Too Many Fields, Suggestions?
Jan 4, 2007
Hi, I'm afraid I am unable to be overly technical with my question as i've only really had a 2 day access course, sorry in advance!!!
Problem
I am trying to create a skills Matrix, it will need to include approximately 400 different skills which a staff member my or may not be trained on. I started by trying to do the lot on one table and an one input form but hit the 255 field limit. So now i'm messing around splitting it down into approx 7 sections. So, now i have 7 tables of skills and 7 input forms for the user to fill the table with, each table with a duplicated list of ID numbers for the staff. This seems really inefficient to me and i'm basically wondering if someone might give me a couple of tips structure wise. Also, could i just have one table for the staff ID's seperately? I tried to do this but cannot find a way of relating the skills input on the form to the specific ID if they are not on the same table. I know this is all probably really basic (and probably poorly explained and confusing too) but i've scoured the net as per usual and came up with nothing (i got some lovely code online which disabled the scroll button from moving records yey! :p ), so ive taken the brave step of joining a forum.
Thankyou for your time everyone.
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May 20, 2005
I wonder if someone can give a suggestion on how to start this database. I am doing a material list database, but i've come across a situation where certain materials require a lot of text entry as opposed to some of the others where you simple enter data such as " density, grade, strength, etc" values. Because the layout/fields would be so different for the different materials (eg. plastics, metals, elastomer, etc.) it possibly might be a good idea to just separate them into different table groupings altogether? what do you think? Originally they were entered in Word and i was thinking of putting in access to standardize it. But what I'm trying to get at is the format in word was much like a one page report with headings and short paragraphs for this section of materials. Is it worth it and how should I go about having large text and heading entry, form use, report layout?
Thanks!
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Jun 2, 2006
I am starting a new database today at work. I need some suggestions.
First of all, we will be having people enter data into many sections of the database at the same time...should I create seperate databases for these sections and link them together somehow so that it doesnt freak out with multiple users or being saved while open in different computer on the server?
Will it freak out anyways? What happens exactly if you open same database on two different computers.
Next, I would like to know if anyone has any further ideas about creating this database the right way in a server setting with multiple users!
Thanks.
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Nov 8, 2004
Ok a bit of back ground. I'm building a access front end to a sql database. The end user will access the information in the database via asp pages on the Internet. They will only be viewing and not changing this information.
Now from the asp will be links to other pages within the same site. So they only have to be relative links eg .../folder/page.htm. But I want the person who inputs the information in the access front end to be able to test that the link works before saving the record.
I would prefer them to be able to press a button, then have access grab the link from the text box, add the relevant other bits eg http:// and load the page.
Any suggestions how I should go about it?
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Jun 21, 2006
Hey all, I am currently looking to make a great database system for use within my community. What I currently have is a mdb with just 3 tbls but will be building from there. I have the normalization down thus far, but wanted to put things out there for any suggestions or ideas to make this a useful system. This is not a profit situation, and will generally be used only by myself or possibly one or two others.
What I have is a database that tracks the homeowners within our community (subdivision) and their properties. So far I have 3 tbls
tblOwners
- OPkey (autonumber)
- OFname
- OLName
- OStAddress
- OCity
- OState
- OZip
tblUnits
- UnitPKey
- StNum
- Street
- PIN
- Check2005
tblJct
- UnitPKey
- OPKey
Structurally this works great so far. I can easily relate properties to their owners and link multiple properties to those who own more than 1 (landlords). I structured it this way since the two tbls had many to many relationships, so the junction tbl made the most sense.
Now I am looking to add information from a tract search (mortgage holder information) which technically relates to both of these tbls (Unit & Owner) as well. I already know that most of the owners with multiple properties will most likely have the same mortgage holder, but that is not definitive. Since the same mortgage holder could easily be associated to multiple properties within the community, I know I have to have an independent tbl for that information as well.
What I would like to head for is something that will allow me to send notifications, letters, flyers and the likes to either the owners, residents, mortgage holders, or any combination of the three. I have attempted to create a few thus far but have issues with getting all of the required data output to Word, so I am thinking I may need to design these items in a Form instead.
Any thoughts or comments would be appreciated. I know I am heading in the right direction, but just putting it out here for the Access community to put in their 2 cents.
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Mar 10, 2008
I have a databse that i want to perform some analysis on to identify some trends. The database consists of album sales of a year. I have availble all details of orders, customers and albums. All tbales are joined with one to many relationships. Can anyone suggest some queries that i could do to perform some meaniful analysis to identify some trends in the data. :confused:
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Mar 12, 2008
I am developing an app for a small medical office that requires a way of tracking periodic health testing for their patients. They are ultimately requesting a report that informs them of upcoming required tests for their patients.
Most periodic tests for a given patient will be manually assigned by the user in the frmPatient form via a combo box that lists available tests (for example, Mr. Smith is assigned a prostate exam with a frequency of every X months). However some tests need to be automatically assigned depending on the age of the patient (for example, when a male patient turns 50 years of age he needs to have a prostate exam every 12 months).
My Question:
What is the best approach to the automatic requirement of adding/flagging/indicating in a report that there are tests that are needed for patients that is determined solely by their age, eventhough this test has not been previously assigned manually?
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Mar 2, 2005
Can anyone suggest a good form layout for my database below?
I have also included the database in access 2002 version!
tblEvent
EventID (int autonumber not null primary key)
RaceID (int foreign key to tblRace.RaceID)
EventName
EventTrack
EventDate
tblCar
CarID (int autonumber not null primary key)
CarName
tblCarSetup
CarSetupID (int autonumber not null primary key)
CarID (int foreign key to tblCars.CarID)
TyreType
TyreSize
GearBox
DiffRatio
tblDriver
DriverID (int autonumber not null primary key)
FirstName
LastName
tblEngine
EngineID (int autonumber not null primary key)
EngineMake
EngineModel
tblEngineSetup
EngineSetupID (int autonumber not null primary key)
EngineID (int foreign key to tblEngine.EngineID)
EngineCompression
Carburetor
FrontJets
RearJets
FuelPressure
BaseTiming
TotalAdvance
tblRaceVariables
RaceMasterID (int foreign key to tblRaceMaster.RaceMasterID)
RaceTime
TrackTemperature
RelativeAltitude
Milibars
Humidity
AirTemperature
TyrePressureHot
TyrePressureCold
StageRPM
ShiftRPM
Reaction
60ftTime
330ftTime
660ftTime
660ftMPH
1000ftTime
ElapsedTime
ElapsedMPH
Coments
tblRaceMaster
RaceMasterID (int autonumber not null primary key)
EventID (int foreign key to tblEvent.EventID)
CarID (int foreign key to tblCar.CarID)
EngineID (int foreign key to tblEngine.EngineID)
DriverID (int foreign key to tblDriver.DriverID)
All relationships will be RI Link with delete cascade.
Thanks,
Dean
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Sep 8, 2005
I needs some advice on how to proceed.
Our company is devolving some operations to a sub office for 3 out of 11 business units. we have a central DB that we use to record monthly events the problem is that the parent group has to be able to update records for all units but the sub office is only allowed to see and edit their records
At the moment the data is all stored in one table and we use a Front end back end with local front ends for access I have a table to say if a unit is part of the sub office or not and in the sub office front end i have a Query which links the 2 tables together and filters the records to show only sub office
SELECT tbldatatable.*, tblShipName.Manager
FROM tblShipName RIGHT JOIN tbldatatable ON tblShipName.ShipName = tbldatatable.Ship
WHERE (((tblShipName.Manager)="nv"));
the remainder of the forms and querys all run from this query rather than the tables
the problem is the join makes it a non updatable record set
what is the advice on how to achieve what i need as i cant see a simple way to proceed
thanks
ND
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Jul 24, 2006
Hi everyone,
I'm creating databases that houses information of the different software versions my company offers. This way they can easily keep track of updates, obsolete info, etc.. I'm trying to decide what way would be most benifcial. I've been leaning more towards creating multiple databases and having a dropdown box in the beginning to open what database(version) you would like to view. Is this the only way, or does anyone have any suggestions on how to make my idea better?? Just trying to Brainstorm, also, I'm only an intern so my experience is limited.:D
Thanks in advance!!
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Nov 20, 2007
Hi,
I'm doing a database for a CD, DVD, Game website could you take a second to review it and give me suggestions to improve things.
I've included my old and revised database to see what if done
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Feb 9, 2005
I am creating a database where the user can import data from a number of spreadsheets (one spreadsheet for each company). Currently I have one table for each company with the year being the primary key. Each year when a rolled over spreadsheet needs to be generated for a certain company I have Access import the data to a blank template in excel which will display the prior 4 years of data (for informational purposes) and leave a column blank for the end user to fill in the current year data. When returned the current year data is imported into the database.
My problem is that I cannot see a way to do this without having a seperate table for each company. If I have one table with all company data I cannot use the year as the primary key. Any suggestions on how I can reduce the amount of tables I need. Setting up the rest of the tables wont be a problem, but future users of the database will have to go through the process of creating tables for new companies and creating all the queries and macros associated with that table.
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Dec 31, 2005
I am converting a log book over to MS Access. The log book contains information on inspection results for a metallurgical lab. I have one problem w/ my “inspection table” which I will explain later in the post.
This is the plan I am using to figure out my entities and attributes for the database. I wrote a short description about the hand written log book we use at work.
A log book is an array individual fields.
Each field is made up of 11 columns
(date, initial, log #, sent to customer, customer, dept, part #, load #,
results, acc/rej, and defect code).
The date pertains to the time a particular part was inspected.
Initial indicates who checked the part.
Log # starts at “1” Jan 1st and increments for each check throughout the
year
Sent to cust asks if “inspected” samples are sent back with finished product.
Customer displays owner of finished product.
Dept indicates the processing area of plant.
Part # distinguishes the part type.
Load # may display what furnace and run count for the year to date.
Or, tub number in an array of tubs processed through a continuous furnace.
Results give a list of values on test results.
Acc/rej is a simple “yes/no” question asking if finished product is
acceptable to ship to customer.
Defect Code represents a particular defect found during inspection
Tables
Log -- *LOGNum, LOGDate, &LOG_TECId, &LOG_CUSTId, &LOG_FURId &LOG_PARTId, &LOG_INSPId, LOGaccept, &LOG_DEFCode
Customer -- *CUSTId, CUSTName,
Part number -- *PARTNum, &PART_CUSTId,
Technician -- *TECHId, TECHName
Defects -- *DEFCode, DEFType
Furnace -- *FURId, FURType
Inspection type -- *INSPid, :confused:
* Primary key
& Foreign key
One problem with the Inspection table; we have different inspections for each part number. Some require 10 RC punches others only require 5 RC punches. Some Require a Total Case inspection. Others Require an Effective Case inspection or both TC & EFF Case.
Some part #s require all tests (i.e. Crush, Total Case, Effective Case, RC, & R15N)
Once I figure out the basic table setup I can use a query to build the final log. And develop a forum for the data entry. I’ll worry about the CPK reports later :)
Here is a sample database Let me know what you think. I still need help on the INSP table :)
Your Download-Link: http://rapidshare.de/files/10087240/SampleTable.zip.html
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Sep 6, 2006
Hello,
I have almost ultimate my database which works with forms that export their data to word documents.
The code behind the forms indicates that path to which it will find the word documents.
As I will be sharing my program with several offices, I will need that each Office will have to change the path based on their server name.
Examples of path: \ABC123shared emplatesmydoc.dot
Is there a way each office or better on person which will be the database administrator can change the ABC123 in all forms without having to open each one in design view and manually make the change?
I was thinking of some kind of text box where to write the path and a cmd that will do it for us.
Appreciate any help. Thanks.
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Jan 4, 2008
I have a products file in csv format including their category, subcat, and brand name.
Now I want to take that file and split it up into 2 tables in Access. One table will contain the product data only: name, description, price, etc, etc - with a primary key (of course) and a category number. The 2nd table will be the categories for each.
The formatting of the categories table needs to be:
Code:Cat ID | Category Name | Parent ID 1 Tools 0 2 Hammer 1 3 Pliers 1 4 Hardware 0 5 Nails 4
Does that make sense?
My real problem with this is finding a suitable number format for the categories. I imported the file as a table, then I run a query on it to get the ID's for each of the category, subcat, and brand, but of course in the above table format I'll end up with duplicates.
Also, how would I then assign the final number to the product itself?
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Jan 15, 2008
anyone have any suggestions for getting around the error on the attached picture?
thanks
sportsguy
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Dec 28, 2007
All -
I have just about finished up a Split DB that I plan on deploying in a LAN environment. The goal of course is to turn what looks like an Access Application now into a non-access looking application where the Front End can be distributed and run on any computer within the LAN.
I have several questions that I may need some help on.
How does one go about hiding the Access Shell and/or Ribbon/Nav in 2007?
How would I add a form that allows for a user to navigate to and connect to the back-end without having them check all of the appropiate tables and then browse to the back-end file if they have a different drive letter mapped to the location of the back-end files for example?
Any tips on how to sign the DB so the pesky Trust Center question can be bypassed?
Any other tips on how to simply distribute this for a LAN environment and/or make it look NOT like an Access DB with access to view the Forms, Tables, Queries, etc. This is my first Access DB project, let alone a LAN distributable one.
Thanks!
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Nov 26, 2007
I don't have any database experience whatsoever so please go easy.
I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device".
The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
DEVICES:
NameDescriptionAssetIP
XserveFile Server107203.30.144.75
ProliantXDHCP119203.30.144.15
IP:
AddressIP TypeDevice
203.30.144.75Static
203.30.144.15Static
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
thank you
-Tim
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Apr 13, 2008
I created a form in Access that retrieves data from a table. Inside the form, I am able to access/populate data fields with data from the table. I also have data fields, inside the form, that requires key-in data. I have some how lost the ability send all data field information to a second table and clear existing data fields for new entry.
Questions: What settings, code or buttons can I use to send/store data field information to a new table? What settings, code or buttons can I use to automatically clear all data fields from my form once data has been sent to the new table?
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May 17, 2007
I have main form and that has one sub-form , this Main form governs/determines the data in the sub form.
This Sub form ( DataSheet Mode) has approximately 130 columns and based on the Main form criteria only ~ 20 columns has to be filled.
What I want to do is based on the main forms criteria I want to show only the columns that are applicable to main form criteria.
If I use Columnar or Tabular single form for the Sub Form I am able to hide the fields that are not required BUT IT LEAVES A SPACE/GAP on form ( for the hidden fields that are not required)
Private Sub Form_Load()
If Forms!frmShowPIforActiveAndCanAddNewPI!FrmSubFrmFi lterProductInformationPerFMT!CASETIF = True Then
Me.CASETIF.Visible = True
Else
Me.CASETIF.Visible = False
End If
End Sub
And If I use DataSheet and hide ( visible = no) a particular filed it still shows up in Sub Form
Is there a way to Auto-Re Arrange all the fields in the sub form so that the hidden ( visible = no) fields no not leave gap
Or is there a way by VBA program to select fields ( Columns) from a table to be displayed on a sub form based on a criteria
Thanks
Rahul
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Jan 29, 2014
I have a totalquery that runs fine and give me the sum for both fields I'm looking for but I can't get the outputs to fill the fields on the form. I have tried the Dcount query in the control source but that just returns an error and locks up access.
Code:
SELECT [Tble-wcDelays].Causedby, Sum([Tble-wcDelays].HoursDelay) AS SumOfHoursDelay
FROM [Tble-wcDelays]
GROUP BY [Tble-wcDelays].Causedby, [Tble-wcDelays].LinkingID
HAVING ((([Tble-wcDelays].LinkingID)=[Forms]![Frm-ePlusCent]![cleanID]));
That is the query.
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Jun 28, 2015
I have a query that creates counts of fields based on the data in other fields, basically it tells me that in a table there are two entries with value ABC????? and three of DEF????? , the query works perfectly.
When I create a form to display this data and base the form on the Query I keep getting a message box asking for the ID (key field) from the base table.
If I type * in the box (to denote all values) and press enter I get the results expected.
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Nov 18, 2013
Basically in my order details table i have the following fields
Product
Unit
Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT
Grasshopper Box1000 Adult
Grasshopper Box1000 Subadult
Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
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Aug 27, 2013
I have a database that will register the emails coming in and what time, also the time, date out and person.
I have a form with the fields to be filled in and a submit button. There are some fields that are automatically filled in and others need manually fill in.
below that part is a sheet (subform in the form of sheet) that should be filled in with the above data. Once it is there, it should empty the fields so they are ready to be filled in again. If I fill new data and press the submit button, it should go to the next available row.
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Aug 21, 2013
I have a copy of the back-end that gets a search key error 3709 on two records. In other words, I can duplicate the problem.
The interesting part is that I can update any other field on both these records and save the record, but when I try to change two specific fields, I get a Search Key Error and have to ESC out to continue (basically UNDO the change). Both fields are text fields with lengths of 7 characters and 255 characters, and both are COMBO Boxes on the form.
I tried to focus on the form think there was an issue in the code. I can definitely TRAP the 3709 error on the ON ERROR event on the form using "if dataerr = 3709", but then I tried something even simplier.
I went directly to the table and to each of the records. Again I can update any other field in the record but these two specific fields. When I try to change either of them and move to another record, you get a Search Key Error 3709.
By going to the table record directly I'm as low level as I can get. There are no validation rules on either field at the database level. If it was truly CORRUPT would it let me update any of the other fields on either of these records? One is an empid (not a primary key but is indexed with duplicates okay and not required), and one is status code (not a primary key but is indexed with duplicates okay and not required) so they're no critical fields, but something is keeping them from CHANGING.
Just tried something else; deleted the INDEXES on both the fields. Now it works! I am completely confused now because it really wasn't a corrupt record, but the indexes are causing the problem. Do I need to update the indexes somehow when the users selects a new empid or status code?
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Apr 22, 2015
I have a product table that includes the name of the product, the quantity ordered, and the unit price. This is a summary table for the whole year showing all of the orders. The Primary Key is [ID] from the [tblOrders] table. I attached a screen shot of my query. I don't know if you can see it. I want to generate a report where each product is listed once, the unit price for that product is listed, the total number of that item that was ordered throughout the year, and finally, the total amount spent for each item during the year.
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