is i have multilble text box in my form & based on change in one of this text box i need the code to compare between data in the form & table & returm Msg if it is not matching. attached screen FYI.
i look in the internet but i could not figuer out the VBA code since i do not know VBA. what comes to my mind to to use select case.
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Jul 16, 2007
Hi, I have a survey database file containing the following tables
tblQuestions - contains survey questions
tblResponse - contains responses inputted by user
tblRespondents - contains info on user (e.g. Name, Add...etc)
Is it possible that answer to some questions are dependent on other questions?
for example:
Question 1 -True/false
Question 2 -True/false
Question 3 -True/false
If question1=false or question2=false then question3=false
(the response to question 3 is automatic and dependent on the responses of question1 and question2)
Thanks in advance for those who can give me some suggestions.
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Sep 19, 2005
Good morning,
I am having problems figuring out how to set up my table/query structure for a series of surveys that are based on specific user groups. In a nutshell how do I set up the relationships for the Questions, Employees, and Answers if I have the following tables (simplified):
tblQuestions
--------------------
QuestionID (P)
UserGroupID
Question
tblEmployees
--------------------
EmployeeID (P)
Name
UserGroupID
tblAnswers
--------------------
AnswerID (P)
QuestionID
EmployeeID
Answer
The functionality requirements are:
1. Create a set of questions for two or more user groups (each set contain different questions).
2. Assign Employees to a specific user group.
3. Employees are able to enter the DB to answer the questions within their user group.
What should happen is the employee accesses their set of usergroup questions and enter the corresponding answers. Each time I try to set up the relationships however, the answer field ends up being uneditable.
Any help you can give would save what little hair I have left.
Thanks!
Bob
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Sep 6, 2014
I have a project that in Access. I'll be handling a survey file that will maintain answers per customer. The visit to customer is done monthly in a year, which means that a customer can have 12 visits in a year. My problem is that if I will maintain this project for the next five years or more, I have to maintain another field in my table that will block the duplicate entries.
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Mar 20, 2013
I'm using Access 2003...I have a query that searches a parts table by description:
Like "*" & [Enter in Part Description to search] & "*"
I need to add another search to this query, I added another field to the parts table call manufacturer. I add this field to the above query and added this parameter to it:
Like [Enter in Manufacturer] & "*"
I then added a manufacturer to one of the fields for test purposes. For some odd reason this doesn't work. If I take out the manufacturer parameter and don't enter in anything into the part description the query returns all the records. When i type a description into the part description field the query returns the proper records. When I add back the manufacturer parameter and enter through both parameters only the one record returns showing the test record instead of all of them. If I put a part description in and enter through the manufacturer parameter no records show when they should.
I've tried adding a test field to a different table and tried a different query using the like parameter. The parameter works in a field already in the table but won't work with the new field I added. I've done compact and repair.
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Oct 3, 2013
I'm having trouble with my VBA module.I have a random test generator which pulls records based on a category from my table into a temp table using a make table query. I use the following code:
Private Sub Command2_Click()
DoCmd.SetWarnings False
DoCmd.OpenQuery "1", acViewNormal, acEdit
DoCmd.OpenReport "WrittenExam", acViewPreview, "", "", acNormal
Reports!WrittenExam.lblTitle.Caption = "Exam Name"
DoCmd.OpenReport "WrittenExamAnswerSheet", acViewPreview, "", "", acNormal
Reports!WrittenExamAnswerSheets.lblTitle.Caption = "Exam Name - Answer Sheet"
End Sub
My querry makes the table, and then generates two reports (my exam, and the answer sheet). I'm getting an error 3211, saying the temp table is already in use by another process when trying to generate both reports. I used a Macro before, but I have a need for custom report headings, so I'm using VBA.
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Sep 20, 2006
I've been asked to make a survey db by someone. I was wondering what is the best way to go about this? The output spread sheet list several questions asked of the user. The user id and questions asked are in columns. So you could have a columns like the user id: date: when was the last time you reaed a book?:Did you like the book?: Was the book helpful? What type of book was it?. These are listed in many rows one for each survey asked. Is my best bet to just make each column a field name in a table and build off of that? Some of the question asked are very length? I can have the spread sheet altered to column names that are more relivant and shorted so when I import into access and populate them into a table it will be easier to follow. Just looking for a little guidance. All thoughts are appreciated. Thanks...
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Jul 1, 2005
Ok, I need further help with that my survey database. I wonder if somebody could help me figure this out. So, I have this survey database with questions for visitors of a certain park. I have several Yes or No questions. I created queries that will count how many Yeses or Nos I have for each question. But a problem is happening. Sometimes certain questions are left blank, with no answer. My query is showing the blank answers with a count of zero, even if there are more then one blank answers. How can I get the query to count the blanks? Or, can I fill the blank answers with the word "Blank" automatically somehow?
Thanks
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May 23, 2007
I will have the following tables:
tblSurvey
tblQuestions
tblAnswers
tblResponses
QuestionID -PK
SurveyTakerID - PK
Response
You get the idea - a normalized table.
Anyway for questions that state "check all that apply" I could either store in the Response Field a yes, or a no (or a number code for those answers) OR simply store the yes values for ones that are checked. Seems like the latter, but for querying later, will I run into problems? I have had different views based on reviewing posts.
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Oct 18, 2005
Hi, all--
Searched for posts related to this problems but didn't find anything.
I have a survey db to be used for data entry of returned survey responses. The main form is a tab control consisting of mutltiple subforms. Each survey question has mutiple parts but each response receives a numerical value.
I am using primarily option groups so the data entry looks similar to the hard copy survey. The enterer only has to click on the correct response.
The data source of each subform is a query with a numberical parameter corresponding to the appropriate question. Because of this, each subform (using continuous form views) has a blank "item" after the survey items. I have hid this on the main form and have tried to turn off the tab stops and removed all scrolls.
I can't keep from the blank item sometime appearing. When this happens, there is no way to slide up to first item.
I hope this is not totally confusing!!! If you understood this, do you have any suggestions?
Thanks.
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May 16, 2007
I am struggling with an answer table for multiple type answers. Some questions have yes/no answers, some have option group answers (agree, neutral, disagree), and some require text input.
I have reviewed posts on normalization on survey design. In it's simplest form I would have 3 tables.
tblQuestions
QuestionID
QuestionText
tblAnswerCodes
AnswerID
AnswerText
tblResponses
PersonID
date
QuestionID
AnswerID
If all answers required an option group value then I would use the structure above.
If all the answers were yes/no I would eliminate tbl AnswerCodes and simply have an answer field with data type yes/no in tblResponses.
But if an answer requires a user text comment, I would need either a memo field or a 255 length text field. This is where I get confused. It seems inefficient to use a memo or text field for all answers when most of the questions require a yes/no answer. I feel the answer is somewhere in setting up another table with answer types, but I am struggling with this.
On a further note I am struggling with the response data entry form. For an option group answer I could setup an append query for each new survey response. But how about for multiple answer (check all that apply). I guess I need a form based on a query linking tblQuestions to tbl AnswerCodes. This would be a subform on the master form for tblResponses. I keep getting all the answers for all questions. But handling multiple question types on one continuous form seems awkward.
Thanks.
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Oct 31, 2007
I have this pivot chart (please see attached screenshot) that I was hoping to use to display results of a survey that was conducted by our nonprofit organization. I have it filtering by a few demographics (age, gender, parental status), and then the results of a few other questions below it. My problem is that I'm not sure what results I'm looking at -- whether they're totals of all the responses, just the "true" responses, or...?
The survey asked questions similar to what you see in the field list. Each question is a column header in my table. Then the row headers are each respondent. The choices for answers were "true", "false", or nothing. So in all the cells, i entered t, f, or nothing accordingly.
I'm not sure if I'm not using the pivot chart correctly, or if I didn't design the table for the data correctly.
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Apr 22, 2008
I'm setting up a database for student evaluations. Students have several options as to how well the instructor did for each survey question. I've been able to set up the data entry form to my liking, and I can use a query to average the total answers to each question, including a count of how many people responded. HOWEVER, I need to calculate the percentage of responses for each option. For example, I need to know the percentage of students who picked "Excellent" for question 1, how many students chose "Very Good", how many chose "Good", etc., so on and so on for every question. How can I do that? I'm completely stuck and a novice user. HELP!!:eek:
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Oct 8, 2004
Hi -- my first time here...
Has anyone ever had to develop a survey (e.g., customer satisfaction survey) in Access? Does anyone have any advice?
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Jun 17, 2013
I've been tasked with creating a database for responses to a survey (that's already been created). There are several aspects most of which i've been able to handle (i.e. the Demographic portion)...The survey has 12 questions with pre-defined answers...What is the best way to set up the "question/answer" side of the survey.
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Sep 5, 2014
We have a survey form we are trying to get some information from, and I think I need a loop to get the information, but there isn't a ton of information that I have found for what I need to do.
I have a six question survey that has a range of answers and a comments section (I didn't write the survey):
1. Excellent, Okay, Poor, Very Good, Very Poor
2. Agree, Disagree, Neutral, Strongly Agree, Strongly Disagree
3. Agree, Disagree, Neutral, Strongly Agree, Strongly Disagree
4. Agree, Disagree, Neutral, Strongly Agree, Strongly Disagree
5. Agree, Disagree, Neutral, Strongly Agree, Strongly Disagree
6. Agree, Disagree, Neutral, Strongly Agree, Strongly Disagree
I have a simple query that will separate out the overall Positive and Negative reviews. The overall "Positive" or "Negative" ranking is manually assigned via a combo box on a form from a value list. Poor comments in the comments field can equate to a negative survey, even if questions 1-6 are neutral or better (good, very good, etc.)
What we would like to do is to poll through the responses to the survey and see how many of question 1-6 are consistently receiving Neutral or lower marks.
In my head, it makes sense to count through all the surveys and get a number of those responses. The response table (tblResponses) is setup with a combo box from a look up table that has the above responses. Actually, there are two lookup tables for this...one for question one, and one for questions two - six.
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Mar 23, 2012
I am designing a database for my organisation. I have done most of it but am stuck on this. Ideally I would like to have a check box (in a table) that when checked a load of data is carried across from that record to a record in another table.
Given that I can't and don;t want to use VB is there anyway that this can be done easily?
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Jun 11, 2013
I have a form that collects data from a survey. The survey has been undertaken before and the equipment being surveyed may carry an ID number and I have the original survey data in a table. If the old survey ID is entered into a field it automatically populates several other fields with the original data....neat!
But that data is not necessarily correct and for this survey I am going to great lengths to ensure the data is as "normalized" as possible so the data is prepopulated into a field with validation. Normally when something is entered into these combo fields I validate with a not in list event and ask if the entry should be added. If I prepopulate with a me.xxxxxx = oldsurveydata the entry is accepted without question. Is there some way to fire the not in list event? I've tried me.repaint, requery etc. but no success.
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Nov 28, 2005
I am having problems coming up with a Table design and need help.
I am trying to design a table that will have 8 categories, 47 subcategories, and then choices within those categories.
Much like the following (this is only one category example, there will be many):
(Main category) Floors -> (Sub categories) Joist, Carpet, Vinyl Flooring, Wood Laminate -> (Choices for Joist Sub Category) Structure Wood 2X8 Joist, Plywood 2X8 Joist, Structure Wood 2X10 Joist, Plywood 2X10 Joist
This only shows the flow if the main category is "Floors", sub category "Joist", and then the choices under subcategory "Joist". There will be others for the other categories, subcategories, and choices.
Can someone help me or steer me in the right direction in setting up the database table/tables to accomplish this. Oh and BTW, there will be prices attached to each "Choice" under the subcategories.
I hope that this makes sense... any help would be much appreciated.
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Aug 30, 2006
I have 5 tables with the same data (row and columns). How do I make it into a relational table?
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Jan 29, 2008
if i had a table with products and i want to keep a record of what has been chaged or added to this product, whilst keeping the old records how could i set it up in a databse?
the excel spread sheet looks like this
product commments
1 chnged this and that 20/08
1 modifyed component 21/08
2 newest model 3/08
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Oct 23, 2004
Hi all, i wonder if anyone can help?
It's a simple question really. I'm currently learning databases and am doing a project, just to show that i understand everthing i've learnt so far. I have to produce a small database.
There's nothing difficult about the project, and its a very basic database, but i was just hoping to ask a small question.
I'm producing a DVD database, to hold details on a collection. My main table holds the majority of the fields, as follows;
lngDVD_ID
strDVDTitle
strYearReleased
lngDiscAmount
dtmFeatureLength
lngCertificationID
ysnBoxset
ysnExtraFeatures
strDirector
lngMovieStudioID
lngCategoryID
curPurchasePrice
The problem came with boxsets. Originally i was just going to have boxsets as one entry, but some contain a few dvd's, each with different certification, etc, and i wouldn't be able to record running length, director, etc.
So i added a ysnBoxset field (just to record whether a dvd was part of a boxset or not) and then made a new table with
lngDVD_ID
strBoxsetName
So now i can record which are part of a boxset, and the name of the boxset they belong to. But.. then i got to the problem of Purchase Price. Obviously i cannot record an individual purchase price for those which belong to a boxset, and i want to be able to record the price of the boxset.
So my question is... is it acceptable to add a curBoxsetPrice field to tblBoxsets, which would allow me to store the price... and then just leave curPurchasePrice as £0.00 for those dvd's in a boxset??? Or is there a better way of doing it? (I know there is, but i'm a novice :( )
Thanks for any help you can give, sorry for the lengthy explanation! :rolleyes:
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