Update/Append Queries
Sep 19, 2005
Just wondering if someone can point me in the right direction so that i can solve my problem?
Basically what i have is a select query that carries out some calculations based on data entered. These calculations are expressions as i am sure you guys know. what i want to do is put the value from the expression/calculation into my table in the correct fields made for these values. However i have tried everything i can think of to get this data into the tables fields but to no avail.
example. Expr1: [field1]*[field2] the answer created by [Expr1] is the value i want to be placed in [field3]
Can anyone help me on how i can do this
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Aug 7, 2007
This is a very simple problem most likely for the masses, but I am new to access. I have employees who enter will enter information about specific tests on electronics components into separate tables by a form. I know my method is poor, but this is how it works. I got assigned this database at my internship this summer because they ran out of thigns for me to do.....I've never even used access before, so as long as it works, they're happy. I have a form which which writes to a first table with 20 fields. I then have separate update queries which take the data in the first table and put it in all the other tables. Trust me, i know this is pretty much the opposite of the whole point of a relational database, but I am and was limited by time, for the size of the database they want, there was no time to learn about normalization etc etc. Sorry this is wordy, but THE QUESTION is......if they run multiple tests wtih the same information for some of the fields I have fields named "Run#, Unit#, Date" etc, even if there is records wtih the same information, hwo do i get it all to show. Right now, it seems to be rewriting over the same records. If they run 3 tests on unit 10 on August 1st, how do i get it so all those show up. I think its somethign wtih in the table, for the primary keys, changing the Index: No, Yes(Duplicates) Yes(No Duplicates) but I could be way off. Thanks, if the question doesnt make sense i'll try to rephrase it, I apologize I'm running on about 45 min of sleep:confused:
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Sep 4, 2005
I am accessing an oracle database that has several thousand records in it. I am quering for specific requirements, but would like to save my query results in a local access database for faster searching capabilities. Is there a way for me to set up a query that will go out to my oracle table files, select the records that pertain to my search criteria, and add records to locally stored tables without duplicating itself each time that I run the query? I would appreciate any assistance in this matter. Thanks for your help!
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Jul 25, 2015
I am using a DB to, among other things, calculate the monthly salary of my service users. Obviously, I have to do it every moth. Most of the data from the previous month will be the same in the next month, except date. Even if some of it is different, having the previous data on sight calculate the new salaries.
Every month I have to select all records with the month date (say 07/2015) I want to copy and
(1) copy paste the records into the salaries table, and
(2) search and replace the new records' dates.
For example, records with 07/2015 with say 08/2015 (I have to replace downwards to ensure I don't change the record of the month I need to keep).
It can't be that difficult, but I have tried append and update queries to make this automatically (say by clicking a button) but so far no luck.
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Mar 28, 2008
Hi,
I'm hoping someone might be able to help point in the right direction. Our IT department applied a patch update to windows 2000 overnight, which has had an impact on the Append queries in my DB.
Basically I have a number of append queries that use lookup tables to append the appropriate data from the underlaying table to the required table. They all have a relationship of "only include rows where the join fields from both tables are equal".
These were all working fine yesterday, but this morning, even though there is data in the underlaying table that meets the criteria, not data is being identified.
Has anyone any idea, as our IT department don't know and are not prepared to undo the patch update.
Your assistance would be most appreciated.
John
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Aug 6, 2013
In access Im working with two tables, this is my setup
tableA.documentnr
tableA.revison
tableB.documentnr
tableB.revision
Both tables are filled with data, Table B contains the same kind of data as table A, But tableA has documentnumbers with different revisions (for example revision a,b,c, for each revision a seperate row). Table B might have an identical document, but just one revision (like revision a).
Now I like to append the data of tableA to tableB, except if a revision is similiar to a revision in table A. (There is more metadata involved, but I will do it step by step)
Im not working with primarykey data, becayse in the end result table B will also have multiple (identical)document numbers with different revisions on different rows.
I tried to use the update query but it doenst append the documentnumbers where the revision is not present in table B I attached a image of the tables.
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Nov 7, 2013
is possible to run an Append Query and update a field at the sametime?
i.e. I would like the MealDate field to be incremented by 1, just not sure how to write the code within the query!!!
This is what I have so far!!! not working
MealDate: ([MealDate](Date()+1))
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Jun 5, 2013
I have two tables "TABLEA" and "TEMP"
fields in both tables are
Cust ID (Primary key)
Cust Name
Address
Cheque No
Amount
Location
Zone
I need query when i click on command button on form
if "Cust ID" which is primary key in "TEMP" Table match with "Cust ID" from "TABLEA"
It will update the record in "TABLEA" if not then append the record
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Feb 25, 2014
I am giving two tables and I need to create a macro that automatically updates these tables depending on the value of a Yes/No field. If it's No, it's in the 1st table TableOne, if it's Yes it automatically updates to TableTwo.
So, the best way I saw to go about is to set up an append query and then create a macro that runs it
So my tables have the values FirstName, LastName and isValid (more but keeping it short)
So for my append query, I put TableTwo in the pop up I get. Then, where it asks for the field I put it
Field:FirstName
Table:TableOne
AppendTo:[TableTwo].[FirstName]
Criteria:[TableOne].[isValid] = 1
I do this for all (it was autocompleted except the Criteria field). I tried to keep Criteria with data only for isValid but that didn't work. I wrote it for all the field names, still didn't work. Whenever I click run it says it'll append 0 rows.
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Jun 21, 2005
Can anyone tell me how to modify data in a querry befor appending the data to a new table
Thanks,
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Aug 12, 2005
Hi
Can someone please explain to me what I'm doing wrong.
I'm trying to update my table called Portfolio with information sent to me via spreadsheet. I've been able to import the data from Excel into a table called PortfolioUpdate and the data types are all the same, but when i try to run the append query it keeps coming up with the message below
Switchboard can't append all the records in the append query.
Switchboard set 0 field(s) to Null due to a type conversion failure, and it didn't add 1889 record(s) to the table due to key violations, 0 record(s) due to lock violations, and 0 record(s) due to validation rule violations.
I've checked that all the data types are the same and I've also removed/added primary keys from the PortfolioUpdate table to see if that was the problem but to no avail.
Am I even doing this right?
If anyone could help that could be great
Thanks
Trish
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Aug 15, 2006
I need an append query to also update a yes/no box or a text box with "yes" "no" in the field.
I don't know how to do this in SQL. Please help.
Query 1 is the name of the query I want updated from "yes" to "no"
Something like:
AFTER APPEND (I am not sure how to do the "after append" in sql)
UPDATE Query 1
SET Query 1.DueToday = "No"
Where DueToday = "Yes"
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Nov 7, 2006
I am trying to create update and append queries that deal with multiple tables. I can't seem to get it to work. Any help would be appreciated.
The update query needs to reverse this select query:
SELECT tblPayment.AmountOfPmt, tblPayment.DueDate, tblPayment.DateIssued, tblPayment.CheckNumber, tblPayment.PaymentType
FROM tblPayment INNER JOIN (tblLease INNER JOIN tblCustomer ON tblLease.CustomerID = tblCustomer.CustomerID) ON tblPayment.LeaseID = tblLease.LeaseID
WHERE (((tblCustomer.CustomerID) Like [spCustomerID]));
The append query needs to insert CustomerID, FirstName, LastName, SecondaryCustomer, PhoneNumber, DOB, Email, Active into tblCustomer, but also DateSigned, DateEffective, DateExpire, CustomerID, LotID into tblLease.
I can't figure either of these two out. Any help would be great.
Thanks in advance.
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Jan 11, 2007
Hi,
can any help : )
i am trying to mass update one field in a table.
Basically i have created a new check box (Yes/No Value) in my customers table.
Basically i will tick this box if a customers placed any order with our company.
At present all our existing customers have placed orders with us. and i want to add value Yes to this field.
What method can i use to make this Mass update all customers records.
thanks in advance
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Feb 15, 2007
Hello,
I am trying to develope a database that calculates and accrues vacation leave monthly.
I am trying to write a query that will add 2.5 days to each employee every month and I would like to automate this update process but I am not sure how can I get this query to know each beggining of the month and do the update. Does any body have a better understanding or suggestion of going about this issue
Your help is much appreciated
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Mar 19, 2007
Hi,
I am working on a scheduling database and have got stuck with what I thought would be a simple update or append query (It probably is very simple for non-newbies).
I am trying to create an update query to update the "Cell_ID" field in tbl_ScheduledAssays with the "Cell_ID" field from tbl_Machines.
The tbl_ScheduledAssays stores each assay that needs to be run. The tbl_Machines stores both the "Machine_ID" on which the assays are run and which "Cell_ID" that machine belongs to.
Some assays have a "Machine_ID" assigned up front as they have to be run on a certain machine, however other assays can be run on any machine so are assigned "Machine_ID" 51 which is a blank.
For all records in the tbl_ScheduledAssays table where the machine ID is <>51 I want the Query to check the "Machine_ID" and read from the tbl_Machines which "Cell_ID" that machine is in and then add that "Cell_ID" to the "Cell_ID" in the tbl_ScheduledAssays table.
I hope this makes sense! I have tried to search the forum but everthing I have tried so far has failed. Have also tried to do an append query to no avail.
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Sep 3, 2007
Hey guys-
I have a 'Master Table' that holds all my imported records. After a few queries and whatnot- I need to break it down into specialized tables. For example- my Sales Associate info goes into one table (all their contact info, employee code, etc)- while the product info goes into another table.
As I import daily orders and whatnot- it also brings in the sales associates info. So, I want to have Access check the existing SalesEmployee Table for any existing records (by their employee code)- and if it doesn't exist, append it into the table. HOWEVER- if they are already showing in the SalesEmployee Table, I want it to check to see if their contact info is the same- if not, update it with the new info I am importing.
How do I go about doing this? Is this an update query all by itself? Or, do I need a more complex if/then statements and whatnot?
Thanks!
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Apr 8, 2008
I have a table that I need to update existing data and append new data. All of the new data is in the same file. Is there a way I can update and append at the same time?
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Jan 25, 2005
Hello
I have some different fields (cell content) in the same tables that need to be joined or merged together. Then I also have several fields that need to be joined from several different tables. I need to add a prefix to everything I add.
Here is a sample of the join I need within one table:
What I have:
|__JHOLDINGS__|__MOVINGWALL___|
|__V.30 1998-_|________5______|
What I want:
|___JHOLDINGS___|
|__V.30 1998-___|
|_____MW: 5_____|
Here's another sample of the join I need between two tables:
What I have:
Table 1: Super Table
|__________NOTES_________|
|__This title comes in___|
|__microfilm and PM______|
Table 2: Project MUSE
|__________NOTES_________|
|__This is a made-up_____|
|__note__________________|
What I want:
Table 1: Super Table
|__________NOTES_________|
|__This title comes in___|
|__microfilm and PM______|
|__Project MUSE: This is_|
|_ a made-up note________|
Table 2: Project Muse
Stays the same.
I know how to move part of a cell to another blank cell, and I know how to delete part of a cell.. But I don't know how to move part of a cell to a cell that already has content.
If you search for my name and this post: Deleting Certain Text Between Character in a Cell, you'll see what I've learned already. I'm thinking maybe I just need to run the same sort of function/module, but append instead of update. Dunno.
Thanks in advance,
Siena
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Jul 26, 2007
Could someone please try to give me a step by step method for using an append query to update a table. Gary gave me a ton of help before but im still a little stuck. Thanks in advance. :)
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Aug 7, 2006
I have an expense table and I want the expenses to be written to a new table every month, quarter, half-year, or year depending on what the user has selected. I want to group the expenses somehow and I want it to show all monthly expenses, then show which ones have +1 month. All those will get put into a append query and added to a new table that stores all the expenses from hence forth.
Alright, I have started to figure it out ( a problem from earlier) but I think I need some help. I want an if statement but I am not familiar with date functions. In an append query I want to look at my original table and add records if it is past a certain date.
For a monthly expense (entry date is 01/01/2006)
If (dateentered) month, +1
Then write the record.
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Apr 4, 2014
I have two tables: tblModels and tblParts. tblModels has primary key ModelID; tblParts has primary key PartID, and also has a ModelID field that's hooked to tblModels's ModelID with referential integrity (cascade all). I have a button on my form that duplicates the model (creating a new record in tblModels and getting a new ModelID), and when that happens, I'd like for the duplication process to run an Append Query that captures all records in tblParts that matches the FIRST ModelID (the original one), and makes new copies of them in the same table, but then sets the ModelID for each new record to the NEW ModelID (that was created with the button press).
I have done this using TempVars in my Append Query, and everything is working great, except for when all the Parts records get copied and added, they all have the OLD ModelID on them, which essentially duplicates the records in the old Model and leaves the new Model empty of associated records!The Append Query is using the ModelID field to find the records I want, so how do I then get it to write a NEW ModelID to each record after they're added to the table?
EDIT: I thought of maybe doing the old TempTable, Append Query dumps to that, Update Query changes ModelID's, Append Query dumps them back to the original table... but that seems like the long way around.
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May 13, 2005
I am relatively new to the use of VBA and ADO to append Oracle data to a Access Table. The code below was my first attempt and it doesn't work!!
Upon your review, you can see that there are quite a few calculated fields in the table which is generally considered to be a maintenance problem. I plan to update all fields within the table that ends with "Current."
Any insight as to what the problem could be? Is there a more efficient method to append/update data within the Access db? How would the module differ if I wanted to update the fields on the table that end with "Current?"
Do I have too many calculated fields?
Sub ADO_AppendEncDetailNew()
Dim Rs As New ADODB.Recordset, connString As String
Dim cn As New ADODB.Connection, sqlEncData As String
connString = "Provider=MSDAORA.1;" & _
"User ID=wv_juilo;" & _
"Data Source=Mrr;" & _
"Password=juilo;" & _
"Persist Security Info=True"
cn.ConnectionString = connString
cn.Open connString
sqlEncData = "SELECT ep.account_id, pe.customer_no, pt.last_name, pt.first_name " & _
pt.records_no, pe.drg_no, pe.length_of_stay, pe.patient_type, pe.admit_date, pe.discharge_date,
pe.total_charge, pe.expected_payment, pe.date_billed, max(trunc(epd.payment_date)),
ep.total_payments, pe.total_payments, pe.total_charges -
sum(ep.noncovered_pt_charges + ep.noncovered_wo_charges), pe.total_charges -
sum(etd.adjustment_amount), trunc(sysdate),
ep.total_payments/pe.expected_payment
from entity_pay ep, Preview_encounter pe, encounter_transaction_details etd, patient pt,
and
ep.account_id Not In ('CTOC','VNN','VCM','VRM','VCU','LP5')
AND epd.TRANSACTION_CODE in ('68806','68807','68808','68812') AND
pe.expected_payment>0 AND pe.expected_payment - pe.total_payments>0 AND
ep.total_payments/pe.expected_payment<0.75 AND etd.transaction_code in
('4569','4575','4580','4896') and trunc(epd.date_updated) =
trunc(sysdate) - 15) GROUP BY ep.account_id, pe.encounter_no, trunc(pe.ADMIT_DATE),
trunc(pe.discharge_date), pe.date_billed, pe.total_payments, pe.total_charges,
pe.expected_payment, ep. total_payments, pe.expected_payment -
ep.total_payments,trunc(epd.payment_date), pe.expected_payment - pe.total_payments,
ep.total_payments/pe.expected_payment, pe.total_payments - ep.total_payments,
trunc(epd.date_updated), trunc(SYSDATE), pt.last_name, pt.first_name,
pt.records_no, pe.patient_type HAVING ((pe.total_charges - Sum
(etd.adjustment_amount)) - pe.expected_payment) <> 0 ORDER BY 1, 2, 10
Rs.Open sqlEncData, cn, adOpenStatic, adLockReadOnly
Do Until Rs.EOF
"INSERT INTO tbl_CustDetail
Rs.AddNew
Rs!CID_Orig = Rs!entity_pay.account_id
Rs!CID_Current = Rs!entity_pay.account_id
Rs!EncNo = Rs!Preview_encounter.Customer_No
Rs!LastName = Rs!Patient.Last_Name
Rs!FirstName = Rs!Patient.First_Name
Rs!AdmitDate = Rs!Preview_encounter.admit_date
Rs!DschDate = Rs!Preview_encounter.discharge_date
Rs!TotChgOrig = Rs!Preview_encounter.Total_Charges
Rs!TotChgCurrent = Rs!Preview_encounter.Total_Charges
Rs!Bal_AfterInsPymts = Rs!Preview_encounter.expected_payment - Rs!entity_pay.Total_Payments
Rs!Bal_AfterAllPymts = Rs!Preview_encounter.expected_payment - Rs!Preview_encounter.Total_Payments
Rs!CoveredCharges = Rs!Preview_encounter.Total_Charges - Sum(entity_pay.noncovered_ct_charges + entity_pay.noncovered_ft_charges)
Rs!CalcAllowOrig = Rs!Preview_encounter.Total_Charges - Sum(Encounter_Transaction_Details.Adjustment_Amoun t)
Rs!CalcAllowCurrent = Rs!Preview_encounter.Total_Charges - Sum(Encounter_Transaction_Details.Adjustment_Amoun t)
Rs!VarianceOrig = Rs!Preview_encounter.Expected_Reimbursment - (Preview_encounter.Total_Charges - Sum(Encounter_Transaction_Details.Adjustment_Amoun t)
Rs!VarianceCurrent = Rs!Preview_encounter.Expected_Reimbursment - (Preview_encounter.Total_Charges - Sum(Encounter_Transaction_Details.Adjustment_Amoun t)
Rs!OrigRatio = Rs!Preview_encounter.expected_payment / entity_pay.Total_Payments
Rs!RatioLatest = Rs!Preview_encounter.expected_payment / entity_pay.Total_Payments
Rs!DateIdentified = Rs!trunc(sysdate)
Rs!Date_LastPayorPymt = Rs!max(Encounter_Payment_Detail.payment_date)
Rs.Update
Set Rs = Nothing
End Sub
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Feb 19, 2008
I have a table that is filled based on selections that a user makes in combo boxes on a form. I am having trouble trying to figure out the best way to prevent duplicates from being inserted in the table when I do the append query part.
Since the table is filled based on the various selections the user makes I dont have a primary key or unique field.
Can someone help me figure out the best way to do this append/update queries to prevent duplicates. Also if you have a strategy for setting up some sort of unique or primary key for fields that could all be the same yet in the table only 1 record will show, no duplicates.
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Mar 2, 2008
Hi there
I have a spreadsheet that I have successfuly imported into Access but now I would like to maintain it, update/append/delete records etc.
The spreadsheet is produced weekly and Intend to import it into my Access database on a weekly basis there are around 20,500 records and 15 Fields. I have kept the Field names in Access the same as the spreadsheet, except that the Access table has an ID field with PK and autonum. There are no other tables involved, it should just be a straight import update append ...but how?
I am looking for the best way to approach carryingout a regular update, is it best to bring the new import into a Temp table? and then carry out the analysis of what has been changed, deleted or added?
Also the queries to do this, how exactly do you get a query to scan through all of these rows and columns.
one last thing is it possible to create a table during the update/append process that will log all of the changes or flag the records using A=Append, D=Deleted U=Updated...
I've tried looking at various forums but mostly all I find is people with similar problems and no definitinve answer.
thanks
Batwings:D
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May 18, 2015
I have form1 that has the current commodity When i need to change the commodity I want the following to happen when they click a button: open the commodity change formthat form has a drop down to select a new commodity and a date of commodity change date fieldWhen the user submits it will move existing value to history along with the Date of change (separate table)Next it will take the value in the new commodity box and make it the current commodity
My thinking is that when i click the button to open the change form I can save the commodity at that time but I wont have the date yet. Just not sure of they best way to go about this.
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