I want to achieve Access data updates to two tables through the use of a single form. Fields are identical in each table. I set things up this way in order to view the whole report or a single page of the report, and to this effect I am using the two tables. Can anyone help?
View RepliesCan I use subforms to create ONE form that will do data entry to more than 3 tables at once in a relational db? How can I do this? Do I have to use Javascript, etc?
View 3 Replies View RelatedI have been trying to figure this one out for a while and I can't seem to find anything helpful. I'm going to present a simplified version of my problem to help keep it simple.
I have an "Activities" table that contains fields:
ActivityID
ActivityName
I have a table of 7 Risk areas which contains fields:
RiskID
RiskName
What I need to do is to create a form that will allow the user to select an activity and then, for each of the 7 risk areas, input a risk measurement.
This involves the creation of a 3rd table to collect the user input which would contain fields:
MeasurementID
RiskMeasurement
ActivityID
RiskID
I can do a dropdown of the Activities and have a subform that links to it but the problem I'm having is trying to get that subform to list the 7 Risk Areas AND collect the RiskMeasurement information from the user. How can I have a listing of these 7 areas from one table that are tied to inputs that go into another table? This seems so basic and simple yet I have tried numerous things and all have failed.
I hope this was clear. Any help is appreciated.
I am currently working on a form that involves several linked tables. Since our personnel got so used to a certain form format, I have scanned the form and imported into an access form as a background and have laid corresponding fields on top.(I have attached a snapshot of the form). This works great for a view only form, but I can't seem to add/edit records using this form because of the table relationship. I have done some research, and found that one way to get around this problem is to use subforms, but that would kill the form format. Another way I have seen (which I am not sure how to do) is to have a temporary field and once you hit the submit button it will then fill out the tables.
View 1 Replies View RelatedHow do I create a form that will allow me to enter data into three different tables?
I have a rather simple database for tracking students. When I get a new student I need to take information off their paper application and enter it into three separate tables, Student, Families, and Demographics. Each of these tables contains the fields StudentID, StudentFirst, and StudentLast.There is a relationship between the StudentID field on each table, with Student being the main table and Families and Demographics coming off of it. All relationships are one to many. StudentID is the key for the table Student.
I want to create a form to add a new record to each of these tables. I want my data to be displayed in the Columnar style. I only want to enter StudentID, StudentFirst and Studentlast once and have it populate to all three tables.
I can create a form and a query that displays existing entries exactly like how I want to enter them, but of course I can not edit or add to them. I have tried using subforms, but they don't seem to link up. Once I enter the Name, I want it to be on all the forms. I don't want to have type it three times. I also tried creating three separate forms and connect them with the Navigation Form. The issue again is that once I enter the name in one form, it is not automatically on the next form.
I want to be able to pre-fill records with information based on a form every day for each client. This needs to display in a datasheet view showing all clients for each location.
Each day the subform needs to show the expected results of that day's activity with clients if all default conditions are met. (i.e. client receives a call that day based on expected conditions calculated in a form for that day).
I've got a working database with pretty good structure etc. How I would go about creating 3 prepopulated records on a many side of a relationship on entering a new record in the one side of the relationship.
View 6 Replies View RelatedI am new to Access in a way, and developed a small tool as a warehouse management system. the system is working great but I need to add a rule or condition to this tool.
I have Tables having warehouses locations (LOCATION1,LOCATION2, LOCATION3, etc...)
Some items (products) will be entered into a transaction table where with queries and reports, can see each item in which location it is or in a particular location what are the products stored in.
however, if there is no limitation or condition in a way or another into the access application to limit users from entering an item OUT in the transaction from a location which doesn't have this product, I need access to tell me a message or stop me from entering that transaction.
To explain more, if I have ProductA in LOCATION1, and one of the data entry guys entered a transaction in LOCATION2 for the same ProductA, access will not allow him since there is no quantity of that particular product in that LOCATION2.
How to do it? I checked in Data Validation and Validation rules, but its either hard for me to understand or am not getting how to do it?
Hello,
I understand that this is against any database rules but I need to add data to my database concurrently in two tables.
I will use one form (frmMaster) and write my data to my main table (table1). At the same time, I need some of this data to be stored into another table (table2).
I do not want to use an append query.
Is this possible via code withough having to close the active form?
Can anyone help with with some code?
Thanks.
Can I determine what the 1st and last entries are with a key from a different table
For example I have a job parts table (ID= JOBPARTID). There is a specific part that may be replaced several times. I keep these parts on a separate table called swaps. The swaps table is purely
SWAPID (KEY)
JOBPARTID
PART
PARTDESCRIPTION
SO on file I'll have
SWAPID JOBPARTID PART PARTDESCRIPTION
001 1234 PART1 DESC1
002 4231 PART2 DESC2
003 1234 PART3 DESC3
004 1229 PART4 DESC4
005 3241 PART5 DESC5
006 1230 PART6 DESC6
007 1234 PART7 DESC7
008 3289 PART8 DESC8
For JOBPARTID I want to be able to get the first record (SWAPID =001 for PART1) and the last one (SWAPID = 007 for PART 7).
How do i go about it?
I am having an issue with a database I'm creating. It is a root cause analysis database. One of the fields is Target_Date. I need to set up queries that alert us if the target date is coming up, (in a week or so), or if it is past due. The issue is that some target dates are simply, "Next Run", which is to say that the corrective action must happen on the next run of the particular item which, at that point, has not been scheduled.
In order to do the above query, the dates must be formatted as Date/Time as <date() will bring up all dates regardless of whether they are in fact less than today if they are in text format. However, this restricts the ability to put in the target_date of "Next Run". Next Run will be required for another query in which we will specify the products coming up and it will let us know which "Next Run" items associated with those products we will do.
Essentially, I have taken the long route to ask, is it possible to create a field format that measures dates as dates and text as text?
I am designing a little database to hold physical activity log info for 2 school districts, required by a grant. Four-five times each year every kid (2000) will complete a log form for 3 days that lists separately for 34 intervals (1/2 hour each, from 7am - midnight) in which physical activity s/he engaged (59 options) and the level of effort of each (4 options, from light to very hard).
The log sheets look like a datasheet with 5 blank columns: #1 enter the activity code (1-59) and #2-5 mark an "X" in the column describing level of effort (light to very hard). There are 34 rows, each labeled from 7am thru midnight in intervals of 30 minutes. The kids **have to** enter an activity code and a level of effort on every row. They do this for three days in a row, 4-5 times during the year. (believe it or not ... federal grant requirement)
.........................#1 .......... #2 .........#3 ........#4 ....... #5
TimePeriod ......ActivityCode .Light ....Moderate .Hard ...VeryHard
7-730........ | .................. | ....... | ............ | ...... |............. |
730-8........ | .................. | ....... | ............ | ...... |............. |
8-830........ | .................. | ....... | ............ | ...... |............. |
I am maintaining survey responses (also 4-5 times a year) in this same database. I have a basic demographic table (Id, name, grade level, school). I am also maintaining eating habits (4-5 times per year) from food logs, like the activity logs, but these are for 5-7 days at a time. Finally, I will be importing number of steps walked for 4-7 days (also 4-5 times each year) from pedometer downloads, one per kid.
I have all tables and data entry forms except for this activity log set up, all data entered for the baseline period. What I would like to do with the activity log is something like a main form showing kid name, ID. I think I want to enter each row of the log (34 rows) into something like a datasheet, each row with a date field (I will use CTRL-' to copy down for one page of the paper log), and an activity code field (1-59 as codes) and a level of effort field (1-4, light to very hard).
What I think I want is one table for activity info, each record with these fields:
Kid_ID
Date_Logged
Time_Interval (these are the 34 rows, 7am - midnight, in 1/2 hour intervals)
Activity_Code (options 1-59)
Level_of_Effort (options 1-4)
I can see this in a datasheet format, but entering 2000 kids * 3 pages * 4-5 times a year [* 3 years] into Excel does not seem to be an efficient solution.
If I could open a form on the screen with a combo box to pick a kid and then pick a date, then fill in 34 rows of activity codes (1-59 as options) with a level of effort for each (1-4 as options), that would be great.
My obstacle right now is how to display 34 empty rows already loaded with an index related to the time interval, so that I don't have to enter that for each row -
Hence my subject descriptor, "data entry in matrix format". I am using Access 2007, Windows XP Pro (all service packs etc. up to date).
Hi, I have 7 tables in my database and 1 form corresponding to all the fields in these tables (linked by a query by recordsource). My problem is that the form will only show a record if ALL 7 tables have manually had the primary key entered (not good when i have information that needs to be added at different times). How can I make it such that if I create a new record on the form that all primary key fields will be updated, and this record will be present every time i open my the form??
Cheers
Tania :o
I'm trying to create a table with an entry for month/day, no year. I want to create a report that can will sort the birthdays based on month in ascending order.
I'm currently using the text field to put in, "10/30" or "1/3" but when I try to order the dates, instead of "1,2,3,4,5,6..." I get "1, 10, 11, 12, 2, 3.." etc.
I'm pretty new to making databases outside of a basic access class..Is it possible to make a record in one table that makes a new record in 5 different tables using different bits of the initial record?I want to use the data entered in an evaluation form to create a new entry with the basic identifying information in 4 different tables.
View 12 Replies View RelatedI am creating a table for data entry. Three fields in the table are going to be Firstname, Lastname, and Address. I want the choices for data entry to be read from a master table which contains first and last names and town of residence.
That being said I would like the choice of Lastname to be all last names from the master table, and the choices of Firstname to be those from the master table but are limited to having the Lastname as entered in the previous field, finally I want the Address field to be limited to those records which match the lastname and firstname. I have been playing around with lookup queries for each of the fields to no avail.
Is it possible to have a 2 step confirmation process.
I have a yes/no control box to confirm that the record is OK or correct.
Is it possible to have a second process where by I can lock the record from erroneous data entry or editing? Like a "Post" in accounting.
I am building a database to capture monthly statistics on a number of items. I want to ensure that users don't enter statistics for the same item for the same reporting period. I found the following instruction, but can't make it work:
It suggests that I create multiple primary keys in the table
When I do it, it comes back with an error: Index or primary key cannot contain a null value.
1. I have a database (see attached) with three tables all of them with the same fields. The first three are numbers (InCo_No, Proto_No, Year_No). Each of these fields (numbers) can be the same in the other table(eg. Year_No), but the combination of the three cannot be.
How can I prevent the entry of a duplicate combination of these three fields?
2. I want to have a form to fill the three tables separately, depending the values in the other fields.
How can I do this?
I have a database that makes use of standing orders. That means that if a client has a standing order to receive products during for example 4 time as year (quartely at the end of the month). to automate the new entry by copying an old entry in the database.
Let's say I have a client where we will have to send a product at the end of June, it will look at a field where the next send date is, and when it reaches 2 weeks for that date, to create a new entry in the database based on that entry. This way, it will pop-up in our open cases and we are aware of it and also will be visible in our report.
I am working on creating an access database for tracking physical assets linked to locations. I need to make a combo box list to show items other than the current location of the asset. Basically I need it to refer to last enery of the user and define the new possible entries. so we have a unique relationship between location and asset. The assets and location will always remain fixed and there is never going to be any addition. I am creating a web form so that it can be uploaded into sharepoint.
View 3 Replies View RelatedI have a data entry form and some records in it. What will I do so the entry form and records will not be edited when viewed?
View 2 Replies View RelatedI have a data entry form and some records in it. What will I do so the entry form and records will not be edited when viewed?
View 2 Replies View RelatedI have got a db when I enter a new client in the client form it saves it in the table but when I return to the form the client I have just entered is still there so I cant enter a new client it does'nt clear the text in the text box can anyone help
Thanks
I don't want the form to add the record if I put in a value in a field. I want it to add the record when I press a "Add information to a record"-command button. How can I do this?
My form is in data entry mode.
I need to design a query using fields from two tables, from which I am creating an autoform for data entry purposes. I have done this before with no problem. Now though, I cannot enter data - the option for new record is greyed out. Is there something simple I am not doing? Please help!
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