Defaulting To Prior Year Data....Dlookup?
Dec 2, 2005
Hi
I am building a forecasting database that will have known amounts entered for various projects. If a project has no known future amount (lets say for next March), I want my query to calculate a projected number by taking the most recent equivilent month (for this last March,which may be a number or even zero) and applying a growth factor.
I thought to use Dlookup in this way, but it is not working:
Amt: IIf(IsNull([Amount]),DLookUp([amount],"data_table",DateAdd("yyyy",-1,[data_table]![date])=[data_table]![date])*[growth],[amount])
I have created "placeholders" for the non-existant months in a prior query (i.e. this formula should replace null cells w/ projected values only if there is no actual value)
I would appreciate any suggestions very much!
thanks
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Aug 1, 2005
I trying to figure out how to make this query work. I have a simple database that is being used to show employee employment information - name, hire date, salary, bonuses, etc. Everything is just about done but they want me to show what percentage of the prior year the employee was there. In other words if an employee was hired 4/20/2004 they want me to show the percentage of 2004 they were employed with the company. I've tried just about everything I can think of but nothing seems to give me the right answer. I am also showing the percentage for the current year (2005) and that works ok. Just can't figure out how the calculate it for a prior year.
This is being done in a query and we're using Access 2000.
Any help would be greatly appreciated.
Thanks,
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May 6, 2013
I am creating a Make Table Query and calculating new fields based on current and prior year-end numbers. If the prior year-end number does not exist (Is Null), I want the use the current rate or calculate the change in rate. I have typed the below in the Field Box:
CHG_IN_PGM_RATE: IIf(([P0_10 Tbl - AM PYE PTD Detail w Rates]![PTD_PYE_PGM_RATE]) Is Null,([MASTER LIST CURRENT]![PTD_PM_PGM_RATE]),(([MASTER LIST CURRENT]![PTD_PM_PGM_RATE])-([P0_10 Tbl - AM PYE PTD Detail w Rates]![PTD_PYE_PGM_RATE])))
However, when running the query, I get the attached error message.
The screenshot will also show how the two tables are joined.
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Mar 16, 2005
I have users who use a form to enter data. One of the fields is "DateRange". The users tend to enter records in groups. The group of 10 records will all have the same "DateRange" As they start a new record is there a way that the "DateRange" field can copy from the prior record?
Any help would be great!
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Jul 21, 2013
I have a main form "FrmTimesheetEdit" that I open in edit mode to review data in a query that uses two tables TblEmployee and TblTimeSheet. The TblEmployee has two fields called EmployeeID, and Employee. The Tbltimesheet table has a field "Weekendingdate" and "EmployeeID".Prior to loading the mainform I launch a form "frmEmployeeReportRange" that allows me to specify via combo box the Employee I am interested in and also the time periods I am interested in being "Beginningdate" and "EndingDate" These in turn are criteria for my query that supplies data to the main form "FrmTimesheetEdit" Everything seems to work ok.
However the first time I open the main form It open a form/window saying "Enter parameter Value" for EmployeeId, BeginningDate and Ending date respectively. Then the subform loads "frmEmployeeReportRange" which allows me to specify Employee plus beginning and ending dates. I select Employee from the combo box say "Emp1" and specify Beginning and Ending dates of 1-Jun-2013 and 30-Jun-2013. I then make the form invisible and the mainform opens up.I do this but get no records. If I close the main form "FrmTimesheetEdit" and reopen it the subform pops up as expected. It is preloaded with the data I entered the first time i.e. Emp1 plus 1-Jun-2013 and 30-Jun-13...If I leave the dates the same but select the next employee "Emp2" and them make the form invisible the mainform opens in edit mode as expected but with the records and dates specified for Emp1.
Bottom line it would appear that although the filter data is specified for the query that feeds the main form it is not requerying prior to opening the form. I have tried having the "frmEmployeeReportRange" launched as a VBA event on each of 'On Open' , 'On Load' and 'On Current' but no matter where I put it the results are the same in that the mainform is not requerying the data prior to opening.
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Aug 29, 2013
I am posting a report to the web, in a pdf format. the issue is I have data that is hidden under conditional formating in which if it meet the criteria the font is white and background white. This is great since it shows up blank on pdf. However if a slick person takes the pdf highlights the page and transfers it to a word document, he can highlight that area change the font to black and see the data. Is there a way to hide the data prior to creating a pdf.
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Dec 17, 2013
I have a large spreadsheet I need as the basis for an Access database.
The spreadsheet contains... Company Number, Name, Address, etc...
The Company number is consistant and always the same..
However the Name and address is different... eg LTD v Limited, ABC House v 34 High Street etc....
how I can prepare the data and get into access?
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Mar 4, 2005
I am having problem putting a default value in a field based on the entry of the previous field.
We have an Employee table that contains Employee info plus its Department key. Then we have a Department table that contains the Department code and description. I would like to default the department code when an employee is entered.
I am having problems attaching the database. If you need to see the database please let me know and I can email it to you.
Unfortunately I did not create this database and I am new to Access and have to support it.
The form is "Labor Transaction" and want to default a value in 'Department' feild based on the Employee. This field should show the default value but can be changed to another department from the pull down list. Please help
:eek:
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May 3, 2013
I have generated a combobox search for my form and I am able to select names that are different and the information is generated on the form. However, when I have two names that have the same last name my selection will default to the primary key instead of the name I selected in the combobox. Here is the code I am using:
Here is my RowSource: SELECT [Client Info].CltLname, [Client Info].CltFname, [Client Info].DOB, [Client Info].[Last 4 SSN] FROM [Client Info] ORDER BY [Client Info].CltLname, [Client Info].CltFname;
I have run a query to sort by CltLname and then by CltFname
Private Sub cboClientSearch_AfterUpdate()
'Moves to Customer Name text box and
'finds the record of whatever name is selected in the combo box
DoCmd.ShowAllRecords
Me!CltLname.SetFocus
DoCmd.FindRecord Me!cboClientSearch
'Set value of combo box equal to an empty string
Me!cboClientSearch.Value = ""
End Sub
how to get the combobox to display what I have selected instead of defaulting to the earliest primary key associated with the same last name?
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Mar 23, 2014
I have a Table with a Field set to Number, Single, Fixed, 2 Decimal points in which I enter Hours (ie 11.25) then at some point I want to extract those new entries to create a Text file transfer.
I have a Macro which extracts those new entries from the main Table and copies/appends them to a new Table which contains only the new data I need to create the File to upload into a Payroll system (using TransferText option).
It all works well EXCEPT, the File it creates insists on showing 8 decimal points and I just cannot get it to show 2 only.I have tried using a calculated field, setting the secondary Table field to Text.why or where these 8 decimals are coming from.
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Apr 25, 2006
I have a huge table with transaction dates. I need to slice and dice
this data (sum, %'s, etc), but group by FY. Our fiscal year is from
7/1 thru 6/1.
For example:
1/8/2004 = FY 2004,
8/12/2004 = FY 2005,
2/3/2006 = FY 2006
THEN . . . . I need to also isolate certain periods, for example July-
March for YTD (year-to-date) analysis and compare YTD of 2006 with that
of 2005.
What do you suggest? Many thanks.
Mehran
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Apr 25, 2014
I'm trying to add a couple of fields to the Contact database in Access 2010.
In the Contacts table, I created a field called "Sobriety Date" that has dates formatted like 12/27/1995
I am trying to add a calculated field called "Years Sober" which should be the current year minus the year in the 'Sobriety Date' field (1995 in the example above).
I have been trying to tweak this:
SUM(DatePart("yyyy",[Date]) - DatePart("yyyy",[Sobriety Date]))
but it's not working. Keeps giving me "The expression that you entered is not valid for web-compatible calculated columns"
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Sep 6, 2007
I'm new to Access, and I've been able to figure out a way around most of the problems I've run up against, but this one has me completely stumped. I would really appreciate any help!
I need to create a query that will produce a report that will follow the sales performance data of new agents for one year. I need to have two pieces of data for each week: number of policies sold and total value of policies.
The format looks like this:
Jan1 Jan2 Jan3 Jan4 Feb1
Number 12 4 6 3 6
Value 1554 320 229 221 1824
I have been pulling weekly sales data from an external database weekly and importing it into individual tables in my Access database. I had no problem for the first 3 months, but now I am getting the error message "Too Many Fields". If I understand it right, you can have up to 255 fields in a query. I don't have anywhere near that many. What could be wrong?
Any suggestions would be greatly appreciated!
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Mar 1, 2007
In my db I am tracking different stages for an event. I have a subform that is in datasheet view. The last field (current) is a yes/no check box that says that this entry is the current stage of the process. In one of the fields I have a afterupdate event that says me.current = true. But what I need is to change the previous entry to show that stage's current to be false.Does that make sense?Date Event Location Current02/01/07 Drying Dryer X (when next event added this =false)02/05/07 Bagged Warehouse XUp until I enter the 02/05 entry the 02/01 entry was the current stage and I want a check in the current box. But when I enter the 02/05 entry that now becomes my current stage so on the 02/01 event then current = false and on the 02/05 event current = True. I can get the 02/05 event to show current = True but how do I make the 02/01 current =False?Thanks,Rick
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Mar 26, 2013
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Mar 4, 2014
I am trying to create a query which will return records which are from a specific month of the previous year...
To better explain:
If I have sales from 2013 and 2014 in Jan, I want a query which will show me the results from Jan in 2013 only... I'm just unsure on how to make a query do this and it's probably really simple.
But then in 2015 I will want it to show results from 2014 without having to change the expression or criteria.
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Jul 12, 2013
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Jul 3, 2014
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Jan 10, 2012
I'm going to try using the year, day of year, hour & minute (24 hour clock) as a report number. It's set up in a field on a table. Right now I have....
Default Value =Format(Now(),"yyyhhnn") 'which works but not exactly how I would like
yy = Last two digits of the year
y = Number of the day of the year (1 to 366) 'can this show three digits all the time?
hh = Hour in two digits (00 to 23)
nn = Minute in two digits (00 to 59)
For instance, right now for Jan. 10th, 2012, 1306 hours the result would be 12101304 which, for all intents and purposes works, but I would prefer the "day of the year" to always be represented by three digits and not just when it hits day 100 of the year.
I would prefer to see 120101304
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Aug 31, 2006
Hi
I have a form that is basically an autoform for inputting into my main table. I have one combobox that has customers in it.. let's call them a b and c. Further down is another field, called Reference. Each customer can have certain references. I want the reference field to be a combobox, in which the selection list is dependent on the choice in the customer combobox.
So if customer is a, the ref. cbo gives you the choice of 1, 2, or 3. If Customer is b, ref is 4, 5, or 6, and if customer is c, ref is 7, 8, or 9. See what I'm saying?
Sorry if it's not explained very well, I am happy to answer any questions to clarify it.
Thanks.
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Jun 23, 2005
I am importing a txt file from a vbform. However, sometimes the file creation is delayed so I need to check the DOS modified/created date prior to running the query. Can you please provide some insight as to how to determine the txt file's modified/created date from vba?
THanks,
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Apr 14, 2014
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When I run my report, it will show the above data for the current year, but in this format;
OVI-1
OVI-1
OVI-1
Conduct Unbecoming-1
and so on.
What I would like is;
OVI-3
Conduct Unbecoming-3
Did not transport-3
Total-9
If I take out the date code for the current year in my query, then I get the desired results but I get all data.
If I leave the date code in, then I get the data for the current year but I get the first example above.
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Nov 15, 2012
I am trying to create a table which would include financial data, by year, by client. For example:
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2009 2010 2011
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Expenses 2000 1000 700
Net Income 3000 9000 500
Client #2
2009 2010 2011
Revenue 5000 10000 1200
Expenses 2000 1000 700
Net Income 3000 9000 500
Etc.
Should I have headers as such:
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