Update Related Records And Remove Duplicates
Mar 18, 2014
I have two tables, one is of departments, and one is of people (with a FK denoting what department this person is in). Now consider the fact that there are duplicates in the departments table, and I would like to remove these duplicates. However, the duplicates have related records (in the people table). So, before removing the duplicates, I must update the FKs in the table of people (this is the step I'm having trouble with).
Here's an example:
As you can see, the "Sales" department is there twice. And both have a related record. What I want to do is:
Update all DepartmentIDs (in tblPeople) to not point to duplicate records. In this example, that would be PersonID 2; Joe. His DepartmentID should update to "1" (as both "1" and "2" are "Sales").Delete the duplicates in tblDepartments (in this case, DepartmentID 2, "Sales").
The second step is no problem, it is only the first I am struggling with.
Also, the example posted here is just an example, the data I actually need to do this for is significantly more complex and there are many more records! In the attached database:
qry1: Simple query to find all duplicates (just used the query wizard)
qry2: Just the first row of each duplicated departments (duplicates that shouldn't be deleted). In the example above, this would be the "2", "Sales" row in the tblDepartments table.
qry3: Basically all qry1 rows that don't appear in qry2
qry4: All qry3 values, and their respective qry2 value.
This is what each of the (soon to be deleted) duplicate values' related records' DepartmentID should be updated to... There's no simpler way to phrase that, so using the example above, qry4 would return "2","1". This indicates that all people with a DepartmentID of "2" should be changed to "1" (so we can subsequently erase the department with the ID of 2.
This is as far as I have gotten. My next step is: Update all FKs in tblPeople based on qry4 (You can't set an update query's criteria to pull from another query, nor can you use the second query for the update value... or maybe you can, but I don't know about it).
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Jan 23, 2006
I have a Datasheet view of a form and it displays a "+" symbol. When expanded it returns a list of related records. How do I get rid of the "+" in my form?
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Dec 4, 2014
I have 2 tables, one is like a main table, containing all of the main data, such as a Job Number, Customer, Quantity, etc. I have a second, related, table that acts a breakdown of information. There may be several related records to one main record, it entirely depends on the nature of the job.
What I'd like to do is run a function that looks at a main record, checks if all the related records COMPLETED field is ticked and then tick a field in the main record. I only want it to do this for records where all of the related records are COMPLETED.
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Aug 22, 2013
I have a table called tblCompanies. When a company acquires another company, I need a method by which the acquired company's CompanyID (PK) can be updated to the new company's CompanyID (PK). I also need to be able to update all related CompanyIDs (FKs) to the new value in related tables.
In cases in which the new company does not have an existing record, there is no problem: the company name simply gets changed to the new company and the existing CompanyID is maintained. I then use an audit table and Track Changes function to keep track of the company name data and a union query to keep the old names in the selection lists.
The problem is when both companies already have existing records in the table.
So, let's say I have records for Company A and Company B. Company A merges with Company B and Company B is now the main record. What is the best, simplest and easiest way to update the CompanyID (PK) from A to B and change the CompanyID (FK) to the new value in all related tables?
I am envisioning a pop-up form that directs the user to select the new company and then an update query happens behind the scenes... but exactly how does the criteria for the update query get selected and how do all the related tables get updated? My vba skills are pretty basic, will I need extensive coding to do something like this?
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Apr 12, 2007
I have a query linked to a main frame database. One of the fields is [significance] and gets a number 1-20. Usually when this data is entered, it gets multiple significance numbers. This causes my query to return separate records for each significance number. For example if case number 123 is given significance codes 1, 5 and 12, then my query returns 3 records.
I need a query that will show all records one time that have a significance code other than 12. This would be easy if there were not duplicate entries for the same case number because I could simply say "Not 12". So in the example above, my query returns 2 records showing significance codes 1 and 5. But I don't want to see the record for case number 123 because it also has a 12 significance code.
So what is the best way to handle this?
I appreciate the help.
Jim
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Jun 14, 2007
If have a table with billing occurances and one of the fields is "business name" how would I need to setup a make table query which lists unique occurances within that data?
Essentially, I want to remove duplicates. If ABC Pet Store has 5 billing occurances and XYZ Pet Store has 1... I want both to only be listed once.
I hope that makes sense. Thanks for any help as to how to set this up!
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Sep 3, 2004
I would like to remove duplicates from the following query. I would like it to display only one record depending on the InvoiceID. So only show one unique record based on Invoices.InvoiceID. Thanks!
SELECT DISTINCT Invoices.InvoiceID, Invoices.CustomerID, InvoiceDetails.InvoiceDetailID, Invoices.InvoiceDate
FROM InvoiceDetails INNER JOIN Invoices ON InvoiceDetails.InvoiceID = Invoices.InvoiceID
WHERE (((Invoices.InvoiceDate) Between #8/1/2004# And #8/31/2004#) AND ((InvoiceDetails.DeliverBy)=0))
ORDER BY Invoices.InvoiceID;
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Mar 27, 2006
Hi all, total newb here with a question i can't find answered anywhere. (you are my only hope) This database contains over 70k records and is a collection of user registrations over the years. Heres the issue.
After running the find duplicates query and get my list (over 8000 dupes) i get a sample like below. I cannot now run the append query as every other site or article says to. I can't set the primary key to surname because there are so many records that have the same last name but diff. first name. I need it to remove the dupes based on the EditDate, keeping the newest record.
List before dedupe:eek:
IDTag..................Surname......First......... ......EditDate
37659362.............Adams.........Mary........... ...2005.10.21
57506..................Adams.........Mary......... .....2005.04.25
37661858.............Adams.........Nichole........ ...2005.06.23
37661857.............Adams.........Nichole........ ...2005.06.23
37661795.............Adams.........Nichole........ ...2005.06.17
51176..................Adams.........Nichole...... .....2005.03.16
37657399.............Adams.........Rudo........... ...2006.02.15
54640..................Adams.........Rudo......... .....2005.02.08
List after dedupe:D
IDTag..................Surname......First......... ......EditDate
37659362.............Adams.........Mary........... ...2005.10.21
37661858.............Adams.........Nichole........ ...2005.06.23
37657399.............Adams.........Rudo........... ...2006.02.15
Any suggestions?
Newb
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Dec 31, 2013
I have the below code but I want to add a grouping to it so that if there is a duplicate building number it will not list it. Is there a way to add a grouping into the code to do this?
SELECT Q_PI_Qrtly_Insp_Ct_Range.District, Q_PI_Qrtly_Insp_Ct_Range.Bldg_Number,
Q_PI_Qrtly_Insp_Ct_Range.Bldg_Name, Q_PI_Qrtly_Insp_Ct_Range.Address, Q_PI_Qrtly_Insp_Ct_Range.City,
Q_PI_Qrtly_Insp_Ct_Range.State, Q_PI_Qrtly_Insp_Ct_Range.FSL, Count(Q_PI_Qrtly_Insp_Ct_Range.Insp_Date) AS CountOfInsp_Date, Q_PI_Qrtly_Insp_Ct_Range.Due, Lookup_Tbl_Commander_Inspector.Commander
[code]...
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Jun 6, 2005
I have a table of 50,000 reccords. The table has 8 fields of theses eight fields I want to remove duplicates based on 4 of the fields in a query. Is there a way I can do this and keep the uniqe identifyer so that after the duplicates are removed from those 4 fields I can match them back up with the other four fields????
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Nov 10, 2005
Hi,
I have the following set up on a form to pull together a query (by form) and resulting report:
Publication
Sector
Product
Region
Each publication can have multiple sectors/products/regions. The resulting query therefore duplicates the publication, for example:
Publication 1 Sector 1 Product 1 Region 1
Publication 1 sector 2 product 1 region 1
publication 1 sector 2 product 2 region 1
etc etc...
The report ONLY has publication on it, but as it is based upon the query utilising the 4 factors above, the resulting report is:
Pub 1
Pub 1
Pub 1
Pub 2
etc
I want the report to only list the publications once - i have tried "hide duplicates" from the form field properties, however this hides the text but leaves a big gap on the resulting report when generated where the duplicate would be if it were not hidden.
There must be a simpler way to acheive this than getting another query to create a table based on the first query which (the table) only includes the publication name, and is filtered to remove duplicates through a primary key...
Can anyone help!?
cheers
amx
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Jul 31, 2007
Hi everyone,
I am working on a database to manage newsletter subscriptions. Each subscriber record has the option of having up to four email addresses registered to his/her name.
Is there a way to check for duplicate email addresses in the entire database? It would have to compare all values in all four fields of all records.
Any ideas on how to implement such a thing? I'm clueless...
Thanks!
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Feb 27, 2014
I am trying to design a delete query that has an additional criteria needed.
I want to delete identical IDs in one column only if there are identical values in an adjacent column.
So for example, in the table below I want to delete the last row where the duplicate ID is "2700023" because the Code field has identical values, "LRAC". I do not want to delete the second row because the Code field is different for the row.
ID Code
2699974 BCC
2699974 SRAC
2700023 LRAC
2700023 LRAC
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Sep 26, 2012
Let's say I have a list of customers. For each customer I have much more info on other lists (order list, personal info list, bank info list, and so on) - all are of course connected properly.
Now let's say a certain customer is no longer my customer, so I want to remove him from the customer-list. But, I want to move him to a different list - past-customers - so all the information that was related to that customer will remain so. In short, I want to remove from the customer-list without affecting the related data.
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Jun 11, 2013
I have a table called Stock Levels which contains 3 fields. (ID, ProductID, StockLevel) ID is the Pkey, ProductID contains duplicates and StockLevel which contains different stock levels
and I am trying to remove the duplicates and retain the the data so I am left with the correct stock number
what I have done is the following, but I am still getting duplicate values in productid and stocklevels
SELECT DISTINCTROW id, productid, stocklevel into mynewtable from stocklevels
I have attached a screenshot of the table
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Nov 19, 2013
I have a large table with many fields and many rows. There is no primary key. I'll call one field ParentPN, and another field ChildPN. There are many other fields as well. I want to identify all rows where BOTH the ParentPN and ChildPN occur more than once. I know how to create a query to identify duplicates of ONE field in the table, but not two. I can solve this with VBA: I will read the two fields of interest in the first row, then compare both values with every other row. If it finds another row with BOTH ParentPN and ChildPN identical with the first, that's a "hit". Then, repeat with all the other rows. I could find ways to make this run faster, but I was wondering if there are any build in functions to accomplish this. I looked at the Find Duplicates query builder, and all I see is I can select ONE field to search for dupes, not two.
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Sep 28, 2015
I have 4 or 5 tables. Most of the fields are exactly the name but they all have at least 1 to possibly 5 or six fields that are not in the other table. Additionally there are some duplicates within the individual tables as well as across tables.
i.e.
I have a
Student Table - with all the info on the student as well as a column called student that identifies them as such however it does not have the columns parent, donor, appeal, designation.....
Parent Table - with all the info on the student as well as a column called parent that identifies them as such however it does not have the columns student, donor, appeal, designation.....
Donor Table - with all the info on the student as well as a column called donor that identifies them as such however it does not have the columns student, parent, appeal, designation.....
Appeal Table - with all the info on the student as well as a column called appeal that identifies them as such however it does not have the columns student, parent, donor, designation.....
-A person can be within one of these tables more than once but with all the same information.
-A person can also fall into all of these parameters so they could be on every table with the same information in addition to the missing columns,=.
Question 1 : what is the best way to dedupe and delete the individual tables (they all have account numbers)
Question 2: I was thinking create a new table with all the columns available, however how do i dedupe across tables while populating the additional columns from each?
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Jun 29, 2014
I have a report with 2 access tables (1 Master table and another a daily feed table)
The Master table keeps a log of all incoming records. (once append it to this table, should not show in future reporting)
The Daily feed information within the last 48 hours. (uploaded from an excel report into access temporary table)
When the daily feed table gets completed, I append the records and updated them into the Master to avoid duplication.
When I upload the daily feed table and I match it against the Master table to find duplicates, how can I delete the duplicates from the Daily Feed table?
This is my code to find duplicates:
SELECT CMPreport.ID, CMPreport.MbrName, tblMaster.ID
FROM CMPreport LEFT JOIN tblMaster ON CMPreport.ID = tblMaster.ID
WHERE (((tblMaster.ID) Is Not Null));
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Nov 4, 2013
I have a simple spreadsheet:
Ref# Rev
97 b
98 c
99 c
99 e
100 c
100 b
101 a
102 b
I need to create a simple report but remove the duplicates (ex. Ref# 99,100). I need to delete the older Rev's (Ex Ref# 99 Rev C, Ref# 100 Rev B).Is this done throughRecordsets? will an SQL query do the trick?
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Aug 28, 2013
I have a query which gets information from 2x tables where the I'd on one table is the reference number on the second table.I would like to know how I can remove the duplicates on my reference number field?
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Dec 18, 2013
I have some data in an array that I need to normalize, remove duplicates, and import.
Original Table
Every record in the array has a person, all but a few have an address, most have a phone, and some have an email.
Person----- Address ----- Phone ----- Email
Tom ----- 10 A Ln ----- 789... ----- e@a
Sue ----- 20 B Ln ----- 256... ----- _____
Sam ----- 30 C Ln ----- _____ ----- _____
Dan ----- 40 D Ln ----- 478... ----- _____
Jan ----- 40 D Ln ----- 567... ----- e@d
Stu ----- 50 E Ln ----- _____ ----- _____
Syd ----- ______ ------ 224... ----- _____
New Data Structure
I want to group the data by HouseHold; which Address will serve to define for this import.
tblHouseHold
hhID
tblAddress
adrID, hhID, Address
tblPerson
prsID, hhID, Person
tblPhone
phnID, hhID, Phone
tblEmail
emlID, hhID, Email
I've been working on a procedure to step through the recordset and add the data one record at a time so I can get rid of the duplicates.
I've tried a few approaches, but this is where I'm at now.
Code:
Dim rs As DAO.Recordset
Dim rsHH As DAO.Recordset
Dim rsPhone As DAO.Recordset
Dim rsEmail As DAO.Recordset
Dim rsAddress As DAO.Recordset
Dim rsPerson As DAO.Recordset
Dim db As DAO.Database
Set db = CurrentDb
[Code] .....
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May 14, 2015
I have a query that displays this
Column1 Column 2 Column 3 Column 4
TripTitleA TravelerA N/A N/A
TripTItleB TravelerB N/A N/A
TripTitleC TravelerC TravelerD TravelerE
TripTitleC TravelerD TravelerC TravelerE
TripTItleC TravelerE TravelerC TravelerD
TripTitleD TravelerF N/A N/A
I want to filter Column1 to have no duplicates so it looks like this
Column1 Column 2 Column 3 Column 4
TripTitleA TravelerA N/A N/A
TripTItleB TravelerB N/A N/A
TripTitleC TravelerC TravelerD TravelerE
TripTitleD TravelerF N/A N/A
Is this possible?
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May 29, 2014
In my simple database (attached), I need to mass duplicate Tasks and their Notes.
I have three tables: tbTasks (PK: Task_ID), tbNotes (PK: Note_ID), jtbTaskNotes (FKs: Task_ID and Note_ID). jtbTaskNotes is my many-to-many junction table that ties Tasks to Notes.
The main form (fmTasks), bound to tbTasks, has a subform (sbfm_TaskNotes) that displays notes associated with each Task. On themain form,you select which Tasks you want duplicated via a checkbox. The append query (quCopyTasks) will duplicate all tasks that have the checkbox checked. All good there. However, I can't figure out how to also duplicate each task's Notes.
I found Allen Browne's solution [URL] ....., but that only handles duplication of one record at a time, whereas I need to duplicate many records at a time (sometimes 10+ records). How do I go about duplicating multiple Tasks and their associated Notes?
Before you ask "why are you duplicating records?": There are times when tasks need to be re-accomplished and therefore need to have a new record. It's easier to duplicate records than it is to hand-jam everything again.
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Nov 4, 2007
Hey All
I have 2 tables - A and B
I am assigning trade ID from A to B, where they have several common fields.
Two conditions are needed.
a) Only update records where B doesn't have trade ID yet. (done)
b) Do not update records with a Trade ID , if such id is in a a Table B.
not sure how to do the second one; would making Trade ID - primary key help ?
here is the text --
UPDATE tbl_eblotter_feed INNER JOIN tbl_broker_1 ON (tbl_eblotter_feed.nm_brokers = tbl_broker_1.Broker_ID) AND (tbl_eblotter_feed.CUSIP = tbl_broker_1.CUSIP) AND (tbl_eblotter_feed.SPN = tbl_broker_1.spn_cparty) AND (tbl_eblotter_feed.dt_mat = tbl_broker_1.dt_mat) AND (tbl_eblotter_feed.amt_notional = tbl_broker_1.amt_notional) SET tbl_broker_1.M3_ID = [tbl_eblotter_Feed].[M3_Id], tbl_broker_1.Desk = [tbl_eblotter_Feed].[Desk]
WHERE (((tbl_broker_1.M3_ID) Is Null));
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Feb 15, 2007
I have created a database for storing, query and deleting data. Now the user wants to delete a row from a table and create two new rows. In my opinion this will need lots of work in order to replace all related queries forms and reports in the form. Is there any whay to do my job more easy in modifing a table and all related items be modified by themself? I still do not have any data in the table but if I did will I loose those data?
Thanks.
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May 22, 2006
Hi all, I'm so tired of looking... please help me!!
I have an Access Data Access Page based on a query which is not updatable.
The query is based on a many-to-many table (e.g. OfficeProducts with foreign keys for OfficeID and ProductID and an Amount field). The query is not updatable as I have included outer joins to the Office and Product tables to get all their records back.
(I'm not sure if I've done this the best way, but need to be able to list all the possible Products for each Office whether they use them or not.)
I want the user to be able to update the Amount field, so e.g. if it is currently set to 50 to be able to change it to 40, or if it is currently null (as there is no record so far for that OfficeProduct) then to insert a record into OfficeProducts with the OfficeID, ProductID and Amount value entered.
I thought this would be straightforward by creating a new textbox in the same section as the current Amount field, calling it NewAmount and letting the user update this, fire an event trigger to either update or insert into the table, and refresh the query and record on the form/DAP so that Amount shows the newly updated/inserted value.
I have been searching for ages... cannot locate either the best event or events to use for this nor the code to enter!! Please please help!!!!!
(This is actually for a charity helping people suffering from emergencies in developing countries, not OfficeProducts, so your spot in heaven will be reserved if you can help ;) Thanks)
Jen
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