Access :: Advice

Query Advice

Dec 2, 2007

Hi :DFirst off, i am a complete novice in this area, so be kind:D I’m currently doing a Bsc in Computing, and we have a database module ( my worst subject :( ) the current assignment is to create a DB for a specific task, and one of the objectives is to create a login page for the DB . I tired to use Access's built in 'user and permissions wizard' but had no luck there.I have a staff table, and linked that to a permissions table, I assigned each member of staff a user level (5 levels in all). I then created queries to filter each of the 5 levels, and used parameters in each of the 5 queries to prompt for a username and password. I then created a form for each of the queries. i then tested each of the forms, and it asked for the username and password, and I was in, I thought my idea had worked, however, if I enter I wrong username or password, the form will still appear :( .I’m wondering if there is a way to validate the query parameters? or is there an easier way I can do this? I know i am probably going about this in completely the wrong way. All I need is a main login page, which will offer each user a different GUI.Any advice will be greatly appreciated. As aforementioned, this is not my best area, and this is the first time I have actually used access :(.Thank you in advance :)*EditI have searched th eforums, and cannot seem to fidn anythign on parameter validation, but did find a lot of ways to code a login page. i do not want to do this so i will stick with using access's built in users and permissions. I know that to login you need to click the shortcut that is created, but if i take my DB elsewhere how can i get that login page to be displayed? becuase if you click directly it will nto let you in , u need to click the shortcut, so how could i get around that?? thank you :D

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Query Advice Required

Mar 28, 2007

Hi All

Im after some help with a query im building.

I have a table called QuizResults which has 10 Yes/No fields. The table also has a field called Site.

Each site will take a quiz and the problem I am having is with the statistics side of things.

What I need is a query that will work out the percentage correct for each site. All the data is stored in this 1 table. There are no relational fields as they are not required. I have tried a few different ways but each method I use involves me making many many queries to work this out.

To summarise I need 10 percentage correct fields, broken down by site.

Please can anyone help?
Many Thanks
Dazstarr

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Advice On Structure For Table/Query

Nov 3, 2007

Good evening all!

Part of the function of my Db is to produce quotations. I specifically need one table containing line items and will use another table (update query) which will contain the 'quoted for' items. Transfer will be based on numbers of users required. I have the basic idea in mind; i will have a form with drop down to select numbers of users and then some Vb to take records from one table to the other. I can do that fine. The bit I am struggling to structure in my mind is as follows:

In a quote there will be typically three line items

1) Software
2) Installation / Configuration
3) User Training

I can easily do as described above but that relies on the main table being pre-populated with all three line items. however, I'd prefer to have the ability to have prices for daily rates, relating to installation and training, in another table so as to be able to change/update them and not have them fixed in a table.

So I think I would want to have the three line items update query across buy somehow control the list price of the services element controlled elsewhere.

Any advice? Many thanks.

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Advice On Structure For Table/Query

Nov 3, 2007

Good evening all!

Part of the function of my Db is to produce quotations. I specifically need one table containing line items and will use another table (update query) which will contain the 'quoted for' items. Transfer will be based on numbers of users required. I have the basic idea in mind; i will have a form with drop down to select numbers of users and then some Vb to take records from one table to the other. I can do that fine. The bit I am struggling to structure in my mind is as follows:

In a quote there will be typically three line items

1) Software
2) Installation / Configuration
3) User Training

I can easily do as described above but that relies on the main table being pre-populated with all three line items. however, I'd prefer to have the ability to have prices for daily rates, relating to installation and training, in another table so as to be able to change/update them and not have them fixed in a table.

So I think I would want to have the three line items update query across buy somehow control the list price of the services element controlled elsewhere.

Any advice? Many thanks.

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Unusual Query � Advice Needed Please

Jan 15, 2008

I have a list of events and what the out come was on a particular day or date.

To give you some idea, the event is basically number given to a day and the outcome is all possible things that �could happen� and that did happen (so not all 160 possible Outcomes are used all the time).

So it is quite possible to have:

Event 1 (This could be �Monday�)
Outcome 12 (This could be �Rain�)

Therefore as you collect your data over time the �Outcome Diff� would = 12

The problem comes when I try to create a report to automatically calculate the �Outcome Diff� this in a Query as the �counter� that should have been added at the time this was created was not done at the time. I also do not mind if this has to involve creating to a table, as long as I get the �outcome diff� calculated in MS Access, I do not mind how this is done. I also cannot use date diff as event mean more than just an index for the day.

Event, Outcome, Date, Outcome Diff
12, 1, 14-Feb-95, 12 (0 to 12 = 12) i.e this is the 1st event outcome of 1
22, 1, 19-Apr-95, 10 (12 to 22 = 10) i.e this is the 2nd event outcome of 1
29, 4, 07-Jun-95, 29 (0 to 29 = 29) i.e this is the 1st event outcome of 29
34, Ect...
*This is just a representation with test data.

Just for further clarification: the reason this is need this is to find out difference in "event" days as opposed to just an average.

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Query Design Problem - Advice?

Feb 4, 2008

Hi all,

I have a table of employee sickness / absence records with the following structure and data:

http://www.geocities.com/cyngorsir_ynys_mon/TBL_SICKNESS.gif

I have figure out how to write a query which displays the number of days taken for each sickness (END_DATE minus START_DATE).

http://www.geocities.com/cyngorsir_ynys_mon/QRY_DAYS.gif

My problem is that I would to write a query to display the number of days taken for each of the 12 months of the year.

In the example of Employee 4 their sickness spans two different months, I can't get my head around how to produce the correct result which should look like:-

http://www.geocities.com/cyngorsir_ynys_mon/OUTPUT.gif

The only way I can think of doing it is by recording each day of sick individually rather than just the start and end days?

ANY input / comments / observations would be greatfully received!

Thanks

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QBF (Query By Form) Advice/tutorial/example Appreciated!

Jul 7, 2006

Hi,

I have some basic VBA and ADO recordset exposure, and would like to create a form, that:

- allows a user to search 4-5 fields (client & business name based information)
- return options of records to view that match that data
- allow user to make a selection, which then provides another form with full details of that client's record(about 20 fields)

Can anyone provide an example or perhaps guidance on a good tutorial, that will take me through this process gently (and help me understand the process)!

Regards and thanks

Mack

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Need Some Advice

May 12, 2005

Im in the process of building a database for a friends business, and im a bit of a newbie with access.
Id like to get some opinions on structure and overall how i should build the Database.
My goal is to have two types of clients ... donors and buyers.
A client can be both a donor, a buyer or both.
When a client is a donor, they get a certain amount of credits added to their account.
When a client is a buyer, they will be purchasing those credits from a donor.
heres an example of what i want to accomplish;
John smith donates 500 credits; I enter John Smiths info and credits into his profile;
Jim Doe buys 100 of John Smiths credits; I want the DB to automatically update Mr. Smiths Credits, and then add 100 credits to Jim Does profile.
Also, I want John Smith to be able to purchase credits from Jane Johnson, and again, have the credits added to John Smith and deducted from Jane Johnson automatically.
Get my meaning here?
The tables will also contain the typical client info ...ie; Name, Address, Phone, SSN etc...
Can i/Should i do a seperate table just for credits and link it to the client tables? Should i create seperate tables for Buyers and Donors?

Also, I have an excel spreadsheet with formulas to do credits already, but when i tried to import it into a table in access, it didnt work so well.
Any opinions on table structure, design etc would be greatly appreciated
Thanks all for lookin in

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I Need Advice

Jun 4, 2005

Hello to all,
i have a non-windows application and i would like to create a vb program to print invoices.
I would like to send to this program a txt file with all the values (qty, vat, customer name etc with vertical & horizontal positions in the form etc..) and then superpose all i need to print with an image (gif or jpg wich is the my customer invoice presentation.
In fact i have 2 layers , one with all the value i print and another with the invoice image background.
I'm a beginer with VB, so i need advices to create this program, maybe someone did this already.
Thx in advance
VINCENT

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Need Help, Advice, Anything!

Sep 3, 2005

Hi all,

Im fairly new to access and im having trouble constructing a stock control system that can create sales orders and adjust stock levels accordingly, hold customer details linked to sales orders. Ive spent about 20 hours trying to do this and its just pickled my brain, ive searched everywhere but sometimes im uncertain what exactly it is im looking for. Can anyone give me some pointers?

I have 7 tables at the mo but its 4 of the tables i need for the sales order:

tblcustomerdetails
customerID,first name, last name (general customer details)

tblorder
orderID, customerID, delilvery address fields..., subtotal, total, delivery

tblorderdetails
orderID, productID, productname, description, listprice, quantity, discount, linetotal

tblproducts
productID, catagoryname, productname, description, costprice, listprice, profitmargin, suppliername, instock, reorderlevel, quantityperunit.

what im trying to do at the minute is contruct a subform for a form that would require entering the products into through a combo box selected by productname and then autofill the product description and listprice. Ive ended up deleting all my forms and queries because nothing seemed to work right. I will then add this sub form to a form containing all the customer information and the total price for the subform this then needs to be output to a report for printing, but i can figure that out later. Ive attached my database if anyone wants a look if you dont understand my jibberish.

thanks

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Please Advice

Oct 29, 2005

Hi all
First post.

I was wondering if this could be done in Access. Let me explain

I work at a candies manufacturer in Puerto Rico. Right now we are not tracking any kind of inventory. Is it possible to efficiently track our kind of inventory ( raw materials, work in process and Finished Goods) in Access?? Maybe using a bar code system??

Is it possible??

Please advice

Thank you

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Advice

Nov 2, 2005

Hi

I would like some advice or opinions from people who have worked with access and mysql.

Currently we run a large database in access which holds around 3500 records. It is actually running quite slow at the moment. What would you suggest to speed it up? ive heard running it on a sql server but i dont have the info to know if this would be correct.

Also i was thinking or changing the access database and getting it fully redone in mysql why would this be more advantageous?

Also i havent any knowledge on MySql is it easy to learn for a beginner? Do you have any information such as websites i could visit to learn or sample databases? Or would it not be worth me learning it? What would you see at the front end and back end?

Sorry to bombard you with questions

I value your opinions

Thanks

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Need Advice

Sep 14, 2006

Hi,

My client wants me to make fields from different tables on the same form which he wants to use for input. This has made it very difficult for me as my queries have to involve a lot of outer joins and in some cases full joins.

Any suggestion please?

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Some Advice, Please

Jul 5, 2007

Hi all,

I'm trying to set up a database, which I've done before on different programs, but I'm new to Access. I have a rather elaborate plan but am not sure it's actually possible.

I would like to set up a system that will effectively take input from the user within a record on the database. In simplest terms I'd like to set up a form on which the selection of a value for one field for a record affects the list of options available for a second field. As a basic example, say there are two fields: Input with possible values Red and Blue; Options, with possible values Red1, Red2, Blue1, Blue2. Ideally I would like to set up a form on which if Red is selected in Input, the options Blue1 and Blue2 don't appear in the Options box. Crucially you can also then select Red1 or Red2 as the value for 'Options' for that record (as opposed to just having a text box with the options written in it), as this provides the potential for a string, with the selection of a value for Options affecting another field.

Obviously in reality there will be many potential values for Options, and it won�t be obvious to the user which are compatible with each value for Input.

I wanted to use Program Flow functions with a combo box - say for the Record Source: IIf ( [Input]="red" , "red1;red2" , "blue1;blue2" ), though this would probably need to become a Switch/Case/Break command in the real database - but I don't think you can input equations into the Record Source.

I've also thought about trying to use queries, but can't see how it would work either, (the form for every record is the same, so the combo/list box for Options will always have the same properties. Switching between forms based on the value of Input seems impossible).

Then again perhaps I'm trying to make a database do something it wasn't really designed for, and should go back to basics and just display the possible options in a text box that is dependant on Input (but this way I won't be able to use the value of 'Options' in a further process).

I'd really appreciate any suggestions, especially since I'm pretty clumsy with the system still (first day using it, oh joy) and so could well be missing an obvious solution.

Thanks for your time.

Kate

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Looking For Advice...

Mar 8, 2008

Hi, I'm still an amateur at using Access and have just recently been introduced to normalization.

I'm looking for some advice on how to proceed with a database I'm trying to create.
I need the database to store vehicle information (name, make, model, color, license plate), along with parking information (date, time, place, who issued the notice)

My biggest question so far, is finding an efficient way to list a vehicle with what would be an undetermined number of parking slips. and then of course being able to retrieve that information on one form.

I tried using a from for VehicleInfo with a subform for ParkingInfo but I'm not getting the relationships right, the parkinginfo form is not displaying all the information connected to the license plate when the main form shows the vehicle information..

if that makes sense, any help or advice on how to proceed (or begin) would be greatly appreciated.

Thanks

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Advice

Apr 9, 2008

Sorry - duplicated post.

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Advice

Apr 9, 2008

I have been developing a catering order system at work. A demo version has been in test and initial issues sorted. The users are very happy with the way it works and though far from perfect it does everything they asked for and then some.

Basically, each order for refreshments/food creates a record and order number. Orders feed through to a daily 'jobs' diary sorted by date/time which the catering staff work from.

However, what they are asking for now is to be able to link some records together for collation/charging purposes. Grouping using the customer ID and the order Date doesn't work as customers could have many orders across many dates , and some of the orders by the same customer won't need to be collated together. My initial thoughts are to add a unique code to each order that needs to be linked , has anyone any ideas on this , is there an easy way to generate a code (perhaps CustID, OrderID , Date, other?) which can be added to other records to 'link' them.

I would be grateful for any suggestions.(other than a complete redesign :eek:)

Thanks
RussG

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Could Use A Bit Of Advice...

Nov 5, 2004

Greetings,

I was hoping someone could offer some advice on how I would design the following project:

Student Table
- ID
- Name
- Unit (each student belongs to one specific unit)
- License type (each student could have multiple license types)

Unit Table
- Unit Name (string)

License Table
- License Type (string)

I have created a report that dynamically updates information according to what unit the student belongs to via a drop down box, i.e. while the report is open, select a unit from a drop down, press a button to apply the filter and the report automatically updates. I want to add the same kind of functionallity to the report based off of licenses as well. My original design had all license types in the Student Table as a yes/no option. I couldn't get the filter to work properly so I moved license types to its own table (which makes more sense anyways...) But, unlike the Units Table, any One student is allowed to have many licenses so this creates a bit of a problem. If anybody has some insight on this I would much appreciate it. If you're not following, please let me know and I will try to be more specific. Thanks.

j

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In Need Of Advice

Jul 25, 2006

Hi. I just recently started studying Access independently since my school never taught it to me and I'm trying to design a invoice type of database as a summer project. I'm stumped on queries because the office 2000 guide I have only briefly goes over it.Basically, what i'm trying to do is create an automated value like in excel so that the "Net" column i have will subtract with the "sales" column to automatically enter a value for the "profit" column. I can't find any place for me to enter anything like [profit] = [net] - [sale]. i tried to use the input mask but since my data is in currency, it won't allow me to do it. can anyone please tell me where to start or what i've been doing wrong? thanks.btw, i'm also trying to do the same thing with the y/n feature of access. i'm also trying to find a way so that if i type y/n for a column, it will copy the value from a different colum so say i put yes on "account R" then i want the "AR$" column to copy the value from the "sale" column automatically. if i can solve this problem the same way as the previous problem then please ignore this (i THINK this can all be solved with queries.)

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I Need Advice

Feb 3, 2005

Hi everybody !

I have an assigment and have to create a database, i'm just starting to learn how to use access properly.

there's a screen of a form I made, if anyone has some advice to make look better it would be welcomed. As you can see it is very basic.

I also would like to know if it possible to create a search bar, for example typing in "sales" and the list of all the candidates working in sales comes up (I know how to do this in a query, but how do you transpose it into a form).

thanks for your help

Ilan

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I Need Help And Advice Plz

May 16, 2006

is there any1 who can give me tips on an exam i have 2moz on databases. its a theory and i'm crap at them. thanx loads, luff me xx

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Need Some Advice

Oct 9, 2006

For now I have 20 comboboxes on my form each bound to a field from my sourcetable. Since ya can only choose 1 value in a combobox, the users want to to choose multiple values in each box. How should I implement this?
I can't use 20 listboxes because I haven't got any free space left on my form.

Can somebody giove me some good advice on this?

thanx in advance,

Johnny

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Some Advice

Jul 12, 2005

I am creating an incident database for students at a high school. At the moment I have one table for the students with a studentID (Autonumber) that links to an incident table in a one to many relationship.

My question is as I have many different types of incidents taking place, e.g. student on report, phone call, Referal from teacher, medical incident, exclusion etc... would it be better to have a table for each type of incident or keep it as at present.

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Need Advice On What I Have So Far

May 25, 2006

Hi there,
Being new to Access and table relationships I need advice on the table design I have so far. A jpeg image of the table relationships can be viewed at www.joyceandstevieb.com/dbasemap.htm
Do I need to include foriegn keys to counties and countries in the address tables? Or will the connection from city to county and then country suffice?
Also, could I trim down the address and contact tables to just one of each?
I don't know how I could differentiate which is customer supplier and haulier though.
Any help would be appreciated.

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Access Advice

Apr 26, 2005

I was hoping someone could offer me some advice.

I have created an MS Access 2000 solution for a company that utilises replication and remote synchronization. The company have about 12 people working out in the field (on laptops) who use replicas of the database (held on the company's server). The solution has become quite unstable and the amount of database conflicts is growing daily.

Could anyone suggest a more robust solution for the senario described? Would MySQL or MSDE be a more stable option? Is there anything I can do to make the MS Access solution work?!!

Any advice or suggestions would be appreciated.

Kind regards.

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Advice - Query?