Automatically Fill In The Values With Search

Aug 3, 2005

I have a table with date,item number,quantity,price.and so on...
Im using form to input new record and is there a way to automatically search the table and if I enter the item number, it will fill in the rest of the values with the previous record of the specific item number?
since the only thing that will change would be, most of the time, quantity and price? and also date and invoice number but I have that set up to repeat previous record until updated...

Thanks In Advance.

View Replies

Automatically Fill Fields

Nov 7, 2007

hello all, any help greatly appreciated.....

I have two tables in the same Access 2003 database.

Table1 is called "Clients" and has address type fields, e.g. street_name, postcode, etc. It also has a field called CYPAN_area.

Table 2 is called CYPAN_Postcodes and has two fields; postcodes and the CYPAN area that postcode belongs to.

I want to create a function so that when someone enters the postcode in table1, the database searches Table2 and identifies which CYPAN area that postcode belongs to and automatically populates the "CYPAN_area" field in Table 1.

any tips greatly appreciated

Harry

PS I'm only a novice so I don't know anything about VBA etc, but I understand excel type formula

View 3 Replies View Related

Automatically Fill In Field

Aug 12, 2005

Hi everybody,

I have a table that has 4 columns as shown below:

(*It really isn't code, I just couldn't figure out how else to keep the columns in place!)

-------------------------------------------------------------------
Store Name Invoice Number Customer Name Customer Address
Store1 1 Bob PO Box 55
Store1 2 Joe PO Box 789
Store2 3 Chris PO Box 1254
-------------------------------------------------------------------
On my input form, for entering a new invoice, when you select the customer name, I want the form to automatically fill in the correct address in the "Customer Address" field.

I think there has to be a way to do this because there is only ever going to be one address for every customer. And the same customers will be comming back very often.

Does anyone have any ideas?

-Chris

View 14 Replies View Related

Automatically Fill Fields

Nov 21, 2005

I'm kinda new at ACCESS, and I've accepted an assignment that is giving me some trouble. For beginners, I could use some help as follows:
I am constructing a data entry form that is keyed on PID (Personal ID). I would like to be able to have certain fields in my form (Name, Title, Department, etc.) fill in automatically from information already stored in a different table, also containing the PID (which I can set as key). I would like this action to occur either when the PID field has reached 3 characters or when the PID field has LostFocus.

Thanks for any help in advance.
MAE:

View 2 Replies View Related

Automatically Fill Fields

Jan 16, 2006

Is it possible to have some fields filled in automatically as soon as a certain value has been entered into another field. e.g. if a town is entered in one field, then the postcode is automatically entered into the next field.

View 1 Replies View Related

New User - Automatically Fill Fields

Dec 16, 2005

I am new to Access, but have an urgent need. I want to have certain fields (Yes/No type) to be selected based on a certain field (also a Yes/No) being selected.

It's very straight forward. Select West Coast, and the states CA, OR, and WA are selected. De-Select West Coast and the states CA, OR and WA are deselected.

Any thoughts? thanks in advance.

Warren

View 3 Replies View Related

Automatically Fill A Date In A Record

Mar 30, 2006

I've created a table.
Id= autonumber
tDate=date

Now I need something to fill this table with 365 records where tDate starts at 1-jan-2006 and ends at...you've got it!

I've got a Query that will add a date but I don't want to edit this 365 times.
Probably very stupid simple but please help

View 2 Replies View Related

Automatically Fill Field In A Form

Feb 3, 2007

I have inherited a database where the structure is that everyone has a People ID which is unique and is stored in a central table. However to create a person you create their People ID in the People table (the ID is generated by autonumber) and to make the rest of the database work you have to manually type the People ID into a separate field in the form to allow you to do anything further. How can I automatically add this new number to the people ID list?

Hope this makes sense

Wendy

View 1 Replies View Related

Fill HTML With Access Data Automatically?

Nov 18, 2004

Could anyone explain me the best way to fill external HTML pages automatically with data from an Access dbase?
I have spotted several commercial tools that use macro recording. Surely there must be another way using visual basic for example?

View 2 Replies View Related

Automatically Fill Fields With Related Data

Nov 30, 2005

View 2 Replies View Related

Automatically Fill A Table From Data In Other Tables

Mar 20, 2006

I have 3 tables:

Student Info:
Student ID (Primary Key)
Name etc.

Assignment Info:
Assignment ID (Primary Key)
Assignment Number
Criteria Number

Grades:
ID (Primary Key)
Student ID - Linked to [Student ID]
Assignment ID
Criteria Number
Grade

What I would like to do is be able to link the tables in such a way that for each student entered in the Student Info table, entries are automatically entered into the grades table for each assignment criteria.

For example:
Assignment 1 has criteria 1.1, 6.3, 7.2, Assignment 2 has 4.2, 3.3

When John Smith is entered in student info, the grades table is automatically updated with 5 new entries in the form:

John Smith - 1 - 1.1 - Enter Grade
John Smith - 1 - 6.3 - Enter Grade
John Smith - 1 - 7.2 - Enter Grade
John Smith - 2 - 4.2 - Enter Grade
John Smith - 2 - 3.3 - Enter Grade

That way I can have a form that automatically shows the possible criteria for each assignment on the sub form for each available student without having to type it in each time.

Your help would be wonderful

View 2 Replies View Related

Is It Possible To Automatically Fill In Fields With Previous Entries?

Jun 15, 2007

Let's say in one table (called Employees) I have two columns, Name (the Primary Key) and Job (Both are text fields). One row contains "Jack" and "Gardener" in each column respectively. If I were to have a form for a different table where I select Jack's name from a drop down menu of all the "Names" in "Employees" and it then automatically fill in the next field with his Job (which would be "Gardener").

I really hope I'm making sense... Is this possible?

View 14 Replies View Related

Modules & VBA :: Automatically Fill In The Fields Using Combo Box

Jun 10, 2013

I have a form (Project Form) with (Project_ID,Applicant_ID,Project_description, etc). To make it easier for the user who may not know the Applicant _ID when he/she is adding a new project for the applicant, I want to put a combo box with the Applicant Names in it, and once the Applicant Name is chosen, the Applicant ID will be filled out automatically and be saved in the Project Table.

My Approach so far was adding a combo box with two columns(Applicant ID, Applicant Name), and basically adding the following code:

Private Sub Combo36_AfterUpdate()
Me.Applicant_ID = Me.Combo36.Column(0)
End Sub

This approach works well, when I select an applicant, the Applicant ID will pop up correctly. However, This ID is not being saved in the Project Table.

View 2 Replies View Related

General :: Fill In Date Automatically When New Record Is Created

Dec 18, 2012

I would like to have a date control on a form filled in automatically with the current date when a new record is created (the date would remain as is unless changed manually). I've tried programming it in VB but, being a newbie, have not been able to come up with anything that works. I'm not even sure how to trigger an event to do it just the one time when the record is created.

View 2 Replies View Related

Forms :: Automatically Fill Field Based On User ID

Jun 30, 2015

I have a table called tbl_post_staff, within this table I have an id number (autonumber), user id (text) and user full name(text). Then I have a form called ec_main with a combobox linked to tbl_post_staff, but stores its value in a field called officer_is in a table called tbl_extensions. also on the ec_main form is a text box that displays current user.

What I am trying to do is; on my form ec_main; default the combobox (Called officeris) to the staff full name based on there userid that is logged in. how can I do this?

View 12 Replies View Related

Modules & VBA :: Automatically Fill In A Textbox On A Subform On Button Click

May 4, 2014

I have a mainform with a combobox and a button. What i want is when i click on the combobox and then on the button I want that the textbox in the subform automatically fill in.

The mainform name is FrmTakenInvoerenEnToewijzenAanEenMonteur,

The combobox name is Keuzelijst1,

The subform name is SubTakenInvoeren,

And the textbox name is txtOpdrachtnr.

I tried this code in on button click:

Me.SubTakenInvoeren.txtOpdrachtnr = Me.Keuzelijst1

But that doesn't work.

View 7 Replies View Related

Tables :: Choose Number From Field1 To Automatically Fill Field2 With Appropriate Data

Jun 30, 2015

I have 2 fields in access table. In one field i fill numbers eg (1,2,3,4,5) drop down list. In the second field I need to fill another data. When I chose one of the numbers from Field 1, I want automatically fill the second field with appropriate data.

1 = 24857
2 = 24869
3 = 24899
4 = 24944
5 = 24994
6 = 24903
7 = 15480
8 = 15164
9 = 15482
10 = 15479
11 = 15468
12 = 15476
13 = 15489
14 = 15494
15 = 7524
16 = 7537
17 = 7523
18 = 7544
19 = 7533
20 = 7536
21 = 7539
22 = 7534

View 2 Replies View Related

Forms :: Students Details - Form View Automatically Fill Fields

Oct 25, 2014

I prepared students details in access, but when i look the form view students particulars looks automatically (like name, age, weight and address). But what i need is students details has to come after I enter the name.

View 1 Replies View Related

Field To Automatically Fill With Correct Value Based On Information In Multiple Fields

Apr 16, 2012

I have a database in which we are trying to have a field "Headcount" automatically fill with the correct value based on information in multiple fields. The "Headcount" field will be based on about 6 or 7 rules. Most of the rules i can figure out, but im having trouble figuring out what the best way would be to search for a single individual's projects when they are on more than one project at a time. I thought about using a counter of sorts to count how many projects someone was one, but how do I pick them out of the entire table once i have found out the number of projects? Would a for loop work best or just many if statements?

View 5 Replies View Related

Auto-fill Field Based On Search

Mar 5, 2013

My database has four fields: ItemName, ItemNumber, Description, and RelatedItems. I would like to create a query that will search every Description in the database and return that data in the RelatedItems field. The query should fill the RelatedItems field with a list of every ItemName and ItemNumber that contains the ItemNumber of the current record.

View 2 Replies View Related

Tables :: Automatically Fill Field Based On Keywords In Another Field

Dec 3, 2013

I'm trying to complete a database.

It is to manage details of pupils with additional support needs, and plan for the extra arrangements the school will provide for assessments.

It has 2 Tables

tbl-PupilDetails
-ScottishCandidateNumber primary key (Unique number which identifies pupils to the exams board)
-Forename
-Surname
-DOB
-YearGroup
-Class
-NatureOfNeed (memo)
-EvidenceOfNeed (memo)

tbl-SubjectLevelArrangement
-ID Primary key, Autonumber
-Pupil foreign key to tblPupilDetails
-Subject
-Faculty
-Level
-Arrangement

I currently use forms for adding new pupils, and updating pupil subjects/arrangements/levels.

I also have forms to search for specific pupils, and to create lists for faculty heads showing which pupils are taking subjects within their faculty and the arrangements we expect to provide.

I use the forms to run queries, which can then output to reports for printing.

Where I am currently having an issue is the faculty field in the tbl-SubjectLevelArrangements. (If I didn't have to report to faculty heads I would just leave it out, but management will insist.)

Currently I have a form with dropdowns for adding subject, faculty, level and arrangement manually. This is acceptable for the subject, level and arrangement because they are completely interchangeable and dynamic throughout the academic year as pupils may drop down a level, or change the type of arrangement they require.

However as faculties are inextricably linked to subjects, I want to remove the possibility of human error. i.e. when a user (me) chooses either geography, history, or RE, then the faculty will always be Humanities, likewise if the user chooses French, German, or Spanish, then the faculty can only be Modern Languages etc.

I'm convinced there must be a very simple way to ensure that the faculty field prefills based on the limited keywords available in the subject field, but I just cannot figure it out.

View 6 Replies View Related

Using A Recordset To Fill Text Boxes With Field Values

Jul 13, 2005

Hi guys,

This is my first post of hopefully many, and I hope to be able to keep visiting and helping others in the future.

I'm building a database at the moment which I've done basing forms on Queries as I'm very familiar with doing so. However, one form in the database if a bit different.

The form in question is for shipping off refurbished units at the warehouse, by adding a SHIP ID to the record for each unit scanned in. The form before creates a recird ubdexed by a SHIP ID in the SHIPPING table, along with some other info such as delivery address and ship date. Each unit will be assigned this SHIP ID by the child form I wish to create, by scanning the Serial Number against it.
Two actions are done on the child form: Read in Serial Number of unit, find record in MAIN table and display key fields such as the units status (i.e. "WIP" or "REPAIRED" into text boxes on the form Allow unit to be shipped (by assigning the SHIP ID to the unit's record in the main table, only if the STATUS field shows as "REPAIRED"
Now, because I want to scan units into the form's Serial Number textbox and do the STATUS field check, then assign the SHIP ID; I need a recordset, right? I've inherited development of datdbases which used recordsets in their forms before, but have never had to create one from scratch. Also I wasn't able to take a copy of the source code of those databases before I left my last company.

Can anyone give me some info on what the bare minimum is to create a recordset, and to use it to save the record once I've made changes.

For your info I would consider myself an Access intermediate, and I've worked with it in various roles and versions for around 5 years.

Thanks,
Gareth

View 6 Replies View Related

Modules & VBA :: Fill In Values In Column After Selecting A Value From Combo Box

Jun 4, 2015

I have a form that is a datasheet. it contains multiple records. One of the fields in that datasheet is a combo box. I would like to make it so when I select a value from the combo box it changes all the values of the other records in that column/field to what was chosen from that combo box. is that possible?

View 4 Replies View Related

Problem - Automatically Fill A Table Field From Another Table

Mar 14, 2008

I have a table which contains these fields

MAIN TABLE
Job_No - Looks up Job table
Source - I want this to be automatically filled from the record associated with the job number from the Job table
Test_Result - Looks up Result table PASS/FAIL etc
Technican - Looks up technican names table

JOB/SOURCE TABLE
Job_No 0001 0002 0003 0004 etc
Source Cust1 Cust2 Cust3 Cust1 etc

Note also that we also have different job numbers for the same customer

I know I can fill in a value on a form from a combo box looking up another table but dont know how to do this in the main table

Any ideas?

Paul

View 7 Replies View Related

General :: Automatically Fill A Table Using A List From Another Table

Jan 30, 2014

I have a table being filled everyday that contains the following:

ID
EntryDate
Ward_ID (linked to the Wards table)
Census

At present, the data encoder manually chooses the ward via drop-down list to identify the ward, and fill the census field. Since we have 20 wards, we find this exercise eating our precious time (since we have tons more of data to enter aside from the census). I'm wondering if there's a way to automatically list all the wards in the table in a specific date, so that the encoder would just proceed in filling the census per ward.

One idea thrown was to design the table like an excel sheet (each ward has its own column). Another idea was to make individual tables per ward and make a default value for the ward_id. However I think these two are not the right directions.

View 10 Replies View Related

Modules & VBA :: Change Check Box Values Of -1 To YES And Then Fill Word Template

Jul 26, 2013

I have the following VBA code that auto populates a word template:

Private Sub Command24_Click()
On Error GoTo ErrorHandler:
ErrorHandler:

[Code].....

The code executes flawlessy but there are three values that are based off check boxes set as YES/NO (EMPLOYEDATREGISTRATION, EMPLOYED and FRINGEBENEFITS). These values show up as -1 for YES and 0 for NO.

Is there anyway to add code to mine that would allow me to change these values before they are sent to the Word template?

View 10 Replies View Related