design a database in access 2007.
employee personal recordemployee job statusleave recordinventory record issue to employeejob performanceinventory control of equipmentforms, queries, tables, login forms.
I was going to say before I screw it up, but that would have made the title too long.
I've read some forum history and done some searches and can't see that a similar query has come up previously - but if anyone can point me at previous relevant threads then that would be much appreciated. I've looked at some of the design theory threads, but am not really sure whether I've applied some of the good stuff in there effectively - and have put this query here as it's specific to my database rather than a 'general principles' thing.
I am hoping that some kind person/people might be able to pick holes in my planned database revamp as I may not have seen some of the pitfalls - thank you.
Background: I am the first and sole employee of a grant-making trust and set up our (still relatively small) database early on - wish I could have waited, but before my database everything was paper-based and impossible to manage. The data is all on the database, but an exponential growth in number of enquiries/applications over the last year means that it can't be easily manipulated in a way that meets our needs because of my short-sighted (OK, poor owing to inexperience in job) initial design in some areas.
Database:
What it's supposed to do: In brief, the way our organisation works is that we get a phone call or a letter or sometimes an entire application from a charity or community group, decide what to do with it and have to manage the funding contract (regular reviews, grant instalments) if the application is successful.
I think existing data is reasonably normalised (certainly at least equivalent to normalisation in the structure below) so migration shouldn't be a problem, but if anyone spots any normalisation or naming convention issues then please do point them out - I'm an Access amateur, but would like to get it as right as I can (this time). Small letters indicate linked tables, numbers indicate 'footnotes'.
tblProject
ProjID (primary key)
ProjName (a)
ProjDateRecd
Organisation (b)
ProjSource (c)
ProjStatus (d)
ProjResponse (Lookup: Letter, E-mail, No response*) (1)
ProjRespDate
ProjReasonDecline (e)
ProjNote (description)
(a) tblProjEvent
PEvID (primary key)
PEvDate
ProjName
ProjEvent (g)
ProjEvDesc - additional detail - e.g. who involved, topic if not obvious from event field.
ProjEvActWho - who is responsible if future action
ProjEvActDue - due date
ProjEvActComp - checkbox
ProjEvActCompDate
ProjEvNote (NB not to duplicate description - more for 'additional notes arising from completed action' or sensitivities that may need to be considered and kept separate from regular reporting)
(b) tblOrganisation
Details not listed for brevity, but split one field per line of address/detail, org name as primary key - existing table can be migrated as is (2). Includes suppliers, networking orgs. (f)
(c) tblProjSourceLup
How they heard about us - list of sources for speed/consistency of data entry.
(d) tblProjStatusLup
What it says on the tin - where we're at right now with a project. History/status changes recorded in tblProjAction.
(e) tblProjReasonDecline
List of common reasons for speed/consistency of data entry
(f) tblOrgContacts
OrgContact ID (primary key)
Names/personal details of organisational contacts, split one field per item (firstname, lastname, jobtitle, etc).
(g) tblProjEventLup
Letter, Funding contract, review meeting, report, telecon, Board review, etc. May be a future action.
Accounts functions:
Payments in/out linked to organisation with a lookup table for account types (in, out, grant, donation, expenses etc etc). Works fine and can be migrated as is (2)
The current arrangement of relationships has the organisation as the focus - I'm looking to make the project the focus, which seems to make sense as each project is unique - whereas we may get several project applications from the same organisation - and the existing structure makes it impossible to sort these out :o.
Footnotes
1) Vast number of applications that fall into the "arrive, get read, get binned" category make this duplication worthwhile - most applications won't make it into the Project Event table. Apart from the "Greetings in the name of the Lord"/419 e-mails, they do all need recording somehow so we can spot any trends and correct misinformation - save hard-working fundraisers wasting their time*.
2) Of course data validation will be necessary, but in most tables we're talking hundreds or thousands of records only, not tens of thousands so should not be that onerous. Especially as I've been the only person using the database, so there are hopefully not too many inconsistencies!
This post is too long already, but if I've been uselessly unclear in explaining anything or anyone wants any more before they want to comment on efficacy of structure please let me know. All feedback appreciated (as I said, I work alone, so really looking for idea-bouncing to check I can see the wood as well as the trees as much as anything - thanks).
*As charity is always a sensitive area and some of you may be involved with voluntary work, an OT comment: 'No response' might seem rude - but if an organisation is -clearly- excluded by the criteria on our website, or that very same person (or a large charity who should be able to manage its information effectively) has previously been told that they are ineligible by reason of their location, size or type then they have had their response already. I could spend all day every day writing 'No' letters - I'd rather be doing something more positive with my time (like checking out/meeting with organisations that are potentially eligible so they get their answer - and in some cases money ASAP). Not R-ing TFM (aka grant guidelines) apparently applies to fundraisers as much as any other profession :rolleyes:
Has anyone heard if they have improved the rather dismal graphic design portion of form and report editing in the new Access?
I was hoping for an interface more in keeping with standard graphic design programs.
I'm working on an Access 2007 database and any changes I make to a form or control will not save. I click the save button, and try keyboard shortcuts but when I close the form I get a prompt "Do you want to save changes to <whatever>":
If I click "Yes" the changes still do not save and I when I close the form it starts the cycle over.If I click "No" the form closes and the changes are not saved (obviously).
There is no VBA in the project but I've still tried a recompile as suggested for older versions of Access but no luck. There are quite a few embedded macros but I'm not sure how they could be causing this.
Hi All,
I have finished up a database that I will be using to store code snippets. But I have a couple of nagging questions that have been bothering me.
http://img63.imageshack.us/img63/7752/untitled1cg.jpg
In the right hand portion of my dialog I use a subform to display key words for the code. Is there a way to turn off the column and row headers for the form? Also is there a way to have a transparent background for the subform?
In order to add key words I need to open up another form, enter the words there, close that form and then select them from this dialog. It would be nice to be able to add keywords from this form. FYI, there is a many to many relationship between the key words and the code.
Is there a way to show just my dialog when the database is opened and not the rest of the Access application space? I have unchecked everything in the startup options already.
The last thing is I would love to be able to format the code section so that certain pieces of text are formatted. I am going to start messing around with the some of the free rich text controls but is there an out of the box solution that can handle this task? I was thinking about formatting the code in html and then displaying the html. Is this possible from within Access?
Thanks all,
Steve
Attached i have a Database with 3 Tables.
-Table MA's. is the just a table were you can select if an Analyst is at the office or not. so if the check box is selected the analyst is available.
-Table Backups. We have Alias which is a reference code to a supplier the 1 Analyst and then Backup 1 and backup 2
-Table suppliers are just de supplier details.
what i whould need is when in the MA's table an Analyst is not selected a macro or query should search for backup 1 and replace it. when the backup 1 is not available as wel than backup 2 should be put in place.
When no backups are availeble then a message can put in the cell like"No Backup Available'.
This result can be put in a new table named. Decksplit with then the Supplier Alias, Supplier Name, Analyst
Hi All,
Background Info: I developed our main department's Access 2003 split database which is on a server for 15+ Users. I've now been given Access 2007 for development -- Users still have 2003. There are also 2 other smaller databases that are not split (.mdb).
Problem: In the split database, I've saved the Application .mdb as 2003, relinked and made a new .mde. But the Users still cannot open the database. (I did this in a copy until I figure out the nuances with 2007.) The 2 other unsplit databases can be saved as 2003 version and Users can open OK.
I'm grateful for any suggestions on working with Access 2007. I've been trying to tackle the ribbon which is a whole other question.
Hi
I have an Access 2000/2003 database which opens up and displays correctly in Access 2007, but when I go to use the File>Print command, or for that matter any of the other pull down menu's nothing happens?
Has anyone else experienced thisproblem, or does anyone know what I am doing wrong?
Any help greatly appreciated.
Thanks
Steve
Greeting All,
I am trying the beta version of Access 2007 and realize that when converting Access 97 to Access 2007, the new db in Access 2007 has an extension of .accdb. I rename the db file name to xxxxx.mdb and the VB app fails to recognize it.
Is there any way to convert the xxxx.accdb (Access 2007 beta) to xxxx.mdb so that I can try my app against the Access 2007 db?????
Thank you for your time,
ConKi
I am trying to copy/replicate an Access 2007 database. My objective is to have a new copy of the database, without any records in it.
Can't find anything in the Access help about this -- what I find in my old Access 97 does not apply.
Thanks
I am kinda new to 2007 and have at the moment a simple database.
I want three things
A: Use the database on a server.
B: Restrict the use to users etc as i used to be a ble to do in Access 97 i think (do i have to make a MDW if so how ?) 9I tried ACCDE but does not seem to do anything)
C: When users use the datavase not see all the normal access editing stuf..
Steve
I have built a database with Access 2007, and intend on sharing the database amongst two users.
I am running Vista, and the two PC's or on a peer to peer network. Both with Vista.
I have split the database, and put separate copies of the front end on each of the PC's.
The backend of the database is on the public drive on my PC.
Access opens and functions correctly on both PC's with 1 User logged in.
However, if both users are logged in, my collegues PC crashes when it tries to open forms. This does not happen on my PC.
Does anyone have any ideas on what I need to change. Thanks in advance.
I'm still working on that sales database...and I now ran into an issue with multiple employees per client.
I have 2 tables, tbl_Employees and tbl_Clients.
tbl_Employees:
[Employee_ID]
[Employee_Name]
tbl_Clients:
[Client_ID]
[Employee1_ID]
[Employee2_ID]
I'm developing a database that tracks monthly metrics of employees. These employee are at several different locations.
Here's what I would like:
A table of the employees and their location.
A table of the metrics.
A form that you can select an employee and it would autofill the location and then you could fill out the metrics.
the ability to change an employee's location without it effecting past records.
A report, by month and location of the employee's metrics. (pretty sure I can do this on my own, just can't get to this point.)
I've tried to use a auto lookup query but that then changes the employees location on past records.
Just upgraded to Acccess 2007 and have ownership problem extracting queries from a 2002 db.
When trying to import into a new 2007 or export from the 2002, get "you have no permission" message
Have created a new user tried to change owner of the db, but no permission
File security looks correct in that I am owner of the file with full permissions, but Access doesn't recognize me as the owner
Tried logging in as admin, but it isn't the owner either
This is not critical, just very time consuming, this is a test project, but it would be nice not to have to rewrite about 30-40 queries and equivalent forms
Any guidence appreciated
I am not sure where to post this question. I remember finding a forum just for Microsoft Access 2007 questions, but I couldn't find it again... Indifferent
Anyway, I have created a database, and have been testing it with my application. I have some data in this database. I was wondering if there was a way in Microsoft Access 2007 to create an empty copy of the database for release. In other words, I would like to create a copy of the database with all of the tables and columns, but without the data (rows) that I had entered as part of using my testing database...
Does anyone know if I can do this?
If anyone knows where this Access 2007 forum is, or resources that might answer my question, please let me know, as I would greatly appreciate that.
Thanks Again,
I'm using Access 2007 which I built a database that runs queries off of tables using ODBC. The database is all done in ms access, I've used no visual basic programing on it. I'm now trying to move a copy of the database to another computer's local drive in the office. When we try to open it on the other computer it gives me an error that says "There was a problem sending the command to the program" and Access hangs, which I then have to run task manager to end the program.
Specs Are: Windows 7 64bit (the db was created on Windows 7 32bit)
Microsoft Access Version 2007
I have created a database in Access 2010 and I am not able to open the same database in Access 2007. I have read somewhere that it is possible to open. I get the message, " Unrecognized database format". In Access options, the default file format is, "Access 2007".
View 1 Replies View RelatedHello, I must say that I am not very experienced with Access.. hence why I most likely have ran into this problem. However I did try to read manuals and tutorials to get me through it. (Failed :) ) Hopefully somebody from these forums can help.
The database that I am trying to create is for a Door-to-Door marketing company. They have many employees(Reps) that are organized in teams(With team leaders). Moreover they sell more than one product. (SKY Television, 3G Contract Phones, 02 Contract Phones, BT Lines etc...) Hence what I tried doing is:
1. Create a common customer database M_Customers (At first I tried to what I think is "normalization", so I had C_Address and C_Bank_Details) but that lead me to some problems. This M_Customers table has all the needed information for all the products. (However some information is not needed for some of the products)
2. Create a common Employees database M_Employees, which lists all employees and their details. (Including Address and Bank Details) Moreover I have created a M_Commission database, to list all the levels of commission for different type of employees (on trial, mid level, top) and for all the different products.
3. Then I went ahead and created Quaries for Q_Phone_Deals and Q_Sky_Deals... but they did not input data into the database. (:mad: "The same record is needed in M_Customers" :mad: ) They linked a M_Customers with C_Phone_Deals and respectively C_Sky_Deals (Those two tables contained information about the phone deal or the sky deal... like "Network" for and "handset type" in C_Phone_Deals and "Install Date" and "Installed - Y/N" in C_Sky_Deals. ) These quaries (I thought) would be the main inputting devices, as they would also have a Employee_ID lookup in order to see who did the sale and then somehow calculate the commision that he or she deserves.
PROBLEM: As you can see I have made something horribly wrong with my relationships and probobly the whole design. As I cant get the common customer database to work, and link it to C_Phone_Deals and C_Sky_Deals and later to more products. Moreover I am not sure how to make the commission system work.
Please help me out, I will be more than grateful!
Best Regards
I'm using Access 2007, with what I think is a normal database that I've built up over the past month (maybe 15 tables, <1000 records, 20 queries, 4 or 5 reports and macros). I'm not an experienced Access programmer, so I don't think I'm doing anything fancy with security settings or any other such stuff. (If I have, it's surely by accident, not by intent.)
When I try to back up the db using the simple office button -> manage -> backup method, access generates a date-stamped backup filename and opens a file save dialog for me, but it ALWAYS fails to backup the database. I always get the same error message when I click save, whether I save on my machine, or on a network drive.
"Could not use '<path to the current database dir><backname>.accdb; file already in use."
This same error occurs when I create a new blank database with a single Table1 in it, so I don't think it's my database.
Does anyone have any idea why this might be happening? I scoured the net for help, but nothing. I checked various Access forums, but nothing. So I arrive here after I've done my homework... thanks
I want to hide the top toolbars when my users open my database in Access 2007! i have an autoexec macro to maximise the window which gets rid of the navigation bar on the side but cant work out how to hide the top bar? do i need to write code? if so what code and where would i input it.. any help would be much appreciated...
many thanks,
Gaz
I am on a deadline today and when I went to open an Access 2007 (I abhor the fact that I am forced to use 2007) database, it will not open. It gives me the error message Unrecognized database format [file path].
I have tried creating a brand new database and importing all objects from old to new but I get the same error message.
I work with an Access 2007 database that I split into a front end and back end. The back end holds all of the tables and the front end holds the queries, forms and reports. It is also a multi-user database, in that we have 14 people having access to the same back end. Each of the 14 people have their own front end. I have one main table in the back end listing clients and their individual ID numbers. That table has a One to Many relationship with several other tables, such as Case Notes and Authorizations, to name a couple.
Here's one of my problems: Sometimes data that is entered by a user will disappear.
Example 1: User creates a new record in the Authorizations form. Sometimes it is created by duplicating an existing record, sometimes it is completely new. User then prints a report from that new record, which looks like it has been saved. A couple minutes later, or a couple hours later, or maybe even the next day, user goes back into the database and cannot find the record that was previously created. At that time I look in the back end and cannot find the record either.
Example 2: User creates a new record in the Case Notes form on Day 1. These are always completely new records. User returns to the database on Day 2 and the new record sometimes does not show up in the form or in the back end table.
I cannot MAKE these things happen and they are sporadic, which makes it hard to diagnose, but why this was happening or if there was a way to retrieve the lost data.
Running 2007. In 2003, to make a shortcut for an object, all I had to do is right click and place the short cut where i wanted.
I can't seem to find anyway to do it in 2007
Anybody have any clues?
"how to COMPACT the DB by introducing delay of 10 seconds and then close the DB".In the Database, I'm able to accomplish the "Compact" the database using the function below.
Function Compact()
SendKeys "%(FMC)", False
End Function
As my DB is quite huge, the Compact action takes around 10 seconds to complete.Now, i would like to Close the Database after Compacting the DB. I tried including "DoCmd.Quit" in the function. The commands in the function, closes the DB but the Compact function doesn't seem to have executed as it needs 10 seconds to complete.
Function Compact()
SendKeys "%(FMC)", False
DoCmd.Quit
End Function
how to introduce this delay of 10 seconds and then close the DB.
Hi Access World Forums,
I'm an audio/video technician at a college and wish to use Access for a simple camera booking system, but do not have time to go through all the extensive help menus and tutorials about this program, and none I have viewed seemed to help.
I want four columns in the table. First, the user inputs a student ID number. Now my first problem is that I want the student name to appear in the 2nd column after entering their number. I don't know where to create the list of names or how to link them to their student ID numbers.
My second problem is I would like the 4th column simply to display the date seven days from the current one (as in whenever the db is used) for the return date without having to input it manually.
Any help towards these 2 problems would be most appreciated, and thanks in advance.
Edit: I'm using Access 2003.