Populating Combo Box With Last 5 Entries
Apr 8, 2005
Nubie question ( first real database)
I'm trying to populate a combo box with the last few entries of a record. I've been looking on SQL Queries and can see a way of using SELECT TOP on the recordset but querying/sorting the whole record every time seems a very clumsey way of doing it (especialy if the recordset gets large).
So is there a more elegant way of getting lastrecord,lastrecord-1,lastrecord-2, etc into my combobox ?.
Note as a suplemental question is there a way of a subform showing records from last to first instead of what seems to be normaly first to last?
Thanks for any help.
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Dec 6, 2004
Last week some very altruistic folks here helped me solve a many-to-many relationships quandry, and I am hoping that there may some others out there who can help with another question.
I have a feeling this is simple, but I can't quite get my head around it, and have not been able to find it in the past forum threads, but....
I want to create a tblJobs that has information about our clients' Companies, as well as Contact. As there can be many Contacts for each Company, my current setup looks like this:
tblContacts
ContactID (Pkey)
Name
Lookup_to_qryCompanies_to_Contact(shows Contact's company)
tblComanies
CompanyID (Pkey)
Company Name
(Client info is included as embedded table based on qryCompanies_to_Contact)
qryCompanies_to_Contact
Company (from tblCompanies)
Contact (from tblContacts) (one-to-many)
In my new tblJobs, I would like to have a combo box in which I can input the company name, and then the next field will have another combo containing ONLY names of the contacts affiliated with the chosen company. (I will also eventually like to make a form that allows the same function, but am assuming that the process will be the same for updating the table trhough a form as it would be updating it directly).
Thank you for any advice!!
Blair Sly
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Jan 23, 2006
Hi all!
It's been a while since I've used Access, and I seem to have forgotten this.
I have a form which allows entry of Borrower's details. I have 2 combo boxes on the form.
They are:
cboBorrName
cboLoanSN
Once the user selects the name from the cboBorrName, I want the cboLoanSN to display all loans associated with the Borrower so that they can select the correct loan and add repayment details accordingly.
I have added the following SQL statement as the record source of cboLoanSN
Code:SELECT * from tblBorrower WHERE tblBorrower.fldLoanSN=[Forms]![frmBorrower]![cboBorrName]
I have also added the following code in the After Update event of cboBorrName
Code:Me.cboLoanSN.Requery
However, it doesn't work.
Can someone please help me out?
Thanks a bunch!
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Nov 23, 2005
On my form i have a list which takes information from a table. I have set column headers to "on". What i want to do is populate my combo box with the column heads in my list box. Anyone have any ideas?
Cheers,
Matt
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May 8, 2007
Good day,
I have a main form with project data and a sub form that has related financial information. Once the user selects a particular project from the ProjectType drop down box, a field called Project Codes in the subform should be populated with only project codes for that particular Project Type.
Can someone assist?
Thanks
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Jan 5, 2007
I'm really hoping someone can help me, as I'm about ready to tear my hair out at the moment!!!
After a few problems, I've managed to set up a subform with three cascading combo boxes (i.e. "Family", "Order", "Common species name"). However I want a fourth field (a textbox: "Latin species name") to update automatically when the value of common species name is selected, so that the appropriate Latin name appears in the textbox at the same time.
Subsequently, in the afterupdate event of the "Common species name" combo box, I put the code:
Me.Latin_Name = Me.Common_Name.Column(2)
(Where Common_Name.Column(2) is obviously the field containing the value for Latin species name.)
Which seemed to work fine.... for the first record at least!
The problem comes when I try to add a new record to the subform - and instead of resetting, the "Latin species name" value entered in the first record also carries over to all subsequent records.... and changing the value in any later record simply also changes it in the first (and all other) records.
Can anyone work out what I'm doing wrong here? Any help will be much appreciated!
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Feb 4, 2008
Hi,
Hopefully this is a really simple requiring a simple answer.... hopefully
On one of my forms I have a combo box thats values are generated by a parameter query. On my computer and a couple of others i tested it (on the same network) this combo box populates fine, but i put it on a couple of other computers today and it doesn't show any values. I checked and the query itself runs fine, plus a combo box that runs off a table populates fine.
not too sure if its relative but the database is split with the tables sitting on the network share and the database sitting on the main computer. or perhaps this could have something to do with blocking unsafe expressions.. i am not sure
any help on this would be greatly greatly appreciated
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Jan 7, 2008
I have a form that has a combo box that contains every query in my database. This worked fine until i started having to create cascading queries to return the data I want. How can i populate my combo box with only certain queries in my database.
This is the code I was using to put all queries into my combobox.
FROM MSysObjects
WHERE MSysObjects.Name NOT LIKE "~*" AND
MSysObjects.Type = 5
ORDER BY MSysObjects.Name;
Upon clicking a button or clickin the query in the list, I want the query to run......So the main question is how to I include certain queries in my combo box but not all of them? I do not know SQL or any programming, so as specific as possible will help immensely. Thank you everybody.
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Jul 19, 2006
Hi All
Been having trouble setting up a combo box in a form that displays data from the same line in the table into a text box.
I am trying this with a memo field without any luck. I am using a 2 column query for the combo box, the first column contains the name and the second contains the requirements (memo).
I have put in the after update code:
Private Sub CustName_AfterUpdate()
Me!CustReq = Me![CustName].Column(2)
End Sub
Can anyone please shed light on what I'm doing wrong?
Thanks
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Nov 13, 2006
Probably an easy one here...I have a series of cascading combo boxes where once the last once it chosen, I'd like some sales info to populate in a group of text boxes. What command would I use for this?
Also, I have a checkbox that I'd like to use to either enable or disable a textbox as well. Any ideas?
Thanks!
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Oct 31, 2004
I am trying to create a database which will act as a timesheet and management system.
I have several tables set up. some are:
01-Staff details containing Staff ID, Names, etc
11-Timesheets containing Timesheet ID, Staff ID, Timesheet Period ID
17-Timesheet Periods containing Timesheet Period IDs, Start Date and End Date.
13-Hours containing Hours ID, Timehseet ID, Project ID, Hours
etc.
I want to set up a Combo that lists Names from Table 01-Staff Details, and when the user selects their name, enters the Staff ID on a new row in the tabll 11-Timehseets.
I am able to create the Combo to list the names from 01-Staff Details, but am not able to get the selected name to jump into 11-Timesheets. The field is not available in the Control Source.
Could you please assist? I am not an Access expert, nor have I done any programming, so a step-by-step solution would be greatly appreciated!!
Many thanks in advance
Sunil
p.s. I would then like to ensure that users can't edit data in certain tables (eg. they shouldn't be able to create a new Staff ID/name, etc)
My next task will be to create a sub-form (which I am able to do) where the user can select a project from a combo-box and enter the hours worked on it. I would like the project and hours to be entered on a new row under the table 13-Hours
I look forward to your reply!
Many thanks
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Nov 18, 2004
Hello,
This is my first time posting here and I hope someone can help me. I am not experienced with coding in access and only recently started using forms.
I am trying to create a text box that automaticly fills in once a selection is made in a combo box.
There are only 2 tables and 1 form I am working with. Table 1 has columns "code" and "bu". The second table has several columns, all blank, that the form fills in.
The combo box is working correctly, it displays all the "code"s. Once the code is selected I would like a text box to display the "bu" column.
Any suggestions are much appreciated.
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Aug 28, 2006
If any one can make a suggestion it would be great. I have a list of names with phone numbers, addresses and emails. I thought I could use a combo box to select the name and and have the other date associated with it come up in the appropriate boxes set. I can't get it to work. Does any one have any suggestions on how to make it work or another method that can be used. The out come I want is to allow someone to pic name from a list which will then set the phone number, address and email correct. Ideas would be great.
Thanks Tracey
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Apr 28, 2013
I am trying to populate a textbox based on selection from combo box. Both fields are in two different subforms within the same form.
I do see the selection from the combo box fills via debug. I don't see a value in the textbox.
This is the code I am using:
Private Sub cboRequestedItems_Change()
Me.PricePerUnit.Value = Me.cboRequestedItems.Column(1)
End Sub
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Oct 18, 2014
I am trying to populate a combo box (cboVenderID) with one of the two queries below.
But "Set rs = db.OpenRecordset(strSQL)" causes a Run-time Error '3016': To few parameters. Expected 1.
I am quite new to VBA and SQL.
Dim strSQL As String
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim intVenNum As Integer
intVenNum = Me.cboVenderTypeID
[code]....
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Apr 28, 2005
I have a combo where the list is populated with a bit of VB code to create a two field list. When the user selects the item they want from the list it displays the item in the combo box and should populate a text box in the same row with the value from the second column.
This combo is part of an orders subform and the user is selecting a product from the list which displays the product_name and the product_id.
The problem is that the product_id is not filled in and access returns the following error:
Run-time error ‘3101’:
The Microsoft Jet database cannot find a record in the table ‘product_table’ with key matching field(s) product_id.
This is the VB code that populates the list :
[code]
Private Sub comboCatagory_ID_AfterUpdate()
Dim sProd_description As String
sProd_description = "SELECT products_table.product_id, products_table.prod_description " & _
"FROM products_table " & _
"WHERE products_table.prod_catagoryID = " & "'" & Me.comboCatagory_ID.Column(0)
Me.comboProd_description.RowSource = sProd_description
Me.comboProd_description.Requery
End Sub
[end code]
What am I doing wrong?
Thx
Kev.
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Sep 29, 2005
Hi, I'm in the process of building a program in access 2003 for estimating roofs, I've ran into a little problem, as described below. any suggestions would be very useful
Populating the text box’s that relate to the chosen combo box’s with the sum of a calculation.
In other words if X combo box is chosen (There are many combo boxes to choose from) populate xx text box with the sum of a calculation.
Refer to the print screen example of my program: http://www.roofmart.net/Rest.asp
Notice under the label felts the 15lb 36” felt combo box is chosen and it displays the value of 11 and next to the combo box is a text box that displays the value of 25 The calculation will be (11*25) = 275 this value of 275 must be added to the text box values that are being shown in the forms header under 30yr where it reads $4,606.80 and 40 yr $6002.80 only, this is because the 30yr comp and the 40 yr comp combo boxes are the only chosen roof types under the label roof types above the felt label.
Hopefully this makes sense.
Thanks -- Any help with be greatly appreciated.
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Aug 21, 2012
So I'm working on an Access 2007 application for my company's suppliers list, but I am restricted to using a single Excel worksheet for the back-end. One of the fields, called [Files], is a list of files in .pdf format related to a supplier. The number of files can be 0, 1 or many. I currently have this field set up so that each file is separated by a semi-colon. A sample first record in [Files] is:
K:Users est user2008-12-24-ASTM D5857-08.pdf;
K:Users est user2012-03-12APCPP25-Black.pdf;
K:Users est userDIN_16901.pdf
The front-end contains a multi-item form. I'm trying to add a ComboBox (cboFiles) for each record, which is populated by the value in [Files]. Then, selecting an item in the ComboBox should automatically open that file.
I've tried a few approaches so far for populating the ComboBox:
Setting [Files] as the Control Source results in a single item appearing as
"K:Users est user2008-12-24-ASTM D5857-08.pdf;K:Users est user2012-03-12APCPP25-Black.pdf;K:Users est userDIN_16901.pdf"
I also tried setting the ComboBox Record Source Type to Value List and created a hidden TextBox (txtFiles) with the Control Source set as [Files]. Then I used VBA in Form_Load to equate the ComboBox Row Source to the TextBox. The code is simply:
Code:
Private Sub Form_Load()
Me.cboFiles.RowSource = Me.txtFiles
End Sub
While this does create a ComboBox with the correct items for the first record, it also populates the ComboBox for all the other records with the same thing, ie. every ComboBox has the items:
- K:Users est user2008-12-24-ASTM D5857-08.pdf
- K:Users est user2012-03-12APCPP25-Black.pdf
- K:Users est userDIN_16901.pdf
I'm thinking maybe this approach could work with some modification in the code or approach. Unfortunately, I'm not too clear on why the code goes through all the Me.cboFiles.RowSource, but only once on Me.txtFiles or how to get it to check the txtFile for each row. Otherwise, I will need to figure out some other way to fill in the ComboBoxes.
Edit: Actually, I've noticed something peculiar. Each time I select an item from a ComboBox, the other ComboBoxes for the other records also change to the same item. I think this has to do with cboFiles being unbound. Changing it to bound doesn't seem to be quite right though as it just gives the same default values as txtFiles while the items are still just copied from the first cboFiles. Also, I can't actually select any of the items when it's bound. I imagine it might have to do with the read-only attributes of a linked Excel File.
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Jul 20, 2014
I can't quite get my code right for populating one combo box based on the selection in another. I didn't create this Access database but I've been asked to add in a second combo box that is based on the selection of the first combo box.
My first combo box is for Rohe (the location of the Maori tribe) and the second is Iwi (the tribe name). So my first combo box (Rohe) has Dvic_ROHE written in the control source and its row source code is:
SELECT tblLookUpValues.DatabaseFieldValue
FROM tblLookUpValues INNER JOIN tblFormQuestionLookUp ON tblLookUpValues.LookUpID = tblFormQuestionLookUp.LookUpID
WHERE (((tblFormQuestionLookUp.FormID)=2) AND ((tblFormQuestionLookUp.QuestionNumber)=75))
ORDER BY tblLookUpValues.DisplayOrder;
The combo box for Rohe (tribe location) is populated by a table named tblLookUpValues. The second combo box for Iwi (tribe) has Dvic_Iwi in the control source. I created a table named tbl_Rohe_Iwi_lookup that contains ROHE (a list of tribe locations) and IWI (the tribes). There are 12 tribal locations and another 10-14 tribes in each location.
The form that the Rohe and Iwi combo boxes are located on is called frmDeceased. This is the code that I attempted to write so that the second combo box (Iwi) is populated with only the tribes that are in the Rohe (location) that was selected from the Rohe combo box. But when I run the query it comes back with no results.
SELECT distinct tbl_Rohe_Iwi_lookup.Rohe, tbl_Rohe_Iwi_lookup.Iwi
FROM tbl_Rohe_Iwi_lookup
WHERE (((tbl_Rohe_Iwi_lookup.Rohe)=[forms]![frmDeceased]![Dvic_Rohe])) UNION select distinct null, null
FROM tbl_Rohe_Iwi_lookup
ORDER BY tbl_Rohe_Iwi_lookup.Iwi;
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Nov 19, 2013
I have a text box that displays a name of a law from one table, based on that law name I want to populate a combo box with different options on how to comply with that law that come from a different table. The compliance options I need to pull in are different for each law. Finally I would like to have the selected option saved in the table the laws are coming from.
I have tried using a rowsource query [Form]![form1]![Law] for the combo box of law options but keep getting errors.
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Mar 9, 2012
I'm building my first Access DB for a while, so am a little rusty, but I can't seem to work out this problem.
I've bound my form, and all of the other fields are saving and populating the correct table, but I have two combo boxes, both of which populate a series of other text boxes based on the selection (eg. I select Joe Bloggs in one box, and it automatically puts Joe Bloggs' phone number and email address in two following boxes).
This all works, however when I save the record, or move to the next one, the data entered in the combo boxes and the related populated fields doesn't save - they just show up as blank in the record created in my table.
As an aside, how do I get the combo boxes & related text fields to show a default blank value until a value is selected.
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Aug 1, 2005
Hi,
I am trying to choose an entry from a COmbo Box which ahas a Lookuop underlying in it. I then want to display the additonal four entries in the form it self. The data is already created and displayed in a query. The primary key gets displayed but thte other data cannot be displayed. Is there any way I can display the other details eg: Firstname, Surname Age in the same form but under different fieldnames. I am not sure how to do this.
I could retype it all in but that is uneconomical. Any ideas? Please help.
Thanks.
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Sep 10, 2004
hey,
sorry to bother everyone again, this is such a great forum, and ive gotten soo much help here.
i have a customer table, containing custRef, custName, drawerRef, Address, Phone, Fax
now it contains site addresses so the custName can be the same for quite a number of entries. no the combo box in my form obviously shows all entries for custName which means the same name repeated sometimes 6 or 7 times, as i only need to select one, is there a way without looking to different tables etc to just show unique entries. i dont want to list them all in another table because i dont know them all yet, so i want it to lookup the list as i enter them.
cheers
Baz
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Mar 9, 2015
I am using a form with a combo box (FieldExpenses) that lists from a query row source (SELECT statement). Whether entering a new record or editing an existing record on the form, the selection in the combo box populates the field in the underlying table (TableTransactions) with the row ID (ex: 105), not the desired field (ie: Telephone).
I tried using a split form and the table in the form shows the field correctly. If I open the underlying table separately, the field displays the row ID. It's not working as I wish.
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Aug 10, 2015
In the Contacts Table there are two fields, the unique Contact ID key field numeric and the Contact Name. Like this:
Contact_ID; Name
1; Tom
2; Dick
3; Harry
In a form named "Selection" there is a Combo box that references the Contact table, and lists just the three names in the drop down (showing the Contact_ID is optional - I'm fine either way):
Tom
Dick
Harry
When the selection is made it will populate the field Contact_Ref the table called SelectedName.
Question: When the user selects the name I'd like the data populated in the SelectedName table to be the Contact_ID Value, and not the Name, so if Harry is selected the Value "3" would be saved.
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Apr 26, 2012
I have a combobox on my form with fields related to it (ie. when an option is chosen in the drop-down, the next two fields are also populated with data based on the selection made - I know this is duplication of data, it's just the way the 'powers that be' wanted it. I'm changing it in my next version of the database!)
The two fields that are populated as a result of the selection in the combobox are migrating into the related table fine, but the actual selection in the combobox isn't - it's showing up as blank in each new record in the table.
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