Create A Query That Will Return Subtotal For Order
Nov 16, 2013
I have set up a basic database that has a customer table , orders table , join table and products table. I have created an invoice form that has customer details and then in a subform has the order ID and product ID , name , price and quantity.I have a text box on the form to which I am trying to output the sub total to when the form is launched(quantity X price for the current order).I was trying to create a query that will return the subtotal for an order.I had the query calculating the subtotal but I was then trying to get t the cost based on the order ID. I was then attempting to get the Order ID for the query from the open form by adding this to the criteria in the query:
[Forms]![Invoice]![invoicesubform].[Form]![Order ID]
I was then trying to use Dlookup to put the result of the query into a subtotal text box by using:
=DLookup("[cost colum from query entered here]",[the query name was entered here]")
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Feb 28, 2014
I have a table with multi columns with unsorted data.
I want to run query to sort data in multiple columns.
How can i do it?
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Jan 2, 2015
I'm trying to create a query that generates random numbers for each record, sorts them by that field, then selects the top record. This should randomize the record being selected.
I can use the Rnd([ID]) function which does appear to generate a random number. Problem is that each time I exit the program and come back in, it always selects the same record. When I remove the Top = 1, to show all the records, every row does have a different random number but it does not appear to be sorting by this field.
If I run the query, here is the number I get: 0.98609316349029
Exit the program, restart, and run the query again: 0.98609316349029
If I refresh the query, the second and third time does appear to be random but the first result is always the same. how to generate truly random numbers?
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Oct 23, 2006
Hi,
i would like to return information in the below format but not very sure how it is to be done.
Role, Name, ID, Contact Number
Z, Mary, 05, 1234567
, Matt, 02, 2233445
A, Bob, 10, 7654321
C, Tammy, 11, 9988776
and the order of Role (Z,A,C) is fixed it has to be in this order and if Role Z has more than one person, it will return only the name, id and contact number but will not repeat the role.
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Jun 19, 2005
Hi All,
I have been searching through the forum to see how I can do a query that does subtotals, but to much to my avail there has been nothing that specifically answers my question. So here it is. If I have two tables say one called A and the other B. Now in A there are two fields that I want to use and these are item and quantity (The quantity is the number of that item). In the other table I want to use the field rate. Both tables are related by the item. How do I do a subtotal query that gives me the subtotal for an item i.e. rate * quantity, and shows the information in the specific format:
item : quantity : rate : subtotal
Thanks
Greg
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May 27, 2005
Have a table containing a column called "BOC" (Budget Object Code) that contains approximately 85 different 4 digit codes, with one selected for each row. (See sample below). Table has 30,000 rows of data. What I need to do is run a query that will give me a subtotal dollar amount for each unique BOC, and then display the results in descending order for both Obligations and Expenditures. Any ideas??
Sample Data:
COST CENTER BOC OBLIGATIONS EXPENDITURES
119900 2670 1000.00 500.00
119901 2685 2000.00 1000.00
119999 2670 5000.00 2000.00
119920 3130 5000.00 5000.00
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Sep 16, 2014
I have a simple UDF that takes a string and returns a variant, which is an array of strings Example Input "Brick Wall" Return value would be a variant array with first element "Brick" and and second element "Wall" Now I have a table with a field of strings, and I want to make a query that returns all the results from the function, one per line.
So if my input table looks like this
[strField]
"kick the ball"
"return the pass"
my query result should looks like this
[Orig] [new]
"kick the ball" "kick"
"kick the ball" "the"
"kick the ball" "ball"
"return the pass" "return"
"return the pass" "the"
"return the pass" "pass"
Last time I had to do something like this I used VBA exclusively, with ADO objects, but I thought a query based solution would be easier.
With my current data the largest return array size my function returns is 27 elements but I wouldn't want to rely on that number being fixed.
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Apr 2, 2013
I am trying to use a join query to join two tables in order to create a form. I have done this on two other occasions in my database with no issues. Now it is only pulling the ID and I want it to pull the description. I have looked at the SQL view for the other queries that are similar as well as the design view and all of them are set up the same way with the exception that this new join query is pulling CertID rather than the CertDescription.
Is there any reason why it would be doing that? Is there an error that I could possibly be doing? It seems according to my notes that I have created all the queries the same but this last one does not pull the same info as the other queries.
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Jan 31, 2014
What I am trying to do is create a data entry form to an "order table" using 2 cascading combo boxes. I have created a data entry form based on a query. I can't get the cascading combo boxes to work properly.Here is the code:
Private Sub Combo0_AfterUpdate()
Combo2.RowSource = "SELECT L2_ID,L4_Element_name,L5_Category FROM qry_ord WHERE L3_ID = Combo0.Value;"
Combo2.DefaultValue = [Combo2].[ItemData](0)
Command4.SetFocus
End Sub
[code]....
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Jun 28, 2006
I have a form with a control "TypeCode," it's set to:
=IIf(Year(Date())<=Year([date]),[qryVacation.TypeCode],"Other")
So that if the date on the form is less than the current year, the control will return "Other" in the box.
At the bottom of the form, I have a subtotal:
=Sum(IIf([Typecode]="Sick",1,IIf([Typecode]="Half Sick Day",0.5,0)))*8
This helps tally Sick day and Half Sick Days for me, but if they are a year old, then they should not be counted. Once I got the field to say "Other" I thought I was home free, but it is still counting the sick days.
I know it's probably still getting the value from the qryVacation, but how do I have it so it just subtotals off the form iteself?
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Aug 15, 2006
I have a form were I got the corrent fields:
date, account, ammount; the account field is a numeric field. What I am trying to do is to have a extra field on the same form wich will give me the total ammount for the relative account as soon as I have inserted the 3 data. What I don't knowis if I need a query to extract all the ammount for the relative account shown on the field "Account" or it can be done in a easyer way!!!
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Dec 2, 2004
Hello,
I have a code in my 97 Access db that exports a query in Access to Excel. The code also includes all the formatting needed for the Excel sheet including subtotal rows. What I would like it to do is automatically format the subtotal rows to be a different color so they stand out. This is part of my code:
xls.Cells.Select
xls.Selection.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(13, 17), _
Replace:=True, PageBreaks:=False, SummaryBelowData:=True
Since the data changes continually I have no idea which rows will have the subtotals.
Is there some code I can insert in my export code to automatically color or highlight the subtotal rows?
Thanks in advance for any help.
Elizabeth
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Nov 12, 2007
Hi
I haven't been on for a while. so hello everybody.
I am trying to keep a subtotal in a table. there is an index (actually its formatted text, but its a number and i can converted i.e. cdbl()). I was thinking that i should create one query with dmax in one column and and then use another one to show the value plus the previous value.
can anybody help me out please?
thanks,
Sam
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Aug 2, 2005
Hi all,
I have a subform within my form for quotations (see attached).
A user will manually type in "Repair Cost" and "Accessory Cost". The subtotal field is calculated using this expression =Nz([Repair Cost])+Nz([Acc Cost]) in the Control Source box
This is all Ok.
I want to subtotal these on the main form then work out the VAT and final total.
My problem is, No matter what expression I seem to use on the main forms subtotal, it will not work.
Here is an example of what I have tried:
=Sum([SubTotal])
=Sum[Forms]![TblQuotation subform].[SubTotal]
=Sum[TblQuotation subform].[Form]![SubTotal]
Nothing seems to work. :confused: Any pointers would be greatly received. Many thanks.
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Mar 7, 2008
Hi,
I am trying to work out away of subtotalling a field in access, similar to that of the subtotal function in excel,
Basically my table is structured so i have a store number column and a transaction number column so as an example my data looks like this:
Store noTransaction Num
1234522664499
1234522664499
1234533775599
1234533775599
1234544886600
12345611227755
12345622449955
12345677556699
The transaction number is made up of several other columns and basically represents an item sold by an assistant at a certain time - if the asst sold 2 items i will get the same transaction number appear twice, if they only sold 1 item it will only appear once.
I want to be able to count the transactions by store so i end up with a result like this (based on the above data)
Store no Count of Trans No
12345 3
123456 3
Can anyone help?
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Oct 24, 2007
i was wondering if there is any easy to follow information anywhere or examples with how to do..Specifically on creating an invoice??
The form would need customer details then a subform with the qty, price per unit, extended price then a section on the form which works out the subtotal adds it to freight charges
then gst and finally the total.These all automatically then being placed in there appropriate tables..i Managed to figure this out once before but i cant for the life of me figure it out again..I have spent weeks trying any clues???
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Oct 4, 2013
I have created some subtotals in some columns of data which for example are the dates, names, and amounts of invoices.
The code I used is:
Range(Range("C1"), Range("C1").End(xlDown)).Select
Selection.CurrentRegion.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(3)
This is working of sorts but it is giving me subtotals based on the day in the date column. How can I change this to group by the month?
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Apr 3, 2014
I have a set of records that contain the following attributes;R_Name, Cost, StartDate, EndDateI need to subtotal the cost for each R_Name by year. The start and end date attributes can span several years and I need the correct cost for partial years.
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Jul 17, 2013
find the attached MS access DB for INVOICE printing . I am facing two issues there .
1. {form INVOICE } sub-total must be Calculated from line total on {INVOICE DATA Subform} , I know this can be accomplished by adding a new field at sub-form and calling that value to main form's sub-total field .
2. And the real issue is i want to save this value from subtotal on form INVOICE to table field name subtotal .
3.I wish to make a reporting format for each INVOICE NUMBER , whenever report is being generated , the report shows more than 1 invoice details .
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May 16, 2014
How to keep Access from including the detail line items in my report total?
Below is a quick image of part of the report.
The report is compiled from two tables. The first table has detail information on each line, in four columns:
State Name Amount Quantity (Not used)
AL Store 1 313.94 60
AL Store 2 12.59 1
AZ Store 3 576.45 90
CO Store 4 172.22 24
CO Store 5 502.25 88
The 2nd table is a summary by state with three columns:
State Amount Quantity (Not used)
AL 326.53 61
AZ 576.45 90
CO 674.47 112
I'm trying to make the report group by state, then name, amount and a subtotal for each state. This all works fine in the report.
I want to also add the amount field from the 2nd table (State Subtotals) to the report just for reference. I've managed to make this work as well. (See State Total on image)
The problem that I'm having is that when I try to do a final total of the State Total column in the report footer, it seems to add the (State Subtotals) amount field on every detail line (See red numbers in picture. they are not actually on the report, but Access thinks they are and includes them in the final total).
So far I've tried different joins, hiding various fields, sub reports, ect. I just can't figure out how to stop Access from calculating the detail lines.
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Jun 6, 2014
I'm trying to subtotal data in an excel file but I am getting a subtotal method of Range class failed in the red text below. I have been trying to get this to work with no success.
Code:
Public Function SUMMARY()
Dim xlApp As Object
Set xlApp = CreateObject("Excel.Application")
With xlApp
Dim wb As Object
[Code] .....
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Aug 25, 2005
HI, i have a field in a query called [cost_type], these typically contains the values "principle works" or "additional works" how can i set the query up so that it doesn't return the "works" part of the record? Could i just return the first 10 characters of the result?
thanks
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Feb 23, 2006
Each record in my table has six possible sale dates as a result of cancellations. My problem results when a record is sold twice during the queried time frame (SaleDate1 and SaleDate2). Currently my query uses an if statement and if they are in the same time period, it will only return SaleDate1. I would like to see the record returned twice (once for SaleDate1 and once for SaleDate2). Any suggestions?
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May 7, 2007
Hi Everyone,
I have a database that I enter time for in the form of military time, I would like to make a query to count the number of entrys in the PM,AM, And NIGHT. For instance if a record has a time of anywhere between 700 or 2299 I would like it to be in the AM catagory, then I would like to total up the number of AM records. Any help would be great. Thanks.
AM=700-1399 PM=1400-2299 NIGHT=2300-699
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Jun 23, 2007
Hello all,
Is there a SQL function in Access that will allow it to return (as a field value) the name of the table where a particular record was found?
The reason that I want to do this is because I have a single table (Table A) with building address records counted and broken down by state and by month - but some of the records belong to smaller groups (e.g. Zone 1, Zone 2, etc.) that aren't states, but that I want to count in the crosstab as if they were. There are building addresses on Table A that belong to each of these four groups, so I need to somehow match the records on Table A with the appropriate Zone, and place the name of that Zone in the "State" column of the query results instead of the actual state so that I can then count the results in the same crosstab.
I had the intention of resolving this by creating three tables (with the listings of address information for each Zone #), then matching records in Table A to each Zone table in a query by the address field to get each record's appropriate Zone no.(if available), then using the results of this query in my crosstab - :confused: but I can't figure out how to get Access to create a calculated field that lists from which table a resulting query record came from, so I can't continue.:confused:
Any suggestions, if able, would be appreciated!
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Feb 14, 2006
I placed ="G*" in a text field to get all names that begin with G and a blank return was issued. Maybe the manual I have has the wrong info. I have Access 2003 and a Access 2000 manual. Please help.
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