Use A Query For A Query, Newbie Question
Apr 23, 2007
Newbie question: In datasheet view, I don't see an option to save the data as a table (so I can use the table for other operations).
For example, if I create a query in design view, the "Save" option only seems to save the query-syntax, not the actual data. So I end up having to first export the data to Excel and then import it as a table. Seems kind of silly the idea of having to rely on a spreadsheet to build a database table. Can't I use the database to build a databae table?
On a related note, I had hoped to use one query as a "database object" accessible from a second query. What I mean is, having saved Query1, I wanted to write: SELECT FROM Query1 Where... but I got an error when I tried this.
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Jul 26, 2005
I have been reading this is how I am able to articulate my problem with some degree of knowledge.
I have 3 tables as Follows:
Table 1. [ID]pk, [Contestant Name],[Event],[Category],[Class]
Table 2. [ID]pk, [Judge Name],[Event],[Category]
Table 3. [ID]pk, [Contestant Name],[Event],[Category],[Class],[Score1],[Score2],[Remarks]
Table 3 is a record of score from a specific Judge to a specific contestant. There will be a record for each contestant from each judge that is judging that specific [Event] & [Category]. therefore if there are two judges and two contestants there will 4 records entered into the table.
Problems 1. (I can't get my tables related properly)
I should not have to enter the duplicate information each time I enter a record into the Table3. The common information should be available within the other tables using queries.
Why i think I have problem 1:
There is a many to many relationship here on the parent form what i want is the [Judge Name], [Event], [Category].
On the related Sub form i want to see a query that shows me parts of tables 1,2,3 for each Contestant that is entered in the matching [Event],[Category] combined with the query of 1,2,3 and be able to enter this judges scores against the contestant Name and then when I change to a new judge I may see the same contestants but be able to enter a new score record against that contestant with a different judge.
In English
Assume you are a judge for a contest you have a form in front of you
Parent form Select your Event, Name, Category from a pull down box in the sub form you are presented with a list of Contestants that are on stage. You enter Score1 & Score2 for each Contestant and the record is created.
Judge #2 is doing the same thing
He selects his Event,Name, Category from the pull down menu on the Parent form and walla the subform populates with the same contestants as Judge#1 and he enters his Score1 & Score2 into the subform
and
What we have is 2 Judges, 5 Contestants and 10 Records created into Table3
Sorry for the length but the last part helps me visualize what I am trying to explain.
End result is I can't get it to work is this a job for a union query ?
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Jun 6, 2006
:( anyone pls help...
here's my setup i have 3 tables w/ same field(example Field name: PC)
i need to add all the values to another table because i need to get the quantity..
example Table1: 5 Table2:6 Table3: 7
Table4: 5+6+7 (18 should be in Table4 w/ field name Quantity)
can email me at icetumbler03@yahoo.com tnxx...
really appreciate and need asap.
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Aug 8, 2006
I have two tables
Table1 fields: Date, MoneyIn, MoneyOut, (plus other fields...)
Table2 fields: Date (some <> from Table1, other match), MoneyIn, MoneyOut, (plus other different fields...)
Question: Can I run a query that creates a list with
field1: all dates from Table1 AND Table2
field2: MoneyIn
field3: MoneyOut
Thanks
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Jan 16, 2008
Hi,
I have two tables.
1. Customer (Id)
2. Transaction (Customer1Id, Customer2Id)
I want to delete all records in Transaction where Transaction.Customer1Id or Transaction.Customer2Id are not matched against the Customer.Id value.
I realise this query is very simple but I cannot get it to work in Access. Any help would be greatly appreciated!!
Thanks,
Ben.
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Oct 25, 2004
I work for a nonprofit. Everyone has 10 jobs. I am the only person who uses/has used access. I have a donor database listing names addresses, and different fields for donations made/not made for each year. I do simple queries to pull names from the list that our board members would like to personalize a letter to, and the rest goes to a mailing service for addressing and stuffing of envelopes. This year, we would like to send a different letter to those who have donated in any of the last 3 years. I can pull contact info and the 3 fields (donted 2003, 2002, and 2001) together in a query, but not sure what to make the criteria. If I put >1 (since some of my fields automatically have a zero, and are therefore not null), then I only get those names that have donated all three years. Some may have donated two years ago, and not again, some may have donated only last year, or 2 out of 3 years, etc. I know there must be a way to do this, but can't get my head there having only had basic interaction with access. I know by process of elimination how many there should be, so I will know if it runs correctly. Hope this makes some sense. Bear in mind, I am a novice, and certainly not a software person.
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Apr 5, 2006
Hi all,
Another quick Q - am a newbie at Access!
I am performing the following query:
.Open "SELECT DISTINCT([Date]), SUM([Batch Qty]) As [Batch] FROM [" & TableName & "] " & _
"WHERE [Date] BETWEEN #" & sDate & "# AND #" & eDate & "# " & _
"GROUP BY [Date], [Batch Qty]", cn, , , adCmdText
Data Produced:
29/03/200610
29/03/200620
29/03/2006100
30/03/200660
30/03/200680
30/03/20065
30/03/20065
How do I Sum the Totals for the Dates? So it produces:
29/03/2006130
30/03/2006150
TIA
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May 17, 2006
OK, I have two tables that have pretty much the same data in them, but, the first table has SOME data that the second table doesn't and I need to get that data into the table that does not have it.
Here's a description of what I want to do:
Table #1 has about 10,000 lines of data with the employee SSN as the ID for the records. In this table are two extra columns of data (HRContact)and(HR ContactCode) that are not always populated in Table #2.
Table #2 has about 300,000 lines of data with the SSN as the ID field. Some of the records that match the SSN's from Table #1 have the data HRContact and HRContactCode, but not all of the records have those fields populated.
So, what I need to happen is for the query to go through Table #1, find the SSN of a record. As it finds each SSN, it goes to Table #2, finds that same record with the same SSN, then looks in the HRContact field to see if there is data there, or if it is Null. If there is data in that field, then it goes on to the next SSN in Table #1 and repeats the preceeding process. If the data in HRContact is Null in Table #2, then it goes back to Table #1 and grabs the HRContact and HRContactCode data for that record and writes it into the HRContact and HRContactCode field for the record in Table #2. the query would repeat this process until it reaches the end of file in Table #1.
I hope this is clear and if you have any questions, please ask me...
Thanks for your help,
Dave
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Jul 28, 2006
I have an asset table, an equipment table, and a customer table. The asset and customer table has a field DateOut and equipment table has a field OnHand. I would like the OnHand table to decrement by one each time the DateOut is set to current, Date(). Tried Iif, tried expression builder, now completely lost. Any help would be great.
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Sep 26, 2006
First off let me say that I'm VERY new to Access. I've been put in charge of administering a large (to me) database and I've just started working with the insides of the database for about 3 weeks now.
The most urgent thing though is I need to make an "Honour Roll" report for the employees, that is, they get pass/fail inspections and I'm trying to create a query that returns all employees that have 10 or more passes IN A ROW, with at least 2 of those passes being a personal evaluation vs. an after the fact quality verification. There's already a query in the database that returns the employee ID, total passes, total fails. I've managed to add the field that includes type of inspection, but I can't seem to find a way to count the number of PE's in the field.
The second issue is getting the query to ignore all inspections prior to their last fail. I think I can work out moving the date of the inspection into the query, but then using it is another story. If it requires a script of some sort, then I'm hopelessly lost. The last programming I did was BASIC back in school... many years ago.
If I were to break it down into a statement, it would be something like this:
If (employee passes) >= 10 since last (employee fail) AND (inspection type="PE") >=2, then send (employee ID) and info to a report.
Any help with this is appreciated, I'm starting to get desperate!
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Oct 5, 2006
In the code of a button, ive got....
Which should be pulling the value in cb1 in the last cat query, but im getting an error saying it cant find the field "|" refered too...
Basically there is a table called Last Cat, and I want to draw the value of cb1 out of it where the catpathid = 5 so i made the query to do that... but now im abit lost....
Me.combo1.Value = [Last Cat Query1]![cb1]
any help would be awesome.
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Mar 15, 2006
Hi,
I have a database with a query that returns a list of printers. This is created by finding all the printers in the database that take a perticular cartridge by code. Sample below.
PrinterName
-----------------
Some Printer 1
Some Printer 2
Some Printer 3
ETC
What I want to do is take the results from the query and convert it into a single line of text and place it into a column of a table related to that cartridge code.
So if say the cartridge code '12345' returns a list of printers such as;
printer 1
printer 2
printer 3
I want to take this data and turn it into a line like this;
printer 1, printer 2, printer 3
I then want to take this new line and place it in a column called Desc in another table relative to the original cartridge code.
table should look like this after query.
BEFORE:
CartCode | CartDesc | Price | Desc
12345 | Something here | 10.00 |
AFTER:
CartCode | CartDesc | Price | Desc
12345 | Something here | 10.00 | printer 1, printer 2, printer 3
I hope what I have said makes sence. I am pretty new to access and feel I have done quite well so far. Please can someone help me solve this problem?
Thank you
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Mar 14, 2006
Hi, i'm a newbie so please be gentle :)
ok, i have 2 tables, one is for part number and product ID and the other has product ID and Vehicle details.
i know how to set up a parameter query but just can't quite get the result i want, which is to set up a query based on the result of the first query.
in short i want to enter a part number and it comes up with the vehicle details.
Many thanks in advance
Ty
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May 28, 2006
Hello, Really hope someone can help me.
I have 2 lots of info in 1 table - nameley customer address & posting address
I need to print a form that always has the posting address on the same side. but in some cases if the postal address is the same as the customer address then it is not filled in. hope this makes sense:
Please Im Really stuck
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Aug 24, 2005
Hi all. I am fairly new to access and am trying to do something that shouldn't be that hard. I have a simple form with one text box and a command button on it. I have the command button set to run an update query.
My problem is that when I enter data and press the button, I don't know how to get the entered data into the query?
I know this is simple to do, but since I am new to access, I can't figure it out. Does anyone have a simple example or step by step details that they can share with me?
Thanks
Chris
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Sep 22, 2006
Hi there - i'm looking for a bit of help on something that is probably obvious to experienced Access users - i've checked the forum for about 25 min or so and couldn't find a related answer to this question.
I have a select query (QRY2) that reads another select qery (QRY1), and I need to (or rather, i'd like to) add a field to QRY1 - how do I get it so i can view this new field from QRY1 in QRY2?
thanks so much for anyone who could help me!
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Jan 25, 2007
Hi,
just finding my way in Access 97 with no real support. I have made a query that creates duplicate records when I only need to see one for a certain criteria (lets say criteria X). This is due to the data feed involved in making the query where criteria X is found in numerous records.
What I want to display is only one record per entry containing an exact match for criteria X.
Finding it hard to articulate this but I would need something that defines:
If criteria X is the same, just display one record.
Hope this is somehow clear as I am struggling a bit. Would be gratefull of some help.
Thanks
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Oct 23, 2004
Hi, I've looked all over the forum for an answer to my problem and can't find it. This will probably make regular contributors groan, but I'm totally confused and if someone could help that would be ace.
I've got a popular budget airline website (never mind it's URL, I don't like Spam either) and want/need to move it to Access and thence to run user queries via SQL.
So far so good.
So I set up an access DB:-
I've got three tables:-
Airline Info has three fields:- Airline Code (3 letters, primary key), Airline Name and Airline URL.
Airline Routes has four fields:- RouteID (9 letters, primary key), Airline Code (3 Letters), From Airport Code (3 Letters), To Airport Code (3 Letters).
Airport Info has three fields:- Airport Code (3 letters, primary key), Airport URL and Airport Name.
Hopefully anyone reading is still with me.
I've set up the relationships so that Airline Info.Airline Code is linked to Airline Routes.Airline Code.
Now I want Airline Routes.From Airport Code and Airline Routes.To Airport Code to both link to Airport Info.Airport Code (the ultimate idea being to find the Airport Name), and Access will let me do that but therein the problem lies.
Essentially I want a report that would say (eg) Jet Blue fly from John F Kennedy New York to Los Angeles.
All I can manage is to get "Jet Blue from John F Kennedy New York to LAX". I can convert the From airport code to its name, but not simultaneously convert the To airport code to its name. It's gotta be something to do with the query, but I don't know what and have spent two days on this now Anyone a) understand all of that b) know what's going on?
Ta in advance,
Alex.
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Oct 19, 2004
What is the best way to impliment a query in a form so that the user can view the query records, and have the option to print or save the selected record using command buttons?
I tried subforms but I could not get the command buttons to work in the subform after it went into the form, it wanted to print the entire form instead of the selected record from the subform.
So in a nutshell I have 3-4 queries that are built, and I want to have them show up on my form in a format that the user can scroll through the results and select a single record of the results and then print or save that individual record from the form, if such a thing is possible.
Thanks in advance
Todd
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Mar 24, 2013
I am trying to do the good 'ol sales report (query) to include customers with no sales.
I have a customers table, account number table, sales table & sales (line) detail table. (all linked in that order)
If I run a query to show customers (in the customer table) with account numbers, that works
An unmatched query to show customer without an account number works (but of course the unmatched account number field isn't shown).
How can I get the two two be shown together with the "unmatched" having a null or 0 for their account number?
I am guessing in principle, the resulting solution can be modified to show customers without sales alongside those with sales?
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Mar 4, 2015
In some cases I create pass-through queries and use these in an Append or Make-table query to bring data locally.
All is well and fine until source data changes and the pass-through query runs too long and times out.
If needed, I can extend the timeout value in the Parameters of the pass-through query no problem, but when I try to open the Append or Make-table query in Design view to do the same, the pass-through query is first triggered and then throws the timeout, and I cannot access the Design view of the Append or Make-table
Is there a way to open an Append or Make-table query in Design view without invoking the source query?
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Oct 28, 2005
Hello All,
I'm trying to run a UNION query that joins five queries through a MS WorkSpace into a DAO.recordset in VB. I'm pulling the data from a SQL Server Database through VB in Access. I'm attempting to open a recordset with a query passed to it as a string. The query is below. For some reason, I'm receiving a message: "MS Jet database engine cannot find the input table or query. Runtime Error 3078".
Here's what's puzzling. When I run a single query without any UNION statement, the code finds the table and runs fine without error, but anytime I join two or more queries with a UNION statement in the VB, it gives me the error.
I've executed the same UNION query in both Access Query Builder and SQL Server's Query Analyzer and they work fine in both environments. It's only when I call the query from a DAO.Recodset with VB that it causes this problem. The following is a sample of the UNION query joining two of the five queries. Does anyone have any idea what could be the problem? The following query executes in about 5 seconds so I don't think there's a "time-out" issue. I'm thinking that the UNION statement may be the culprit. Maybe there's another way to approach joining these separate queries? Any help would be most appreciated. Thanks.
SELECT SalespersonID, Sum([SlsPrice]-[RtnPrice]-[SlsDiscnt]+[RtnDiscnt]) AS fldPrice FROM MyTable WHERE (((Source)='d') AND ((DistrictID)='01') AND ((CategoryID) = 'HCPROD') AND ((BrandID)<>'CSS')) AND (((BrandID)<>'1356')) AND (((BrandID)<>'1400')) AND (((BrandID)<>'1551')) AND (((BrandID)<>'555')) AND (((BrandID)<>'66'))
AND (TransDate >= 07/01/2005) AND (TransDate <= 07/31/2005) GROUP BY SalespersonID
UNION
SELECT SalespersonID, Sum([SlsPrice]-[RtnPrice]-[SlsDiscnt]+[RtnDiscnt]) AS fldPrice FROM MyTable WHERE (((Source)='d') AND ((DistrictID)='01') AND ((ProductID) = '0029800')) AND (TransDate >= 07/01/2005) AND (TransDate <= 07/31/2005) GROUP BY SalespersonID
Set wrkJet = CreateWorkspace("", "pw", "", dbUseJet)
Set db = wrkJet.OpenDatabase("DW", _
dbDriverNoPrompt, True, _
"ODBC;DATABASE=DW;DSN=DW2")
'Set rs1 = db.OpenRecordset(strSQL)
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Nov 20, 2013
I am wondering if there is a quicker way to export a query to excel then have the data in that query removed from the original table. (effectively cutting the data from the table and exporting to excel)
I understand that this can be done by exporting the query to excel then running the same query as a delete query to remove the data but I just wondered if this is the most efficient way.
I have experience of VB in excel but currently only use the basic macro builder in Access though if Access VB is more efficient I can easily learn.
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Apr 2, 2013
I run a physical therapy office and patients come in for treatment either 3, 4 or 5 times per week. My database is used to track these frequencies (among other things).
I have 3 queries which count how many patients come in 5, 4 and 3 times/week.
In my main table I have fields called "how many 5's", "how many 4's" and "how many 3's".
I have tried to design an update query which will update those fileds in my main table to reflect the counts in the 3 queries mentioned above.
(I'm not using SQL view, I'm using the query design view)
In the "update to:" row, I use the Build function and locate the count I'm looking for.
Problem: when I run the query I get the error: Operation must use an updateable query.
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Aug 12, 2015
I have a query where these are the fields:
ProductRevType
RevLag
RevFlowThru
CloseMoYr
ProjRevDate
CurrentMRC
ProjRevMRC
The ProjRevMRC field is an expression that reads:ProjRevMRC: IIf([ProjRevDate]>=DateSerial(Year(Date()),Month(Date()),1),[CurrentMRC]*[qry303a_ SFADetailMRC_ONLY]![Rev Flow Through],0)
When I run the query, it works perfectly, but when I created a crosstab query to show totals by month, I wanted the totals to be zero for the months less than the current month. Is there a way for the crosstab query to execute the expression and put zeroes for those months?
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Jul 15, 2014
I have a field that is giving me the number of business days between a period of time and then I want to subtract that number - the person's PTO time to see the actual days they were available...when I simply type the number in (see below) it works great but I want to set up a prompt that will ask me how many PTO Days to calculate as it will be different for each person I am quering...is this possible?
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