Hi guys,
I have a query that returns a large data set (~100k rows/month).
I am currently inefficiently exporting week-by-week to Excel to carry out some manipulation (mainly a set of "if" statements to calculate differences between records that have the same site id).
Is there a way to write a function in Access to carry out the calculations? I'm not too familiar with Access VBA apart from coding functions for forms etc.
Hi
Many thanxs for replies, Like the idea of compacting.
We are traveling down the path of setting up a delete query.
This will hopefully delete the records but not the structure.
We are networked and a computer Warp2, writes data at Midnight to the sever, and then we use access on Windows NT to view the data.
We can then compact to maintain the database and not allow it to grow to 1.6 GB again.
Any ideas on the delete query thingy would be greatly appreciated.
:cool:
Many thanks for reading this post from a new starter.
I have the following tables in my Access database.
A < B < C < D
(The "<" represents a one to many relationship.)A given row in table A can have up to 4 children (stages) in table B (stages 1 to 4).The other one to many relationships do not have any limitations as far as the number of children are concerned.All tables have AutoNumber primary keys.When the user clicks a button in a form, I want to:
Copy all data in the current stage (current row) in table B (corresponding to a given parent row in table A), to the next stage in table B.All data in child tables must be included in the copy process.In other words, for a given row in table A, by use of buttons in the forms for each of the stages 1 3, the user shall be able to do the following:
all data for stage 1 are copied to stage 2 (for user modification), then
all data for stage 2 are copied to stage 3 (for user modification), then
all data for stage 3 are copied to stage 4
Is it possible to do this in Access 2010?
I'm trying to set up a way to import and combine excel files that contain multiple data sets. So for example, each excel file has a summary heading which consists of the first 3 rows.
Each data set thereafter consists of approximately 50-60 rows of data that I would like. There are approximately 1400 groups of data. Each group has a label which includes the state and the store number. I would like to automate a way to copy the state and store number information down each data set as well.
I have approximately 200 excel files that I want to load into access and have it format it so it basically will end up 1 big file with State, Store Number, relevant information from the data set. I've seen a module do this before, can't remember how to do it.
I have a simple line chart plotting price against date.
I would like to plot a secondary line on this chart from an array of data that I calculate. I've searched hi and low but can't seem to find a way of doing this.
The closest I've found is from this:-
[URL]
I can create my array of data but I can't seem to get it to work and think it may be for pivot charts....which access 2013 can't do anymore.
how to plot multiple data sets on the same graph in Access 2013.
I HAVE A DATASETS cSV TEXT FORMAT WHICH HAS A SELECTION OF FIELDS THAT NEED TO BE IMPORTED INTO A TABLE. USING THE ADVANCED IMPORT FACILLITY I HAVE BEEN UNABLE TO IMPORT THE DATA PLEASE HELP AS THIS IS FOR MY A-LEVEL STUDENTS.
THE FIELDS REQUIRED IN THE SESSION TABLE ARE,
Booking ID, Customer ID, Date Booking Made, Pickup Point, Payment Made
The CSV data set attached
tHANK YOU
SIMON
I need to create a program that will regularly import a text file of over one million records into an Access table. I've been give a list of about fifty different updates to perform on the data to clean it.
I can't imagine performing all these updates in one query. However, creating fifty individual queries seems horribly inefficient from a processing perspective.
I'm accustomed to stepping sequentially through a table in FoxPro, which seems ideal to me for this type of situation. What is the best way to handle this in Access?
Hey all
I have a table that contains a list of news items. For each item there is a link to an appropriate image and a load of text.
I display a list menu of news items showing the picture and the first few lines of text. At the moment for the first few lines of text I have a separate field and just copy and paste the first few lines of the main article into it.
My question is is there a way where instead of having to have a separate field with just the first few lines in I can somehow just retrieve the first few lines of data from the full article field when displaying the menu listing?
Hope this makes sense, and any ideas greatly appreciated.
Many thanks
I ran into errors recently when I tried running a large UNION query (about 6,900 news articles) in a desktop Access database, that will eventually be migrated to SQL Server. I've got two tables, each having the same typed fields. I joined then through the following query:
SELECT ID,Name,Body FROM Table1 UNION SELECT ID,Name,Body FROM Table2;
The problem was that in the resultant table containing the conjoined records, one of the fields (Body, a MEMO field) copies only the first 250 characters or so, truncating the rest of the data.
I was thinking this might have something to do with telling Access how to type the data when copying it over. Is there a way to explicitly tell a query the data type of each field to be used so that the data can be copied over properly?
Thanks!
Morning all,
I'm having a problem with mdb file size. I'm importing a large amount of data from a number of tab delimited text files via a simple transfertext function. The process goes: empty the tables in the database, then import the data into the tables.
All this works fine, but the file size rockets to over 1.5Gb. When I then compact and repair, it goes down to 420Mb. I'm not deleting and recreating the tables, and at no point is there 1.5Gb worth of real data, so what's causing this?
N.B. I realise I can call compact and repair following the import, but this is going to take too long as they are user-initiated imports.
Best way to display "notes: field that gets updated/added to multiple times, in a form. (Access 2007)
I've got a DB to track information about product changes. Each month we have a meeting and discuss problem products. I'm concerned with a notes/comments section. Currently it is a memo field in the source table that can be added to, so the notes are cumulative. But we want to auto-add a date to each new entry (in case the person inputting the data forgets, and so that notes can be sorted by order on a report).
There may be many comments on a certain product or there may be none. Sometimes the note may be very long, other notes on the same product may be very short. I created a new table with a one-to-many relationship to case ID (to link it to the main form), auto-populate a date field, and field for notes in order to link multiple notes to each case (and of course an autonumber PK).
I can put the subform in the original form, but then the note field will be the same size for every note, though notes are not all uniform in size/length, and it ends up taking up a LOT of room on the main form. So I created a button to click to open the subform, but it brings up all records for all cases, not just the currently selected case. Again, have the problem of one uniform field size for all notes, regardless of size/length.
Then I considered a report to view past history (field size can shrink or grow as needed) then a button on the report that opens a form for data entry/entry of new note. But again the report displays all records for all cases, not just the currently selected case.
I have 250 separate worksheets with a lot of data to put into Access. Problem is the data is 120,000 rows in each worksheet and a lot of duplicate date eg..DATE, NAME, TIME,are some of the column headings and there are multiple rows with same DATE or NAME. That is just how I received the data. I would like to transfer all records into Access as quickly and efficiently as possible.
View 4 Replies View RelatedI have created a rather large data entry form for one of our departments which will be used to run a mail merge document. The merge is run off of a query of the form, rather than the tables themselves...I think that is what I've read is the right thing to do?
Anyways, most of it is working great so far but I've run into an issue where a few of the form fields are combo boxes. In access and in the query the data looks correct, but when you look at it in word (in edit recipient list) and after the merge, it will have a file path name instead.
So a combo box that has "Medical Plans and Visual Plans" in that field in the query, comes over saying "c:Users
ameAppData
Ex: New Hires are provided information about Medical Plans and Visual Plans.
Ex: New Hires are provided information about MeC:UsersbrooksAppData
It always shows the first two letters before putting the filepath name in there.
I have tried doing it multiple ways...a lookup to another table, lookup right in the field itself....get the same results.
My DVD library database I have a memo field which has the description of the movies.
In some cases, like my tv show records, I have a lot of data because of the episodes and episode descriptions.
I'm currently displaying this data using a split form with the datasheet on the left
I must use a small font in the memo field in order to display all data.
I could use a larger font and simply scroll but I'm looking for an alternative.
I've even thought of creating a hyperlink filed and point to the movie on IMDB's web site. But when I click the link nothing happens even though I copied and pasted the link into the field.
Hi
Am using a replica set in order to distribute a school reporting system around teaching staff.
Everything works fine apart from one thing. A marking system (basically 1 to 6 list) is stored in a linked table. Before replication this appears in the correct order. Once the database has been replicated however the list is placed in a random order and I cannot rectify this.
With only 6 items this is not much of a problem but I also want to use a much longer list and the same problem appears.
Can anyone explain why this happens and if there is a simple way to get around it?
Am really only an Access novice and I really appreciate any help that you could give me.
Cheers
Mike
I have a db with two tables linked by a Set_ID field. One table characterizes set information (date, time, location etc) and the other table has records for groups of fish caught in the set. The fish_table has (amongt others) a field for species (text), clip-status (yes/no), coded wire tag status (yes/no), and 'count' (number). The count field is necessary to allow input of groups of fish en-masse, or individually, depending on the amount of accessory information obtained.
Obviously, some sets catch no fish and so no record is entered into the fish table for those sets.
When I design a query, I want to produce a table that sums up the count field for each set, and produces subtotals for each species (and for the 4 variations of the clip/tag status fields).
My efforts so far are only partially succesful in that I can produce the correct subtotals, but only for sets where something was caught. Sets with no corresponding fish_table record are ignored instead of treated as zeroes.
Is it necessary to manually enter a 'zero' count for each species of interest for each set that we do? (Massively time consuming) Or is there some other way to query the db that forces the query to equate no fish record with a zero value?
Any thoughts? I've searched the forum, and googled, but haven't come across anything I could recognise as analogous to my dilema.
I have a set of code to keep an audit trail that calls a module:
Code:
Private Sub Form_BeforeUpdate(Cancel As Integer)
Call AuditTrail(Me, CurrentCYIDPK)
End Sub
Calls
Code:
Option Compare Database
Const cDQ As String = """"
Sub AuditTrail(frm As Form, recordid As Control)
'Track changes to data.
'recordid identifies the pk field's corresponding
'control in frm, in order to id record.
Dim ctl As Control
Dim varBefore As Variant
[code]....
how to run both of these events on Form_BeforeUpdate.
I have multiple forms that do just about the same thing. I want to clean up the database so I am going to use one form and switches to vary the data or displays if needed. the form can be opened directly, linked to a button and used as a subform. the form is based off one table, but depending on how its opened, the criteria for which record is shown changes. when used in the subform it needs to be based of a field in the main form. When used on the form with the button that opens the form it is using data from the button.
I have 2 different qry's for each problem. I just can't get the form to pick the correct qry va VBA code. I want to have the forms switch to determine which qry to use.
I have a quotation database running in our company network which we use to send quotes to customers. A quote may have one or more items in it and each item has different prices based on the quantity. Each item will have a record in the database. So, if a quote has five items, there will be five records with same quote number and if 30 items, 30 records with same quote number.
Many times, same enquiries are coming from different sources (customers) asking quotes specially Govt orders. Now we need to take every enquiry as separate and feed separately in the database. Consider the time for a quote which has 30 items in it and each items has 6 level of pricing. When this same enquiry is coming from 12 different customers, it takes a lot of time to feed it in.
Now my question: How can I copy all the records belongs to one "quote no" and add it to the same table with a different quote number and some changes to the other customer related fields? If I can do that, I just need to change the customer address and I am ready with the second, then third and so on. I want to copy all related records, change quote number and related fields and then append to database.
Also I need this when I revise a quote. The system needs to keep the old quote as well as the revised quote for future reference. If I can duplicate it in one command, I just need to do the changes, Revision Number, Revision Date etc. and the revision is ready to go. Now I use update querries to do changes to all related records during revision. Then I will have only the revised quote in my database and when I want to refer the old quote, I have to refer the hard copy.
I know there is a "Duplicate Record" command available in form level (through wizard), but that duplicates only one record, not a selection of records as I need it here. If this can do with macros, fine. I am not an expert in VB, but if I get the code, I will attach it to a command button and use.
i have 2 recordset and i need to compare the two. If a record doesnt existing i need it to be added I have VBA that works but it seems very slow. Is there a better way of doing it
Dim rs As DAO.Recordset
Dim rs2 As DAO.Recordset
Set rs = CurrentDb.OpenRecordset("SELECT * FROM ExorData")
Set rs2 = CurrentDb.OpenRecordset("SELECT * FROM MainForm")
Dim TJb_Main, TJb_new
If Not (rs.EOF And rs.BOF) Then
rs.MoveFirst
[Code]..
Good morning,
I am having problems figuring out how to set up my table/query structure for a series of surveys that are based on specific user groups. In a nutshell how do I set up the relationships for the Questions, Employees, and Answers if I have the following tables (simplified):
tblQuestions
--------------------
QuestionID (P)
UserGroupID
Question
tblEmployees
--------------------
EmployeeID (P)
Name
UserGroupID
tblAnswers
--------------------
AnswerID (P)
QuestionID
EmployeeID
Answer
The functionality requirements are:
1. Create a set of questions for two or more user groups (each set contain different questions).
2. Assign Employees to a specific user group.
3. Employees are able to enter the DB to answer the questions within their user group.
What should happen is the employee accesses their set of usergroup questions and enter the corresponding answers. Each time I try to set up the relationships however, the answer field ends up being uneditable.
Any help you can give would save what little hair I have left.
Thanks!
Bob
I want to be able to make row searches for multiple sets of characters at the same time.The default setting cancels a row if I have inputed a set that is not on that row.Something that could be used in a store or by a lawyer looking for specifics.So these are what I am looking for:
Primary
1.) I want any row with any of the words I type to show on the results.
2.) I want the rows with the most matches to show up first.
Secondary
1.) Recognize sets of characters that are close to what I type to make up for spelling errors and typos, prioritize those that are closest.
2.) To be able to choose the rows I want and add them to another list quickly where the summing cost will be calculated in the last raw (multiplying the price of a row by how many the customer wants.)
So I have two tables,
table1: (company_name, company_code, year_month, rating)
table2: (company_name, company_code, year_month, asset, debt, equity,...)
What I would like to do is to call up all the data in table1, and then call up (asset, debt, equity,...) from table2 where the company_code and year-month are equal. What do you think is the best way to do this? Keep in mind a few things:
1. I'm dealing with hundreds of thousands of data lines
2. I may need to get more data similar to table2 in the future and call it up in the same way
I thought I should create a primary key "company_code-year_month"for both tables, but that method doesn't seem like a good one, and if I were to have another table, will have to create the same primary key for that table as well?
I have two forms (FormA, FormB) with combo boxes (cboA, cboB) that control the record being shown in the subforms (SubformA, SubformB). I have written code and attached it to the "AfterUpdate" function on the combo boxes and this works perfectly.
Here's my problem....
I have a button on FormA that, when clicked, opens FormB, assigns the value in cboA to cboB and closes FormA. Unfortunately, I can not figure out how to have SubformB automatically update based on the new value assigned by code to cboB.
I've tried .Requery, "After Update/Change/Dirty/etc." on cboB, "OnOpen" on FormB, and moved the code from cboB "AfterUpdate" to ButtonA "AfterClick" and nothing seems to work.
I need the user to use buttons to navigate through various forms displaying information for the same record. I also need to give the user the option to switch the record using the combo box. Does anyone know how to do this? Is it possible to use code to update the value in a combo box and then have the record in the subform automatically change?
I want to split a table into multiple sets based on rowcount. Suppose I have a table having 10,000 records. I want different sets which should have values based on rowcount. Suppose if I select set 1 then the table should populate records from 1-2500. If I select set 2 then the table should automatically give the records from 2501-5000. If i select set3 then the table should have values from 5001-7500 and so on.
View 3 Replies View RelatedI know a fair bit about access 2010. I have the following table
------------------------------------------------------------------------------
- product no ----- Branch ID --- POS Description --last sold date --
------------------------------------------------------------------------------
- 123 ------- 1 ----- fly rod ---- 19/01/2014 ----
- 123 ------- 2 ----- fly rod ---- 19/03/2014 ----
- 123 ------- 3 ----- fly rod ---- 19/05/2014 ----
- 123 ------- 4 ----- fly rod ---- 19/06/2014 ----
- 123 ------- 5 ----- fly rod ---- 19/09/2014 ----
- 633 ------- 1 ----- fly reel ---- 11/01/2014 ----
- 633 ------- 2 ----- fly reel ---- 11/03/2014 ----
- 633 ------- 3 ----- fly reel ---- 11/05/2014 ----
- 633 ------- 4 ----- fly reel ---- 11/06/2014 ----
- 633 ------- 5 ----- fly reel ---- 11/09/2014 ----
------------------------------------------------------------------------------
I need it to give me back, one row per product (product no) - the newest date (Date Last Sold)
So i am trying to find out the last time each product sold, regardless of where
Which i can do with MAX date, group by product num
SELECT SMKPLUDetail.[Product No], Last(SMKPLUDetail.[Branch ID]) AS [LastOfBranch ID], Last(SMKPLUDetail.[POS Description]) AS [LastOfPOS Description], Max(SMKPLUDetail.[Date Last Sold]) AS [MaxOfDate Last Sold]
FROM SMKPLUDetail
GROUP BY SMKPLUDetail.[Product No];
------------------------------------------------------------------------------
- product no ----- Branch ID --- POS Description --last sold date --
------------------------------------------------------------------------------
- 123 ------- 5 ----- fly rod ---- 19/09/2014 ----
- 633 ------- 5 ----- fly reel ---- 11/09/2014 ----
------------------------------------------------------------------------------
This is great, but ofcourse (last of is fine for description) as is does not change
But last of, always returns branch 11.. and i infact want the branch which is correct, the branch which the date last sold is from, the current record really
but i do not seem to be able to get it to show me, any other fields from the querry current row.