Hi guys,
Im fairly new to MS Access and have recently created a simple database to track the details of people in my department.
The database is on a shared drive and the idea was that when the details of the individual change, they open the database themselves and edit the appropiate field.
However, is it possible to track the changes that people make over a certain period (ie every month).
Thanking you in advance,
Jonny
Is there a way to track the changes made to a record? I have added a timestamp field to my form that indicates when the record was changed but I would also like to know which of my staff has made the change. I found this on line but I'm having no luck with it working:
CODE:
Private Sub Form_BeforeUpdate(Cancel As Integer)
' Log the user details to the table
Me!UpdatedBy = CurrentUser()
Me!TimeStamp = Now()
End Sub
What this gives me in the Updated By control is "Admin" instead of the users name.
How to generate either a form or report able to show me the history of data changes made by users in the fields of Access Objects. I'm more interested in Forms, since the users will use Forms to change data in the db.
Let me give an example:
My db has, for instance, a form named Frm1 and a form named Frm2. Both were built including several fields such as text boxes, combo boxes, etc.
So, if the user Paul first changes the field Color of the record Id 235 in the Frm1 from Green to Yellow, and then, down the road George changes the field Size of the record Id 14 in the Frm2 from Big to Small, I need to know what changes were made, by who, and when changes happened. Also, it is important to know if a record Id is added or excluded.
My final intent is to have a report/form that shows some sort of user activity log which I think could be like this:
Date--------Time----------User-----Form------RecId------Action------Field-----From-----------To
Dec12,14---15:12:35-----Paul-----Frm1--------235------Changed---Color----Green-----------Yellow
Dec18,14---07:05:19-----George--Frm2---------14------Changed---Size-----Big--------------Small
Dec22,14---09:23:59-----Sean----Frm2--------116------Deleted
Dec23,14---11:07:03-----Paul-----Frm2--------321------Added
etc...
By sorting this output by date, form and field it will easy to check/audit for user processing mistakes.
I know enough to build tables, queries, forms and reports, but don't know how to structure such thing. What kind of form event should I setup?
Does anybody know of a site where you can download/modify/use pre-made databases files?
I am looking to create a basic database to store survey details about signage on site for 200 sites.
Details i need to include are Site, Sign, and Components....
I think the database itself would be fairly standard, even if the fields needed tweaking
I don't want to invest the time into this if there is something I could use already out there
This has happened to me several times in the past. I make minor changes to a report and when I go to save it or close it out, it asks, "Do you want to save changes?" Of course I say yes and it just sits there, not closing out the report tab. The only way around it that I have found is to re-write the report, from scratch.
View 8 Replies View RelatedI am new in Access 2010 and need table design schema. I am creating a database to track budget changes within our organizations.
1. We have 3 division (West, East and Central).
2. Each division will have 5 Organizations (Office, Campus, Operations, IT and HR)
3. Each Organizations will have multiple sub-organizations
4. The budget start with the sub-organizations - which is break down by cost center and sub cost center.
This is the design I came up.
tblFiscalYear
tblDivision
tblOrganizations
tblSubOrganizations
tblCostCenter
tblsubcostcenter (budget table)
tblDivision --1 to Many --> tblOrganizations
tblOrganizations --1 to Many --> tblsuborganizations
tblsuborganizations --1 to many --> tblCostCenter
tblCostCenter --1 to many --> tblsubcostcenter
Is there a better way to design this?
I have been using Excel to keep a daily track of when people are in to work, but the number of persons employed has increased and it is taking too much time to manually input data into the sheet.
I am looking at Access and I would like to know if what I want is possible.
The fields I would need are , Name , Date , Time worked(1 for a full day and 0.5 for a half) , Reason worked, and funded by(inside/outside organization)
I would like to make a template of form that has the following options.
1. The ability to select a date (possibly through a calendar selection)
2. Select one or multiple different persons from a list
3. Possibly two check boxes (full/half day) - that when selected input a 1 or 0.5 into the database
4. A text entry for reason worked.
5. Another check box for inside/outside funding that reflects the time worked in step 3 and that can be queried to see how many total days funding was given.
Trying to modify this calendar database to track employee leave. I need the calendar form (frmCalendar) to show all employee leave on the calendar using the "Show All" command button on click event. This works if I specify a uID (UserID from employee table) in the code, but only for that specific employee. I need all employees at the same time up on the calendar so I can see if there is more than one employee off on any given day.
Events or leave is populated on the form through "Private Sub DisplayEvents" and the mdlCalendar module.
Using Access 2010
I'm developing a database that tracks monthly metrics of employees. These employee are at several different locations.
Here's what I would like:
A table of the employees and their location.
A table of the metrics.
A form that you can select an employee and it would autofill the location and then you could fill out the metrics.
the ability to change an employee's location without it effecting past records.
A report, by month and location of the employee's metrics. (pretty sure I can do this on my own, just can't get to this point.)
I've tried to use a auto lookup query but that then changes the employees location on past records.
I am attempting to develop a DB to track hardware assets, e.g., servers, switches, storage devices, etc... I am at the very beginning of the development/design process. I haven't gone beyond the paper stage yet. I am trying to figure out how I would set up the main Asset table so that when I put in a particular vendor, the model field will list models only for that specific vendor. i.e., when I put in IBM in the Vendor field I will only see IBM models in a drop down for the Vendor_Model field.
I'm pretty sure this will involve a Lookup field. But, how do I restrict the lookup of models. Would that be with a query?
I can use barcode scanning to track items through the process, on the condition that the relevant field on a form is highlighted.
The issue is I want the scanning/tracking with wireless scanners to be going on in the background while an operator can use the other functions of the database.
I'm thinking the solution is two computers, one to run the barcode scanning & tracking the other for the rest of the database functions. The problem is we only have one work PC and getting money for a new PC will be like pulling teeth.
Is there a one PC solution?
I run a soccer league where we track players attendance for each game. I currently do it on a spreadsheet where each game date is a column and each player is a row. We also track which team they play on at each game (they can play on different teams different weeks). I currently have a second tab in the spreadsheet to record which team a person plays on each week.
Setting up a table of fields for this is relatively easy. The problem comes to data entry. I want to be able to visually see the data like I can in a spreadsheet (names in rows, dates in columns, intersections containing either team name or whether attended) and whilst a cross-tab query gives me the layout, I cannot input data in a cross-tab query.
I am creating a database that tracks current projects for my team at work.
Some projects are only due once (e.g., mailed brochures due on 1/1/14) and some are due at scheduled intervals (e.g., status report due monthly, quarterly, etc.)
Ultimately, I'm hoping that my end result will allow us to click on a form and look at what everybody has due that day, in the next 7 days, and so forth.
I am trying to create a database that keeps track of deficiencies in various logs and reviews of the logs. Each log is required to be reviewed by two individuals (determined by their title) everyday. I am trying to make the review table populate with a required review daily and then when the supervisor does his review he will update a checkbox to indicate that the review is complete. I would then query and update the calendar for which supervisors are still required to perform log reviews.
View 1 Replies View RelatedI recently changed the code to a case statement which recoded a value into a new field
i.e.
Case = 1
Me.Field2 = 2
and so on...
However the old data would not reflect this change as the Me.Field2 value had already been created.
Short of opening each form, changing a number closing it and then changing it back to original value, it there any way to get the database to rerun all the code in the background essentially?
I have created a button to save changes and to undo changes on a form. However if the user has not made any changes, i get a message saying that the Undo command is not available and the same with save changes.
Therefore if no changes had been made i would like to just ignore that part of the action and continue with the rest of the event procedure.
My code for undo is..
Public Sub UndoChanges_Click()
DoCmd.DoMenuItem acFormBar, acEditMenu, acUndo, , acMenuVer70
Me.frmtabContact_Details.Enabled = False
Me.frmtabCustomer_AC.Enabled = False
Me.frmtabCustomer_Options.Enabled = False
Me.Edit_Contact.Visible = True
Me.Edit_Contact.SetFocus
Me.frmSave_Changes.Visible = False
End Sub
i named one of my fields in a table with spaces "quantity on hand"
Now i cant refrence is in vba.
If rsSa!D < rsInv.Fields!"quantity on hand" Then
this does not work. I cant go back and change the field name on the table.
thanks
I've made my mde file from a mdb which is fine apart from the fact that I can still view all the tables and queries and more to the point able to change them. Has anyone come across this before, if so how can it be fixed?
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View 3 Replies View RelatedI was editing one of my tables in datasheet view and when I closed the table, Access asked me if I wanted to save changes. But I didn't make any changes to the design of the table or the filters I had set up. I just edited the data within datasheet view. The reason this is bothering me is that I am afraid I accidentally changed something. The only explanation I have for why it asked me if I wanted to save changes, is that I used the "undo" command to cancel a typo that I made while editing in datasheet view. When I hit "undo", it fixed the typo, and scaled back up to the first record of the datasheet. At first I thought using the "undo" command might have been the culprit, but when I re-opened the table and used the "undo" command again, it undid the change, but it didn't scale back up to the first record of the datasheet, like it did the first time I used the command. Anyway, I am staying away from the undo command from now on. It's about worthless in Access anyway, because it only undoes your last action. Have any other Access users been asked to save changes when they know they haven't made any changes to the design of the table?
View 2 Replies View RelatedHi, i am stumped.
I have two tables Tbl_Referrals and Tbl_CMSData. Both of these tables have an identifier in called ConflictID. I have created a query which selects the records from both tables where the conflict ID is the same.
I have a form running this query. Down one side of the form i have all the details from Tbl_CMSData and on the otherside of the Form i have the corresponding details from Tbl_Referrals. I need the user to be able to update field by field from Tbl_CMSData to TblReferrals. This is done by means of a simple update query for each field. This all works fine.
Problem - I need an undo button for each field. Me.Undo does not work becuase the changes have been made by a query and not on the form.
Is there a way of undoing what the query has updated? Possibly by setting the focus to a Tbl_Referrals and then undoing the changes?
Thanks in advance
I was wondering if there is a simple way to check if any changes have been made to a record when the form is closed because I would like to create a log of records that were changed. I'm sure I could create some variables to store the fields when the form is opened then check if they're still the same when the form closes, but I figured there's probably already a built-in way of doing this (since the undo button must obviously use it)
Thanks,
Adam
Hello,
This is my first post.
I have built an access database (Access 2002) which contains around 370 records.
It would be useful to be able to click a button on a form to review which records (forms) have been amended or what records are new.
This could be presented by either (1) sorting the records so the newest/or latest changed records came first, followed by the next most recent etc etc, or by (2) presenting a list of record names which could be followed manually.
I have tried several text books but have been unable to find a solution so any help from the experts would be very welcome.
Thank you ~ David.
I need a special messagebox witch returns integer value to public variable.
now I have made it the problem is how to use it.
In Sub where the messagebox form is opened the Sub should wait until it get the response from messagebox_form. That is because this sub will save it in the table.
So how to get te sub to stop and wait until the public variable is changed
(if I use some kind of loop I can't use the form at the same time)
-thans, Jalmari
Hello,
I was wondering if there is anyway to be able to identify or monitor changes made to a query.
Basically looking to identify if anyone goes in and manipulates the criteria field within the query ?
Using Access 2003.
Any thoughts or help are greatly appreciated.
Thanks
I would really like to populate a combobox with a list of queries. This would allow the user to add a group of data into a form's subform all at once. Although I have no clue how to use the pre-made queries from VBA or even how to get access to them via a combobox.
Any ideas? If I didn't make myself clear, I can explain further. Thanks in advance!