Problem With Sums In Query

Oct 29, 2007

I have a query which returns records in 5 different fault categories; mechanical, service, electrical, damage and retrofit. The values the query return are based on another query and are a sum of the amount of money spent in each category.

I have put a sum fuction in the 'field' box like this; total: ([Mechanical]+[Service]+[Electrical]+[Damage]+[Retrofit])

I also have a criteria set up where every time the query runs a specific id has to be entered.

The problem is when i run the query with the function shown above i have to enter the id to run the query then it asks me to enter the id again for the 'Retrofit', it then runs the query but adds the value i have entered in the criteria for retrofit to the totals of the other fault categories!!!

If i remove the retrofit part of the sum funtion it works fine

Please help this is very frustrating

Thanks

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Sums In A Query

Oct 13, 2005

I have a query which shows employee Totals it has the following fields:

Emp: [EmployeeLastName] & ", " & [EmployeeFirstName]

LogHours
Total: Sum

TotalWorkedPgs
Total: Sum

WorkDays: Sum([LogHours])/8

AvgPgs: (Sum([TotalWorkedPgs]))/(Sum([LogHours])/8)

JobType

JobEffort

-----

Job Effort is a has 3 values: My Corrections, Others, YOYO

I would like to know the:
Sum of TotalWorkedPgs when Job Effort is My Corrections
Sum of TotalWorkedPgs when Job Effort is Others
Sum of TotalWorkedPgs when Job Effort is YOYO

Because I need all of this information on a report.

Any help will be appreciated.

Thanks

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May 11, 2006

Hi,
I'm having a lot of trouble creating a parameter query that will work when i sum a column.

I can get it to work without a seum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, "Daily VDNs"."Inbound Calls"

FROM "RSS Data".RssUserRW."Daily VDNs" "Daily VDNs", "RSS Data".RssUserRW."IVR VDN Filter" "IVR VDN Filter"

WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN AND (("Daily VDNs".Date=?) AND ("IVR VDN Filter".NSWCTP Is Not Null))

But I cant get it to work when I change "Daily VDNs"."Inbound Calls" to a sum (code below)

SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, Sum("Daily VDNs"."Inbound Calls") AS 'Sum of Inbound Calls'

FROM "RSS Data".RssUserRW."Daily VDNs" "Daily VDNs", "RSS Data".RssUserRW."IVR VDN Filter" "IVR VDN Filter"

WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN

GROUP BY "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP

HAVING ("Daily VDNs".Date={?}) AND ("IVR VDN Filter".NSWCTP Is Not Null)

However, I can use the above code without a parameter query and define a value. But life would be so much easier with a parameter query.

Any assistance is greatly, greatly appreciated!!

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Aug 14, 2007

I'm struggling with a non-updatable query issue. I have a table at the category level that should allow entry but it needs to pull in information from another query. In this 2nd query, its doing group by/counts/sum's from an item level table. From reading about the dynasets and trying to fix it, it looks like this the major problem.

The item level table has information that is changing based on other user input so I don't think using a make table would work. I tried setting the queries/form to dynaset (inconsistant updates) but no luck there. It still wouldn't allow any changes to the entry field. Any clue on how I could get around this?

Main Table
Category Entry
A. . . . ._____
B. . . . ._____

Item Table
Item Category Sales
1. . . . . .A . . . . $10
2. . . . . .B . . . . $15
3. . . . . .B . . . . $10

This query built using the main table joined with a group by/sum of the item table.
Goal Query for Updates
Category Sales Entry
A. . . . . . . $10. ____
B. . . . . . . $25. ____

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Sep 4, 2007

Hey all! This is my first post. Been searching through the net all day trying to find a solution to this problem. Basically i have a table that looks like this (regular text is what i have and bolded text is what I need:Name Date Qty MOBrad 12/12/2007 23323 4423John 12/11/2007 3445 4432 John 12/11/2007 344 4432 John 12/11/2007 45 4432 John 12/11/2007 44 4432 John 12/11/2007 3445 4432 Grand Total: (Qty)And then I'd like to be able to carry this over and display a grand total at the bottom of every page of a report that I would need to generate. Our company produces forms and we sometimes have 60 - 70 people working on a single job. We want to see their hours individually but we would also like to see a grand sum of all their hours. If someone could help with this or needs more info let me know. Thanks for all your help!

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May 6, 2006

I've been trying to use a sum in a query to add up the currency of several records in a field from another table but as yet have had no success. The sum simply shows all the records but on there own and not in one total :confused:

I also need to use a count to total up the number of records in a table with a certain piece of data, in this case a 1, but again it does the same as the totals and simply shows each record on its own

If anyone knows what I am doing wrong I would greatly appreciate some help and advice

Thankyou

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Jul 13, 2007

This has got to be really simple but I just cant figure it out because Im a novice.

I have a dbase based on clients and each client has a subform for where you can enter payments owed and payments received.

The queries run smooth when there is data but if there are no records for the payments owed or payments received, I get an nothing and #errors when I try and manipulate the data.

Im guessing this is a null value error and Ive tried the IsNull and Nz fuctions but I cant get them to work for me.

Should these functions be placed in the query which calculates the sum?
If so, how?

For example, my query is

Field:Hearingwcb
Table:HearingShowQuery
Total:Group By
Criteria [Contacts]![wcb]

This extract the appropriate records for the current client

Field: HearingFee
Table: HearingShowQuery
Total: Sum

This sums them up.

Im guessing because the sum is null, I am getting nothing. How can I get this to return a 0. I think that should take care of my problem.

Thanks so much...its driving me crazy!

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May 26, 2005

I have a report that is broken up by invoice number. I want to create a text box that will sum the lines for each invoice number. I have the text box set to add the lines, but currently it is grabbing the first value for each multiple line invoice. Confusing, I know. See below:

Invoice number Date Amount
123456789 5/23/05 23,100.00
123456789 5/23/05 1,000.00
Amount: 23,100.00 <--- I can get this to = the first line for each invoice number but not total (should = 24,100.00)

Invoice number Date Amount
987654321 5/24/05 525.69
Amount: 525.69


Can anyone help me?

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Jul 17, 2007

I'll see if I can make this clear and concise.

I basically want to sum totals(or rather subtract totals) from groups in a report. The problem is that all my numbers are positive and need a way if possible to change some to negatives.

I have 3 categories set up e.g

Account Payable , Accounts Receivable and Non-Revenue

In the form used for input , there is a drop down box in which you select 1 of the three account types. There is second box in which you input the amount (always positive). This second box is common to all account types therefore no matter the account you input the dollar values into this second box.

Right now the report is summing all values in the group so that it's not subtracting account payable amounts from account receivable amounts...Any help would be appreciated, and hopefully it will be a simple solution. NOTE: i would like to stay away from writing or editing any code. Thanks in advance

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Jun 10, 2005

I did a search for Gouping and sums, but nothing really helped me.

What I am trying to figure out: I have a table where I am trying to use 4 fields in a query.

Vendor, items, Cost, Date1

- I am trying to Group by Vendor, Sub-Group by Items (Easy, I did this)
- Now I am trying to Filter this by date1 (Easy, I did this)

But I would like to sum the Cost for the Groups, but not list every repeated item. For Example:




Vendor A Brush 100 1/1/2005
Vendor C Book 50 1/2/2005
Vendor A Brush 100 1/3/2005
Vendor B Pencil 10 1/4/2005
Vendor A Hat 50 1/5/2005
Vendor B Pencil 10 1/6/2005
Vendor B Pen 10 1/7/2005
Vendor B Eraser 10 1/8/2005
Vendor A Shoe 40 1/9/2005
Vendor D House 1000 1/10/2005

Doing a search from 1/1/2005 - 1/9/2005 we get:

FORM OUTPUT:

Vendor A Brush 200 2
Hat 50 1
Shoe 40 1
Vendor B Pencil 20 2
Pen 10 1
Eraser 10 1
Vendor C Book 50 1

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Jul 27, 2005

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Aug 9, 2006

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Sep 24, 2007

Good afternoon,

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Test # | Article # | Test Time | Test Parameters
1 | 1 | 8 | A,B,C
2 | 2 | 5 | A,B,C
3 | 2 | 7 | A,B,C
4 | 2 | 9 | A,B,C

For each test number, I want a separate report page showing the article number, test time, and test parameters. Also on each page, I want to display the cumulative test time for all test numbers up to the displayed test number, but only for the article used in that test.

For this example, page three would have test number 3, article number 2, test time 7, test parameters A,B,C, and cumulative test time on article 2 of 12 (5+7), while page four would have a cumulative test time on article 2 of 21 (5+7+9).

How can I convince Access to do this for me? So far I've only been able to have a cumulative test time for all test articles, not just the test article related to the test number. To make this more complicated, Access needs to be able to have another article added at any time without having to rework the code to create the test reports.

I appreciate any help you can give me that will get me on my way.

Thanks!
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May 30, 2006

The Database is coming along nicely now, but in need of guidice with this one:

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Each user would have a no of year review based on the risk level:
High = 1 Year
Med = 2 Years
Low = 3 Years.

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Thanks

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Example table:

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2014-01-02 53
2014-01-03 -15
2014-01-04 24

Would it be possible somehow to make a query that for each lines shows the complete sum of all previous lines?

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2014-01-04 62

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May 23, 2014

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2- Payment Table

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3- Order Deatails Query

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At the Total field I set the above fields to

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Quote:

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My code is

Code:
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Quote:

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