Import From Excel And Update And Append To Many Records

Mar 2, 2008

Hi there


I have a spreadsheet that I have successfuly imported into Access but now I would like to maintain it, update/append/delete records etc.

The spreadsheet is produced weekly and Intend to import it into my Access database on a weekly basis there are around 20,500 records and 15 Fields. I have kept the Field names in Access the same as the spreadsheet, except that the Access table has an ID field with PK and autonum. There are no other tables involved, it should just be a straight import update append ...but how?

I am looking for the best way to approach carryingout a regular update, is it best to bring the new import into a Temp table? and then carry out the analysis of what has been changed, deleted or added?

Also the queries to do this, how exactly do you get a query to scan through all of these rows and columns.

one last thing is it possible to create a table during the update/append process that will log all of the changes or flag the records using A=Append, D=Deleted U=Updated...

I've tried looking at various forums but mostly all I find is people with similar problems and no definitinve answer.

thanks

Batwings:D

View Replies


ADVERTISEMENT

Append Table From Excel Import

Jul 18, 2005

Curious to know if anyone had some suggestions on how to create a form that would import an excel spreadsheet (that was in the same format of columns as the main table in the database) and append/attach it to the existing main table.

i have attached an abbreviated version of my database for reference. many thanks-

View 6 Replies View Related

Tables :: Import From Excel And Append To Existing Table

Apr 7, 2015

I am trying to import from Excel and append to an existing table. My excel sheet is named tblStatus and I am trying to append it to my Access table "tblStatus".

I get an error message that says "The first row contains some data that can't be used for valid Access Field Names. In these cases, the wizard will automatically assign valid field names." (I used the excel sheet to set up my table.) After I click OK, I get to the point where I can click finish, and I get a "Subscript out of range" error.

MY row headers are:
strOrderOps
strOrderNo
strOperation
strOrderType
dtmBasicStartDate
dtmActualFinishDate
dtmCalFinishDate
strStatus

I am not sure what is going on.

View 4 Replies View Related

Modules & VBA :: Import Excel File Into Access And Append A Date To A Field From Unbound Text Box

Aug 22, 2014

I have a form which i use for a user to select an excel file they want to import and then click a cmd button to import the file into a table which works fine, however i want to append a date into a date field from an unbound txtbx before the file is imported so it will look something like;

id;date;excel info;excel info;excel info.

View 7 Replies View Related

Import/Update Table From Excel ?

Jan 16, 2005

Hi all,
I use an Excel import to update tabel 'deelnemer'. This works oke BUT when user 'x' has a linked field in tabel 'B' the import fails due to RI (I think..)
How can I make it so in this code that the user record is updated and can I restore the RI (otherwise my forms won't work..)
This is the code I use for importing the Excel file:
DoCmd.CopyObject , "Deelnemer_copy", acTable, "Deelnemer"
DoCmd.SetWarnings False
DoCmd.RunSQL "Delete * from deelnemer"
DoCmd.SetWarnings True

ImportFile = Application.CurrentProject.Path & "Deelnemer.xls"
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel3, "Deelnemer", ImportFile, True
Please help me on this, breaking my head over it and I'm newbie on all this..
Thanks in advance !

View 3 Replies View Related

Import Excel Sheet To Update Tables

Jan 13, 2015

Is there anyway I could import an excel spreadsheet to access to update an existing table? The table was created before and I'd like certain columns to be updated with certain rows from a spreadsheet.

View 4 Replies View Related

Excel Import Link To Access Is Broken - Data Won't Update

Apr 12, 2014

I have a workbook which has links to access to import data. I have to have the information in Excel for a couple reasons:

1.) Many of our customers don't have Access.
2.) The customers use a "discount calculator" to apply their own discounts.

They also use it to then apply their own margin mark ups to be able to then use to quote to their customers. So a static report/pdf for them to look at doesn't work.

I've begun to create links from a number of queries in Access, which work fine. My problem is when I go to update the data. I'm not getting the following error coming up:

The database definitely hasn't moved. And I've run the queries in q, and there aren't any problems there. I've looked this error up and I'm seeing that it could mean that I've got some corruption going on.

Before I hit my main q, I should also note: I'm running all of this on a Citrix network. I should also note that it's a consulting gig. Once I'm done, I won't be available to fix major issues like this.

View 7 Replies View Related

General :: Append Excel Records To Table

Feb 6, 2013

I have Office 2010 working on XP Pro SP3.

This is the first time I have tried to append/import a bunch of names and addresses from a spreadsheet into my access table.

I thought it would be easy with all the integration of applications but it's not. What happened to the bit where I could match the fields where it's not quite the same name and set the type so it worked OK.

All I seem to be able to get at at the moment is a wizard which does a very poor job and won't allow me to append the records. I tried exporting the Excel as CSV - same thing - error messages.

Is there a way of matching up the fields so everything works? What am I missing - this should be a cinch right?

View 3 Replies View Related

Unable To Import Series Of Records From Excel Into Table

Oct 16, 2012

I am trying to import a series of records from Excel into a table in Access 2010. The field names in the Excel table match the field names in the Access table. The field formats are the same as well (both set to numbers).

I am receiving an "unparsable record" error for all fields in the Excel file that are being entered into fields in Access that are 'lookup' fields that allow multiple entries.

The Exel fields have been filed in with the 'numbers' that correspond to the correct 'lookup' selections. There is only one item in the excel field -> while access will allow multiple entries for the field, I for the records I'm importing I only need one.

For the fields that are 'lookup' but allow only one value the excel data is being imported and displayed correctly in Access.

Do I need to format the fields that are matching to multiple entry fields differently or in a special way?

View 7 Replies View Related

Regularly Import / Export Different Records To Multiple Excel Worksheets

Mar 16, 2014

I'm building a data base for my company, which is composed of items we sell. I then need these records to populate our pricebooks, which are excel worksheets, under multiple workbooks.

So essentially, I would like to have all the fields separated by vendor, series and series items, then populate the proper Excel worksheet (within a supplier's workbook). I have the know how to build a query to narrow down a particular vendor/series/groupofitems, but I don't want to be creating an enormous list of queries which have to be run each time.

I also have the know how to create a joined table which pulls the item list into the proper group, creating one large table with every vendor, series, and items. But what I'm looking for is some type of hybrid, which will allow me to export all of the items to their corresponding worksheets in one fell swoop. This will be done regularly as prices from suppliers change, certain colors are discontinued, sizes added, etc.

I'm guessing when I use the query which creates the large table with all the product that it's indexed, and that I would be able to use this to then import the data into excel/export the data to excel. But I'm not sure about this.

View 3 Replies View Related

Import Excel File Into Exisiting Table... Ignoring Duplicate Records

Jun 14, 2005

I am creating a small Access application that will allow me to update my Call handling system's site table.
It uses an mdb file, and I wish to add new sites (from new contracts) to the SCSite table.

I recieve regular updates of new sites from existing customers, so want to create a simple macro that will

1: import (from an excel file) the new sites and add these to the existing SCSite table
2: Check for duplicate records using the Site_Num primary key
3: Merge non duplicate records into existing SCSite table.


Is this possible, and if so - how? VBA? Macro builder? Query?


A Swift response would be great, I have had a look through previous posts - but to no avail!

View 3 Replies View Related

General :: Append And Update Records Daily From One Table To Another

Jan 9, 2014

I need to know the best way to append,

table1=productid,ProductName,Qty to table2=Productid,productName,Qty,date daily

I want to be able to append Records daily from table1 into table2 OnClose. But i do not want duplication of record in the same day.

If changes occurs in table1 after append,table2 should be updated using If conditions

View 1 Replies View Related

How To Update Records In Access Using Data In Excel

Apr 15, 2015

I have a query in acess which brings data from different tables. Each month I print this query and I send to a person that will modify the numbers (manually - yes with a pen) and give it back to me. Then I update it manually (in the computer) and print it back to verify.Once I have the final version done, I have to put the updated data into access again. And this is the part I would like to automate (since its not possible to automate the first step because the other person is a retarded on computers and want to use a pen).

So how can I import the data I updated in excel to access? As far as I saw I can only import data into a table, not update using a query. Plus while we are making this manual updates, the data in access is changing. So copy and paste is not an option since the order of the records in the query will be heavily different.

View 4 Replies View Related

Can Information In Access Update Records In Excel Spreadsheet

Mar 13, 2013

We are developing a work evaluation for all of out employees on the shop floor.

While Access is way easier to update and allow for quicker ways to gather information, our requirements is that we must display a training matrix. While access has great reporting features, it is tough to get it a format with all users listed on top, tasks listed on the LH side and knowledge levels showing what level each user is at for each task.

I am limited by standard practice on how to display it so I was curious to know if information updated in Access can be updated on an Excel spreadsheet as well. I know in Excel you can format one spreadsheet to update another but I can't figure out away to have Access do the same thing.

View 5 Replies View Related

MS Access Can't Append All The Records In The Append Query

Feb 18, 2007

hi Guys,
I have been looking at different post and checking Microsoft help files as well, but still can't seem to fix this problem.

I am having 2 tables. The first table is connected to a form for viewing and entering data, and in the second table i am just copying 3-4 fields from the first table.

I am trying to use the insert statement to insert records in the second table, and everytime i click on the "Add" button to add the records i get the following error "MS access can't append all the records in the append query ... blah blah blah"

However if i close the form and reopen it, and goto the record (as it is saved in the first database) and now click on the add button to add the fields to the second table/database, it works.

What am i doing wrong???

Any inputs will be greatly appreciated.

View 3 Replies View Related

How To Import From Excel

Sep 19, 2006

Hi,

Can someone advise how to import from excel. include the heading.

thanks

View 1 Replies View Related

Import From Excel

Jan 12, 2008

I think this is an age old question but I have yet to ask it. I have a XLS spreadsheet I'm importing into a table in access. One of the column in excel has both the first and last name and middle intial sometimes such as Frank H. Urtz. I want to seperate this in access. firstname =Frank lastname=Urtz midinitial=H. How do I go about it?

I think I want to write a query saying give me everything up to first " ". Insert that into field1. GThe give me everything from the first ' " to the second " " and insert into field2 and so on.

Any ideas?

View 4 Replies View Related

Import From Excel

Dec 16, 2004

This is a bit of a tricky one to explain, so please bear with me:



I have a table set up that I regularly import data into using the docmd.transfersheet command.



The problem I am having is that one of the columns I want to import as type text length 3 (the field in the table is set as this)… This column (in excel) has values in such as 001, 121, 999, T10. If the values in the first 10 or so rows are full numbers i.e 121 or 999 then the import command takes this column as being a double. Meaning that it misses out when it gets to values of 001 or T10 etc… and replaces them with NULL



If I reorder the excel sheet before importing and make sure a text value (i.e 091 or T10) is near the top the import works fine and all the data is imported.

I have also tried manually importing the data into the table and a new table and both give the same results.


The question, how can I force access to import that column of the sheet as a text field?



I have tried everything I can think of and have failed miserably.



Any help would be greatly appreciated.

View 7 Replies View Related

Export / Import To And From Excel

May 5, 2005

hi,

I'm having a small but annoying problem exporting data to excel and then importing it back..

The problem is that when i export a table to Excel - it changes the date format from dd/mm/yy (which is what i have in Access) to DD-MMM-YY (automatically in Excel)

This proves to be a problem because when i import the spreadsheet back Access gives me a data type conversion error.

Its easily solved manually by changing the field in excel to dd/mm/yy format but annoying as the user will have to do this everytime they export and import!

Any suggestions??

Thanks in Advance..

View 6 Replies View Related

Import Excel - I Already Searched And Still Need Help

Sep 27, 2005

I have used the search and it proved to be very helpful, as always. However, I still have an issue with my coding, it keeps trying to open my Excel file I have imported after I have closed it (or at least I think I have). Here is the code (copied right from another thread with a few tweaks):

Option Explicit

Private Declare Function GetOpenFileName Lib "comdlg32.dll" Alias _
"GetOpenFileNameA" (pOpenfilename As OPENFILENAME) As Long

Private Type OPENFILENAME
lStructSize As Long
hwndOwner As Long
hInstance As Long
lpstrFilter As String
lpstrCustomFilter As String
nMaxCustFilter As Long
nFilterIndex As Long
lpstrFile As String
nMaxFile As Long
lpstrFileTitle As String
nMaxFileTitle As Long
lpstrInitialDir As String
lpstrTitle As String
flags As Long
nFileOffset As Integer
nFileExtension As Integer
lpstrDefExt As String
lCustData As Long
lpfnHook As Long
lpTemplateName As String
End Type

Private Sub Command0_Click()
Dim OpenFile As OPENFILENAME
Dim lReturn As Long
Dim sFilter As String
Dim WrksheetName As String
Dim oApp As Object

OpenFile.lStructSize = Len(OpenFile)
OpenFile.hwndOwner = Form.Hwnd
sFilter = "acSpreadsheetTypeExcel9 (*.xls)" & Chr(0) & "*.xls" & Chr(0)
OpenFile.lpstrFilter = sFilter
OpenFile.nFilterIndex = 1
OpenFile.lpstrFile = String(257, 0)
OpenFile.nMaxFile = Len(OpenFile.lpstrFile) - 1
OpenFile.lpstrFileTitle = OpenFile.lpstrFile
OpenFile.nMaxFileTitle = OpenFile.nMaxFile
OpenFile.lpstrInitialDir = "C:"
OpenFile.lpstrTitle = "Select the Information to Import"
OpenFile.flags = 0
lReturn = GetOpenFileName(OpenFile)
If lReturn = 0 Then
Exit Sub
End If

Set oApp = CreateObject("Excel.Application")
oApp.Visible = True
oApp.Workbooks.Open OpenFile.lpstrFile

With oApp
.Visible = True
WrksheetName = "Import"
DoCmd.TransferSpreadsheet (acImport), acSpreadsheetTypeExcel9, WrksheetName, OpenFile.lpstrFile, True
End With

oApp.Workbooks.Close
oApp.Quit
Set oApp = Nothing

End Sub

View 5 Replies View Related

Import Of Excel Document

Nov 5, 2005

Someone please help!!!
The "file of type" does not display the excel type. . . only type database and ODBC. I'm using MSAccess 2000. Does it not support this type of import? Is there an add-in I need?

Thanks
Cathy

View 1 Replies View Related

Import From Excel Error

May 2, 2006

Hi All
I'm trying import an excel spreadsheet into an exisiting table. But there are some conversion errors in some records. But there is no conversion error table or log for me to trace. Anyone knows how can I find the records with error in order to fix them? Thanks in advance!

View 4 Replies View Related

Import An Excel File

May 30, 2007

I have an excel file worksheet(player info sheet)that the user would input information. I then copy that info into another worksheet(player info) in the data fields that I have defined in Access. I then open up my Access database and do a file-get external data-import. I then select my excel file and the worksheet named "player info". I get the import fine but there is a table that gets created that is called: 'Player Info Sheet$'_ImportErrors. I cannot figure out why. Any help would be appreciated. Thanks.

View 4 Replies View Related

ACCESS Import From Excel

Mar 11, 2008

I Cannot import excel data to an access table .The type is the same.The colums are the same number.No duplicate values exist in the colum that is primary key.


WHYYYYYY?

View 11 Replies View Related

Format Excel / Import

Apr 14, 2008

Hey Guys,

I read several threads for suggestions, and most of them ask to import raw data into a temp table then append. But thought I see if this would be possible instead. The following codes imports all excel files in a folder, and extracts the date from the file name and puts that into a field in the table. And also moves the imported file to an archive folder after import.

Private Sub btnImport_Click()
Dim strFile As String 'Filename
Dim strFileList() As String 'File Array
Dim intFile As Integer 'File Number
Dim path As String
Dim TheDate As Date
Dim fs

DoCmd.SetWarnings False
path = "C:UsersChinaboyDesktopData" ' Path that stores Historical Report Downloaded files.

'Loop through the folder & build file list
strFile = Dir(path & "*.xls")

While strFile <> ""
'add files to the list
intFile = intFile + 1
ReDim Preserve strFileList(1 To intFile)
strFileList(intFile) = strFile
strFile = Dir()
Wend

'see if any files were found
If intFile = 0 Then
MsgBox "No files found"
Exit Sub
End If

'cycle through the list of files
For intFile = 1 To UBound(strFileList)
strFile = path & strFileList(intFile)

DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel8, "tblAgentSummary", strFile, False

'Adds date to callDate field based on the date on file name.

TheDate = Mid(strFile, 54, 2) & "/" & _
Mid(strFile, 56, 2) & "/" & _
Mid(strFile, 58, 4)
CurrentDb.Execute "UPDATE tblAgentSummary SET callDate =" & "'" & TheDate & "' where callDate is null"

'set directory to look for next text file

Next intFile

'Moves imported file to Archive folder

Set fs = CreateObject("Scripting.FileSystemObject")
fs.MoveFile "C:UsersChinaboyDesktopData*.xls", "C:UsersChinaboyDesktopArchives"

DoCmd.SetWarnings True

End Sub

Is it possible for me to open each excel file in thebackground in the folder, format it before or during the import process. What I need to do is first delete rows 1 and 2, delete column B, D, F, and I. Then move to the last row with data then delete that row along with the previous 2.

I found this code that I thought may help, but I am not sure how to work it in with my exsiting code. Any suggestion and idea will be greatfully appreciated.

Private Sub Command0_Click()

Dim xlApp As New Excel.Application
Dim xlwrkBk As Excel.Workbook
Dim xlSheet As Excel.Worksheet

Set xlwrkBk = xlApp.Workbooks.Open("C:Documents and Settings34036460 Project Files140 Excel AutomationXOR27NovB.xls")

Set xlSheet = xlwrkBk.Worksheets("OpenExchangeOrders27Nov")

xlSheet.Rows(1).Delete

xlwrkBk.Save
xlwrkBk.Close

Set xlSheet = Nothing
Set xlwrkBk = Nothing

xlApp.Quit

Set xlApp = Nothing

MsgBox "Done"

End Sub

View 6 Replies View Related

Import Excel Spreadsheet

Apr 20, 2005

Hello - just joined today. I hope to be of some help to other users, but am kind of a newbie.

I have an excel ss that I regularly receive which needs to go into my access DB. I set up a macro with transferspreadsheet and that works, except for one problem. I have one field which is designed as text but has data that looks like numbers as well as data that looks like text. When I run the macro, the number-like data doesn't import as text (23602012345 imports as 2.3602e+010). FYI the field in access is already defined as text. Each time I import a ss, I am appending to the existing data in the table

I have tried formatting the excel column as text with no luck. If I remove the data that truly is text in that column (ABC1287567) and leave just the 236* data, and then format the excel column as text, it seems to work fine. It just doesn't like the mixing of the data...at least it seems to me.

Any ideas to avoid manual manipulation of my excel ss before running the macro would be very helpful.

Thanks much in advance!

View 5 Replies View Related







Copyrights 2005-15 www.BigResource.com, All rights reserved