Eliminating Redundant Records

May 21, 2007

Dear All,

I have a table with several fields.

Concentrating only on few fields I'd like to sort out redundant information (unnecessary records).

(It is similar to using Ecxel: Data>Filter>Advanced filter>Unique records only)

So, I'd like to ask for your help how can I reduce my table to unique records.

thx

Csaba

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Oct 15, 2007

I work with an Access database with about 20 tables that requires considerable manual data entry. Although it is time consuming, the bigger problem is the keypunching errors that inevitably occur. A colleague of mine said that some databases can be set up so that two (or more) individuals can enter the same data into the database (basically creating two separate, temporary databases). At the conclusion of this double data entry, the two databases can be compared to see where they differ so that corrections can be made...the logic being that it's extremely unlikely two people entering the same data independently will make the same keypunching error in the same field.

Just wondering if Access has this capability, or if a reasonable facsimile of this approach exists.

Thanks!

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Sep 14, 2004

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To clarify, I have 17 employees who worked extra shifts, and I don't want to have to type in the Period starting and ending dates for EVERY record. Thanks in advance for any help. I really appreciate it.

KellyJo

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Jun 30, 2006

I wasn't sure where to post this, so here goes:

Very basically, I have two related tables that I'm working with.

TABLE #1:
tbl_MAIN

FIELDS:
REC_ID (Autonumber) Primary Key [PK]
EMP_NAME
EMP_ADDRESS
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TABLE #2:
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DEPT_NAME(Text)
ECT...

Now, I'd like to create a form that can enter information on the employee, including the department that they're a part of. I'd like to avoid having duplicate departments in tbl_DEPARTMENTS, but I want new department entries to be created if an employee from a new department is entered into the form. I'd like employees from a previously existing department to get associated with the department entry already in tbl_DEPARTMENTS. Is this possible? What's the best way to do this? I've tried every way I can think of, but I can't get this to work.

Thanks for any advice you can give me.

- Corey

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Jul 8, 2005

More on the lot materials management program.

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The filtered Option Table in both branches determine which [House Type Materials Details] records get appended to the [Lot Materials Details] table.

The question is:
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It’s redundant because the [Lot Options Table] contains the [Options Per Elevation] primary key.

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Jun 13, 2007

Hi All

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because of the size of the table i'm having all sorts of problems, and i could actually cut out half of the rows, because for every row listing eg

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I'm sure there must be an efficient way to delete, using a query or otherwise, one of each of these pairs (it doesn't matter which). I have another column (id) that simply has a unique number for every row, ie 1,2,3->11 million, so i was thinking of something like

delete
from table t1
where exists
(select *
from table t2
where t1.personA = t2.personB
and t1.personB = t2.personA
and t1.id < t2.id)

So, this should delete every row that has a mirror version earlier in the list.(i think)

What i'm worried about though, is performance: is this going to make a new temporary table for the nested select for each new row in the outer statement? I already created a table that listed the count of friends for each unique person with a make table query, and that took 12 hours to complete. I don't mind another 12 hour query, but not a 144 hour query!

Any advice welcome - thanks! (Sorry for the longwinded post)

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I'm doing up a database of hazardous chemicals, based on publicly available information from various agencies. Each chemical has a name and a number, and has different hazards associated to it. The hazards are grouped into classes, and for each class the hazard is further broken down into categories. Hence for an explosive hazard (the class) I could have categories 1, 2 and 3 based on severity. For each iteration of the hazard class and category (for example explosive hazard category 1), there is a non-unique hazard statement. Another complication is that there is a qualitative element in the classification system, and hence agencies from different countries could classify the same chemical differently. This should be captured into the database as well. Thus for every chemical, I will have to enter the Japanese classification, the EU classification, etc.

I've managed to set up what I think is a correct relationship, based on my understanding of databases. However when I generate the report, fields such as the chemical name and ID are repeated for each hazard. I would like to merge these redundant entries, so the chemical name, I.D., and any other repeated fields appear only once. In essence, I'm trying to make it such that there is only one entry for each chemical+I.D/country, with multiple hazard subentries, rather than having multiple, seemingly duplicate entries.

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Jan 2, 2007

Hello,

I am using the access program to create a mailer. The fields are really basic... Name and address....

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Jan 23, 2007

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1202 HNVL
1203 HNVL
1203 HNVL
1203 COAC
1204 COAC

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Nov 3, 2004

Hello,

I am building a query that pulls from one databases but I am running into duplicates.



Here is the skinny:



From the [tbl_databases], I am setting criteria that restricts a column containing “Visio”, more specifically, “Not Like “*Visio*”. I am also setting criteria that restricts a column containing “OLD” (it is a Yes/No field).

.

The problem is that there are duplicate rows that contain both “Visio” and “Old. So, simply suing my criteria restriction are pulling out the Visio and Visio/Old orders as well as Old and Old/Visio order.



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I think I have the logic but not sure not to set it up.



Thanks

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l 1101232 l 2011 l Family A l Group A l Prod A l 59000 l 33 l 28 l
l 1101232 l 2012 l Family A l Group A l Prod A l 55000 l 36 l 23 l
l 1101232 l 2013 l Family A l Group A l Prod A l 51000 l 39 l 25 l
l 1101232 l 2011 l Family A l Group C l Prod B l 59000 l 33 l 28 l
l 1101232 l 2012 l Family A l Group C l Prod B l 55000 l 36 l 23 l
l 1101232 l 2013 l Family A l Group C l Prod B l 51000 l 39 l 25 l
l 1101232 l 2011 l Family B l Group B l Prod C l 59000 l 33 l 28 l

[code]....

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hi

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