Linking Up More Than 2 Tables In A Form
Mar 16, 2015
Linking more than 2 tables together in a form. I have Clients who from time to time go to the hospital. I want to keep track of my Clients hospital visits so I set up 3 tables. One for Clients, one for the Hospitals and one for Patient Information. An example of the tables looks like this (this is a short version):
Clients: ClientID - Autonumber
ClientFname - short text
ClientLname - short text
Hospitals: HospitalID - Autonumber
HospitalName - short text
PatientInfo: PatientInfoID - Autonumber
AdmissionDate - date/time
PatientNumber - short text
I figure that 3 tables are necessary because each client may go to more than one hospital and some or all may visit one hospital more than once. I have worked with junction tables before but not sure how to set up a form to capture the value of all 3 PK values and store them in one junction table.
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Jan 4, 2008
I am having 4 tables where i enter all the data required. The tables are Project Details, Process Detail, Installation Detail & Cable Details.
Project Detail Table contains:Project Number,Project Code,wBS Code etc...
Process Detail Table Contains : Tag Number, Description, Service, Process values etc...
INstallation Details Table contains : Installaion Item, (nearly 40 items which are commonly used)
Cable Details Table Contains : Cable Number, Type of Cable, Size of Cable and so on
Now I need the form: Process detail containing the information which had been entered in Project detail also. Such as the Project Number, Code etc to appear in the form ( Just to display it)
In Cable Detail and INstallation forms I need some specific fields which are in Project details (project Number, Code..), Process Details ( The tag numbers, Description etc..) to appear as display.
The tag number shall be the primary key which shall be used in all forms except Project detail form. The information in Project details is just to appear in the report.
I could very well do it when all this information was in one table. As a beginer i am unable to solve this. So please guide me.
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May 31, 2005
I have a form in a DB and I would like to make it work so that when a user user chooses a job department (choice of 10). When they choose the department I want the next field on the form to only show the job classifacations(5 in each department so 50 if all show) in that department. Right now all I can do in make it so they need to choose from many job classifacations (50 of them as explained above where 45 have nothing to do with the department first choosen) and most of them don't relate to that department at all. Is it possible to do? I have limited macro knowledge and no code ability.
Thanks
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Jan 25, 2007
I have two Tables, Contacts and FlowMeters.
On the Flow Meter Form Info is listed specifically for each Flow Meter.
I would like to bring some of the information from the Contacts table on this form.
For Instance if I am on Meter 1T-02 I would like for it to associate that meter number with the name of the customer thats already on the form, then look up that customer's name in the contact table and bring over that customer's contact information.
I built this database over a year ago and it has been a long time since I have worked with the design of it, therefore I am a bit rusty.
Please help if you can.
Thank You
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Oct 6, 2013
I want to have a navigation Form where the top tab will show the main Customer, and in the same tab also a sub table with chosen contact information.
With that top tab chosen, I want to chose left tab wich shall open (in this example) the phone number of that contact.
I provide a PDF with a few pictures of tables, relationships and how I want the forms to look.
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Aug 26, 2014
problem is that i have 2 tables - Consolidated Orders, Customers.
Customers has 2 fields with a record inside one field with the clients name , but it also has an address in another field in the same table which i want to link to the name of the client because in my invoice i show the companies name and to the left of it i show their address.
i wish to link the two fields together so that when the name shows up, the address of the client will be to the left side .
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Dec 3, 2012
I have 2 identical database in terms of structure but it differs in data.
Basically I would like to import data from subDatabase to mainDatabase and ensuring that there are no duplicate records.
I have used the "link to datasource method" through importing the tables to have the "updating" function.
However, this method also means that the records in mainDatabase are also imported over to subDatabase which I do not want.
Is there a method to ensure that the records are shared/update one way only? (i.e. import from subDatabase to mainDatabase and not main to sub?)
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Sep 26, 2012
Currently trying to build a database for customer management and order placement/tracking. Want to set a couple of rules so that if I for instance click yes of billing and shipping address the same that the database will automatically fill the shipping address with the data I inputted for the billing address in the same table.
The other issue I can see I'll run into is, I want to be able to select one of the company ID's (made up of a three letter abbreviation of the full company name) in the product ordering table and it will automatically fill in the rest of the customer data (phone, email, address etc) data into that form.
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Apr 15, 2014
I am doing a project where we are collecting home owner data and information on all the dogs in the household. The data for homeowner has an autonumber primary key because no field is unique or has been consistently collected. I am struggling to link the data for the dogs to the owners because an autonumber primary key will not work since not all homes have dogs. I need to have this set up so that people who are not tech savvy can look up each homeowner (or dog) and get the dog (or home owner) information. And to make things even more fun we need up to 15 potential dogs per household each of whom will have 18 different pieces of data collected.
It looks a little like this (and you can see my not matching ID issue):
Homeowner table
ID First Name Last Name...........Total Dogs
1 Max Maximus 5
2 Min Minimus 0
3 Mus Musculus 1
Dogs 1-5 table
ID Date Dog 1 Name Dog 2 Name .......Dog 5 Name
1 (Max's) 4/11/14 Bobby Billy Betty
2 (Mus's) 4/11/14 Jojo
Min will have no dog records at all, just home information.how to link the dog's to the homeowners .
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Mar 18, 2013
I have been asked to design a database to replace our old excel sheet to log one of our customers server builds. It a four noded system and i require a seperate log for each node serial models of parts etc, qa checks.
I intitial started by just using one table but forgot the limit was 255 rows, i need about 600 - 700. So my plan is now to transfer to indivial table for each node. Then, a general table named Main for all my other details.
Although this seems simple, i now have the annoying task of being able to link them all together and produce a single PDF file to send to our customer whilst only entering our system serial number once to produce this.
My basic understanding will be to create a System Serial Number field in each table a link it via relationships, but if i produce a report with everything i need would it input my details for all four nodes? If so how would i set this up?
I will be splitting the database once completed and then making a ACCDE file for my techs to use.
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Sep 28, 2012
I recently imported an excel file into access. Let's say it contained data for both domestic and international customers. With different things needed from each type of customer, once in Access, it became needed and easier to create separate tables- one for international and one for domestic. However, each customer needs their own unique id - and I need a way to link or relate the tables in a manner that it will not allow duplicate customer numbers between the two tables.
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May 23, 2013
I have two tables called Hardware and Desk. They both have two fields called ChangeID and Priority.
What I would like to do is set it so that if we change the Priority in a record existing/created in 'Hardware', the Priority of the related record in 'Desk', also changes.
How can I achieve this?
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May 19, 2005
Question for someone..... I was looking at the "LinkTables" in Access..... I see that I can link one database to another..... When I do this I can add the table to my relationship window... I have not played with this too much.. But looks interesting. Now, all the info I might add to this linked table is stored in the other database??? If this linked table is also linked to other tables in the other DB can I use those in queries? Not much covered (that I can find) in the Access help files on this sort of thing.
Thanks
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Jun 26, 2006
I am looking to lonk tables in a database.
I have one table a pc tables which has a list of pc's
the other table is a pc software table which has a list of software
i want to build a form to show the pc's and their software how do i do this
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Jun 29, 2007
I have a table with job info like: job #, job name, job addy.
I would like my end query to look like this: job #, job name, job notes.
I want the query to list all jobs, job names, and job notes for a particular week(we have a weekly meeting on the status of our jobs), so if I were to query the jobs for 6/26, i would get: job #, job name, and job notes for that date as fields in my query.
I am not sure how to accomplish this. Should I make a seperate table that contains job notes? If so, how would I accomplish this and create a relationship between the job info table and the job notes table?
Thanks in advance!
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May 16, 2005
:confused: How can I link a table to one specific item in another table in order to avoid repeating information? (ex: school name that would be narrowed down to its different departments)
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Oct 4, 2005
Excuse me for sounding extremely dumb, but I have a question that is really bugging me. I have created a database using two tables. The two tables are called User and Assets. In both tables I have set the primary key to be the field Username. I have also linked these two fields.
I have created a form that is my interface for the database and can add and delete from the table (User). I now want to insert a sub form into my form, that displays the contents of my second table (Assets) and reference's the field Username. Hopefully this will enable me to display my table (User) in the Form, whilst only displaying the relevent data in the subform (Assets) for the particular user.
I'm sorry if this sounds confusing, but I would really appreciate your help ...
:confused: :confused: :confused:
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Apr 9, 2006
Dear all,
I have a question which I think is probably very straight foward for those who know about these things. I have just created a new database, but there are obviously some problems with the design, because when I enter information into a form, I don't seem to be able to access the information through queries or reports.
I have 11 tables, and one single form (I created the tables, and then used the wizard to create the form). The main table is called 'Client Information,' and the key in that table is the CaseNumber. They key in every other table is called something along the lines of 'ClientDetailID,' 'IncidentDetailID,' etc. When I look at the relationships between the tables, the 'ID' field in each table is linked to the 'CaseNumber' field in the Client Information table. However, I don't have any fields actually duplicated between the tables. Do I need to do this? (ie, should I have the 'CaseNumber' field appear in each table, and then the 'ID' field from every other table appear in the 'ClientInformation' table?)
thanks so much, this is probably a really simple problem but I don't think I really understand the whole relationships and linking tables thing.
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Jun 20, 2006
Hi,
I have tables in MS Access and the same tables in SQL Server.
I want to link the appropriate tables up so that when i update the table in MS Access, it will automatically update the table in SQL Server. I want to do this using an ODBC link.
Anyone with any suggestions of how to go about this?
Thanks
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Jun 21, 2006
Hi I need some help linking some tables...
Does anyone knoe how i would go about taking several years of contact information and compine it all into one table
Thanks
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Nov 23, 2006
Greetings,
I was wondering if you could advice.
I have 5 or 6 questionnaires and each of these is linked together by a person Identifier number. How can I do it so that all the questionnaires recognise that these tables are all linked by the same number.
Secondly, if I wanted to say, do a search on a particular number, is there a way to do that if i say, searched for that number in a query, i'd get all 5 questionnaires come up rather than have to do a search for each table (ie. one search brings all the results from all the tables up or at least a link to them
What would be great is if you could do it so that you could do a search on say, all who were a nationality and it brings you up all the results for all the different questionnaires.
Please advise,
thank you
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Feb 1, 2007
Hi,
I have a 'main' database named(A), and I have 2 tables that I have linked from two other databases(B and C). NOTE: I kept all this 3 databases(A,B,C) in one folder named 'Joe' on my workstation.
Here is the issue, every so often when I open my 'main' database, and I need to query the tables in B or C(which I have already linked to in my main database), I get an error message saying something like "path to c:...B is not found." To fix this issue, I have to use the "Linked Tables Manager" tool to relink all the tables again. As you can this, this is causing me a lot of unnecessary wasted time. What will i have to do to have these tables linked permantely so that I don't have to relink everything?
Thank you.
Joe
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Apr 29, 2008
I have four tables, the main one is like so:
table Person:
PersonID
Firstname
Address
Type ["Host", "Organizer", "Sponsor"]
the other 3 are like this:
table: Hosts
HostID
PersonID
table Organizers:
OrganizerID
PersonID
table Sponsors:
SponsorID
PersonID
Cash
Description
Each person can only be either a Host, Sponsor, or Organizer.
I have established the proper relationships in Access, but my problem is if i make a form to create Hosts say, it will create a person of type host, but it will not make an entry into the Hosts table linking the person's id. I presume this is because it doesn't know that the type field specifys which subclass the person is.
My question is how to get around this problem, can I somehow tell it that type indicates what other table to use, or can I manually insert them? (Since I have an individual form for each subclass)
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Jan 14, 2005
I have these two small databases for work and they need to have tables linked. My problem is simple. When I have one of the DB's open I click FILE--> Get External Data --> Link Tables... then I double click the other database... all I get is a list of the tables in THIS (not the other) database!... the same thing happens if I want to IMPORT... it wont list the tables/Queries/Forms etc in the selected database on from the current database.
What's going on??
Help! Thanks so much guys
~Nick.
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Feb 7, 2005
Two tables, Contacts and Jobs
Contacts fields, Contact number, Company Name, Last Name.
Jobs fields, Job number, Contact Number, Company Name, Last Name.
There are other fields, but they are not involved at this stage.
What I am trying to do is. On the Jobs table, select the Contact Number from the Contacts table and get the Company Name and Last Name automatically field in.
Anyone got any ideas?
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Mar 22, 2006
Hi all
Can anyone tell me how to turn this code around, the code unlinks the tables on my db but i can't figure out how to reattach them.
Code:Private Sub cmdRemoveLinks_Click()On Error GoTo Err_handler DoCmd.Hourglass (True) Dim TableName As String Dim db As New ADODB.Connection Dim rs As New ADODB.Recordset Set db = CurrentProject.Connection Dim dbs As Database Set dbs = CurrentDb() s = "quryUtlListingOfAllLinkedTables" Set rs = New ADODB.Recordsetrs.Open s, db, adOpenStatic, adLockReadOnly'add to the tableWith rs Do While Not .EOF TableName = .Fields("Name") dbs.Execute "DROP TABLE [" & TableName & "];" .MoveNext LoopEnd Withdbs.CloseSet rs = NothingSet db = NothingEnd Sub
Thanks in advance
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