How To Use Lookup In Project Data Table
Oct 8, 2013
I'm making a database to track projects/opportunities. I have a Project Data table, a customer table, and a contact table. A customer can have multiple contacts. I have already figured out how to use a lookup in the Project Data table to be able to select a customer for the project but how do I then select a contact based on that customer? I want to be able to assign a "main contact" in the project data table based on the customer that is selected.how to use the customer selected in the project data table to provide only the contacts for that customer to be selected from a combo box in the project data table.
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Jul 12, 2006
Is there a way to copy columns from MS project into an MS access table? Right now doing a manual copy and paste a column from MS Project into a column in a MS Access table, I was wonder if this can be automated by some macro, vba, etc.
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Nov 24, 2007
Hi All
I am new to this, hope you can help!!
I have 2 tables,
Customers and Routes
I want to auto insert data from Routes when I select the route Number from Customers,
the tables to auto update are
CruiseNumber:
CruiseName:
CruiseDate:
from
RouteNumber:
RouteName:
RouteDate:
I have read HELP in Access but I am a layman when it comes jargon. 'from the many to the few'??
Hope you can help....in 'Plain English'
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Aug 23, 2006
Okay, for simplicity's sake, I have a data entry form.
It is bound to tableData.
Inputs are:
ProductID
Customer Name
ProductID is a combo box.
There is another table called tableProduct. In this table, is ProductID and ProductName.
For convenience sake, when a user chooses a ProductID from the combo box, I want it to lookup that ID from tableProduct. However, how can I do this when everything is already bound to tableData?
Thanks in advance.
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Aug 23, 2006
Okay, for simplicity's sake, I have a data entry form.
It is bound to tableData.
Inputs are:
ProductID
Customer Name
ProductID is a combo box on the form.
There is another table called tableProduct. In this table, is ProductID and ProductName.
For convenience sake, when a user chooses a ProductID from the combo box, I want a separate textbox to lookup that ID from tableProduct and display the ProductName.
How can I accomplish this?
Thanks in advance.
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Nov 22, 2013
I have problems understanding lookup tables, especially how to populate them with data. I'm working on an exams database, and have many such tables...
Table for Students
Table for Subjects
and a lookuptable for studentsubjects
Table for Classes 1, 2, 3, 4
Table for Subjects Eng, Math, Geo, Chem... 11 subjects in all
and a lookuptable SubjectClasses
Having inserted data for all subjects and all classes, should I then go ahead and Insert data for SubjectClasses? There will be 44 items!
Even more appalling, studentsubjects table will have (no of students * 11) for my small school, it will be 1,760
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Jun 18, 2013
A field in a table can be populated by a lookup up but it has to be done manually or with a form.A "new" table can be created with a query that matches the data.
Is it possible to skip these steps and create a field that automatically populates with the data from another table based on other common data?I can do this in Excel but not sure it can be done in Access.
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Oct 8, 2014
I am creating a table for data entry. Three fields in the table are going to be Firstname, Lastname, and Address. I want the choices for data entry to be read from a master table which contains first and last names and town of residence.
That being said I would like the choice of Lastname to be all last names from the master table, and the choices of Firstname to be those from the master table but are limited to having the Lastname as entered in the previous field, finally I want the Address field to be limited to those records which match the lastname and firstname. I have been playing around with lookup queries for each of the fields to no avail.
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Oct 17, 2013
We have a lookup table that has a list of CLIN numbers and their costs. The contract that governs those CLIN numbers and costs will be changing to entirely new numbers. Unfortunately, I still need to have the old and new CLIN numbers linked to the other tables.
Will I need to merge all the CLIN numbers into one lookup table, or can I do it from two lookup tables?
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Jul 17, 2014
I created a table in MS Access using a Lookup & Relationship data-type. This means that my record cells call upon a particular table for values. It creates a LIST of values for that cell.When I query a particular value in this table I get every possible combination of the value. My query and code are below:
OR,
SELECT MainT.Content.Value, MainT.Source, MainT.[Entities Impacted].Value, MainT.Update,
MainT.[Divisions Impacted].Value, MainT.Announced, MainT.Effective, MainT.Stakeholders.Value,
MainT.[Ref#ID], MainT.[Issuing Agencies].Value
FROM MainT
WHERE (((MainT.Content.Value) Like "*" & [Forms]![SearchF]![ContentCB] & "*" Or (MainT.Content.Value) Is Null)
[Code] .....
This means that if I query STATES: "California", I'll get back every possible combination that exists with the name California in that particular field.The issue with this is that I'll get MULTIPLE primary key values rather than just 1. So, if one record, under STATES has California in it, but the other fields in that record have the Lookup & Relationship data-type, then every possible combination of that record will query instead of the multiple field-values form that you'll see in the table I am querying.
notice that my primary key (REF#ID) is repeated numerous times! This obviously causes problems with generating records and forms concerning information for 1 particular primary key. Is there a way around this problem other than specifying search criteria down as much as possible?! Perhaps there is some SQL code.
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Apr 25, 2005
I have tables and forms setup but I have 3 general questions on how to finish the project.
1. Should I create a folder where all the files reside for instance, create a phone log folder, put the DB file into the folder and export XML's into the same folder?
2. How do I get the form to launch as a self-contained form without the Access application in the background?
3. How can I get this form and table to automatically update an XML spreadsheet whenever records are added?
4. How can I get the form to sort all records according to time logged? The time will be entered in manually and we need all the records to sort automatically by time in ascending order.
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Nov 23, 2012
how to do a particular thing in Access 2010 (I don't even know if it is possible).
I have a table named PRODUCTS:
ID_PRODUCT (primary key, autonumber long integer)
ALLOWED_OPTIONS (multi value text lookup field: "Option 1";"Option 2";...;"Option 9")
So I can store, for each different product, none, one, or more options to let the customers choose from.
I have a table named ORDERS:
ID_ORDER (primary key, autonumber long integer)
FK_CUSTOMER (foreign key, linked to the primary key of a CUSTOMERS table; represents the customer that places the order.)
FK_PRODUCT (foreign key, linked to PRODUCTS.ID_PRODUCT; represents the product that the customer has choosen)
CHOOSEN_OPTION (lookup text field; the customer must choose ONE option among those allowed for the product he has ordered)
The problem is that I would like the CHOOSEN_OPTION field to show as a combobox, listing the values stored into PRODUCTS.ALLOWED_OPTIONS, so that when a customer buys a product, he can choose only among the options allowed by that particular product.How can I manage a multi value field to populate a combobox, in which every item stays on its line? If I use, as a query to populate the combobox:
select [PRODUCTS].[ALLOWED_OPTIONS]
from PRODUCTS
where [PRODUCTS].[ID_PRODUCT]=[FK_PRODUCT]
I obtain an empty combobox.If I refer to the last field as [ORDERS].[FK_PRODUCT], Access asks me to type a value for "[ORDERS].[FK_PRODUCT]", treating it as an unknown parameter.I think that the problem is that when the combobox expands, the record is not committed yet, so FK_PRODUCT is unknown (NULL?). But this happens even if I commit the record typing something in FK_PRODUCT and then I re-enter the record and I expand the CHOOSEN_OPTION combobox, that is still empy although FK_PRODUCT exists, now.Is there a particular syntax to refer to a field in a record not committed yet (something like "THIS." or "ME.")?
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Sep 28, 2005
Does anyone know how to import Microsoft Project data into an Access database?
I am looking to use "high level" MS Project schedule data as input to a new Access application that I am currently designing. Is this even possible?
Any help or links to more information is GREATLY appreciated!
Thanks,
AC
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Jul 11, 2006
A few of my users have recently asked about the possibility of having a MS Access application set up that would allow them to enter data and automatically place that data into MS Project files.
Is something like that doable? If it is, are there web sites that explain how to do something like that? Has anyone out there attempted this, and if you have, would you be willing to share your experiences?
Thanks in advance..... love this forum!
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Jul 23, 2013
In my database I have the following:
1)Projects table:
- Project ID - Number field (Primary Key)
- Project Name
- Location
- (other fields)
2)Working details: (this table has a form based on it and it's used to enter data by users)
- Project ID (this field has a lookup for the same field in the first table)
- Project Name (this field has a lookup for the same field in the first table)
- (other fields)
My problem is : in the second table, Project Name field has "Number" data type because the relationship between the table is on the Project ID which is number field. I want the Project Name to be "text" data type in the second table.
How can i do that??
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May 27, 2012
I receive monthly project tracking reports and I'm looking to compare a few things between these monthly updates. I should add I'm new to Access and have been using Excel and dual monitors to manually compare data sets!!! My life might be getting a LOT easier.
Here's what I'm tracking:
I get monthly excel reports that have unique values from a "Project ID"each "Project ID" stays the same every month, but the project status changes from "Installed", "Commitment", "Pre-Commitment", etcSometimes new projects are addedSometimes old projects disappear from the reportA few other columns have numerical data that changes every month as well "Project Cost", "$ Incentive", etc.
Here's what I'm trying to automate:
Find out what Project IDs are newFind out if old Project IDs are missing from the new reportSomehow "flag" or identify projects that have status changesSomehow "flag" or identify which numerical values increased or decreased i.e. "Project Cost", "$ Incentive", etc
Do I create two tables? Do I append the new monthly report to the old one when I import my data, then somehow work with the new information?
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Feb 13, 2015
I am trying to create a Task table that is associated with project. How do I do that
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Apr 17, 2012
How to add a prefix to an existing description in a project table, generated from the project number. Here's a sample of my data:
PROJECT NUMBER DESCRIPTION
01200000 Completed Projects
01601530 Steele Sub
I would like the Descriptions to read:
01200000 MO-20 Completed Projects
01601530 MO-60 Steele Sub
The state, "MO," comes from the first two digits "01" and the coop, "60," comes from the second two digits. I have a table of a thousand or so projects in an Access database that I need to amend the descriptions of to include these prefixes. Is there a simple way to do this in Access or in Excel without writing code?
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Nov 14, 2012
I have a master list of projects, with project reference number, project name, and nature of project.
I have also got a form for individuals to fill in details of project events, with date, time, name, and two or three other fields - also included are project reference and name. I'd like the name field to be auto filled when the user selects the project reference from a combo box; I think? (the list only shows open projects).
I'd did something similar some years ago in Access 2003 (I think) but cannot figure it out in the version I'm currently using 2010.
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Feb 2, 2014
I have a database that has 2 tables. Table A and Table B. Table A is my primary table. On this table I have 2 fields. The first field is a LOOKUP Field that looks up information from Table B and displays my selection in the field on Table A. Then using DLOOKUP I automatically input the information in the Second Field on Table A based upon the selection from the First Field.
This is working mostly correctly. However, the problem is, when I click on the next record in the table, it automatically changes the Second Field on that record to the same value as the record before it and continues this trend each time I click on another record. This occurs without me making a selection in the first field. If I make a selection in the first field it does change the Second Field to the Correct Value, but then the next Record has the same issue.
How do I go about fixing this so it doesn't change the value with the change of the record. Only change if I change that particular field within that 1 record?is there a way to restrict the Value's in my lookup field to only include the Values from Table B that aren't already in Table A?
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Mar 14, 2013
I have a table "Product" and in this table I have two fields "StoragePlaceID1" and "StoragePlaceID2". Both these fields link to the look-up table "StoragePlace"
*Attached Image "Product_StoragePlace" from the Access Relationship Window"*
When I want to add a new Product from my inter face i get the error you can see in the Attached Image "Save_Error".I think the problem is that the Relationship is defined as One-to-Many,there a way to define the relationship as Zero-to-Many.
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Feb 11, 2012
When I have a 3rd table looking at the row source of the 2nd table, which is looking at the row source of the 1st table. I only get numbers.
Everything I have read so far points to using a query as a solution. However, the query I made is not updating the information from the 2nd table.
I have attached a few examples.
Attachment 6247
this below shows. I changed "Bakersfield-test1" in the original table. However, the query I made does not update, still showing "Bakersfield-test". When you click on the drop down, it shows the updated "Bakersfield-test1", but it does not repopulate my column with the updated info from the table.
Attachment 6248
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Sep 14, 2006
Hi Folks
I have a form that is based on a query.
I want to change the unique ID that is displayed on this form.
The new ID is sourced from a different query. I.E. Not the same query that the form derives its information.
I have set the data source property of the field (Combo1) to the "other" query.
How do I get the Combo1 to update to the value of the first record?
Currently its defaulting to Null.
I have tried using :
Me.Combo1.Requery - This does NOTHING to the vaue.
Me.Combo1.MoveNext - I keep getting a "Method or data members not found" error.
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Feb 24, 2007
i want to update data fields (time fields) in a table based on a number input by user (so it will search for record in table using the number and then update the relevant fields)....How can i do this am quiete confused there PLEASE DO HELP
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Jun 28, 2013
I need to get x and y coordinates for each device, but the data has to get looked up from 2 other tables.
I have a table (called InstReclosers) that has device names. Each device is on a Section. I can go to another table (called InstSections) and look up what Node that particular section is tied to. Then I need to go to another table (called Nodes) to get the X and Y location for that particular node.
How I can go about getting this X and Y data into the InstReclosers table?
...in summary, InstReclosers has device name and section name. InstSections has section name and node name. Nodes has node name and XY coords. Need XY coords for each device in InstReclosers.
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Nov 1, 2004
Heres something I dont understand about the lookup wizard:
Ive done a lookup wizard on one of my fields, so that now the user gets a drop down list of options to choose from:
0;1;2;3;4;5;6;7;8;"NTSC";"PAL"
Ive also set "Limit to list" to yes, so that these are the only options the user can enter.
However, it will still let me change and play around with the data type settings under the general tab. I dont understand why it lets me do this. I can set the lookup to the above list, and then specify a date type of type "date", and it will allow me to do it.
Why is this the case? Which datatype should I set it to, if I have a list of values like the one above?
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