While trying to "normalize" a developing database, a question has come up. I have two sets of information that will probably never change. Hair color and Eye color. Should these be put into a separate table or can I include those two fields in the table containing information about the person and then use the lookup wizard function in the table design and "type in the values I want"? I am using '97. Thanks.
View RepliesI've been doing a lot of research and reading on databases and normalization and things of that sort because I need to create database from scratch. I've been maintaining a db that someone else made, but it turns out I will have to recreat the whole thing because it's not useful anymore and the users need a more user friendly db. I have a couple of days some are:
tblTO
------
TONumber
Contract
Product Directorate <- combo box 20 items
Document Type <- combo box 15 items
TOManager <- combo box 10 items
tblTOItem
----------
Product <- combo box 13 items
JobNo
BasicDate
ChangeDate
ChangeLevel
TotalBillablePgs
TotalTextPgs
TotalArtPgs
Standard <- combo box 22 items
TemplateVersion <- combo box 20 items
SourceFormat <- combo box 15 items
SourceLocation <- combo box 10 items
The ones I have the arrows for will be a combo box on my form.
My question is should I make each of these field a table of its own?
For instance make the Product field a table and list all the 13 products there?
Or keep the Product field in the tblTOItems and in design view of tblTOItems use the Lookup Wizard and type in my values there to make a lookup column.
I have seen it done both ways, and I was just wondering which way is more efficient.
I have 2 tables
- Staff Position(Unique Position Name, Description, Hierarchy)
- Training (ID, Name, Description etc.)
I essentially want a table with Staff Position as the Field, and Training as the Rows. The intersecting entries/matrix will be Yes/No to say whether that staff positions requires that training.
Simple Example
..................... Worker ........ Senior ........ Principal
IT Training ......YES ............. YES .............. YES
Accounts ......... NO ............. YES .............. YES
Management ... NO ............. NO ............... YES
I need the user to be able to add as many training entries and as many staff positions as they want. It doesn't HAVE to be that sort of format...
I am designing a database to enter daily/monthly performance numbers for employees and department totals. However, I don't want to have to enter the month and/or day for every category for each employee entered. In looking through these forums, nobody recommends a separate date table. But it seems time-consuming to have to enter the reporting month for every sales category for every employee. To wit:
TblEmp
EmplID
EmplName
HireDate
TerminationDate
TblCategories
CatID
CatName
CatType
TblDate
MonthYr
DayMonth
TblMonthlyPerformance
AutoID
EmplName
CatName
MonthYr
Amount
TblDailyPerformance
AutoID
EmplName
CatName
DayMonth
Amount
If I don't have a table for dates, then for every category for every employee, I would have to enter the date...right or wrong? Or am I thinking flat.
I created a report where is lists sales volume by day. I was asked to create a table where data can be excluded from this report. The exclusion table consists of only three fields:
Date Department and a check box
What do I need to do in the query to have it exclude the data listed in this exclusion table. The table only holds data we want excluded, not all dates and departments.
I originally added the table to the source query and made the criteria "False" for the check box but when the query runs it does return any data at all.
Please help!
I created a report where is lists sales volume by day. I was asked to create a table where data can be excluded from this report. The exclusion table consists of only three fields:
Date Department and a check box
What do I need to do in the query to have it exclude the data listed in this exclusion table. The table only holds data we want excluded, not all dates and departments.
I originally added the table to the source query and made the criteria "False" for the check box but when the query runs it does return any data at all.
Please help!
Hi.. Junior access user here. Need help fast!
I created 2 tables. [General Info] & [Details]
[General Info] has 2 fields. Name(is a primary Key as well) & Organisation
[Details] has 4 fields. Primary Key, Name, No of products & Type
[Details] is a sub form for [General Info]
It is a one to many relationship. With Name from [General Info] linking to Name from [Details].
I can update via the table directly and [Details] links the name fields automatically. I created a form but the form just cannot register the field automatically and requires the user to type in the Name from [General Info].
I have attached the DB file. Pls help... your help is greatly appreciated!
All,
I have a quick question that could lead into a longer one.
First off, I am trying to associate tests with a course a student is enrolled in. Would it be better to add a column in the courses table and have a comma separated list of all tests associated with each course or would it be better to create a separate table that has a column for the course and another column for the associated test with that course?
If comma separated fields would be better, how would I handle that in forms? How does one parse that field?
Thanks!
Helo…please really need your help.
I designed a small desktop database to automatically import some Log files. A sample of a transmit log file (emails sent from our rural email stations) looks like this when imported in access.
Date Time Direction SenderMessageID
03062005 133501To InternetemailX@ab.comBlablabla
03062005 125001To InternetemailQ@ab.comBlablabla
03062005 125001To InternetemailZ@ab.comBlablabla
03062005 125001To InternetemailA@ab.comBlablabla
I would like to be able to query all emails sent between one date and another. However, the date here is recorded has a string or text. I would like to automatically add a field with the date as Date/Time datatype in the Table. I think I should be able to do this with a few SQL statement like ALTER TABLE myTable ADD COLUMN NewDate AS datetime…and then another SQL statement to separate data and put it into this new field.
Then I could query for BETWEEN Date1 and Date 2 easily.
I’m pretty close but been trying for a while now and always error messages as results. I think I really NEED help this time.
Thank you,
Ghislain Bob Hachey
Hi all,
This is quite a basic question and I'm sure that it has been posted here some time ago, although I couldn't find it on using the search.
I want to update a field in one table "FieldA" using an update query. I want the update to be based on matching Field B in the updated table, and Field C in a separate table (both tables have the same design structure).
That is, I'd like my query to search each record in the Destination Table to see if its Field B matches a Field C in a separate Table. If there is a match, I'd like to Update Field A to the corresponding field A of the reference table.
I have tried to do this with an Update Query based on both Tables in design view. Thus far, it hasn't yielded any results.
Can someone please post the solution asap. Thanks so much for your help.
Regards,
Mike J.
:confused:
I have a Microsoft Access table with the following columns: A,B,C,D,E,F.
In first row of Column A, I have the following string value: "Al,Peggy,Kelly,Bud,Buck"
What I would like to do is parse this string as such:
Column B:"Al"
Column C:"Peggy"
Column D:"Kelly"
Column E:"Bud"
Column F:"Buck"
Is there a simple VB funtion to accomplish this?
I have a table tblItemSold
ItemNum Date Sold
1111 Aug-10-2014 25
1111 Aug-9-2014 24
1111 Aug-8-2014 23
2222 Aug-10-2014 11
2222 Aug-9-2014 12
2222 Aug-8-2014 13
3333 Aug-10-2014 5
3333 Aug-8-2014 3
I want to write a query and transform above into
ItemNum Aug-10-2014 Aug-9-2014 Aug-8-2014
1111 25 24 23
2222 11 12 13
3333 5 3
I suspect I have made a beginners mistake in my very first Access database, but before I start this again from scratch, I would like to know if it is really a mistake, or if I might easily fix it somehow.
I have a form with several combo boxes.
All the source fields for those comboboxes are in one table. But of course every field has a different number of cells containing content. Now when I open a combobox in a form, the sequence of the cells are a mess, and there are lots of empty lines for many of them. (probably also because I reordered some fields in the source table)
I now have no clue if I can crop the combobox dropdown output somehow so that each combox only shows cells with content. (and preferably in a defined order)
Should I have started with creating one different table for every combobox, and not trying to put all the source fields in one table?
I have the need to put a separate image per ID on my table/form or a separate link to an image I can put an image on my form but its does not change when I change my clients its the sam e all the time, I have tried linking to an excel book but for some reason it will only show 10 fields, (and it is linked).
I don't mind creating a standard windows folder with my images in but would need to be able to link to each one from my form.
I have a form where a user can change the scheduled start date for a job. On a sub form on the same screen is a list of notes relating to that job.
Any notes added, automatically have todays date and are locked when the user clicks off.
When the scheduled start date is changed I need a note to be made. Either forced, then entered by the user or automatically.
I was thinking of making the scheduled start appear in a small form and the button to make it come up could add a new note on the click event (possibly in a message).
Or even better (probably harder) any time the value is changed in the form a new note is added.
Other options could be a pop up form to add one note on a change.
I have to redesign the database as things has changed. I've already built a table holding records of Clients along with their address information and some attributes that relates to Clients.Now, I need to create a table for our Business contacts. This will also need to store address info and then some attributes relating to businesses. The problem is I'm not sure if I want to take address out of Client table and have Client and Business table link to Address table to follow the rule of not having any repeating data or simply allow Business table to store address.What would be the best thing to do here?Thanks.
View 14 Replies View RelatedI have a form, frmSub, that contains the combo box comProducts. I also have two tables, Products and PurchaseDetail. Both tables have the field ProductID.
I want comProducts to create a new record in the Products table, using the input in a field called Product and then to use the value of ProductID to create a new record in the PurchaseDetail table. Ie, so the PurchaseDetail table has a record that links to another record in the Products table via the feild ProductID.
I hope I was semi-clear.
I have the requirement to write EACH record from a table to its own CSV file with name of the file being combination of 2 fields
So let's say I have Table1 with 3 columns (Field1, Field2, Field3) with following content :
Field1 Field2 Field3
AA 1 ABC
AA 2 DEF
AA 3 GHI
I should get 3 files with names AA1.CSV, AA2.CSV and AA3.CSV and each file contains its respective row from the table.
I tried to do it with DAO Recordset, but I do not find a way to write only the current record from recordset while looping.
See below the code I was using, but issue is that code does succesfull creates the 3 CSV files as per above example, but in each file it writes ALL 3 ROWS instead only the respective ROW.
Code:
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim strSQL As String
Dim strFilename As String
[Code] ....
I have 1 table that I duplicated to make 3 tables total. I did this b/c I am trying to create separate columns from the same field and table. The field is Workorder. Each workorder list the workorder number followed by a dash and then code. I am wanting to put all of the workorders with the same code in it's own column.
I have 5 codes that i am searching for. The first column list the workorder and a code (123456789-AD). The second column (123456789-BC). I'm good to this point but my problem occurs next.
The third column i am trying to put 3 types of workorder and it's code in the same column. As follows, (123456789-CD, 123456789-TC, and 123456789-PTC. However, when I do this it takes the results from the 3rd column and applies it to the 3rd column but also the 1st and 2nd column. I tried a UNION query and unless I am doing it incorrectly it does not work.
Whenever I create a combobox, Access asks me if I want to grab the values from another table, or if I just want to manually input the possible values.
My question is: is one of the two solutions "better" than the other?
Let's imagine I am creating a Form where I can create a new Contact, and in a listbox (with multiple selections allowed) I want to list the possible character traits, so I have
- Funny
- Annoying
- Smart
- Interesting
- Good-looking
- ...
I think that if I need to store in the Contact records these possible traits, I will have to create a Many-to-Many relationship (therefor creating a junction table) between Contact and Traits.
On the other hand, could I do everything without grabbing values from an extra table and directly inputting the values in the listbox? How would these elements be stored in the Contact record if I allow multiple values in one single field?
In my form (source tblJobs) i input a contract number from tblContracts. but i would also like it to show the contract address when the contract number is entered. Both fields belong to tblContracts but i only wish to enter the contract number, the address will just be used as a reference as it isnt something i would have to enter again.
So for example
112 - Main Road
If i enter 122 in my ContractNo field i would like it to show the contract address for that specific contract.
Can i do this? If So how?
I need a simple audit capability
I have a table (Called Master Active List)
I have an empty duplicate of it called History of Master Active List. (Identical fields, with the addition of a distinct ID (primary key)
I have a form where the master can be changed (Called customer details)
When any change is made I want to post the whole record to the history table
1 - Am I correct I no longer need a form based one,(office 2013) and can do one on the data table itself?
I want to capture everything, can this be done with a wildcard, or do I need to go line by line?
The master table has a ton of fields.
I have an database that uses a couple of different date ranges, so I created a table that shows the different date ranges that may be required (xReport Dates) so I didn't have to keep manually editing queries or entering dates every time.
I have one query that appends data from one table into another based on a date range that you need to manually enter when prompted; I can't seem to get it to refer to my xReport Dates table for the range.
Its currently set up as below:
INSERT INTO 001_M_Gross_Telesales ( UpdateDate, OMSNumber, MediaRoute, ExecName, SaleType, Name,
[Reporting Campaign], [Reporting Team], [Sales Leader], [Reprting Name], [Media Route2] )
SELECT Max(L_ExecTracker.UpdateDate) AS MaxOfUpdateDate, L_ExecTracker.OMSNumber,
L_ExecTracker.Campaign, L_ExecTracker.ExecName, L_ExecTracker.SaleType, Z_Ref_Agent_Table1.Field23,
[Code] .....
Any way to transfer the data in an unbound textbox into a separate table.
User enters an amount into a textbox2, and then it does some calculations that involves textbox1 and textbox2. Finally, textbox3 has the final answer. Can textbox3 overwrite textbox1's data on the table and on the form?
Also, is there an "auto date" feature in tables? If new data is put into tables, Today's date appears on the date column?
I have imported an Excel table with a column which has several values in one cell separated by "". In my case names of institutions afiliated with a patent. Example of the format of a single cell: MASSACHUSETTS INSTITUTE OF TECHNOLOGY (US) RIVE TECHNOLOGY INC (US)
In order to normalize the Access database I would like to extract the institutions to a separate table (institutions) and that the patent is related to both institutions.
I am using Access 2007.
We are creating a database to log data on a project. There will be thousands of files. Can we input data, using the same table, at separate locations and then merge the data into a master table? We will need to do that many times.
View 1 Replies View Related