Archive Older Entries?
Jan 12, 2007
Hi, we have a database for keeping record of our games (unreal tournament games).... Its just a simple database and we enter our results based on the following fields: -
Opponent:
Game Type:
Players:
Maps:
Date:
Result:
the file has started to get quite big and wondered if it would be possible to automatically move entries say that were older than a month old to a new table, or archive table. Im not a big access genious so i hope i have explained enough for you to understand what im trying to do here.
Thank you for your time, much appreciated.
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Jun 17, 2006
i need to make a query that returns all the records older than 24 hrs anyone help me with this one ?
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Mar 17, 2006
Im not sure this belongs under FOrm but most likely.The thing is I have 5 tables and 5 forms each table connected to each form.My problem is when I enter data into the form and then it saves into the table.The next time I open my program and I enter another information into the form it goes into the table but it goes over the older one I entered..SO my problem is I can only save one record into the table because it overwrites the older one. Thanx
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Apr 18, 2006
Hi Guys, How do I make an SQL statement that returns records that are over a year old. I tried this...
SELECT * FROM tblExample WHERE Date<365
But that does not work.
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Mar 13, 2007
Hi,
Firstly I rather unsucessfly tried the search function,
I want to automatically delete any enteries older than 6 months, I do NOT want to archieve them, simply delete them. I only have three entries;
Date
Address Line 1
Post Code
I was unsure how i would go about this or even where to begin so some help would be much appreciated.
Kind regards
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Jan 29, 2007
Hi,
I'm new to using access SQL , I'll appreciate if someone can provide the where clause of the statement below:
Provide the count of assets with values older than current and previous versions.
This is needed to determine if we can upload these assets manually.
thanks
b2bmike
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Mar 3, 2008
Is there an expression to show records in a query that are older than 6 months?
At the moment I have to go into the database every month and change the criteria date ie:
<#01/09/2007#
It would be much easier if it could do this automatically with an expression.
Can anyone tell me if ones exists?
Thanks
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Mar 21, 2008
I need to find the LATEST date in field Recdate that is 45 days or older in a query. I have tried <Date()-45, etc. but it returns all dates not just the last one. Does this require a range of dates to do this ? If not, how would I id the last date input ?
Thanks
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Mar 24, 2012
My database contain these:
- Products Table = [ID].AutoNumber, [Product].Text, [Active].Yes/No
- Orders Table = [ID].AutoNumber, [Product].Number, [Date].Date/Time, [Payment].Text
- Orders Form = [ID], [Product], [Date], [Payment]
I have [Product] in Orders Table and Orders Form as Combo Box for showing Product from Products Table.
And within product field on Orders, I want to make 'Active' product only showing up when choosing from combo box.
I made some records to test in Orders Form. Then I filtered Product from Orders Form with query:
Code:
SELECT Products.ID, Products.Product, Products.Active
FROM Products
WHERE (((Products.Active) Like Yes));
Then I changed some product 'Active' to "No"
And the old record disappearing.
How to make older record not disappearing when I filter some of field not being available to choose (because Active product uncheck)
More in-depth, Attachment Database1.zip
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Jan 2, 2013
My form has a piece of code in it that deletes records older than two years :
Code:
Dim dteExpiry As Date
Dim strSQLDelete As String
dteExpiry = DateAdd("yyyy", -2, Date)
strSQLDelete = "DELETE from tblWaarschuwingen WHERE tblWaarschuwingen.datum2 <= #" & dteExpiry & "#;"
DoCmd.RunSQL strSQLDelete
But...
As it turns out it does not only delete records older then two years, but also records related with personnel number to that record !!
Now i do relate records by personnel number (its NOT the primairy key though) but in this case its not meant to do that !
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May 18, 2005
I work for an airline, and we use an Access Database to track all baggage claims. The file is getting pretty large, so we want to remove the closed claims from the main table. Is it better to append the closed claims to a new table, or would it be better to export the closed files to an Excel document?
If I choose the option to Append to a new table, can this be done to a second database or just create an additional table in the existing file?
Any help that you can give, I'd greatly appreciate.
thanks!
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Feb 2, 2005
I have a form with names and addresses on it that gets its information from a querry. On the form tis a button that operates a tick box to Arcive a record. I also have a list box that finds a record on my database when I click on the name.
My problem is that even though I archive the record and the persons details dont appear, the name still appears in the list box. How can I remove/hide the name from the list box as well. I tried a requery but it didnt work?
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Jun 26, 2014
How to build a query in Access 2010/13 that will not display any records that are older than 3 hours? See below for more specifics.
The criteria would be based on a field that houses the time (End Time) and also a field that houses a number (Status). So, only if the field in the record says 3 (based on the Status field) then it should not display the record after 3 hours (based on the End Time field) of being changed to a 3. Is it possible to do that?
I have attached a screenshot of what I am referring to.
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Nov 27, 2013
I've built an an update query that updates a Yes/No field "Expired?" to "Yes" if the expiration date has passed i.e. if the current date is newer than the expiration date. I thought this would translate into the current date being greater than the expiration date?
UPDATE Alert
SET Alert.[Expired?] = 'Yes'
WHERE Alert.Current_Date>Alert.Expiration_Date;
When I run this, it identifies the records to be updated, but then stops updating the fields due to "a conversion failure."
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Mar 13, 2014
I have a table in access which is updated weekly; I need to create two tables from this updated table.
1st table will consist of all the new entries for the current week
2nd table will consist of all the entries from the previous week - an amalgamation of all the entries which are not from the "current week" (table) For example; the table below shows the two entries from last week.
ID
Name
1
Adam
2
Ben
This week I have three new entries New entries
ID
Name
3
Charles
4
Richard
So when I run the same query next week I will get something like this.
Old Entries
ID
Name
1
Adam
2
Ben
3
Charles
4
Richard
[code]....
How do I get a query /queries which divides up the weeks new entries and also all the old entries.
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Jul 5, 2005
hi
i have a form with various fields, on this form i have an archive button that places certain fields in an archive form. however this does not remove the information from the main form. pls see attached
any ideas, as some will know i'm a newbie
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Dec 3, 2007
Here is a question I have been hammering away at for a while but have not come up with an answer yet.
I am trying to come up with a way to make a digital archive in addition to the access database that i have been working on. Right now I have records for customers and all of their reservations, as this is a travel agency. I would like to be able to save all emails, pdf receipts, and any other applicable files that may pertain to that customer and/or on one level lower, their reservation.
Yes, I have heard of the attachment option in Access 2007, but I am getting mixed feelings about using that to solve this problem. One reason is because I have heard that this can make a database absolutely huge very quickly. (One question I have about that is whether or not that large size ends up slowing down the database or not?) My other concern is that after creating everything I would really like to integrate the database into SQL Server and only use access as the front end for forms and reports. And SQL Server 2005 does not work with access's new handy attachment feature in 2007.
This must be a common need with various businesses, so maybe you all have a few ideas out there. I would love to hear them!!! I am open to anything that solves this problem. Thanks for taking the time to read this and help me out.
Dillon
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Sep 2, 2004
How can I remove (delete) a page from a table (the entire row that has that specific data) and have it go into an archive? I don't want to completely delete the information, but I don't want to have it in my current table and have to have all kinds of filters and other criteria to view in my queries and reports.
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Aug 21, 2013
So I have a report generated, listing all my companies personnel in one column and the next column has the expiration dates of a certian training certificate. My question i would like to add some statistics to the bottom of the report, mainly how many certificates are expired, which is the ones over a year.
I have attempted to use:
=Sum(IIf([AT_LEVEL 1]<"Now()-365",1,0))
previously in excel my spreadsheet counted it like this:
=COUNTIF(C5:C77,"<"&TODAY()-365)
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Apr 19, 2014
My table occasionally gets a second record added for the same person. What is the easiest way to update the new record with the non-zero fields from the older record, then delete the older record? There is a unique id field as well as a timestamp, so knowing which is older isn't a problem. Is there an easy way to do this?
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Aug 9, 2007
Hi
My database is to have a Personnel data area whereby I can store all relevant details for employees within the company.
I plan to incorporate a feature whereby I can alos maintain a history of documentation written and issued including links to the actual documents for that employee during their time with the company.
Has anyone done a similar thing they would be willing to allow me to use?
I figure this would contain links to work documents stored on the hard drive in a specific folder. Selection of a specific item from a historical list - would invoike Word /similar and display the appropriate file...
Any ideas would be gratefully received.
Thank you.
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Aug 2, 2005
I have been trying to figure out how to do this and the transferdatabase function wouldn't do what I needed. I have a table that has a bunch of records, each being a request for cad work somebody wants me to do. I change the status of each one to pending, working, or complete. Anyway I want to only keep the completed task records in the database for 90 days. After that the records will be exported to an archive database and purged from the working database. The problem I face is not getting the records I need “I used date stamps ;)” but getting the records I filtered to append the archive database table and not overwrite it. I made backups ;) of my db and am testing on those and cant figure this out. Below is the code I used to export. Like I said it overides the table rather than append...
DoCmd.TransferDatabase acExport, "Microsoft Access", _
"X:Archive.mdb", acTable, "tRequest", _
"tRequest"
MsgBox "its done"
Any ideas, pointers, stern words and a link to a post I missed, anything to help is appreciated. :o
Thanks,
Eric
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Jan 8, 2014
I have a Database in which I would like to archive data once it is now longer actively being used. I have VBA code that does everything i need it to, however I would like to name the new archive table related to the dates in the data being archived. Below is the code I am using to archive and delete the information from the main table.
Code:
Dim strSQLCreate As String
Dim strSQLDelete As String
Dim strArchiveTableName As String
[Code].....
I know it will be in the "strArchiveTableName" variable, I am just not sure how to pull the dates out of the data being moved. The TestData table holds a date and time for each test, and the earliest and latest dates is what i want to append to the table name.
For example: Currently "tblTestData_A102Archive"What I want "tblTestData_A102_1/1/2012-1/1/2013"
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Jul 8, 2013
I need to produce a query that will show only one File and location even though there are multiple records contained within that File. To clarify,
In each individual record I have Id_No, Surname, File_Name, DOB, Location.
I need to shred the file once the person is over 25 years old, but some File_Name have different people with different dates of birth. I would like to display the File_Name only if all of other records in that File_Name are over 25 years. I have attached a picture of the query which I use to find the over 25's
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Apr 22, 2014
Querying a field for a number of days from today's date but not had a lot of luck finding how to query this from a date in the future.
Currently I have as criteria for the relevant field:
Code:
<[Period Start (dd/mm/yy - less 5 years from financial year end)]
which prompts for a parameter but using this I have to figure out the date 5 years from the future date first and then enter this.
Surely there must be code that allows me to simply enter the date, in the prompt and this then shows me data of 5 years or older equipment!?
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Jun 6, 2005
I get the 'this is read only you will not be able to make changes, etc..
whe I open my database. How do i fix it? No one else is in making changes.
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