Mailing Label Groups

Jul 21, 2005

I have a database of customers for which I want to print address labels depending on what group I have entered them in. There are about 30 different groups that they could be a member of. I have entered them in to groups by using "yes/no" fields on the customer table to indicate who is a member of which set. My problem is that I know how to indentify which group is required using sql

eg select surname,address from table where GP

where GP is one of the possible groups. I cannot however see a way of selecting the group variable from a form and entering into a query, so that I can print the required label set.

Can anyone please advise me on this or point point me in the direction of an example. I tried using a combo box on form but could not get it to pass the parameter correctly. Many thanks in advance.

Regards

Peter

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Three Names On Mailing Label--need A Query

Aug 23, 2007

I am preparing mailing label for a political campaign. On my list of voters, many times two or more people are listed at a single address. By consolidating the labels (and postage) I am able to save a lot of money.

I have written a query to group these names into those with 1,2, or 3 or more/address. For labels I am able to print 2 names/label by using the FirstOfFirstname, FirstOfLastname, LastOfFirstName, LastOfLastName generated in my query. This works fine for 2 names per label.

My question concerns 3 names per label. Does anyone know how to include all 3 names? Suggestions have included using a label with "The {LastName} Family" etc. but many times there is more than one last name per residence. Other suggestions are to print individual labels for each individual and overlap the labels to show all the names but just one address. These does save postage of $.42/mailing, but seems wasteful of labels and looks a little crude besides.

What I think I need is a clever query or queries that will be the data source for the labels. I have room for up to 3 names/label. I have been thinking about printing 2 labels -- one with one name and address and another with the rest of the names but this brings up problems of getting everything on the right envelope.

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Jan 21, 2005

Hi--I have a contact database, and would like to be able to have a command button on the form for each contact to print one individual mailing label for that particular contact, preferably in a user-specified row/column on a page of Avery 6245 labels. Am realizing that this is a major hassle in Access but would like to do it within Access (why is it so easy to print huge lists of labels but so hard to print just one??). Any help would be appreciated. I'm pretty good at writing queries and reports in Access but a rank newbie at the underlying SQL and VBA so need major handholding if that's involved (and I know it is ). Thanks.

tdp

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Feb 23, 2005

Hi there,
I have created a form containing contact details for a 100 or so different people/companies. I want to have a button that will allow me to print an address label for the current displayed record (e.g. when I find the company I wish to contact in my form I wish to click [Print Label] and then get this company's address printed on my label).
Have some programming experience but not sure how to go about this in access?

Also as an aside question, is it possible for me to display a list in my form instead of individual records. What I mean is that I would have Name, Address, etc as titles accross the top and then would have a list of all records below these. Then I could click on a record to get more detail and also click on one of the titles to re-order the data by this field?......I know these are pretty big questions but a pointer to somewhere with this info or a sample app doing something similiar would be great. :)

Thanks for your time, regards,
Lavaghman

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Please Help: Adding Mailing Label Printing To Search Query/Email Program

Nov 8, 2004

Ok, I've run into two serious problems in testing, and another question that I'm hoping you guys can
help me solve. Below my questions is the code used for making the search query/email program.

Problem #1: In testing, this search program only is working for me for new data. Any data that I had
in the database prior to implimenting the program will not move past the search stage. In other words, I
will do a search, it will find the emails and bring them up in a box, I hit "OK" and it gets hung up and won't move on
to opening up a new Email with the addresses implemented. However if I enter new data in the database, say with a weird
name so its only bringing up the new entry and no old entry, it works fine and opens up the new email.

Problem #2: Items I would like to search like check boxes. Say I have a check box "Donor", this is listed in the database
as a 1 or 0. I can't have my boss searching 1 or 0. Is there a way to change this to, say, being recorded in the DB
as a Yes or No. That way he would check to search "Donor" and type Yes in the search box and this would search the DB
"Donor" column for "Yes" and bring up the results.

New Question: My boss and I reviewed the form as it is so far yesterday. He was asking if I could add a Print Labels option
in there. I'm wondering instead of adding another seperate search box and all that mess for a labels search print, can I rather
add two check boxes, one labeled "Print Labels" and the other labeled "Email". What this would do is depending on the check box
you selected it would either run the search and email like we have it, or clicking the other check box would run the search and print
labels.

Quote:
'Author: Michael Walts, but use it as you like'Important information! this code requires a reference to the Microsoft DAO object library
Option Compare Database
Option Explicit

Private Sub cmdEmail_Click()


'will hold the dynamic SQL query
Dim strSQL As String

'will hold the WHERE clause portion of our SQL query
Dim strWHERE As String

'will hold all the recipients of this message
Dim strRecipients As String

'the recordset we will use to get the emails of the records that match our criteria
Dim rst As DAO.Recordset

'if there is input in the search criteria, then we will run the query and send the e-mail
If txtSearch <> "" Then

'if you have more buttons, just add mosr cases (the value of the radio button
'= the Case number, so Value of the State radio button is 1, etc.)
Select Case opgSearch.Value

Case 1
strWHERE = "WHERE State = '" & txtSearch & "'"

Case 2
strWHERE = "WHERE City = '" & txtSearch & "'"
End Select

strSQL = "SELECT EMail FROM tblUser " & strWHERE

'run the query and get the results into the recordset
Set rst = CurrentDb.OpenRecordset(strSQL)

'Loop through the recordset and add all the EMails
Do While Not rst.EOF
strRecipients = strRecipients & ";" & rst!EMail
rst.MoveNext
Loop

'remove the first ; from the strRecipients
strRecipients = Right(strRecipients, Len(strRecipients) - 1)

MsgBox strRecipients
DoCmd.SendObject , , , , , strRecipients, "News Letter", txtBody, False

rst.CloseSet rst = Nothing
End If



End Sub

'stops a ' entered in the field from breaking the query
Private Function SQLSafe(safeMe As String) As String
SQLSafe = Replace(safeMe, "'", "''")
End Function

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Aug 4, 2006

I have n horizontal labels named Label_1 to Label_n. I'd like to assign values to the label captions by using a loop.
Something like:

For i = 1 To n
Set Label_i.Caption = i
End

However, this doesn't work. Message "Object required".

Any suggestions?

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Mailing Lables

Jun 10, 2005

Thought I posted this once before, now can't find it -- so I apologize if it turns out to be a duplicate posting.

Anyway...Figured out how to design a table then extract the info I wanted via a query. Last thing I simply cannot figure out is how to get the query exported onto mailing labels.

Thank you in advance to anyone willing to share their time and expertise to assist me in this last step.

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Feb 15, 2007

Is it possible to change the format of the mailing labels once the report has been created? I have one that has 24 labels on it, but I need for it to have 30.
Also I can't remember how I created it in the first place. What steps do I need to go through to make a new report?

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Skippping Used Mailing Labels

Dec 13, 2005

Hi

I have created a report for labels using the Label Wizard, and found the code on the MS KB about skipping the labels that have already been used, and printing on the next one along.

Page on MS KB (http://support.microsoft.com/?kbid=299024)

When I try using this code in Access 2003 however, it seems to go into some sort of loop, and produces 100+ pages for the report when I try and skip 1 label for example.
Can anyone help me get this working for 2003?

Here's my module code, same as on the site above:


'************************************************* ********
'Declarations section of the module.
'************************************************* ********
Option Compare Database
Option Explicit
Dim LabelBlanks&
Dim LabelCopies&
Dim BlankCount&
DimCopyCount&
'================================================= ========
' The following function will cause an input box to
' display when the report is run that prompts the user
' for the number of used labels to skip and how many
' copies of each label should be printed.
'================================================= ========
Function LabelSetup()
LabelBlanks& = Val(InputBox$("Enter number of used labels to skip"))
LabelCopies& = Val(InputBox$("Enter number of copies to print"))
If LabelBlanks& < 0 Then
LabelBlanks& = 0
If LabelCopies& < 1 Then
LabelCopies& = 1
End Function
'================================================= ========
' The following function sets the variables to a zero
'================================================= ========
Function LabelInitialize()
BlankCount& = 0
CopyCount& = 0
End Function
'================================================= ========
' The following function is the main part of this code
' that allows the labels to print as the user desires.
'================================================= ========
Function LabelLayout(R As Report)
If BlankCount& < LabelBlanks& Then
R.NextRecord = False
R.PrintSection = False
BlankCount& = BlankCount& + 1
Else
If CopyCount& < (LabelCopies& - 1) Then
R.NextRecord = False
CopyCount& = CopyCount& + 1
Else
CopyCount& = 0
End If
End If
End Function


Thanks

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Stuck On Mailing Attachments

May 10, 2007

Hi, all!!

I need to generate 1 email with 3 attachments from an Access Db. These attachments are canned reports that are generated each week with fresh data.

I've done several searches and found a lot of good information here. Based on what I've read, I decided to output the 3 reports to a folder in My Documents and then automate Outlook to send the message.

I've used the output function to create the 3 files. No Problem, works well.

Then I found this code for automating Outlook. (Pasted below)
I can get it to work (following either step 7 or step 8 below) but only if I include the attachment path in the SendMessage command.

Assuming the full paths are:
C:My DocumentsReport1.snp
C:My DocumentsReport2.snp
C:My DocumentsReport3.snp

how do I modify the code to automatically attach all 3 files?

Any ideas?
As always, thanks for taking the time to help,
BeckieO


Sub SendMessage(Optional AttachmentPath)
Dim objOutlook As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment

' Create the Outlook session.
Set objOutlook = CreateObject("Outlook.Application")

' Create the message.
Set objOutlookMsg = objOutlook.CreateItem(olMailItem)

With objOutlookMsg
' Add the To recipient(s) to the message.
Set objOutlookRecip = .Recipients.Add("Henny Penny")
objOutlookRecip.Type = olTo

' Add the CC recipient(s) to the message.
Set objOutlookRecip = .Recipients.Add("Lucky Ducky")
objOutlookRecip.Type = olCC

' Set the Subject, Body, and Importance of the message.
.Subject = "This is an Automation test with Microsoft Outlook"
.Body = "Last test - I promise." & vbCrLf & vbCrLf
.Importance = olImportanceHigh 'High importance

' Add attachments to the message.
If Not IsMissing(AttachmentPath) Then
Set objOutlookAttach = .Attachments.Add(AttachmentPath)
End If

' Resolve each Recipient's name.
For Each objOutlookRecip In .Recipients
objOutlookRecip.Resolve
If Not objOutlookRecip.Resolve Then
objOutlookMsg.Display
End If
Next
.Send

End With
Set objOutlookMsg = Nothing
Set objOutlook = Nothing
End Sub


7. To test this procedure, type the following line in the Immediate window, and then press ENTER: SendMessage "C:My DocumentsCustomers.txt"

8. To send the message without specifying an attachment, omit the argument when calling the procedure, as follows:SendMessage

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Feb 3, 2007

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Everything works fine until I try to send and then I get a Microsoft Outlook pop-up which states:

"A program is trying to automatically send e-mail on your behalf. Do you want to allow this? If this is unexpected, it may be a virus and you should choose "No."

This message stays for 5 seconds and then I can click on "YES" and it will send the email, and start all over for the next recipient.

I am assuming this is an Outlook Spam Blocker, but is there any way to stop it?

Thanks

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:( Hi Guys,

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Oct 11, 2006

Hi All,

I have attached a DB that I am trying to create for my small business. Every month we have renewals of the client’s yearly contracts. I have created a form called frmRenewells, on this form you need to select a month and a year (please choose October 2006) this then runs query qryRenewell. The query then opens form frmRenewellSheet with the results. This works fine, but I really need the following to happen:

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I have attached the Word doc as well

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Dec 17, 2004

Access 97.

Not sure if this is the right area to post this question in, but here goes....

I want to print mailing labels but I only want to print selected names from my database, not every name in the database.

How do I do this?

Make it simple, please.

Thanks.

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