Using Optional Criteria For A Subform Query
Sep 4, 2005
Hi,
Is there a simple way to add optional criteria in a query for a subform? Basically, what I'm trying to do is have a number of comboboxes in the parent form that indicate what records are shown in the subform (these records could then be added and/or deleted). I would like to be able to have a combobox such as "Month" that would filter the data shown in the subform to that month. If no month is selected, then the subform would show all months.
Any help would be much appreciated.
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May 7, 2007
I have a form with an option group that depending on which one is selected, opens a report with a specific query as it's source. Part of the query looks at a listbox on the form. Here is the criteria for a field: [Forms]![frmOnSearch]![tboCollDev]
I want to make this criteria OPTIONAL. So if there is nothing selected in the listbox, the query should not look at that criteria. FYI, the value that is returned from the listbox is numeric.
Thanks
ScrmingWhisprs
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Oct 1, 2006
I've had a look around this forum and haven't seen anything really matching my needs, but please feel free to point me in the right direction.
What I am trying to do (using macros & queries - very new to SQL / VBA) is filter by multiple fields, but also allow the user to choose to filter by different combinations of fields - such as searching for first name and suburb, or salesperson and customer source, or first name and salesperson, or suburb and customer source, or three options or one, etc etc.
There will only be a certain number of search fields, probably five or six, but how do I get the query to recognise that if one of the search boxes is blank, it should allow all records in that field and only search by the other criteria, but if all the search boxes are filled in, the results must match all the criteria?
Does this make any sense?
PS - I am planning to use a command button as an "Apply Filter" so that the filter only updates after the user has specified all the options they want.
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May 10, 2006
I am using this criteria with my calender on my form...
>=([Forms]![frmReport]![txtFrom]) And <=([Forms]![frmReport]![txtTo])
but I have 2 other date fields that I would like to query, so how do I go about making this optional?
Normally with a simple reference like:
Like([Forms]![frmReport]![txtFrom]) & "*"
with the form control's default value as * I tried working with that configuration but either it is not possible or I have the wrong syntax.
I'm open to a VB solution if anyone has one?
Note: I would only be using one of the date fields at any given time
thanks
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Aug 12, 2015
I keeping getting the error "Invalid use of Null" when i call my email function using optional parameters.
Code:
Email Me.ProjectID.Column(1), _
Me.ProjectAddress, _
Me.TaskDescID.Column(1), _
Me.TaskDescExt, _
strStatus, _
Me.TaskStatusID.Column(1), _
[Code] .....
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Feb 27, 2014
On the access form I have designed , I need to give optional search option to the users. I have the following search options on the form (screenshot attached):
From Date
To Date
Port
Vessel
Voyage
---------------------
The query is as follows:
SELECT dbo_VESSEL.VESSEL_NAME, dbo_VESSEL.VESSEL_CD, dbo_VESSEL.VOYAGE_NUM, dbo_VESSEL.PORT_CD, dbo_VESSEL.DEPART_ACTUAL_DT, dbo_VESSEL.DIVISION_CD
FROM dbo_VESSEL
WHERE (
(dbo_VESSEL.VESSEL_CD Like [Forms]![VESSDAT].[Form]![txtvessel]) OR
(dbo_VESSEL.VOYAGE_NUM Like [Forms]![VESSDAT].[Form]![txtvoyage]) OR
(dbo_VESSEL.PORT_CD Like [Forms]![VESSDAT].[Form]![txtport]) OR
(dbo_VESSEL.DEPART_ACTUAL_DT BETWEEN [Forms]![VESSDAT].[Form]![txtfromdept] And [Forms]![VESSDAT].[Form]![txttodept]));
----------------------
However, the form still prompts me to enter values for all the boxes and still doesnt show the correct data.
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May 12, 2006
I have two drop-downs on a form along with a child form that shows data based on a query. If both drop downs have selections, say date and dept. then the query would change and the child would show the data - that works fine, but what if one of the drop downs didn't have a value selected, as in i select a date but just want all departments so select noting from the second dd - how would i write the query to reflect this optional selection?
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Jul 19, 2007
Hi,
Trying to run an append query for a specific record on a subform but won't recognise the subform control.
The Master form is fmSickEdit do I have to reference the Master file in the SQL?
The SQL for the query is:
INSERT INTO tblDisLetter ( SickID, DateAdvisedDisciplinary )
SELECT tblSick.SickID, Date() AS [Date]
FROM tblSick
WHERE (((tblSick.SickID)=[Forms]![fmsubSickListEditVersion]![SickID]));
Thanks
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Dec 20, 2007
I have a Main Form, "frmBuildingSearch", which has a subform "frmBuildingSearchSub". frmBuildingSearch has a couple of input text boxes & 1 command button: txtCity, txtSite, txtBuilding, cmdSearch.
I want the command button to refresh my subform (which is run from a query, "qryBuildingSearch") based upon the text that is in the text boxes.
If there is any value in txtCity, then I would like to set the criteria of my City field in the query to:
Like "*" & [Forms]![frmBuildingInfo]![txtCity] & "*"
The same would go for any value in txtSite and txtBuilding.
I would like to use VBA to do this.
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Nov 14, 2012
I have the following Form and Subform. Form name is "100-Select Form". Subform name is "103-Report Dates". Within the subform I have two fields I'm using, "Start Date" and "End Date'.
In my query I have a date field. I want the query to read from the Subform (if I open the subform directly my criteria listed below works, but when the main form is open, my query doesn't seem to be able to read from the subform).
Here is the criteria I have in the date field of my query: >=[Forms]![103-Report Dates]![Start Date] And <=[Forms]![103-Report Dates]![End Date]
I have a feeling that I somehow should be pointing my criteria first to '100-Select Form', and then to '103-Report Dates' within that form, but I'm just not sure how to write this and nothing I'm trying is working.
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Feb 6, 2005
I have a Form> [Management]
I have a SubForm> [Management_History]
There is data in the [Year] field and the [Season] field.
I placed a button on the subform to create a report based on the data of the current "Sub Record" .
Basically, I want to use the data in the subform to create a small "Lookup" report.
OK:
I have the Management Form
I have the Management History SubForm
I Placed a Button Called PRICE LIST
The button kicks off a Macro that previews my PRICE LIST REPORT
A Query is the RECORD SOURCE for my PRICE LIST REPORT.
In the QUERY, I have two fields that I specify criteria "hopefully" based on the sub form record I am viewing.
I does not work on the SubForm. However if I Open the SUBFORM directly, the report pops up correctly.
What syntax in my QUERY is required to GET the data right frm the current SUB-FORM??
I tried the following:
Like [Forms]![Management]![Management_History].[Year]
Like [Forms]![Management]![Management_History].[Season]
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Jun 3, 2013
I'm trying to build a query to use as a filter in the DoCmd.OpenForm function.
I have done this several times before, referencing values from forms e.g.
Point To
Field: LeadID
Table: Lead
Criteria: [Forms]![GridDisplay1]![LeadID]
This filter is used in the procedure:
Code : DoCmd.OpenForm "LeadDetails", acNormal, Point_To", , , acDialog, """"
And it works great, I click a button next to the record I want to select (records displayed on continuous form) and it opens the Lead Details form on that particular record.
However now I am trying to accomplish the same thing, except instead of a continuous form I need to draw from a continuous sub-form. The form "BrokerMgmt" contains a sub-form named "BrokerSearch." The RecordSource for the sub-form is set once the user enters data into a few textboxes on the main form and clicks the search button:
Code:
Private Sub brkSearch_Click()
Dim argCount As Integer
On Error GoTo Err_Handler
If IsNull(brkFirstName.Value) And IsNull(brkLastName.Value) And IsNull(brkCompany.Value) Then
MsgBox "You Need To Select Some Values", vbCritical, "Lead Tracking"
[Code] ....
The sub-form then displays basic info such as Name, Company, State, and the "BrokerID" which is the primary key of the "Broker" table. This "BrokerID" is displayed in "Textbox 20" so I set a button next to each result to on_click perform the procedure:
Code:
DoCmd.OpenForm "BrokerDetails", acNormal, "Point_To_Broker2", , , acDialog, """"
"Point_To_Broker2" is set up in the same style as "Point_To":
Field: BrokerID
Table: Broker
Criteria: [Forms]![BrokerSearch]![Text20]
However instead of the BrokerDetails form opening to the appropriate record I get a msg box asking for a parameter. Why is this? Even if I enter the correct BrokerID as the parameter it still gives me an error saying you can't go to the specified record.
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Aug 16, 2013
I have a SubForm "assignments" based on a Query, which has criteria to filter dates and also to filter 0 and 1 of the checkbox ...
The question is:
How do I put in that SubForm one or more Checkbox to "enable" and "disable", only the criteria of such query? So, toggle, for example, those jobs that are not completed (Checkbox of the query=0) and those that do ...
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Aug 16, 2013
I have a SubForm "assignments" based on a Query, which has criteria to filter dates and also to filter 0 and 1 of the checkbox ...
The question is:
How do I put in that SubForm one or more Checkbox to "enable" and "disable", only the criteria of such query? So, toggle, for example, those jobs that are not completed (Checkbox of the query=0) and those that do ...
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Apr 11, 2014
I have a sub form that shows me a companies history. This subform is used on 2 different Parent forms. The record source for the sub form uses a criteria that looks at a companyID field on the parent to determine which records to return. My question is how do I have the query criteria depend on which form is currently opened? The criteria would look something like this:
[Forms]![frmCompanyHistory]![txtCompanyID] OR [Forms]![frmCompany_Project_Details]![txtCompanyID]
If I open the form with this criteria, I will be asked for a value in txtcompanyID for whatever parent form is not open. How do I properly do this without making multiple queries that are almost identical?
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Nov 19, 2014
Is it possible to have three different report footers on the same report? I want to show one footer at a time depending on a condition met in the detail section. I already know how to check the condition but I need to know how to do the rest.
Ex:
if condition1 = A then
me!reportfooter_1.visible = true
me!reportfooter_2.visible = false
me!reportfooter_3.visible = false
end if
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Jun 5, 2013
I currently have a bound form that adds a new student, however, I've decided I don't like bound forms as weird stuff can happen (like when the user exits in another way than I anticipated) so I'm making an unbound form which will add the student when a button is clicked. I already have this working on some other places so this should be no problem anymore.
However in my database a lot of student information is optional and only a first and last name are required (and ofcourse an autogenerated PK). So my question is how do I deal with these fields that might or might not be empty?
I could make a fairly big If ... ElseIf... construction where I slowly fill a String with all the optional fields but I was wondering if maybe there are some better ways to approach this?
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Feb 24, 2015
How to get a third combo box on a form to be optional.
I have a form with two combo boxes which filter out the results on a query.
However I want the third combo box to be optional i.e. if it is blank then just the results of the first two combo boxes are shown. If the user selects all combo boxes then obviously the results are based on all combo box selections.
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Apr 24, 2015
I have a subform and when you double click on any field it remembers 3 fields from the record you are in and stores them. I have 3 fields called [section], [losthrs], [stdhrs]. It works perfectly and stores the data from [losthrs] and [stdhrs] fields, but throws up "Argument not optional" for the [section] field.... Can not see a reason why, it is just a simple text field...
I have even tried 'pausing the code' and using the immediate window to show the field values, again losthrs and stdhrs are fine, section gives "Argument not optional".
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Jul 30, 2015
Windows XP
Access 2007
I have followed Martin Green's steps (fontstuff) for creating an audit trail and am getting a compile error when I check my code.
This is my code and the error highlights 'Call AuditChanges' as the problem.
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not Me.NewRecord Then
Call AuditChanges("ImprovementID")
End Sub
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Aug 26, 2014
I am amending some Code I found online for an audit table, I need to store additional information in the table that is associated with some forms but not others.
I have researched about putting optional variables in, but I read this only works with the type VARIANT.
Is there a way to make a string optional as my fields contain text?
here is my code so far:
Sub AuditChanges(IDField As String, UserAction As String, Optional UserID As String, Optional DeviceID As String, Optional SimID As String)
On Error GoTo AuditChanges_Err
Dim cnn As ADODB.Connection
Dim rst As ADODB.Recordset
Dim ctl As Control
Dim datTimeCheck As Date
[Code]...
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Sep 18, 2014
Trying to create a calculation in a field (text25) that excludes weekends and holidays. I am getting an argument not optional error.
Code : Me.[Text25] = GetBusinessDay([Due_Date - Result_Date])
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Aug 1, 2013
I'm relatively new to MS Access (using MS Access 2013 but the db should work on 2010, too) and try to develop a database for an NGO I'm working in. I created almost all the tables (all that I need for now) and made the relationships.
However now I start to create forms and later reports for the actual user. The database will store information about clients and track consultations and assistance the NGO gives to them. There will be around 50.000 to 70.000 clients in the main table. Every client has a specific Individual ID and is member of a family which itself has another specific Group ID.
Now here is my problem: The User usually searches for the respective family by the Group ID. I implemented this with a search query using the ID number of a search text box. All done and no big problem.
But sometimes the ID number is not known so the user needs to search by name (First and Last Name). I use to different textboxes for this and it works in a similar way like the number search by query (Like "*" & [Forms]![frm_SearchIC]![txt_LName] & "*"). All still good However since most of the clients are actually from arabic speaking countries, converting the names into the Latin alphabet is bound to fail and produce a lot of misspellings. Therefore I added 2 more textboxes and 3 comboboxes for the user to give more information about the client and therefore make it easier to search for the person. I was able to produce a query which gives you the right result if you have ALL information at hand. However, this is not always the case.
1) But I cannot find a way to tell the query that if the a certain textbox or combobox is empty, it shall just "ignore" it and use the information at hand. I tried this in the query by adding in the criteria OR .... Is Null. This is alright for one or two textboxes but for the many I have, it seems to be too many different combinations for the criteria. It just worked with some fields but others always had to be filled in...
2) If no information is given at all, the database should inform the user that he needs to enter at least on field. If nothing is found the user should get a msgBox saying "No IC matches your criteria".
3) The results of the searches should be given out in another form where the user can pick the person from 1-to-many results.
I attached a sample database with sample data and reduced tables, fields, and entries ...
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Oct 21, 2006
I have set up a database that stores actions (i.e jobs). In the table; two of the fields are...'required completion date' and 'actual completion date'. I wish to lookup, by using a query, all of the open actions (those which havent yet been complete (i.e the 'actual completion date' is null)) and then later on all those which are overdue (i.e the 'actual completion date' is null And the 'required completion date' <today....this being the criteria for an overdue action).
However, I have used a form which has a combo box which contains the values open and overdue. When a selection has been made I want a form to display with the results depending on the selection that has been made. I am capable of creating a form based on a query, but am unsure of how to construct the query with the correct criteria based on the option that is selected from the form.
Any help would gratefully be appreciated. Thanks
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Jun 27, 2015
I have an access form. It has
-Two textboxes with client first and last name
-Two textboxes with a contact 'email1' and 'email2' for the client
-A combobox with a list of templates to use for the email.
-A checkbox to include a copy of the statement on the email.
I want the user to be able to press a button which does the following
-Sends an email to both 'email1' and 'email2'.
-Attaches a secific report as PDF if the user has selected the checkbox
-The body of the email includes a greeting line using the clients name from the record.
-The body of the message includes below the greeting line a html email template depending on the users combobox selection.
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Apr 12, 2006
Hi,
I have a main form which has a subform with another subform in it. Subform 1 gives details of a loan and a balance field which is calculated in subform 2 after amt paid is entered - using a macro on exit.
If the balance is zero after amt paid is entered. I want the amt paid field in subform 2 to be locked or disabled - preventing the user from entering further payments by mistake.
How can I do this?
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