Autonumber Column Not In Sequence
Aug 15, 2007
Hi,
Its good to be back after a long time. Hope everyones fine.
I have a query and would appreciate any help.
I have a master-table (tblM) and two related tables (tbl1, tbl2) with one-to-one relation.
Relation1 : tblM.ID (autonumber) related to tbl1.caseID (number;LongInteger)
Relation2 : tblM.ID (autonumber) related to tbl2.caseID (number;LongInteger)
Relations are cascaded (referential integrity imposed).
I import data from excel and feed fields of tblM (I dont feed ID field from excel as it generates autonumber). At a time I feed 150 records (daily).
I have a front-end based on query from three underlying tables. Data-entry-operators do not work on tblM data as it is readonly in the front-end. They enter data in the tbl1 and tbl2 columns.
I noticed as they start entering data in tbl1 columns, the tbl1.caseID column gets data from tblM.ID on its own. Same happens in the case of tbl2.
My observation is :
I find that tblM.ID is not equal to the number of records available in tblM. (ie tblM.ID is more/less than number of records in the table. So the tblM.ID generated is not in serial.
Next time as I start importing data from excel file to tblM it gives me error and not allowing further import.
Any help!
Thanks and regards,
Prodigy.
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Jun 7, 2006
I need to create a button that generates a sequential four digit requisition number and places that number in a field along with some text. I cannot use autonumber because this number is not and cannot be the primary key. In addition, I need to be able to reset the number to 0001 at the beginning of each federal fiscal year. Here are the details:
reqtype: An option group that has these choices: PC, TL, and RQ
actionyear: A drop down box that lists the current fiscal year: 2007
reqnumber: A field that, when the button is clicked, combines a text prefix, reqtype, and actionyear with a four digit sequential number.
The end result should look like this: SEC-07-PC0010 and be recorded in the reqnumber field.
My code writing abilities are limited. Could someone please help me out. Thanks.
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Feb 28, 2014
I have a Microsoft Access database with SQL Server backend with 10000 records in my table, I have a autonumber field and in my database the purpose of the autonumber field is just to keep the record sequence (not to treat as a unique identifier) and I don't want to use a number field to manually enter the sequence. Whenever the record is deleted or the user won't save the record, it put gaps in the record sequence, Is there any way to refresh the autonumbers automatically "After delete confirm" event or "After Insert/update" even.
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Sep 5, 2013
I want to be able to compare two tables to see whether their Column Names & sequence are the same.
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Apr 25, 2005
Hi,
I am trying to create a primary key attribute which uses autonumber but takes its first 5 characters from another attribute in the same table and then assigns an incemental autonumber after it.
For example:
CompanyName+Autonumber
Strawberrysoup + 001 = Straw001
Does anyone have any ideas - this would be greatly appreciated.
Thanks.
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Oct 19, 2006
How do I add a new column to an existing table, and fill it with number (starting at 1) so I can use that column as the PK? Step-by-step instructions would be great, I'm having a lot of trouble with this!
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Sep 23, 2004
Is there a way to add a column in a query with an autonamber
function ? What I need to achieve, is to assign a unique number to
identify each row of the query.
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May 31, 2013
Why one would want a unique index on an ID key ? It can't be effectively used in joins and is never used in a where clause. So why have one ?
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Mar 4, 2013
I've just begun using microsoft access and would like to create a primary key on a table of data that has been sorted alphabetically. However, when I try to create this key (designview -> auto number-> increment) it autonumbers for the column the way it was before i sorted it. Is there a known way of doing this?
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Nov 19, 2013
I am using a form based on a table in MS Access 2010 for data entry.
The Data Type for column ID is AutoNumber with Increment=1. When I found ID for recent entries gets an anomaly (e.g. should be ... 3, 4, 5 ..., but it shows ... 3, 5, 6 ... that misses 4), I tried to refresh/change the ID column with the following steps:
1). Change the Data Type for column ID from AutoNumber to Number
2). Add a new column IDD and set its Data Type as AutoNumber
3). Delete the original column ID
4). Change column name IDD into column name ID
However, I got a problem with step 2): here the order # for the records becomes messed up, e.g.
Should be:
ID IDD
1 1
2 2
3 3
5 4
6 5
7 6
... ...
But, I got:
ID IDD
1 3
2 4
3 5
5 1
6 2
7 6
... ...
Why? Is this caused by the relationships between this table and other tables?
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Nov 21, 2013
I have two tables linked to each other in one to many relationship. Instead of auto number, the date and shift (Text) is being used as the primary keys (Composite Primary Key). Here is the tables structures,
Payouts Table:
Date: Primary Key
Shift (Day or Night) : Primary Key
Bills Table:
Date: Primary Key
Shift (Day or Night): Primary Key
Autonumber: Primary Key
The tables Payouts and Bills has one to many relationship. One payout row can have many bills. The problem is that I want to start the Autonumber in bills table everyday from 1. As date and shift are different for every day so even if i start bills from 1 everyday, it wont make same primary key. I can do it manually but I want to make it automatically.
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May 25, 2006
I have duplicate loan numbers in a table. I want to create a query that will assign a number so the the duplicates will have a new field called sequence.
example
LNNUM SEQ
999999 5
999999 4
999999 3
999999 2
999999 1
888888 3
888888 2
888888 1
777777 2
777777 1
Any suggestions?
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Mar 20, 2007
Hi all,
I have encountered some issues with the dates.
For e.g, Jan-06, Feb-06, April-06, May-06
Is there any way to determine that Mar-06 is missing from the list. The listing will be growing.
Cause I need to have a culmulative counter so Jan-06 to Feb-06 will be counted as 2. But if there is a break in between, in this case, Mar-06, the counter will be set to 0, so for Apr-06, the counter will be 1.
Have been troubled by this issue for a long time, I appreciate all help given, thanks!
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Apr 4, 2007
Hi... i have a excel file..... from which i have imported records.... after importing.... the records sequence in my table has changed..... can anyone tell me how to preserve the sequence that i had in excel..........
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Jan 21, 2008
Hi there,
Not sure whether I am in the right forum. It is Table, Form and Query.
Have a table which index to sort on 4 fields - Proj, SubProj, Team, SubTeam.
1. I used this Table on a form, the data seems to be in random sequence instead of above.
2. Then I tried to sort it in a query which showed up fine ( as required) in the actual running of the query. However when I used this query in a form, the data doesn't sort as expected.
3. With above 1 and 2, I have also tried the Order Of in the Form properties which still do not do the trick.
can anyone shed somelight on this please.
BTW, After I first created the form, I just rename the record source in form property. Don't know whether this make any differences in the above result.
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Oct 27, 2005
I tried this question a few weeks ago, but I'm trying again.
I have 2 Access 2002 files. One has a sort order of ascii and one has a sort order of international. I need them to both have the same sort order. It doesn't matter which one. Right now I get the above error message on one of them.
How can I change the sort order so that I can import Paradox files like I used to?
:eek:
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Aug 29, 2006
Hi,
I have a table with 400,000 (approx) records in the following format:
a(PK:AutoNum) - b(text)-c(text)-d(Num)-e(text) - f (text - unique/random)
A B C D E F
1 - 6767 - P2 - 1 - 24/992 - 34341212
2 - 6767 - P2 - 1 - 24/993 - 87657483
3 - 6767 - P2 - 1 - 24/995 - 98764536
4 - 6767 - P2 - 2 - 24/996 - 87543297
5 - 6767 - P2 - 2 - 24/998 - 98674635
6 - 6767 - P2 - 2 - 24/999 - 34546576
7 - 6767 - P2 - 2 - 25/001 - 98768547
8 - 6767 - P2 - 2 - 25/002 - 46576897
9 - 6767 - P2 - 2 - 25/004 - 62536475
I need to create a new field in a query that acts like an autonumber, that resets based on an increase in field (d).
ie:
1 - 6767 - P2 - 1 - 24/992 - 34341212 - 1
2 - 6767 - P2 - 1 - 24/993 - 87657483 - 2
3 - 6767 - P2 - 1 - 24/995 - 98764536 - 3
4 - 6767 - P2 - 2 - 24/996 - 87543297 - 1
5 - 6767 - P2 - 2 - 24/998 - 98674635 - 2
6 - 6767 - P2 - 2 - 24/999 - 34546576 - 3
7 - 6767 - P2 - 2 - 25/001 - 98768547 - 4
8 - 6767 - P2 - 2 - 25/002 - 46576897 - 5
9 - 6767 - P2 - 2 - 25/004 - 62536475 - 6
I initially thought I could make an IIF expression that basically says: if [d] in this row is the same as [d] in the previous row then add 1 to the previous record [new number], otherwise, enter 1 in this record [new number] (thereby resetting it)....
I have searched the forums for 'numbered sequences' (amongst other things), and it appears that either the Dcount or Dmax function appear to be the solution, but I'm having some trouble applying it to this problem. I was hoping someone can help me through it.
Cheers
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Oct 30, 2007
I'm running an update query and I get this error - Function Sequence Error. (#0)
I have an excel spreadsheet that I imported into a table. I am trying to update the part table with date from the spreadsheet. The part id is unique and thats how the tables are joined. I only need to update 5 fields. The table I'm trying to update is a linked table.
I can't figure out what I need to do to make the necessary updates.
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Dec 30, 2013
I work for a non profit agency, and we offer a Representative Payee service (paying bills for those who can't handle their own money). I've created a database that keeps track of everyone's finances, and gives us all the reports we need. The only thing I have not been able to do is to actually print the checks.
I have a report that pulls up the data (in check format ... including making $1.00 say one dollar and 00/100). But I'm stuck trying to give the checks a check number. I can't figure out how to pick a number to start with, and then add numbers sequentially.
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Aug 7, 2007
I want to create a custom sequence when deleting a record but I'm having a problem.
What I want to do is prompt the user for the reason he/she is deleting the record and then archive this so it can be viewed in a log at a later time. This extra step is not as easy as I thought it would be.
What I did was put some coding into the On Delete event of the form. The code opens a form with a text box. The user can enter the reason for the delete in the text box and click OK or click cancel to abort the deletion.
My problem here is opening another form from the On Delete event. As soon as the form is open, the code just passes to the next step of the sequence and deletes the record.
There are 2 approaches that I've thought of but I'm not happy with either.
Approach 1:
In the On Delete event, set Cancel to True. That way the deletion is not handled by the delete sequence but rather by the new form that opens. The problem is that deleting a record from another form is not that simple. What I've tried is to execute a SQL statement that grabs the ID of the record from the open form and delete it. The problem is that although the record is deleted, all the fields on the form say #Deleted in them which is not that pretty. (Maybe there's some other way to do the deletion without this problem that I'm not aware of...?)
Approach 2:
Use an Inputbox. Unlike a custom form, the Inputbox delays execution of the code so the code can determine from the results (i.e. should it cancel the delete if the user clicked Cancel). The problem with Inputboxes is that they are not very flexible in the layout, they look pretty "packaged" (i.e. they look to me like the programmer didn't bother creating a means to enter a value). There's no way to place the buttons where you want or have it do better validation (e.g. I want the FORM to check that there's at least a few words describing why the user is deleting the invoice rather than have the form with the record get the input message passed back and then give an error and then pop open the Inputbox again)
I think that especially when you're creating an application with anything financial, you'll want to log a deleted invoice including the date, amount, possibly the client's name, invoice number, reason for deletion and the login name of the person doing the deletion. All of these are easy to record other than the reason.
Help would be much appreciated.
SHADOW
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Mar 30, 2006
Hi!
1. If accidently a record or two in a sequence are deleted, how will you know that this has happened! What type of validation can be enforcedto prevent this?
2. How do you make your Tables, Quries, Forms, Reports, Macro tamper proof?
Please help!
Orsonros
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Apr 3, 2007
I have a query that captures date values from a table based on a between function that works fine. What I would like to do is associate a sequence number fro each date value returned and either perform a make table or leave it as a select query. If I create a table I know that I aam able to add an autonumber field but the query is executed frequently and performing the addition of the autonumber field is not feesible. Any thoughts how I can generate the sequence number each time the query is executed?
Thanks
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Sep 6, 2004
Hi,
I have 2 single-page Access reports. The first report has the following fields:
FirstName, LastName, StreetName, HomeNumber. The second report has the following fields:
MerchantA, MerchantB, MerchantC.
The data for the first report are taken from tblBuyers, the data for the second report are taken from tblMerchandise.
I need to print 2 copies of the first report and 4 copies of the second report for the first Buyer, then 2 copies of the first report and 4 copies of the second report for the second Buyer and so on. Can I help on this problem ?
Rgds
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Feb 1, 2005
Hello, I have no idea what to search for to see if someone else has already asked this question. I've tried several things with no luck. So here goes...
I work in a library. We deal with thousands of journal subscriptions--we cancel our subscriptions and order new journals all of the time. Every paper journal we have is assigned a unique number, called a ZP number. When we throw out a journal, that ZP number can be assigned to a new journal.
I would like to find the earliest missing number in the sequence without having to check manually. Is there a way I can do a query or something to find missing numbers in the sequence? The ZP numbers start with 1 and go up to 9999.
So, I have two fields: Title and ZP#.
How can I do this?
This is a cloned table, used solely for assigning ZP#'s, so it can be altered in any way--including adding records with blank titles for each missing number.
Thanks,
Siena
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Jul 2, 2005
Hi guys
Well Im stuck!
I have to produce a report (preview first)that acts like a cross tab query. By this is mean that it reports specific data in a 12 period sequence for each year. Therefore I have to set up dates which are NOT normal calendar dates ie one could be 02/05/05 to 29/05/05 then the next would be 30/06/05 to 24/07/05
These dates are issues at the start of a contract year. I have to therefore produce the report for each period that is given to me ( not an easy one is it) I have considered many options but I cant quite get the final effect
Any Ideas ??
gareth
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Jun 27, 2006
Is there a way to make a query that has several steps that have to be run in sequence, rather than all at the same time?
For example, I want to create a table that is created from 3 other tables that I download.
The first step would be to append all titles from the first downloaded table, not allowing duplicates.
The second step would be to append all titles from the second downloaded table, not allowing duplicates.
And the same with the third step.
It would be nice to be able to do this with one query, but since it gives me an error because I am trying to do the same thing three times to the same field, I can't. I would really like to avoid having to save this as three different queries, like I've had to do with other multi-step queries.
If there's a way to do this, I'll be able to apply it to several other multi-step queries I have.
Also, if that is possible, is it also possible to have several types of queries in one? Like an append query with several update queries, performed in sequence?
(Note: I'm creating these queries in Design View--I don't know enough to write my own queries in sql, except for my one union query--which I had help with--from here, I think. I can, and often do, alter sql queries that others have written for my own purposes, though.)
Thanks,
Siena
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