Incrementing Number Based On 2 Other Fields
Dec 9, 2005
I want my db to generate our reference # automatically based on input from other fields. The number is the date record entered, the users initials, and an incremental number. Ex. 120505GMM02
My form is based on a query and I have the query generating the first two components from the date entered in reqdate and the initials entered. How can I get an incremental number generated to go with the rest.
The number should start with 01 for each day and also for each user. Therefore when GMM is entering his third record on the 5th it should generate 120505GMM03 even if there were 10 other records entered on the fifth by other users. Each users numbers would start at 01 for each day.
I asked this earlier but thought I would restate my question in hopes of getting my thoughts around this. I appreciate your patience with me.
Thanks.
Gary
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May 5, 2005
Hey, long time reader, first time poster.
I have a database created that is used to catalog different projects. When the user adds a new record and that project is already in the database it gives the user a message stating that that project already exists. It gives the option of cancelling and goes back so the user can name it something different. Or the user can continue and it creates a duplicate copy.
Instead of creating a duplicate copy, I want it to increment a number field named [Duplicates] by 1.
Example:
If project 'A' is already in the database and the user adds it again it increments the duplicate field by one. So now the properties of project 'A' shows that there is 1 duplicate. Does that make sense?
Here's my duplicate code so far:
Private Sub Form_BeforeUpdate(Cancel As Integer)
Dim Response As Integer
If Not IsNull((DLookup("Project_Name", "Development_Projects", "[Project Name]= '" & Me.Project_Name & "'"))) Then
Response = MsgBox("That Project already exists" & vbCr & vbCr & "Select Yes to duplicate record, No to cancel.", vbCritical + _
vbYesNo + vbDefaultButton2, "Duplicate Data")
If Response = vbYes Then
[Duplicate] = [Duplicate + 1]
Exit Sub
Else
Cancel = True
End If
End If
End Sub
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Apr 16, 2013
My access database is used to process vehicle trips. Each shift, a vehicle is assigned a docket number (paper based), and on this docket the driver fills out each trip he/she makes. In a shift (thus on a docket) there may be 5 - 15 trips. I want to create an incrementing number for each trip in a new field - can be created as they are processed or after the fact by looping through the resultant data - whatever is easier.
So in simple terms, return all trips for each docket number then number each trip.
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Jan 16, 2006
Hi all
I am adding two records to an empty table using an append query (or make table query). I would like the first record to have 1 in the ID field and the second to have 2. I will then delete 2, append 1 elsewhere and empty the table and start over again.
Any suggestions? It needs to be 1 and 2 each time not just an autonumber.
Thanks
Greg
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Nov 8, 2006
I have 4 tables on my dbase. On the last table underlies all records pertaining to customer payments.
tblCollectionData
ColID - PK
PolID - FK
Amount
ORDate
ORNumber
I want to add another field which i would name -- CollectionNumber. In this field, i need an incrementing number for each PolID.
For each PolID (no duplicates), there could be 1 to 6 records of payment. I need the number to start at 1 for each unique PolID.
Please help me on this. I've been looking at different posts but i still can't find answer. :-(
Thanks!
Sheila
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Mar 26, 2006
I want to generate a unique Patient Number by using the first three letters of a particular field and then increment it by 1.
ie If the [CountryName] field is Australia I want the Patient ID to be AUS1 then AUS2 and so on.
I can do the first bit
PatientID=UCase(Left[CountryName],3) but how can I then add the number...?
(or maybe this isn't possible).
I need to avoid autonumbers becasue of the PDA program I am then transferring the database to.
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Oct 23, 2006
Hi All
Hope you can help, I have been looking on the forum but with no luck. I am trying to design an append query that adds any number of records to another table but need one of the fields to increment by one for each record, so for example;
I append 10 records and the other field increments from 060,061,062 etc for each record
Thanks
HITC
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Nov 30, 2011
I have a table, Purchases, which has a 1:N relationship with another table, Items. Each purchase can have multiple Items.
'PurchaseID' is the primary key of my Purchases table.
The Items table has a composite primary key, made up of PurchaseID (making it an identifying relationship) and ItemID.
As you can see, I have ItemID starting reverting back to 1 each time PurchaseID increments. PurchaseID is an autonumber on the Purchases table, however ItemID is just a Number and has to be entered manually. If I set ItemID to an autonumber, it will continue to increment even after PurchaseID changes.
What I am trying to do is to get ItemID to auto-increment but revert back to 1 each time PurchaseID increments.
The entry form for both looks like this:
The Record Source of the main form is the Purchases table, and the subform is a Multiple Items Form based on the Items table. Filling out the form will create a new Purchase record with an auto-incremented PurchaseID, and a number of new Item records with that same PurchaseID, and whatever ItemID's are specified in the subform. Currently the ItemID's have to be entered manually as 1, 2, 3, etc.
Is there a way to get them to auto-increment, but begin from 1 for each new Purchase record?
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Dec 16, 2014
Been looking around for a solution for a custom ID and can't quite find one that's specific to my problem.
I am creating a log and I want to give each new log entry a new log number. The format would be: IEyy-xxx. The ID is the letters IE, then 2digit year, a dash, then 3digit incrementing number. The ID should reset back to 001 every year (e.g. if IE14-623 is last log entry of 2014, first log entry of 2015 would be IE15-001).
My table has an autonumber that I will use as the primary key- which is not the log number- and looks like this:
These are the fields in my table:
Index Log Number (autonumber and primary key)
IE number
Program Name
Date Created
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Jul 3, 2006
Is there any way it would be possible to have a number automatically created using NZ() or DMax function; based on certain criteria and also when creating the number preventing a duplicate number creation in the even of a simultaneous record creation?
Here's my example:
I have a CCN Number (Currently the employee manually types it in; and it is the primary key. What I would like is to take out the human element (error possibilities) and let access create it for the employee.
Here is how the CCN looks and the breakdown of each section (the important part's will be the first 3 sets of numbers):
96-06-184-100-000
96 = Region Code
06 = Current Year
184 = Julian Calendar Date (based on the receipt date field)
100 = Filler number based on day of the week (Eg. Monday = 100, Tuesday =
200, etc.)
000 = Filler numbers (Should always be Zero's (000)
I need to find away to pull this information from a table of some sort and combine it to create the CCN and to then add 1 (incriment) to the 4th set of numbers. Example 100 (1st record of the day) 101, 102, 103, etc.
Any help or ideas would be greatly appreciated.
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Jun 3, 2015
Is it possible to copy a record 'n' number of times, incrementing the date by either days, months, weeks etc?
I have a regular payments table that will need to be edited at some point should either dates, or amounts change, but... regardless of the size of the table, it's not a problem, as these will be moved to a different table and deleted once paid.
Given the example, would it be possible to copy this record and additional 5 times, incrementing the date by one week.
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May 14, 2005
Hi Guys and Girls,
While doing a rabbit DB for the missus I have hit a problem, if one of the does gives birth to 3 babies i wish to have the details entered onto a form (not a problem) but i would like to do this:
if number of babies = 3 then fields to display to enter details is 3 on the form, i have my table setup with up to 10 seperate field for the babies per record but am stuck trying to do this
any help or direction would be great
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Mar 26, 2013
I have an excel data file that is updated monthly (and I am not able to have the source file format changed of course) that will be my linked table for Access 2007. The file reports monthly data and adds the new month to the right of the historic in a layout like this:
Tree | Orchard | Province | Jan % red | Jan % green | # Limbs | Feb % red | Feb % green... etc so each month it adds 3 new fields to the data.
I have queries (rightly or wrongly) that will calculate the number of apples that month and report on those higher than a certain percentage. I would like to do this without having to create a static table to append to each month as the new data file will always show the full YTD results anyway (and I don't like to store data in my database).
I have a query that counts the number of fields in the raw data file and am wondering if there is a way to have access only run the number of queries required based on the number of fields. i.e. if 11 fields then run queries 1 thru 5, if 14 run 1 thru 6 etc.
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Jun 13, 2013
I search around online and did come across much info on code to how to hide fields. But, the problem is I cant seem to find a way to hide a certain amount of fields based on a number amount.
example: Lets say I have a 12 text fields to show 12 months of monthly payments, and lets say a client only has a 3 payment term. How can I list 3 under installment field and have remaining 9 fields auto hide since they wont be necessary? this way I only see what applies and not additional text fields.
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Sep 13, 2005
Private Sub tbxPoor_DblClick(Cancel As Integer)
Me.TtbxPoor= Me.TtbxPoor+ 1
End Sub
This simple event on double clicking a field on my form increments the number in the field by 1. There are 10 fields in all where I want the user to be able to do the same. Is there an elegant way to code this event for all those fields using one routine or is it best to add the event to each field?
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Nov 26, 2004
Date of Birth (DOB) field etc. in one program are text - how do I make another file with the same data into number fields for Date of Birth field etc? When I copy data to file that has number fields the 09252004 is changed to 9252004. Can I get reports with the correct Date of Birth in them by moving data from text file to number file?
There is data entered monthly in file and formula has been set up for January, February etc as ---quarter: Int(([month]-1)/3)+1. I would like formula for the fiscal year for April to be counted as month 1, May - month 2, June as month 3, July as month 4, August as month 5, Sept as month 6, October as month 7, Nov as month 8, Dec as month 9, Jan as month 10, Feb as month 11 and March as month 12.
Thank you
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Nov 26, 2007
I don't have any database experience whatsoever so please go easy.
I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device".
The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
DEVICES:
NameDescriptionAssetIP
XserveFile Server107203.30.144.75
ProliantXDHCP119203.30.144.15
IP:
AddressIP TypeDevice
203.30.144.75Static
203.30.144.15Static
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
thank you
-Tim
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May 17, 2007
I have main form and that has one sub-form , this Main form governs/determines the data in the sub form.
This Sub form ( DataSheet Mode) has approximately 130 columns and based on the Main form criteria only ~ 20 columns has to be filled.
What I want to do is based on the main forms criteria I want to show only the columns that are applicable to main form criteria.
If I use Columnar or Tabular single form for the Sub Form I am able to hide the fields that are not required BUT IT LEAVES A SPACE/GAP on form ( for the hidden fields that are not required)
Private Sub Form_Load()
If Forms!frmShowPIforActiveAndCanAddNewPI!FrmSubFrmFi lterProductInformationPerFMT!CASETIF = True Then
Me.CASETIF.Visible = True
Else
Me.CASETIF.Visible = False
End If
End Sub
And If I use DataSheet and hide ( visible = no) a particular filed it still shows up in Sub Form
Is there a way to Auto-Re Arrange all the fields in the sub form so that the hidden ( visible = no) fields no not leave gap
Or is there a way by VBA program to select fields ( Columns) from a table to be displayed on a sub form based on a criteria
Thanks
Rahul
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Jun 28, 2015
I have a query that creates counts of fields based on the data in other fields, basically it tells me that in a table there are two entries with value ABC????? and three of DEF????? , the query works perfectly.
When I create a form to display this data and base the form on the Query I keep getting a message box asking for the ID (key field) from the base table.
If I type * in the box (to denote all values) and press enter I get the results expected.
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Nov 18, 2013
Basically in my order details table i have the following fields
Product
Unit
Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT
Grasshopper Box1000 Adult
Grasshopper Box1000 Subadult
Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
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Jun 6, 2007
Hi,
I am creating a small database to house results of certain tests. Is there a function in access that allows me to add fields if a result is out of the specification required. In other words I still need to record the out of spec results but I also need more fields to appear for the next lot of results to be entered, for example.
When cooking a batch of product I need to test the pH at the 30 minute mark if the pH is too low I will continue cooking the product for another 30 minutes and then test the product again. The cook time is not a constant so I never know how many samples are required, therefore I don't know how many fields i would need in advanced.
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Dec 6, 2005
Hi I have a couple of tables that should have an automathed value.
What I need is to get the last RecordId from the table from where we get the last RecordNr and insert the next value (RecordNr) in a new record.
I tried to do this autom. in the table by making the RecordNr a numeric Value with a mask for 000 numbers and a +1 as a standard value but it doesn't work.
What can I do? Should it be a function/query?
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Apr 14, 2006
I am creating a query which determines the number of days a payment is delinquent. Is there a function I can use in a query field that would look at the numeric field and if the value of the subject field was:
< 60 Days "30-59 days"
< 90 Days "60-89 Days"
<120 Days "90-119 Days"
>=120 Days "120 Days +"
It was my understanding that the IIF function tests for a condition and can only return yes/no results. I seem to remember that SQL had something like a least or most function that would allow me to set maximum value for range of days. I apologize that my question is confusing and hope you can understand what I am trying to accomplish.
Thanks for any help
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Dec 5, 2011
I have a report that is set up to count students in a class. Looks like this:
# Student Cert #
1 John Smith 12340
2 Joe Jones 12341
3 VOID 12342
4 James Adams 12343
5 Tom Arnold 12344
I want it to do this:
# Student Cert #
1 John Smith 12340
2 Joe Jones 12341
VOID 12342
3 James Adams 12343
4 Tom Arnold 12344
The row number is just a text box (=1) with the running sum turned on.
On this report I have to report all the certificates used for this class, in order. So I can't put the voided ones at the bottom.
I tried an IIF statement in the text box =iif([student]="VOID", "", 1)
This skips the VOIDs but starts over at 1 (no matter if it is set to "over group" or "over all"):
# Student Cert #
1 John Smith 12340
2 Joe Jones 12341
VOID 12342
1 James Adams 12343
2 Tom Arnold 12344
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Jan 9, 2007
Hello there, some help would be nice! Say i have a booking field. If people wanted to book a number of seats, how would i make it so that when the number of seats that was entered on the booking form was entered it would add on to the exsisting number of seats taken?
So say for film A There is 20 seats available and 4 of been booked, then someone wants to book 2 more, how do i make it so now, the number of seats taken shows up as 6 as apposed to 4?
Id like this done without VB if possible?
Thanks!
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