Form/subform Adding New Record Problems.
Oct 27, 2005
Hey everyone, This seems like a great community for access - I'm glad I stumbled across here because I have some issues that need figured out.
I've searched the forum for answers and I have found a few posts with suggestions, but nothing has worked yet. (by the way, I'm fairly new to access, but not to databases in general).
So here's my problem, and I appreciate any help in advance.
- I have a main form and 2 subforms on the main form. The main form contains the information of thousands of Titles to different sections of land. The one subform then has multiple "requirements" per Title. So i have a many-1 relationship between the requirements and titles. On the main form, there is an edit button - so everything is locked until the user hits the edit button, and then the main form becomes editable. The requirements subform does not - it stays locked even though in my code I have "Me![Requirements Subform].Locked = False"
But this is not my main concern right now. What gets me is that I can not add a new record from the requirements subform. For example, Title 1 (T-0001) has 11 different requirements. I can use the navigation to browse through the requirements but I can not add a new requirement from the navigation buttons. This is a main concern.
Another main concern is that when I add a new Titles record from the navigation buttons, my requirements subform disappears from the form.
I hope I explained my situation clearly! if anyone needs any clearification, let me know.
Thanks again,
Brandon
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Oct 2, 2013
Is it possible to open a form to add a child record related to the highlighted record in the subform?
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Jul 26, 2006
I have inherited a partially completed membership Access database which I
understand was originally generated from a load of linked FoxPro tables.
There is a form which uses multiple tabs, the first tab contains general
membership data (ie name, age etc) and this pulls data through from the
'Main' table in the database. Each of the other tabs includes a subform which
shows data held in a number of different tables linked to the 'Main' table
(eg, first tab - general data from 'Main table', 2nd tab - home addreses
from 'Home Address' table, 3rd tab - business addresses from 'Business
Address' table). All tables are linked to the 'Main' table through a common
'RegisterID' field. When I open the form I can query on any of the records
and amend and items of data on the various tabs them without any problem.
However if I add a new record using the >* option from the record navigation
I can add data to the first tab (ie. into the 'Main' table) but if I move to
the 2nd or 3rd tab I am unable to edit/add data to the fields on those tabs.
But if I save the record after completing the fields on the first tab and
then close the form and reopen it I can then edit the 2nd and 3rd tabs, can
you suggest how I can change the setup to allow editing/adding data to the
2nd and 3rd tabs without having to close the form and reopen it please. I
have checked the subforms and they are set to AllowEdit and there are NoLocks.
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Jul 4, 2013
I have a form with a subform (in continuous) I have on the main form a few unbound text boxes which once im happy with the results i press a command button on mainform which adds the unbound text boxes to a new record on subform im struggling with this one. I have done similar before but that was with the unbound text boxes in header of the actual form i was adding record too.
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May 12, 2014
I have a main form with several subforms in tabs. From one of the subforms I list linked records to the main form (Clients) within that subform (Bank account details). I list the records and have a button to add new records.
Where the Client has one or more records in the subform the add button works perfectly.
When the subform has no records the add new records button produces the following error "Run-time error '2498' An expression you entered is the wrong data type for one of the arguments"
The add button has
Private Sub Command52_Click()
DoCmd.OpenForm "AddClientBankDetailsFrm", acNormal, , , , acFormAdd, OpenArgs:=Me!ClientId
End Sub
the "AddClientBankDetailsFrm" popup form has
Private Sub Form_Load()
If IsNull(Me.OpenArgs) = False Then
MsgBox "Form was opened with ClientID = " & Me.OpenArgs
Me!ClientId = Me.OpenArgs
Else
MsgBox "No ClientID was passed."
End If
End Sub
ClientId is the primary key of the main form and the secondary key in the new record.
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May 13, 2015
I am currently working on an Access Database that houses our security clearance information. Most of the system is up and running but the most recent form has got me spinning my wheels. I have a Word User Form that users will download and complete, once completed the macros will automatically send us the document to be added to our database. Most of this is working the problem is that this portion of the database has multiple related tables and at any given time a user may require multiple records in the related tables. I have created the code to copy most of the information but am getting stuck adding a new record on the sub-form when multiple items are required. Here is a breakdown of the scenario
Word Doc Table 1 = Basic Organization Info
Word Doc Table 2+ = Sites to Visit (There could be more than 1 table added here)
Word Doc Table 3+ = People to go on site (this might not be the third table based on user interaction for sites)
So far I can get Table 1 and Table 2 data but if there are more than 1 site I cant seem to get the system to create a new record on the related table it is creating a new record on the main form. Here are the lines I used to try to create the related record..
Me.RFV___Agencies1.SetFocus
DoCmd.GoToRecord , , acNewRec
When I put just the above code on a button it seems to have worked as the sub-form showed an additional record was created but when using this on my macro the sub-form is not taking the focus for some reason.
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Apr 9, 2014
How can I add a new line of record below a previous record after pressing the add button? I have attached a picture of my project.
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Mar 30, 2015
I have a parent form which has a class variable (class module instance) to store the form' status and more.... and when i add a new record to the subform it resets the class variable field' data. but this only happens on first transaction, but if i re-run the steps (re-set the variable field value) it's not happening again.
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Apr 3, 2014
I'm having a bit of a problem with a database I'm trying to create, what I am trying to do is create a database to handle jobs in an IT workshop. The idea is that you generate the job card and then at the bottom you have a section to enter in the parts that are required for the job, and then have a report that prints out a list of all the parts required for all the jobs under a heading of the job card number.
The problem I am having is how to add this sub form / table to the job card sheet. I tried putting in a sub table, but that wont let me make additions to it, and I tried putting on a form but that wont retain more than one entry per job card (I have put it on continuous form).
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Jun 25, 2013
I am modifying an existing form that has some tabbed pages(subforms) in it and I am wanting to know how to add another page. I have created another subform that I am wanting to add to this main form as another tabbed page.
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Sep 12, 2013
I have an existing Main form that has a sub form that the user uses to enter multiple records into a table....it works fine EXCEPT that I need to make it even easier and more intuitive and add a lot of labels. Basically the user selects items from a drop down list that adds items to a Work Order. I need to add some labels to the form to make it more descriptive for the user.
So, what I want to add multiple records using a single main form.
Is is possible to?:
1. simply turn the subform into a single main form? Can this be done by using a Command button or something similar?
2. copy all of the controls etc from the sub form into a new main form and have it all work nicely?
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Oct 11, 2006
I have a form which allows an individual to add a cylinder record, i would like to validate the form in the sense that if the cylinder has already been added into the table it cannot be added again. So once the cylindernumber has been typed within the text field and the add button is clicked, the cylinder number typed is checked against the table if it has already been added a meesage should appear not allowing the user to enter a clyinder that is already added. I ahve tried this with the following code (the coding in red was already generated by adding a command button "add" to the form. The message i am recieving when the cylinder number in the textbox matches the cylinder number within the table is "you cant go to the specific record". I think my coding must be in the wrong order and IDEAS!!!!!
MyCode:
Private Sub Command39_Click()
On Error GoTo Err_Command39_Click
DoCmd.GoToRecord , , acNewRec
Exit_Command39_Click:
Exit Sub
Err_Command39_Click:
MsgBox Err.Description
Resume Exit_Command39_Click
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim StrSQl As String
Set db = CurrentDb
Set rs = db.OpenRecordset("SELECT * From tbl_CylinderMaster Where [Cylinder Serial Number] = '" & Me![Cylinder Serial Number] & "'")
If Me![Cylinder Serial Number] = [Cylinder Serial Number] Then
MsgBox ("This Cylinder Number has already been added please add another")
End If
End Sub
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Aug 23, 2004
Is there code that will add a new record? I was told that the code that I am using does not actually add a new record to my form.
Here is my code:
Private Sub cmdNew_Click()
On Error GoTo Err_Ctl_New_RMA_Click
On Error GoTo Err_Ctl_New_RMA_Click
DoCmd.GoToRecord , , acNewRec
Exit_Ctl_New_RMA_Click:
Exit Sub
Err_Ctl_New_RMA_Click:
MsgBox Err.Description
Resume Exit_Ctl_New_RMA_Click
End Sub
DoCmd.GoToRecord , , acNewRec
Exit_Ctl_New_RMA_Click:
Exit Sub
Err_Ctl_New_RMA_Click:
MsgBox Err.Description
Resume Exit_Ctl_New_RMA_Click
End Sub
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Jan 25, 2015
I am new to Access and I was trying to create database for chemical inventory handling.I have two tables. one of my tables (chemical info) has information on chemical properties. I used "Cas NO" as primary key. I have another fields such as "chemical name", 'product number" and etc.
In Second table (chemical inventory) i have "ID" field as primary key and I used lookup wizard in order to fill "Chemical Name" field. I thought it will be easy to pick up name rather than typing it because the names were complicated.After I created two forms. one form is chemicals info form based on chemical info table and other one is LAb_inventory based on chemical inventory table.
I set up Lab inventory form as main form and Chemicals info form as subform. Linking field is chemical name. So that when I chose chemical name from combo box i can see inventory data in main form and chemical properties information in subform. Now i have two problems..One of them is when I add new record to my subform I cant see this new record in main form. I suppose it is because chemicals names of each form is derived from different tables. furthermore in main form instead of chemicals name i see "my primary key CAS NO".
What i want to achieve is add new record to chemicals info form and fill up all chemical information save and in the main form to add new record choose new chemical name which i just added and fill up inventory information.
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Jan 25, 2015
I am new to Access and I was trying to create database for chemical inventory handling...I have two tables. one of my tables (chemical info) has information on chemical properties. I used "Cas NO" as primary key. I have another fields such as "chemical name", 'product number" and etc.
In Second table (chemical inventory) i have "ID" field as primary key and I used lookup wizard in order to fill "Chemical Name" field. I thought it will be easy to pick up name rather than typing it because the names were complicated.After I created two forms. one form is chemicals info form based on chemical info table and other one is LAb_inventory based on chemical inventory table.
I set up Lab inventory form as main form and Chemicals info form as subform. Linking field is chemical name. So that when I chose chemical name from combo box i can see inventory data in main form and chemical properties information in subform. Now i have two problems
One of them is when I add new record to my subform I cant see this new record in main form. I suppose it is because chemicals names of each form is derived from different tables. furthermore in main form instead of chemicals name i see "my primary key CAS NO". What i want to achieve is add new record to chemicals info form and fill up all chemical information save and in the main form to add new record choose new chemical name which i just added and fill up inventory information.
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Aug 2, 2006
I have a database with three tables
table 1 (form1)
reference (PK) auto number
table 2 (form2)
Reference (fK)
workbook reference (PK) auto number
Table 3 (sub form within in form2)
Reference (FK)
workbook reference (fK)
data Reference (pk) auto number
Each table is a form that is linked via the keys. On form 1 i have a button that is to open the form2, which it does but every time i open the form a new record is added. Why and how do i prevent this.
Then what i want to do is add a button for a new form on table 2 form but use the same reference as the record as presently displayed. How do i add new record using the same Reference but new workbook Reference?
Thanks is advance
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Mar 24, 2015
When I add a record in the subform and then move to the next record whilst still in the subform, the main form jumps back to its first record? I then have to move back to the right record in the main form to update the next record in the subform.
I want to move to the next record in the subform without affecting the main form.
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Dec 16, 2014
I am creating an events database. In my main form, I have all the details of a single event (billing code, fees, customer, support personnel, etc.). Then, I have a subform (form view) that lists each of the other services which share an event ID (this ID comes from a separate, unrelated events management suite). In the subform, I display the most-commonly-edited fields so that they are editable without navigating to a different record.
However, there will be instances where it becomes necessary to navigate to one of the records listed in the subform. I would like to make this a quick process by just clicking on the primary key in the subform, and have the corresponding record appear in the main form.
In my searches I've found a common suggestion to use a DoCmd.OpenForm method where the form opens to that specific record -- in effect filtering by the primary key number. I don't prefer this method because it disables the ability to navigate to other records using the previous, next, find records, (etc.) buttons without closing and re-opening the form.
Is there a way to make the main form 'jump' to a specific record by clicking on a control in the subform, without limiting the ability to navigate in the main form?
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Nov 6, 2013
I have limited experience in Access, but I have managed to create a user form, where items are selected from comboboxes (Test results; when, who, outcome, etc)
At the end I have built in a command button that should add a record to an existing table, but so far no luck. I have used the following VB code for this:
Private Sub Save_test_results_KeyPress(KeyAscii As Integer)
Dim dbsICT_Test_Management As DAO.Database
Dim rstActual_test_results As DAO.Recordset
Set dbsICT_Test_Management = CurrentDb
Set rstActual_test_results = dbsICT_Test_Management.OpenRecordset("Actual_test_ results")
rstActual_test_results.AddNew
rstActual_test_results.Update
End Sub
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Oct 31, 2013
In one form, I have to click on button that opens the other form. Each form is bound to its table and those two tables are linked by Primary [RaDAR_Id] and Foreign [radar_id] fields. I would like the code to:
* open the other form
* move to the first record that has [radar_id] = [RaDAR_Is] if exists
If there is no any record in the other form that contains [radar_id] = [RaDAR_Id] then I want to create such record. So I am using the code (below). The problem is that the other form is not being updated.
Code:
Private Sub cmd_edit_usage_Click()
' DoCmd.OpenForm "frm_edit_usage"
Dim lngRadarId As Long
Dim patientId As Long
Dim rsUsage As DAO.Recordset
Dim rsUsageWrite As DAO.Recordset
[code]....
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May 22, 2013
Whenever I add a new record to a table with a form I created, it records the "ID autonumber" that it's associated with instead of the text. For instance, if I selected "Kevin" from a combobox list and had the form record it, it will show up as "1" in the table under the field name "Names".
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Oct 25, 2013
I'm working on a database that has a subform which pulls its data from a table and I'm trying to use a popup form to enter the data in the sub form. For example the table is called student debts. The form is called student debt. The pop up form is called student debt entry from. I want the inform that's in the student debt entry form to be recorded in the student debt form which is a subform on the main form. I know i have to create a add new records button to do it but not sure of the code.
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May 29, 2014
I have a table with 2 fields in it - Type and Pallet_Case - using a form the user enters the name of the Type and then from a combo box selects either Pallet or Case. There is a button on the form that is to save the new record to the table. (code below) The strangeness that is happening is that when the new record is added to the table, whatever is the first existing record alphabetically in the table is changed to the same Pallet_Case selection that was made for the new record.
I have a list box that displays on the form that is updated after a new record is added to show what records exist in the table (this is done by a query of the table and sorts on the type), so I can see this happening without having to open the table. It doesn't matter what sort order I put the list box in nor the table it still changes the first record alphabetically. And it is only change the Pallet-Case field. I even changed the first record to something else and it still did this.
Dim dbs As DAO.Database, strSql As String
Set dbs = CurrentDb
strSql = "Insert into [PP Type TBL] ([Prepack Type],[Pallet Case]) Values ('" & Me.Type & "','" & Me.Pallet_Case & "' )"
dbs.Execute strSql, dbFailOnError
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Nov 26, 2013
I have a form to add a record to a table. How can I give the user a way to close this form without saving the just created record.
I tried
If me.dirty then
DoCmd.RunCommand acCmdDeleteRecord
endif
This works, but gives a messagebox in return to confirm the command, and I don't want that. And I try to avoid sendkeys. I also don't want to change the options of access.
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May 13, 2015
So, I have two forms that I am trying to make work the same way.
With F1Entry I can use the combo box in the header to select different request numbers.
With F2Finance I cannot do this. It works if I set the Form Record Source to T2FIN, but when I try to Add Existing Field, something about selector combo box breaks and I cannot select different request numbers.
Database attached
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Sep 15, 2005
I am a novice with Access and I would appreciate any help with two issues:
1. I am trying to get a value to forward to the next record in a different field so that I may keep a running total. For example:
Record 1. A field named Today is added to a field named Forward to get a total in a field named Total.
Record 2. I would like to get the value from record 1 in the Total field to carry forward to the the field named Forward in record 2.
The form looks something like this:
Today: 10:00
Forward: 2:00
Total: 12:00
I would like to get the value of 12:00 in record 1 carried forward to the Forward field of reocrd 2 so that the Forward field in record 2 would read 12:00.
2. I also need to add times together arithmatically but the problem I have is that when the total exceeds 24:00 hours it shows only the amount that exceeds 24 hours. For example, if I add 22:00 to 5:00 the result is 3:00 not 27:00. I need to show 27:00 as the total.
Any help with these two items would be GREATLY appreciated.
Thanks,
uspilot
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