Updating Subform Creates New Record In Parrent
Jan 12, 2007
I have a form that has a main for, a subform, and then another subform inside the 1st subform. The form works like this:
Conact info
--->Call info and notes
---> Orders worked
Each of those being nested as they appear. The problem is, the user usually jumps strait to putting the order number in "Orders worked" before entering in any notes or info... So no record exists in it's parent form to tie to. How can I have the database create a new record in its parent form when the user types in the subform?
Thanks!
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Oct 8, 2014
I have a main form with several tabs. One of the tabs is a subform with just one number control, driven by a select query. The control shows a number, and you can type in a new number, which then updates the field in the table.
BUT, the control then shows a zero, it has moved to a blank record. If you enter a number again, it will attempt to write it to a new record.
So how do I display the number, and allow a new number to be entered that will update the SAME record, and not moved to a new record?
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Aug 23, 2005
Hi,
I have several forms with subforms attached for data entry purposes. In a nutshell - this program is for an interview - where we need the respondent to give us a listing (say as to what intices them to join a study, etc.), but for some cognitive research method we need to be able to know the order they gave us the list in then we have them rank their list, thus the order may not be in the order they gave us the list. I hope that made sense. Anyway, when a form is called and loaded the subform always adds an extra record. Below is a screen shot of what I am talking about:
http://www.geocities.com/msfstl/ScreenShot/ScreenShot.JPG
So, not only do I get an extra record, but when I am entering data and get down to the new record line, the cursor will jump up to the top of the column. What can I do to prevent the extra record and also the cursor skip? I am thinking if I resolve one issue the other will fall into place.
Thanks,
Scot
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Sep 8, 2013
I have a form set to the table Client Information with a subform set to the table Event Information. Client Information has a one to many relationship to Event Information.
There is a button that deletes the current record in Client Information--also deleting the related records in Event Information--then closes the form. The code works fine but a blank record in Event Information is apparently being created before the form closes.
Here's the VBA that I'm using:
Private Sub CmdDelReturn_Click()
Dim CmdDelReturnMsg As String
CmdDelReturnMsg = MsgBox("Delete event & client then return to front?", vbYesNo + vbDefaultButton1, "Delete and Return?")
[Code] ....
It's not a big deal because the button won't be used often and I can manually go into the table to delete the blank record. But if there's a simple solution to prevent this that would be nice.
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Aug 29, 2013
I have a form that uses Table A as a record source and has a subform that uses Table B as a record source. There is a one to many relationship between Table A (one) and Table B (many).The user opens the form to a set record, then uses the subform to create a new record in Table B.
This works perfectly and I can do everything I want. But sometimes the subform creates a blank entry in Table B before I enter any data. Then, once I start entering data, it creates another record in which it stores the data that I am entering.The result is two records: One that only has the date of the record's creation (I set that to be automatic upon creating a new record) and the primary key that links Table B to Table A. A second one is the "true" record, the one which stores all of the data that I am entering.
It won't happen for 10 records or something and there is no apparent pattern. In case it makes a difference, the form is set to open as the subform as the focus.
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May 19, 2015
I currently have a query that a subform uses to display some results. In this case, there are 3 columns displaying the name of a sandwich, the ingredients, and the number of servings of each ingredient. It looks like this:
SandwichName IngredientName Servings
Accordian Lettuce 1
Accordian Ham 1
Accordian Cheddar 1
Accordian Mayonnaise 1
That is the current output to the subform. The SQL statement I use to generate this list is here:
SELECT [TBL_Sandwich].[SandwichName], [TBL_Ingredient].[IngredientName], [TBL_SandwichContent].[SandwichTotalServings]
FROM (TBL_Sandwich INNER JOIN TBL_SandwichContent ON TBL_Sandwich.SandwichID=TBL_SandwichContent.Sandwi chID) INNER JOIN TBL_Ingredient ON TBL_SandwichContent.IngredientID=TBL_Ingredient.In gredientID
WHERE TBL_Sandwich.SandwichID=6;
I have bolded the last item the 'SandwichID'. It is this number I need to change dynamically based on a button being pressed on the main form. Essentially they enter a new sandwich, put the ingredients in, save it io the database, and I save the servings for each item as 1. Now I'd like the new sandwich to be displayed in the subform using the new ID of the sandwich which was just created.
If I try to put this long SQL statement in the RecordSource property I am told it's too long for the property to handle so I can't set this property dynamically. how to get the subform to requery with the new ID number of the item I just generated. I can get the ID number via DLookup, that's easy, but setting the subform to use this is my problem.
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Jul 31, 2015
When I launch my modal, I want the user to be able to 'cancel' without creating a new record. It's not doing that and creating extra 'junk' in my table. How do I prevent that?
Here's my code:
Private Sub Btn_Exception_SubModal_Click()
DoCmd.OpenForm "Frm_Exception_UpdateModal", acNormal, , acFormAdd
Forms! [Frm_Exception_UpdateModal]![clientnmbr].value = Me![clientnmbr].value
End Sub
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Jan 24, 2006
Hi,
I have a form with a number of fields and buttons on it. The form is opened in "add new record" mode. I have noticed that when I move from the last field in the tab order to the first field in the tab order it saves an entry in the database.
This is causing me problems because when users move from the last field in the tab order to the field in the tab order an entry is saved to the database but it by passes all the data checks ensuring that certain fields have been filled-in etc.
I don't know why the movement between these two fields is causing an entry to be saved. I don't have code associated with either of these objects. I aslo changed the last field in the tab order to a different field and it still happens.
Any ideas or suggestions would be greatly appreciated.
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Dec 21, 2006
Hi, I have a problem I don't know how to solve it. I have a subform in datasheet view, linked to the main form. There is a running total on the main form based on a dsum on a field of the subform.
When I delete a row on the subform datasheet, the main form calculation is not automatically updated. I had to create a "update" button to do the refresh.
Is there a "on record delete" event available for a datasheet sub form?
Thank you for any help.
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Jun 23, 2015
I have a navigation tab with 6 sections, of the 6, 5 of them are self-made split view with a form view on top and datasheet on bottom and upon adding records through a command button on form view I would like the datasheets to update.
On other forms it would (I believe) update to the bottom of the datasheet, now on the ones I've been banging my head against it either replaces the top record or doesn't show up unless I switch tabs and switch back. From my searches I assume this is in need of a requery...
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Jul 29, 2013
I have a form that uses a text box to search for a specific record in a table.(Cotton12) This works perfectly. What I would like to implement however is if the user so wishes he can edit the data he is shown, whithout editing the actual data in cotton12 and then with this new info create a new record in cotton13.
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Mar 13, 2013
I have several different sub-forms that have a button that opens a new form which creates a new record. Each of the different sub-forms have a field value that needs to be passed to the new record when the other form is opened. I've tried a few solutions, but to no avail. Right now I'm using the macro functionality as follows for one of the subforms:
ACTION ARGUMENTS
--------------------------------
RunCommand SaveRecord
OpenForm frmDocumentNew, Form, , [AssociatedClientTracking]=[Forms]![sfrm_ClientTracking]![ID-ClientTracking], , Normal
OnError Next,
GoToRecord ,,New,
MsgBox =[MacroError].[Description], Yes, None,
SetProperty [AssociatedClientTracking], Enabled, Me.ID-ClientTracking
The problem I think is that I'm creating a new record so the value doesn't get passed. The new record is only created after the user begins to enter data in the new form that was opened.
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Dec 28, 2014
I created a basic database in Access 2013 to keep up with jobs, and each job has a job number assigned to make each job unique (Primary Key).
At first I had it where I had to enter the new job number manually for each job. I have updated it and now it takes the last job number and adds 1 to it and then fills in the Job Number field automatically.
The problem is when I clicked the Last Record button, it will go to the last existing record, but if I click the Next Record button while on the last record, it will create a new record. It creates a new job instead of stopping at the last record. I assume it has to do with the auto numbering I have setup for the job numbers, since it didn't do this before, but I am not sure why. I ONLY want to be able to click the New Record (Blank) button to create a new job, NOT by also clicking the Next Record button.
Is there a way to force only the New Record button to add a new record? I still need the Previous and Next Record buttons to maneuver through the existing records. I just don't want to create new jobs accidentally by clicking the Next Record button when I'm at the end of the existing records. It should just stop, or say last record or something similar.
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Feb 11, 2014
I am having trouble figuring out the method to automatically update some fields in SubForm from 2 other SubForms.I have attached 2 pics, the first GradeEntry1 shows what the tblTopic_Class_Grade form looks like after I manually enter everything into it. GradeEntry2 is what the form looks like when I fill out the Form starting at the top.
I'd like the tblTopics_Class_Grade form auto-populate the TrainingClassID (it currently does this), TopicClassID, StudentID, TrainingTopicID based off the entry from the above forms.My end goal is that I need to have a grade for each student on each training topic for each class. Like:
Class1-Student1-Topic1-GradeX
Class1-Student1-Topic2-GradeX
Class1-Student2-Topic1-GradeX
Class1-Student2-Topic1-GradeX
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Jan 22, 2014
I have two unbound unlinked subforms residing on a 3rd unbound main form. When I enter the current record on Subform1 I would like the matching record(s) on Subform2 to be highlighted or otherwise formatted. I can get this to work for only the first record on subform2 due to the way I have my code setup on Subform1:
Code:
Private Sub Accounting_Unit_Enter()
'find where AUs match. only works for first Subform2 record
If Me.[Accounting Unit] = Forms!MainForm.[Subform2]!AccountingUnit Then
msgbox "Match"
End If
End Sub
My thought was that I needed to reference the Recordset of Subform2 and search for all AccountingUnits that match the current AccountingUnit of Subform1,
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Mar 1, 2006
I have a customer subform on page 2 of my inspection log. A combo box at the top allows the user to lookup customers based on name. My problem is after I enter a new customer and part number into the database it shows up in my combo box but I cannot get my two underlying subforms to pull up any information on it unless I close out the form and re-open it. here is a copy of my database and the code I am using for my combo box after update event. You would think the “requery” action fro the subforms would allow me to pull new information with out closing and reopening the form.
Private Sub Combo4_AfterUpdate()
Me.QuerytblSpecTable_subform.Requery
Me.QuerytblPartNumbers_subform2.Requery
' Find the record that matches the control.
Dim rs As Object
Set rs = Me.Recordset.Clone
rs.FindFirst "[customer] = '" & Me![Combo4] & "'"
If Not rs.EOF Then Me.Bookmark = rs.Bookmark
DoCmd.DoMenuItem acFormBar, acRecordsMenu, 5, , acMenuVer70
End Sub
Sample included
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Jun 11, 2005
Hello guru's, I've searched the complete forum for the answer but I just can't find it. I've got a main form with 2 comboboxes on it. The first one filters the second one. What I need now is the 2nd combobox to filter the SubForm. I've tried to add a subform with the wizard but then it shows the complete table instead of only the ones selected in the second combobox.
I've got 3 tables: 1 for classes, 1 for students and 1 for the attendance.
The 1st combobox selects the class, the second one selects the student.
The 3rd table is used to enter absences (date, time, teacher etc) and it should appear in the subform when the student is selected.
Can anyone please give me a little advice? Thanks heaps in advanced! Sebastian.
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Jul 13, 2005
Hi guys, wondering if you can help because no one I've talked to can so far..
I've got a form with Room information on, and on it a subform. The subform contains information from 2 tables (Items and Audit). Items is basically a list of all the different combinations of furniture item that can exsist (a damaged green chair, a large new desk etc) and as theres only about 70, and 1000's of bits of furniture I decided having common entries would be a better method to save on memory.
Right, the Audit table contains a Room# field and an ItemID field, obviously each furniture item within the Items table has a unique ItemID. The subform is created displaying the information from the Items table, so it tells you that its a damaged green chair rather than just giving you the number 3, and has the ItemID hidden, just for linking purposes.
This works fine for displaying information, but I can't make it so the user can add a new record. If a new furniture item needs to be added then they want to be able to type (new blue chair) and not the ItemID number, so the subform somehow needs to lookup the ItemID from the information typed in as a new record, and then write this ItemID into the Audit table, before refreshing the form. Obviously though at the minute, if anything is added to the subform, it just goes onto the bottom of the Items table, and hence repeats whats already there, which is silly.
I'm just not sure how to go about doing it and would appreciate any help or advice that can be offered. If I've not explained clearly enough please let me know.
Thanks!
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Mar 17, 2006
Hi,
First post, but based on a long look-around, I'd say that if I can't find a solution here - there probably isn't one! :D And it's probably a simple one as well ...
My problem is the following:
I have setup a SubForm with two dropdowns - the second requerying based on what's selected in the first. It works like a charm when I open the subform by itself, the values update and everything. However, when I place this subform into another form it all of a sudden fails to register, and instead the "Enter parameter values" message comes up, with the seemingly correct Forms!SubForm!Value note. When I type in the value that I've just selected from the dropdown, the second dropdown updates correctly.
I know I must be overlooking something, but I feel I have checked everything I can - especially seeing as it works fine when run by itself.
Thanks for any help or advice!
"5itus
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Oct 10, 2004
I have a listbox that navigates my form to a specific record based on ClientID
I also have a subform. This form has a field Called clientID which I want to pull all records with the current ClientID.
I can't get my subform to query only the records with the current ClientID in the ClientID field. How can I do this?
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Jun 29, 2006
I have a subform in which I use the following statement =forms!frmetc.model It is picking up data that is listed in the form that it is a child of. It picks up the data just fine and shows it properly, but the fields in the table associated with it remain blank. Any suggestions of the right was to accomplish this task? Thank you!
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Jul 25, 2006
Hello,
I have a dropdown menu which has a lisrt of dates (mmm yyyy), and when one is selected it updates 2 boxes with 01/mm/yyyy and 30 or 31/mmm/yyyy
Private Sub cmbDate_AfterUpdate()
Me.frmData.Form.RecordSource = "SELECT * FROM qry_NatxReg WHERE [Company Name]='" & cmbCompanyName & "' AND [Time of Attempt 1] BETWEEN #" & txtDateFrom & "# AND #" & txtDateTo & "#"
Me.frmData.Form.Requery
End Sub
When i choose June, it works fine and gets all the june dates from [Time Attempt 1]
But when i Choose July, it includes June.
I only have data for June and July as it's still in testing.
I can't wrap my head round it!!
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Aug 14, 2006
Hi well baisically the title explains the dilemma... I have a combobox in which the user selects an item and this updates the subform depending on the selection. However when i make a selection i get the following error:
Rumtime error '2101':
The setting you entered isnt valid for this property.
I understand what its telling me, however i cant seemed to find within the code where i have gone wrong, so heres the code:
Private Sub Combo4_AfterUpdate()
UpdateSubform
End Sub
Private Sub UpdateSubform()
Dim strSQL As String
Dim varWhere As Variant
varWhere = Null
strSQL = "SELECT * FROM Sub_qry_CostCentre"
If (Me.Combo4 > 0) Then varWhere = " WHERE (CostCentre = " & Me.Combo4 & " )"
' MsgBox (strSQL & varWhere)
Me.Sub_frm_CostCentre.Form.RecordSource = strSQL & varWhere
Me.Sub_frm_CostCentre.Form.Requery
End Sub
Private Sub Form_Open(Cancel As Integer)
UpdateSubform
End Sub
Anyhelp will be much appreciated, i have been stuck on this issue for a number of hours and is becoming increasingly frustrating..
thanks
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Oct 22, 2006
This may be a simple question, but I'm not sure what to even search for. I have a form with multiple subforms. All the subforms have related fields that are linked via relationships. But one subform has no fields in common with the parent form.
I need to be able to have the subform update itself whenever the record is changed on the parent form. I can't figure out which event procedure to use. It updates correctly if I assign my procedure to the form_click sub, and then click each time I want it updated, but that's a pain. I've tried on load, on data change, on activate, on data set change, and a couple others, but nothing works automatically.
How can I make the subform run a subroutine each time the parent form changes records?
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Oct 19, 2005
I have a form to enter records in a table of staff attending training courses, in the form is a sub-form based on a query from a different table. When a staff number is entered on the main form the staff name grade etc appears on the sub-form, my problem is that I need the table to be updated from the main form and the sub-form. Is there a way of doing this?
Thanks
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Jul 6, 2007
I was wondering if what I'm trying to do in Access XP and 2003 is possible. I've looked at countless templates and samples and havn't seen anything like what I want to do to be able to construct it. I've tried manipulating queries, relationships different table joins but to no avail. I'm only a beginner in VBA and know little SQL, I would be truly gratefull if someone can please shed some light on the below.
I've been creating a preventitive fleet maintenance database in access and want to make some changes that will make the database more flexible.
What I have is a main form which has the following main fields from the tblWorkOrder; WorkOrderID, FleetID, StartDate, FinishDate, Odometer, and ServiceTypeID.
Within this I have a subform in datasheet view (tblServiceItems, fields; ServiceItemID, ServiceDescription, ServiceCompleted(checkbox)) and this lists all the service items that belong to the ServiceTypeID in the main form.
I have another table called tblServiceDetails and this has the fields WorkOrderID, ServiceItemID which join the above two tables.
My problem is that I can't get the subform to list all the records that are in the table tblServiceItems, it only shows each record if you go through and select it manually. What I want it to do is to show like a listbox and allow me to go through the list and check of those service items once they have been completed. On top of this I want all those service items for that service type to be recorded against that workorder (regardless of completed or not) so then when I create a report on a WorkOrder It will list all the service items showing the checkbox's of which services have been done.
I've tried to do this with a listbox, but It doesn't show the checkbox, only yes or no. I've also tried using the tblServiceItems as the subform but this only updated the table and didn't create a record in the table tblServiceDetails matching it with the workorder.
Any idea's please...
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