Time Saving Form Question?

Big question I know

ok, i have my table set up with the following fields:
Date; Name; Shift; Area; Plant; JobDescr.

I plan to create a form where the user1 can enter the following details just once:
Date; Name; Shift.

Then below, the user1 would need to enter the following fields several times:
Area; Plant; JobDescr

All the above fields need to be recorded in the database on the same table:
Date; Name; Shift; Area; Plant; JobDescr.

User2 would need to come along and generate a report which would look something like this:

22/18/06 Joe Bloggs B Shift

Area 1 (heading)
Compressor (Plant)
Machine overhauled, plant repaired etc, etc.

Area 6
Boiler
Boiler serviced blah blah blah. maybe several lines of JobDescr.

Area 67
Car
Moved due to blocking fire escape.

User2 would need to be able to call up what happened in any given area between any given date or any given plant.

I apologise for the longwindedness of the question.

Can anyone guide me to the easiest way to do this

TIA
culedude