Where To Store Misc. Data?
Jun 30, 2005
I have a handful of misc. data that is unique an really doesn't fit anywhere... I need it to be easily updateable, as it will and needs to change from time to time, What should I do with it?
Some of the data is a "Common Footer" that prints on ALL reports and DOES change periodically. I decided to create a common footer table with a single value and can access it from all of my reports... it works great!
However, I now have a bunch of other misc. data that I need to store, like the "Working Year" (I am going to use the field to dictate which year of info to pull the data from) "Common Header", etc. Additionally, I am considering storing formatting data such as font size (still considering this).
So with all this explained, to sum it all up, what is the best method for handling all of this misc. data? I didn't think creating a separate table for each piece was the best idea.
Thanks for your suggestions!
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Apr 12, 2006
Hi
I am creating a contact management database.
I have set it up and now need to create an invoice section. An invoice needs to be issued every month and is worked out on a percentage of works complete. For example in one job there may be 10 items of work and for 8 of these iems 25% of the work is complete and the other 2 no work has started.
Therefore my invoice needs to be able to calculate 25% of the value of the 8 items and work out a total price to be invoiced. Each time an invoice is created I need to be able to store the invoice value and the percent value of each item complete.
Does any one have any ideas as to a good way of doing this. That is if you can undersatnd what I am asking for. Thanks for any help.
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Dec 8, 2006
I created a report database that rely's on both default data and user entered data. Unfortunately the default data is going to be different for each office and needs to be easily updated as needed. So I created a "default data table" and named it DefaultData_tbl; and has these field names in it:
Office
Phone
Address
Fax
The personnel Main form is run from the Main_tbl with the exception of the items above (which reside on the DefaultData_tbl). This default data then needs to be automatically applied into the Main_tbl, via the Main form, which has Main_tbl as it's data source. Then the user does not have to keep filling in these textboxes for each personnel entry (unless it is different for a particular reason; which they should be able to change as needed and then automatically revert back to the DefaultData_tbl for any future personnel inputs). A personnel report (to file in their personnel records) is printed and will also need to pull from this table the items listed above (unless it is changed by the user for that one person they were entering in). The report name is NIPRNet_rpt.
For instance:
Say the Office is "Marketing"...
Everywhere on the reports, tables and forms that asks for the office should automatically put "Marketing" in the spot.
Now, if I get someone who is working in Recieving today, I should be able to update those office boxes with "Receiving" (just this one time) which will also have to be updated on the Main_tbl and NIPRNet_rpt (but should NOT update the DefaultData_tbl).
Then it should automatically revert back to "Marketing" when I pull up a new user
Putting this information in the default data under properties works fine, but I am sending this out to all the offices and want them to be able to easily enter in their particular default data. I don't want to have to create 30 databases all with default data set in them already. Plus, if something changes, like their phone number, I want them to be able to update this in their default data form and it be updated for future use.
I tried putting this in the Office textbox on the Entry Form:
=[Tables]![DefaultData_tbl]![Office]
All I get in the textbox is "Name?"
I would make it a Label instead of a Textbox to associate it, but the user has to have the ability to easily change this default data inside the form as they are filling it out. This updated data is also needed to update the Main_tbl and the NIPRNet_rpt.
I am racking my brain trying to figure out what I am missing here. The DefaultData_tbl will not have more than one record in it; as all it is doing is storing the "initial setup" default data to be used in reports and forms. Anybody know what else I can try to get this to work?
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Mar 11, 2006
Sorry if this is an elementary question, but here goes.
What I want to do is have Access run a query based on the user name "taken from a login screen". That query will return some values such as what team the Supervisor is responsible for, what days off his team has etc...
This information will be used to display all other queries that particular sup runs. When another sup signs in obviously the results will be different
And onto the problem
I have the query running and displaying the result in a datasheet view. I created this to see if the queries work. Now what I would like is to do away with this query (it pops up at startup) and have access save the user name in memory instead of running this query. I also need to figure out how to reference this "user name" piece of data, that will be in memory on the queries.
would appreciate any help you can give on this topic. I have been trying to solve this issue for a loooooong time.
thanks again,
Ricky
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Jul 28, 2005
I would like to know if I can control what field the check box enters the -1 value in my record depending on a value from another field in that record.
In my table called workbook I have fields called, phone type which is a text field, wall and wm entry which are both yes/no fields. I want to put one check box on my form to check when a wall mount is needed for the device. The thing is there are two different wall mount sizes. So I need to check the phone type field on my form, if the value is ENTRY then I need to have it enter -1 in the WM Entry field. If the field anything other than ENTRY then the -1 value should go in the WALL field.
Can this be doen and how do I code it?
Thanks in advance
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Apr 23, 2014
I'm trying to use a form to store some usefull data on my database.
I'm using the DefaultValue property of the TextBoxes in this code:
Code:
Sub Comando17_Click()
Testo4.DefaultValue = """sasso"""
Testo6.DefaultValue = """sdr"""
Testo0.DefaultValue = Testo0.Value
DoCmd.Save
End Sub
Comando17 is the name of the button to run the macro
Testo4, Testo6 and Testo0 are the names of my TextBoxes
sasso and sdr are the values I want to set as Default
When I run this macro it changes the DefaultValue property on VBA local variables and the Value property, but the DefaultValue on the form structure remains unchanged.
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Nov 10, 2013
I am trying to add an attendance records to my database but cannot figure out how best to do it..I already have a 'children' table were all the kids info is stored and have created a 'roll' table.
i want to be able to open a form and search first and/or last name from the 'Children' table, then be able to save both first and last names and the date into the 'Roll' table. (then open reports etc later based on dates)how to pull data from one table and store it in another.
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Mar 11, 2013
I'm thinking of 2 different ways, but not sure how Access will handle them.
1) A table that maintains the start and stop date of the relationship (i.e. employee has a job title from a start date to an end date).
This is the ideal, but I'm concerned about the number of records. The database will store 3,000 employees and I'd estimate around 2000 changes a month can occur to the employee data (transfers, hires, promotions, terminations and all cascading changes on dependent information).
2) A different database for each month/year. (i.e. Employees_March2013, Employees_April2013)
I don't have concerns about the number of records, but I'm not sure how the front-end will work with multiple back-end databases. Is there an easy way to setup a form to choose which "effective date" of employee information you'd like to choose and have it link to the correct back-end at that point before running a query/report?
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Oct 10, 2012
I have 2 tables one, Contacts, primary key ContactID this table contains names, addresses etc and one group called Form primary key Form ID, foreign Key Contact ID. I want to store the related contact ID in my form but display firstname ad surname from Contaacts list. This works fine when I am selecting name. List box shows 2 columns with correct data but when I recall the form after making other entries it only displays the firstname. The correct ContactID is stored. Why does this happen.
If I can get this working I would like to concatenate the Firstname and surname to make it more readable but don't know where to begin.
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Oct 15, 2006
Hello,
The title says it. I want to store 500KB text data into a memo field. How can I do that?
Someone told me there is no limit on the size of a memo field, up to the maximum for a .mdb file of 2GB!!!
Your help would be greatly appeciated.
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Oct 7, 2014
Is it possible to create a field in a table that stores only two possible data choices: a check or null value ?
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Jul 2, 2014
In my form, when a button (cmdContactedToday) is clicked, a text field to the left (txtDateContacted) is updated with today's date.
However, before this happens, I want the the current date in txtDateContacted to get stored in another (hidden) text field (txtPreviousDate)
Then when another (undo) button (cmdUndoDate) is clicked, the date in txtDateContacted should get replaced with the date in txtPreviousDate.
I've made it as simple to understand as I could.
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Dec 2, 2012
How to insert a timer in the PropertyFrm Form in the Access Database attached to this message. When a user opens the PropertyFrm form I want the timer to record the number of hours, minutes, and seconds each user spend time on a record including the current dateand have the data stored in the Timer table.
When a user goes to another record, I want the timer to reset and store the hours, minutes, seconds, and current date on another record in the Timer Table and so on. If the fields and data types in the Timer table is not created properly.
I do not want the time and current date to be displayed on the PropertyFrm Form. I want the information to be stored in the Timer table.I do not want the user to see the hours, minutes, seconds and current date information on thePropertyFrm Form.
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May 7, 2013
My department handles all two-way email communication with our customers. We have 8 different email addresses that we use depending on the customer service issue. I'm looking for a way to continuously collect 3 pieces of data from every email that is received: 1) Date Received, 2) Time Received, and 3) To Field (which of the 8 email addresses it was sent to).
As you can imagine the collection of this data to look for trends to assist with staffing needs, as well as analyze build reports for the company to review. I've been working with my IT department on this but they are not sure where to start. My guess is that I need to have them collect the data as it is coming into the email server, right? I'm good with VB and I've built some VBA scripts recently that collect Outlook information, but these only work if the computer I'm using stays on all the time which is not always practical. We'd like to have this database stored on one of our shared drives which collects this data indefinitely from our email server.
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Jan 28, 2015
I am writing the following code that will first of all display column headers dynamically using "Headers" field data from Access table and then find out the sum(volume) using column header and first column values. The following code works fine to display headers dynamically in Excelsheet from Access table but doesn't display sum(volume) in all the corresponding cells. As I can't attach the Access table so I have stored data from Access table to sheet named "Access Data" as attached. The sheet2 named "Report" should populate total volume .
Code:
Public Function Inputdata()
Dim cn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim r As Long
Dim i As Integer
[code]...
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Oct 1, 2013
I have a very large Access application and use a hidden "main switchboard" to store data such as the current customer ID. Prior to the advent of tempvars, I embedded a key control into many query's underlying combo boxes, list boxes and forms criteria:
"Forms![main switchboard]![currentcustomerid].
The problem arises when the user quits the application on with forms using this in their underlying query(ies). As far as I can tell, the application closes forms in the order in which they were opened, so the "main switchboard" closes first. Then, for some reason, the current form has a requery and the user is presented with a prompt to enter the parameter "forms![main switchboard]![currentcustomerid]. I tested and found I could replace the criteria reference to a tempvar to "fix" the problem. I wonder if there would be a way to open every query in design view and do a search and replace on the criteria statement.
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Mar 24, 2014
I am a beginner working with access (2013). I am looking for a way to retrieve data from one table and store these values in a other table. The tables are in the same database.
For example:
Table 1
Input [OrderNr]
Input [Nr] (linked to Table 2 [ID]
Input [Amount]
From Table 2
Get [Product]
Get [Unit]
Get [Price]
[TotalPrice] =[Amount] * [Price]
The result should be wiewed as a datasheet.
Problem 1
I have made the form and the links between the tables and it works alright on screen. Except the sum-function It does not work. I can only get the amount of items in the summery field for column TotalPrice. Is it because it is a column for calculated values? Other columns including not calculated numeric values works alright with the sum-function.
Problem 2
The data from table2 will not be stored in table 1
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Jan 9, 2006
if you are asked to store only the month, or only the month and year, how do you do it? tnx.
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Jul 9, 2007
I was once told that Access does not like to store calculated values but I would like to.
Here is my expression: =([Shift Lenght]-[Total idle time]-[Total down time])/([Shift Lenght]-[Total idle time])*(0.33*[Total pc])/([Shift Lenght]-[Total idle time]-[Total down time])*([Total pc]-[Total scrap])/([Total pc]+0.1)*100
This gives me the value that I desire, now I need to store it in the table with the rest of the records data.
I am planing on storing 3 -4 expressions like this and then averaging them.
Then building a query to the averages for the day,week,month, and year.
Please be gentle I am not very familiar with access but learning a lot:)
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Mar 17, 2005
Hi hope someone can help,
What I’m trying to do is work out price per quantity, at the mo I have a database that has products and price so lets take paint for an example.
If I have a 5 litre pot of paint and I’m selling it for £10 I would like a field that tells me the price per litre, so what I’m think I need to do is have a field called ”price” and divide it by a second field called “quantity” and output the sum to a third field called “price per litre” which populates the database.
Sadly I haven’t got a clue how to do this with access and if anyone can help it would be much appreciated.
Thanks
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Jan 12, 2005
In everyones opinion what is the best way to handle picture uploads in an Access database?
One picture for one employee, where should I store the pictures. I know that keeping pictures in the database eats up space and really can slow ya down. Make a new folder just for pictures??
Thanks fellas and ladies.
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Jan 15, 2005
Ok I know everyone is going to say you should not store calculations, but I have no choice!!!!!!!!!! I have the form ORDERFORM (recordsource ORDERS table) with a subform ORDERFORMsubPROD (recordsource ORDERSPROD table). Essently theses 2 forms togather allow me to place an order for multiple products and store them in the ORDERS (key: ORDERID) and ORDERSPROD (foregin key: ORDERID) tables. The ORDERFORM includes information such as an ORDERDT and the ORDERFORMsubPROD includes a sum of cost the products ordered which is shown in ORDERFORM with a boundcontrol = to the ORDERFORMsubPROD control that does the actual calculations.
Next I need to be able to pull specific informtaion from the ORDERS table and group it togather by the SALESMANID. To this end I have a form SALESMAN with a subform SALESMANsubORDERS that displayes the ORDERID, ORDERDT, and the calculated sum of the products ordered on that ORDERID based on the SALESMANID of the order.
So far everything stated above is correct and should not require that I store calculations. My problem comes in when I am trying to make a form that will filter this information based on user supplied criteria (my user does not want to have to use the filer buttions supplied by Access). I'm using DoCmd.OpenForm and setting my WHERE criteria based on a bunch of If .. Then statements that check the various filter text/combo boxes to determine if they are populated and then admend the WHERE statement accordingly. At least that is how it works on a very similar form that filters ORDERFORM. I have discovered that because the subform, SALESMANsubORDERS, is based on a query that includes calculations the WHERE statement needs to be phrased as HAVING. I can not figure out how to get Access to comply with this so all I can think of is to store the calculated values (and be able to allow them to be updated later) then pull them directly from the ORDERS table.
Anyone who can write precise/generic code and most importantly tell me where (what event) that code should be placed on please let me know. This is the first time I have run into this problem and it is really my last problem before completing a DB application that needs to be completed by Wed 1/19/2005. Thanks in advance for any advise/help I receive.
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Oct 7, 2007
NE1 help me with this?
I want to store some pdf drawings in an mdb.
I want to be able to search just by the file name of these drawings.
I want to be able to click on any one of the file names I find and have adobe display the file.
I want to compile this into an mde to make it a stand alone app.
I can do this using asp on a web server. But I can't seem to figure out how to do it just using access without asp.
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Dec 17, 2005
Lets say an employee form withs the name, the position, the birthdate, ... and a picture of the person.
There are several ways to store pictures in a database, each having pros and cons.
Experienced developpers in dealing with pictures would be kind to tell me the way they recommend to store the picture, and the best way to simply display it on the form.
Thanks,
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Feb 18, 2006
Hi all i have a db for my music collection. It has one table with the following feilds on it:
ID|filename|artist|album|title|track|comments|genr e|seconds|filesize|bitrate
I already created pages that with checkboxes that user select indvidual songs and by click of play button it goes and plays those songs for me.
Now i created another button next to play that it supposed to write the selected songs to db and save the ids of slected songs.Note: i use song ids to pull indvidual songs from db to be played by my song player!
My problem is i do not how to design a few tables that keep track of selected songs for each user along with the name of playlist for each user!! In processs i do not want to modify my current table i just want to add more tables to help me achive what i want. I be happy if an expert tell me how i can create tables that store play list(selected songs)info for each user and later i be able to query them easily in order to pull out playlist of each user.Thanks
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Jan 22, 2008
Hi,
I know this goes against typicall database rules however I really need to do this.
I have a table in it are three fields
Rate, Amount, and Pay
The Rate is fixed, the amount is fixed per record however the pay varies for each record.
I am calling this table for a word merge and I cannot get the calculation to run on the word document.
So, how can I populate the table field Pay with the calculation? Is there some kind of query or something?
Thanks.
Fen How
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