Update Query Based On Lookup Tables Values
May 30, 2005
Hi, not sure if this is possible or the most economical approach but here goes:
I have a lookup table (tblHolidays) with a list of holiday dates (fieldname "HolidayDate") in it.
I need an update query that can check all "StartDate" values on a table called "tblMasterLog" and where this date matches the ones on "tblHolidays", will add 1 day to the "StartDate" and then keep repeating until there are no more dates to change.
Can this be done?!
Thanks in advance
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Sep 3, 2014
how data is best structured in Access.I have a table of values (for instance: weight) and I need to be able to look up a weight based on the column header (age) and row header (height).How is this sort of data best structured and accessed in Access?
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Jul 27, 2015
I have three large source tables imported into my database. I have created queries to retrieve relevant values from fields in each source table which feeds into my form. Each field on my form that is connected to the relevant query is a lookup field. For example, one field called "Supplier_Name" another called "Supplier_Code" and a third called "Route_Number".
Needless to say each of my lookup fields are very long. I am trying to filter my search based upon the selection from the previous Lookup field. How I can filter a lookup field's value based upon the previous lookup field selection? Each Supplier has a code and assign route(s) and I have already established these relationships.
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Jul 6, 2015
I have a split database and need a field (Combo type) in the table to lookup values from a query in the front end. How do I do this as it doesn't see the querys because the front and back end are split?
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Dec 6, 2005
I have a form which is based on a select query that brings together 2 related (one to many)tables. When I keyin data to the form it does not update the corresponing table.
Is it possible for a table to be updated in such a way, or do I have to create a form based solely on the table(s) without using a query?
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Oct 28, 2014
I have two tables, one table (1) hold three fields, one of those fields is the master key (index). The other table (2) has a field which I want to lookup from table 1, that part is working. In the combo box I get all three fields displayed as I make my selection. I want to copy the other two fields as text at the time the lookup index is selected. I do not what the fields to automatically update each time the table is displayed. I have looked at update macros, I've looked at VBA.
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Sep 19, 2012
I am building a small database to automate the process of producing sales reports for our sales staff using data from our customers (distributors). They provide us with Excel spreadsheets with detailed sales data for our brands at THEIR customers (retail stores).The problem is that many stores receive from two distributors, and each distributor of course has different "customer numbers" for the store. I've built the database with the following:
tblStores (containing the list of stores)
StoreID
Distributor1StoreID
Distributor2StoreID
Distributor3StoreID
tblSalesData (containing the monthly sales per store, by brand)
StoreID
Brand1Sales
Brand2Sales
...
etc
When the distributor provides the spreadsheet, they use their Distributor1StoreID (or 2 or 3, depending on the distributor). I want to import it to tblSalesData but would need to lookup the StoreID from the tblStores during the import, using Distributor1StoreID, etc.
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Nov 27, 2012
I have a database for scheduling students' for tests. They can take up to six tests in a day. There are about 80 different tests that they can take.
In my table, I created columns titled Test1, Test2, Test3, etc. They are lookup columns and I chose to enter my own values, putting in the tests titles for the values in each column.
When I add these drop-down lookup fields onto the form, it will only display 37 of these values. When I go back to the table and select "edit list items," it shows that it did cut the list off at 37, even though originally it allowed me to enter all 80-ish titles.
Anyway. It appears that there are limited values you can have in a lookup column, though after doing a lot of searching online I can't find anything to indicate that is true.
It seems to me that it would be smarter to set this up with two different tables, storing the reg info in one table and the test titles in another table. However, I am having a hard time figuring out the relationship aspect of this solution and how to make it pull up the correct values for queries/reports as well.
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Aug 29, 2014
I'm using Access 2010. I need to calculate a score based on values selected in a table by looking up corresponding values in other tables. I have a "Project" form to create new entries into the Project table (see Table 1). When I create a new project record, I will select values for the Payback and Need fields by selecting options from a list. The Payback list is pointed at Table 2 and the Need list is pointed at Table 3. In the below example, I created the "ABC" project and selected "1 year" for the Payback field and "Repair" for the Need field. Pretty simple.
Now that I have the "ABC" project loaded to my Project table, I'd like to create a report that will show a "score" for this project. The score should be calculated as follows: Payback Impact + Need Impact. In this example, the score should be 30 (Payback Impact of 20 + Need Impact of 10).
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Nov 25, 2013
I attached a screenshot with notes that describes my problem.
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Aug 31, 2013
I want the lookup to be performed with criteria based off of the same row that record being selected is on.
I wrote typed out the Columns and rows that my queries return, and attached a screenshot as well.
You enter your phone number which provides you with an indexed location. Based off of that location only certain products are available and I want them to be filtered accordingly. I have it working to some extent, here is an example below:
|Site Name|Phone Number| Location |Products Available|
| Store 1 | 5044645521| KNNRLABR
The lookup displays products available where the indexed products match the same location. Here is what the query returns:
| Location |Products Available|
| KNNRLABR| Product 21 |
| KNNRLABR| Product 9|
| KNNRLABR| Product 7 |
| KNNRLABR| Product 3 |
This is the affect that I want to achieve but, if I add another location like so:
|Site Name|Phone Number| Location |Products Available|
| Store 1 | 5044645521 | KNNRLABR |
| Store 2 | 3609061624 | VANCWA01|
The lookup returns all products available for all the records for each location entered rather than based off of the selected record.
| Location |Products Available|
| KNNRLABR | Product 21 |
| KNNRLABR | Product 9 |
| KNNRLABR | Product 7 |
| KNNRLABR | Product 3 |
| VANCWA 01 | Product 31 |
| VANCWA 01 | Product 8 |
| VANCWA 01 | Product 4 |
| VANCWA 01 | Product 3 |
| VANCWA 01 | Product 1 |
Is there a way I can make the lookup run off of the location specific to the current row that I am working on?
P.S. Here is a copy of the SQL statement I'm using right now.
SELECT DISTINCTROW [DSL Product CLLI's].CLLI, [DSL Product CLLI's].Speed, [DSL Product CLLI's].CLLI
FROM [DSL Product CLLI's], [Copy Of Copy Of Customer NPA-NXX's - ADSL - Data - Internet]
WHERE ((([DSL Product CLLI's].CLLI) In (SELECT DISTINCTROW [Location] FROM [Copy Of Copy Of Customer NPA-NXX's - ADSL - Data - Internet] WHERE [Copy Of Copy Of Customer NPA-NXX's - ADSL - Data - Internet].[Location]=[DSL Product CLLI's].[CLLI])));
Which Returns the Following in my lookup field for Products Available.
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Dec 19, 2013
I am attempting to develop a DB to track hardware assets, e.g., servers, switches, storage devices, etc... I am at the very beginning of the development/design process. I haven't gone beyond the paper stage yet. I am trying to figure out how I would set up the main Asset table so that when I put in a particular vendor, the model field will list models only for that specific vendor. i.e., when I put in IBM in the Vendor field I will only see IBM models in a drop down for the Vendor_Model field.
I'm pretty sure this will involve a Lookup field. But, how do I restrict the lookup of models. Would that be with a query?
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Mar 12, 2013
Below is a sample of the table with the data. I manually added the 1 and 0 to the hc_Year field. However, I would like to create an Update query that will add a 1 to the hc_Year if its the first instance of PIDM & regsYear and add a 0 to the records that are not the first instance.
PIDM | regsYear | hc_Year
52 | 2009 | 1
52 | 2010 | 1
201 | 2007 | 1
201 | 2007 | 0
201 | 2007 | 0
201 | 2008 | 1
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Sep 25, 2014
I have a combo box which gets its values from sql server using a query which is called "get_query_reason", which works fine. Now I want to update combo box values based on a user selection, st string. Have written the code, but does not work:
Dim qDef As QueryDef
Dim Query As String
Dim st As String
Dim rs As Recordset
st = "SOV"
Set qDef = CurrentDb.QueryDefs("get_query_reason")
[Code]....
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Oct 19, 2013
I wanted to create a form where you can select multiple values from the table "years" and on a button it would open a query displaying all the records in "students" in those years selected.
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Oct 3, 2007
Hi. I'm quite poor with Access, so sorry if this sounds dumb.
I have a table of customer records (tbl_customers), including name, address & postcode etc
I have a spreadsheet of customers their postcodes from a different system that shows customers who have bought a particular product.
Is there a way that I can create a query that lists those records in tbl_customers whose postcode is matched in the spreadsheet?
Jim
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Oct 26, 2005
I am developing an access db where employees are allowed to load tools from a tool store.
I have three tables: tblEmployee, tblTool, tblOnLoan.
tblTool includes a field "QtyOnHand" which is the quantity of a particular tool in store available to be loaned.
tblOnLoan is used to record which employee has what tools on loan.
When an employee loans a tool i need to be able to reduce the QtyOnHand of the tool and record the loan details in tblOnLoan.
When the employee returns the tool i need to increas the QtyOnHand of the tool and record the return against the original loan in tblOnLoan.
i have not yet been able to work out how to reduce or increase the QtyOnHand as tools are loaned or returned.
Can anyone please help?
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Sep 1, 2012
Is it possible to run an update query to increment the value in a lookup field on all records, if the values are not numerical?
For example if the look up field contains Unit A, Unit B etc? can a query be executed so that anything with Unit A will be set to Unit B, and Unit B records will be set to Unit C?
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Dec 13, 2007
I'm attempting to build a simple database for a martial arts tournament registration. The weight division (Fin, Fly, Heavy, etc.) depends on the age, the sex and the weight. I've tried this several different ways, most recently by using one table called "competitors" with all the entrant's information, and several other tables based on the age class/sex (i.e. I have a table called Age 8-9 Male with the weights and divisions in it, and other tables for the other ages/sex).
So, basically, what I'd like to have happen is a report that will lookup in the correct table the division, based on the weight entered. In other words, for a record where the age is 8-9 and the sex is Male, the report compares the weight to the values in the 8-9 Male table, or if the record is a 12-13 Female, it looks in the 12-13 Female table for the weight, and places the correct division in the Division field of the report.
Probably going about this wrong.....but any help would be appreciated.
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Jun 27, 2013
I have two tables that will contain the information that I need the third table that will be used for constant data entry to auto fill in two of the fields (Class, Rate)based on four criteria from the first two.
Table 1
EmpID Name
1 EMP1
2 EMP2
Table 2 (A Subtable of Table1 based on EmpID)
EmpID ACDate Class Rate MJob SJob
1 1/6/13 A 15 100 1A
1 2/6/13 B 20 100 1A
2 1/6/13 A 18 100 1B
Table 3
Name WDate MJob SJob Class Rate
EMP1 1/7/13 100 1A A 15
EMP1 2/5/13 100 1A A 15
EMP1 2/6/13 100 1A B 20
EMP2 1/6/13 100 1B A 18
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Feb 7, 2014
I'm quite new to Access and am just working on a little practice database where I keep track of sales of a product.
Basically I have a table keeping track of the different types of products, a table keeping track of customers, a table for orders and one for replenishments of stock. I have a query that calculates the stock of each type of product based on replenishments and sales.
Now I want to make sure that a customer can't order any more than there is in stock. I know you can restrict what's entered into a table with a validation rule but that's only for static restrictions. After searching the internet for an answer I've pretty much learned that I can't really make this restriction directly in the table, correct? But then how can I achieve this? Do I have to restrict the amount through a form somehow?
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Feb 9, 2006
My db has several tables tb1, tb2 tb3 tb4 ..... I have link tb1 to tb2 (tb1Id to tb2)and linked tb2 to tb3 and tb4 (tb2Id to tb3 and tb4)
I have created a form with several field from tb1 and tb2 and a single field for tb3 and tb4. All of the fields except one for tb1 are use to make a decision based on what they display. The only field that is updated on the form is a date conversion field from tb1. once you update this field it will auto populate a date field on tb1 with current date. you then have a choice of 4 commands to activate based on what is displayed form the rest of the form.
my problem none of the fields can be updated. can any one help
qry the form is based on
tb1 [Name]
tb1 [ID]
tb1 [date conversion] 'this is the only field that is manualy updated
tb1 [date] 'updated base on date conversion field being updated
tb2 [field]
tb3 [Yes/no]
tb4 [yes/no]
based on what is displayed on the form you have 4 choices of cmd buttons.
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Jul 24, 2007
I'm wrestling with the issues; in other threads, it became apparent that because I could not know ahead of time what I will need to know about a given entity, I will use a table to enumerate attributes that is applicable for a given entity.
However, the stumper is that what if an attribute should conform to a set list of values? Since they are dynamic, I would have problem predicting what I will need to be able to lookup, and am even don't know whether I will need a one-many lookup or many-many lookup.
I thought that generic lookup table with a table listing "classes" of lookup would allow me to have one big generic lookup table while using "classes" to act like virtual tables so I can then set the query to appropriate "class" to return just right set of values.
But as I thought about it, I ran into some issues which is pulling me toward the crazy idea that I should have freestanding tables, and use a field in tblAttribute to give me the table's name so I'd know which free-standing table it points to, and have the necessary key to lookup the values within that table.
Even though my gut instincts tell me that I shouldn't be going against the conventions of database design (who the frick goes around creating free-standing lookups?!?), I'm simply not sure how I can use a generic lookup table to hold all information.
For example, suppose I was given a list of values that has its own categories. Since the former design allows only for two level (lookup and lookupclass), where am I to insert that extra level?
Furthermore, I found myself needing a set of virtual keys to reference a certain "class" of lookups for report purposes. That means I need an extra field in my lookup table than I originally anticipates. What if I find myself needing one more field that just won't fit the generic lookup table?
So does anyone have suggestions on how we would create a placeholder for a lookup table that will be made just in time?
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Aug 8, 2013
I have a field in a table that is to be concatenated from two other fields, PolPrefix and PolNum. On a form I got it to show the full field 'PolicyNumber' by making the control source =[PolPrefix] & [PolNum].
But this doesn't update the field PolicyNumber in the respective table, and only shows it on the form. How do I get a concatenated field defined by the user into a table so that I can call that field other places in the database?
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Aug 6, 2015
I created two tables, let's refer to them as Cars (VW, BMW and Audi) and Colours (White, Black and Grey).
Is it possible to create another table based on these tables - i.e. in the new table the rows will be the Cars and the columns the Colours as such:
White
Black
Grey
VW
BMW
Audi
And should I enter another Car or Colour in one of the first mentioned tables, then I would like this "new" table to update automatically. For example, if I have a new Car (say, Merc), then I would like the "new" table to update to the following:
White
Black
Grey
VW
BMW
Audi
Merc
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Sep 9, 2005
I have a table of 'things' and two related tables, type and subtype. Each thing has a type and a subtype. The types table contains simply Index (autonumber) and Type (text). The Subtype table Index (autonumber), type (number) and subtype (text), where index and type form the primary key and type is a foreign key to the types table. Thus each type has its own sub-set of subtypes.
In the design of the Things table I have set the lookup for Type and Subtype to be a dropdown, but of course the subtype drop-down shows all subtypes, not just valid ones. If I select a subtype that is incorrect for the selected type then of course I get an error, but it would be nice to set the query in the subtype lookup's Row Source to just display the valid subtypes. At the moment it just says "SELECT index, type FROM subtype" How do I put in a WHERE clause that references the Type field for the current row: "SELECT index, type FROM subtype WHERE type=<type selected in current row>"?
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