Total Based On Calculation
Nov 20, 2006
Good Day!
I seem to be running into a calculation problem in one of my queries. I have two fields in the query, AdmitDate and DischargeDate. I built in an expression, Exp100 to catculate the date diff in days between these two dates. Now what I want to do is display a count of the grand total days. So, if I have the following three records:
ID AdmitDate DischargeDate Exp100
1..... 01/01/06.........01/15/06............15
2......07/12/06.........07/19/06............7
3......04/27/06.........04/30/06............3
My query should display:
Healthy Plan Total Patients=3
Healthy Plan Total # Days = 25
How can I program this to correctly display this information? Thanks for any help or advice, it would be most welcome at this point. Cheers.
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Oct 11, 2005
Hi, All:
I have been struggling for this question for a long time.
I have a total query coming from two tables. This query has following field:
productline
device
component
The table has more field. One of them is status for component field.
My application is that there are many productline. Under each productline, there are many devices. Under each device, there are many components. Each component has one of 4 statuses. The status is text value, 'Yes', 'No', 'UR', and blank.
In the form, I need to use continuous form to display each device with totalcomponent (I use Count of component), percentage of status1 based on totalcomponent, percentage of status2, etc.
My question is:
I tried to use Count(IIF([status] = 'Yes', 1, 0)) to get percentage. But [status] = 'Yes' seems not right because I got a count of all statuses, the same result of CountOfComponent
Really need help
Thank you much
awu10
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Aug 10, 2014
Is this possible? In my invoice form I have 3 different tax rates. I have put a calculation in each of the Control Sources to calculate the invoice sub total:
=[Invoice Sub Total]*0.13 =[Invoice Sub Total]*0.05 =[Invoice Sub Total]*0.09975
I don't always use all the tax rates. I would like to be able to go back into a tax rate field I don't need and delete it.
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Nov 20, 2007
I have an Access query that lists completed company forms by days to complete in descending order. I want to use the reccord number and total record count to present the percentage of forms that were completed at each completion date. Ther purpose is to quickly show that 80 percent of forms are completed within 60 days. This is easy to do in Excel using the Row() and Count() funtions such as 1-Row()/Count($A$1:$A$5000).
Is there a way to do this same thing in Access?
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Feb 21, 2013
I have created a table with four fields. The names are:1stBusOn, 1stBusOff, 2ndBusOn, 2ndBusOff.
I want the time for the first two fields and the time for the second two fields to end up in a field called TotalRideTime.
Also, if only one set of the fields are completed I still want that total time to in up in the the TotalRideTime field.
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Mar 16, 2013
We have a form where we enter various amounts and a box where these are added together to calculate taxes. This amount is shown on the screen but we need to save this total amount in the table where it can be used in other calculations in other forms
The control in the box looks like this:
=[registration fee]+[membership fee]+[fee per term]+[additional classes fee]+[costume]+[books]-[discount]+[applicable gst]+[uniform fee]
How can I get the result of this formula saved in another table field?
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Nov 14, 2014
I need a solution for the following problem:
For example:
............F1 F2 F3
Rec1 ....4 ..2 ..5
Rec2 ....3 ..3 ..1
Rec3 ....1 ..2 ..1
Now, I want to know how many 1s are there in Rec3 the answer is obviously 2 but I want a field(F4, for e.g) that calculates F1+F2+F3 showing all their 1s 2s and 3s.
A solution I found was...... F4=IIf([F1],1,0)+IIf([F2],1,0)+IIf([F3],1,0)
But I have over 50 Fields that contain 1s and 2s and I can't count them all by using this formula as it will be tremendously long and access will reject it.
So I need another formula(or function) that will look up for the 1s across multiple fields and show the total count for each record in a new field.
Tried 'look up' function but achieved nothing ....
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Aug 29, 2006
I am not sure how to do the following and appreciate any help offered.
I need to have create an expression that gives me a total based on the number of days (different arrival and departure dates) where each day has a different value but remains the same from record to record. Perhaps this is a very easy thing to do, but I am just missing it.
Thank you
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Jul 12, 2005
I am building an application for a small clinic. In the interests of good database design, I don't want to be storing numbers that are derived by calculation.
A patient with insurance will have a deductable that will be entered into a field on their first (ms access) transaction form.
A calculation will put the remaining deductable into another field. No problem.
However, the NEXT visit has to look back to find previous transaction records, again perform the initial calculation and then perform another for this transaction, and again the next time and the next until the deductable reaches zero.
Additionally, since I'm not storing these values, if I pull up an old transaction form, that form has to re-perform the calculation ONLY on transactions from that date and earlier. It must not reflect visits that took place later.
So, this field must query tblTransactions, filtered by the name of the patient (a combo box called tblTransactions.Patient_Name that looks at tblContacts), the transaction date/time (stored in two date/time fields, cleverly named tblTransactions.Date and tblTransactions.Time), and the total deductable value stored in a field called tblTransactions.Deductable.
As someone who has never coded anything more complicated than DOS batch files, I'm at somewhat of a loss as to how to go about this.
Any assistance, code-wise and which Property value to put it in would be MOST appreciated.
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Dec 8, 2014
I have a table with a primary key as date, and various other fields with numerical values. I also have a query that calculates running totals for each of these fields, as well as including the fields from the table.
I need to create a report or form in which I can select a date(primary key) from a drop down list.
I need the selected date to determine a row/value from a field (a running total from the query)
I then need to use that value in a formula;
result = sum([field]) - value
What I am trying to do is calculate the difference between the sum of a field, and a specific row/value in a calculated field containing a running total of the original field.
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Oct 30, 2012
After testing it, the database got corrupted. I had backed it up just prior to using this.
It was something like = Sum(Abs[AmountPaid], [Paid] = "X")
I have a continuous subform with an "AmountPaid" column. The total is displayed in the subform footer. I need it to display the total for only the fields with an X in them denoting that they were paid. This total should match the statement we receive.
After clicking the button to put the X in the Paid field, then I used the formula to update the AmountPaid field.
Joe..........10..... X
Al..............5.....X
Flo.......... 25
.....Total = 15
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Jul 31, 2013
the relevant fields look something like this:
TellerNum - Date - Field1 - Field2 - Field2
I need a way for my query to take all rows with the same TellerNum and add Field1, Field2, and Field3 together for those records. So, there may be 20 records with the same TellerNum, and I need Field 1, 2, and 3 to be added together and then totaled for all 20 records to give me 1 grand total. I need this to be done for each TellerNum, so that the results will be a grand total for each TellerNum. So, the results may look something like this:
TellerNum 1: 486
TellerNum 2: 300
TellerNum 3: 240
etc..
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Oct 30, 2013
I have a query I am trying to build currently which creates a running total based on set criteria. I essentially have three columns (All times are in minutes). The visit ID, the duration of a visit and the time difference between the current and previous visit. e.g.
ID Duration Difference
1 30 0
2 45 10
3 15 20
4 60 10
5 15 10
What I would like to achieve is the following:
ID Duration Difference running total
1 30 0 30
2 45 10 85
3 15 20 15
4 60 10 85
5 15 10 110
So a line will have the calculation of the current time + the difference between the current and previous visit if the difference is below 20. I have the following:
Code:
Public Function Cont20(MyVal As Long, MyDif As Long) As Long
Static OldValue As Long
Dim NewValue As Long
If MyDif >= 20 Then
NewValue = MyVal
OldValue = 0
[Code]....
Which I put as Cont20([Duration],[Difference])
The problem seems to be on the return aspect, its not calculating correctly. I had the formula in Excel which worked great, but this is proving troublesome. As a note the Excel formula was such that it would add the previous running total and then add the current duration and current diff. e.g. In cell A7 the formula would be A6+B7+C7 and so on.
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Nov 14, 2004
I am so interested to see a solution to this little problem…i think ithis is one of my more complicated questions!!!!
Problem:
Where I work we have a series of machines… named “ C1, H7, H8 etc”
Each line has 3 counters on it,
Impressions – records the number of cartons used on the line
Standard Pack – records the number of filled cartons with product
Output – records the number of cartons that complete the whole line process and are ready to be shipped to the customer.
Sounds straight forward enough….but the process gets a little more complicated.
Some lines are referred to as joint lines… this indicates that the product from each line the output figure is joined together and totalled. So it is not possible to calculate how many each line completed for the output figure. Note… it is only the Output figure that is joint, each line still has it’s own impressions and standard park counters
Grouped lines are given a group code – P8 in this case.
Example…
C1 not joined
H7 and H8 joined.
C1 –
Impressions –1000 Cartons
Standard Pack – 900 Cartons
Output – 800 Cartons
H7 - P8
Impressions –1600 Cartons
Standard Pack – 1500 Cartons
H8 – P8
Impressions –400 Cartons
Standard Pack – 300 Cartons
P8
Output – 1600 Cartons
The output counter is brought in to the database automatically via a linked spreadsheet and a macro, this data is then stored in a table called “DaycodeMachineShiftImpressions” you will see in this table that the grouping is referred to as Machine.
As previously stated we have no real way of working out the amount each line has output individually.. the way it is calculated at the moment, is to take the figure for P8 and split it into 2 equal figures and assign that to each line.
So in this case the figure assigned to each line would be 800, although you will see that this is not possible for H8 line as it only put 400 cartons on the line in the first place.
I now want to implement the following calculation to my DB,
(see Attached Spreadsheet)
the calculations a re stored in cells b12 & b13 in the spreadsheet.
so that the output figure is separated
in proportion to impressions made.
I then need the figure per line to be fed back to the “tblProduction” output field..
in the tblproduction the data for P8 is stored to line level so in this case as H7 and H8, hence why i want to use the calculation to work out the output figure per line...
Can this be done automatically, if so please help me…
Andy
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Nov 14, 2004
I am so interested to see a solution to this little problem…i think ithis is one of my more complicated questions!!!!
Problem:
Where I work we have a series of machines… named “ C1, H7, H8 etc”
Each line has 3 counters on it,
Impressions – records the number of cartons used on the line
Standard Pack – records the number of filled cartons with product
Output – records the number of cartons that complete the whole line process and are ready to be shipped to the customer.
Sounds straight forward enough….but the process gets a little more complicated.
Some lines are referred to as joint lines… this indicates that the product from each line the output figure is joined together and totalled. So it is not possible to calculate how many each line completed for the output figure. Note… it is only the Output figure that is joint, each line still has it’s own impressions and standard park counters
Grouped lines are given a group code – P8 in this case.
Example…
C1 not joined
H7 and H8 joined.
C1 –
Impressions –1000 Cartons
Standard Pack – 900 Cartons
Output – 800 Cartons
H7 - P8
Impressions –1600 Cartons
Standard Pack – 1500 Cartons
H8 – P8
Impressions –400 Cartons
Standard Pack – 300 Cartons
P8
Output – 1600 Cartons
The output counter is brought in to the database automatically via a linked spreadsheet and a macro, this data is then stored in a table called “DaycodeMachineShiftImpressions” you will see in this table that the grouping is referred to as Machine.
As previously stated we have no real way of working out the amount each line has output individually.. the way it is calculated at the moment, is to take the figure for P8 and split it into 2 equal figures and assign that to each line.
So in this case the figure assigned to each line would be 800, although you will see that this is not possible for H8 line as it only put 400 cartons on the line in the first place.
I now want to implement the following calculation to my DB,
(see Attached Spreadsheet)
the calculations a re stored in cells b12 & b13 in the spreadsheet.
so that the output figure is separated
in proportion to impressions made.
I then need the figure per line to be fed back to the “tblProduction” output field..
in the tblproduction the data for P8 is stored to line level so in this case as H7 and H8, hence why i want to use the calculation to work out the output figure per line...
Can this be done automatically, if so please help me…
Andy
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Apr 24, 2013
I have a database that has 2 forms. After submitting the first form, the user should complete the second form within 24 hours. The first form stores the Date/Time the form was submitted. I want to be able to run a query and have a column in the query that is "Time Remaining". In non-technical terms, this column would be: Date/Time form submitted + 24 hours - Current date/time.
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May 31, 2014
I have 4 fields I'm trying to combine, but I need to add spaces between field 1 and the rest of them. The total character count needs to be 22 including the spaces.
Example:
Field 1: THE
Field 2: 1234
Field 3: BOAT
Field 4: 0001
End Result: THE 1234BOAT0001
Need to add 7 spaces to equal 22 characters.
Fields 1, 2, and 3 can vary in number of characters.
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Aug 15, 2013
I'm trying to get a total based a combination of criteria. Here's my issue:
If ([Vendor Billed Amount] > 650 $ and $ [Excess Fee Approved] = "Yes") then
[Payment to Vendor] = [Vendor Billed Amount]
else
If ([Vendor Billed Amount] < 650 $ and $ [Excess Fee Approved] <> "Yes") then
[Payment to Vendor] = [Vendor Billed Amount]
else
endif
endif
I think I'm missing an argument with the nested If statement.
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Jan 19, 2015
I am having difficulty getting a second textbox to display the correct total of hours based on a date entered into a first textbox.
Setup:
Table Name: TestTable1
Fields: 'RequestDate' & 'Hours'
Form: 'Form1'
2 Textboxes Unbound: Named 'Date' & 'Total'
What I am trying to accomplish:
Based upon a date entered into the "Date" textbox I want the "Total" textbox to display the total hours associated with that date.
What I have tried:
I have tried using, in the control source property of the "Total" textbox, many iterations of both Sum(IIF & DSum(
I am currently using the following:
=DSum("[Hours]","TestTable1","[RequestDate]='Forms! Form1!'Me.Date'")
I have tried this without the Forms designation; without the "Me" designation; Etc.
Some attempts return the Error or Name error while other efforts return a blank textbox...
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I am working a database that manages student's Records including marks for various subjects, but i would like to do the following on each of the students' report cards:
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Dec 7, 2014
I have a very simple query on an accounts form to show a running transaction history.
Identifying from the TransactionID (shown for display purposes only - normally hidden) three or four postings make up one transaction.
Using TransactionID 10 as an example, I'd like to have a sum of total [Credit]-[Debit] and have the query display on one line (either at the top of £1,429, or at the bottom of £16,995) to identify this is in fact one transaction, having three posts.
Transaction 9 will have obviously have one total, as this is a single post.
11 the same as 10, by having one total Transaction Value either at the top of the row or bottom.
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Jul 8, 2013
I am looking to generate a total number of a given column based on two criteria.I would like a label (or textbox if necessary) to display a given total of "Active" devices based on a given month.The table name is "Blackberry" and the specific columns I would like to check would be "Activated?" and "Registration Date". I'm not sure if I should be using a dsum or dcount and the error i keep getting is a type mismatch.an active device would have the text value of "Yes.
Dim advalue As Integer
advalue = DCount("[Activated?]", "Blackberry", "[Activated?]=yes" And "[Registration Date] > #01/01/2000#")
lblad.Caption = advalue
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Aug 29, 2014
I'm using Access 2010. I need to calculate a score based on values selected in a table by looking up corresponding values in other tables. I have a "Project" form to create new entries into the Project table (see Table 1). When I create a new project record, I will select values for the Payback and Need fields by selecting options from a list. The Payback list is pointed at Table 2 and the Need list is pointed at Table 3. In the below example, I created the "ABC" project and selected "1 year" for the Payback field and "Repair" for the Need field. Pretty simple.
Now that I have the "ABC" project loaded to my Project table, I'd like to create a report that will show a "score" for this project. The score should be calculated as follows: Payback Impact + Need Impact. In this example, the score should be 30 (Payback Impact of 20 + Need Impact of 10).
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If I type * in the box (to denote all values) and press enter I get the results expected.
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