Hi I have a very simple table, with say 5 fields (all text). There is only 1 table. The first field is name, and I want to enforce its uniqness across all other table.name values. I am completely new to Access database and am not sure how to do this.
Any help would be greatly appreciated.
Thanks, Edin
I have a MS Access 2000 database with 136 data tables in it. What I would like to do is execute a piece of VBA code which will list for me in another table, (for example: Field1: TABLE NAME Field2: FIELD NAME 1 Field2: FIELD NAME2 etc), starting left to right, how many fields would have to be combined in each table to represent a unique record.
For instance:
TYPE ID TEXT
1 1 "Cats"
1 2 "Dogs"
2 1 "Rabbits"
In this example a combination of the fields TYPE and ID give a unique record.
Any help most appreciated.
Dalien51
;) Hey everybody,
I am working on a database used in recording device characteristics/test information. The main table of information has dozens of columns for test/part detailed information. When inputing the data for each specific test, many of the info. details are repeated when testing say 20 devices of the same part all at once. Rather than retype every piece of detailed information in every field, everytime, is there an easier way? Does anyone know of a way to make specific fields copy/paste the previous record's information in the fields automatically when a new record is created? Please, if anyone could help or has ANY ideas, let me know...
Thanks
gunwax
I want Access to automatically generate a reference number for a record based on the values in on two other fields for a given record using a form.
The first field is called Operation Number.
The second is Bag Number.
The reference number needs to be in this format: 19C.3.1
Where 19C is the Operation Number, 3 is the bag number, and 1 is automatically generated. Additionally I need the last number --the automatically generated one--to go back to 1 if with each new bag number.
This is kind of like library catalog numbers. Not sure how to do this.
I would like to make a join between two field in 2 different tables:
1.) Table with number field for Purchase Order number
2.) Table with text field for customers PO ref (where normally above PO number is entered)
When I link the both I get an error/warning message that the "types in the expression don't match"
Can anyone help me to overcome this problem ??
Thanks
I have a query which displays two fields: client ID and order type. I want to be able to display the client only once per order type. I tried to use GROUP BY order type but that gives me a missing expression message. I also thought of using UNIQUE as YES in qry properties but I'm not sure as to which row that property applies (all of them?). What is the best way to display a unique client in one row and order type in the other? So for example for order type "CASH" I wil then have a list of unique individualIDs.
thanks,
M
I have a subform (continuous) which shows a summary of all clients basic data in a list. Clicking a client requerys and refreshes some other subforms so the accompanying data for that client is shown. Whenever I double click a record, the "main" window for that "object" opens. So say I double click on client A1 in the summary list, a form opens where I can view all the clients data and change it if necessary. That same form is also used to add clients to the database.
Whenever I change or add a clients data and close the form, the following code is executed:
Private Sub Form_Close()
On Error GoTo ClientsAdd_Err
Forms![ClientsMain]![ClientsViewSummarySubForm].Form.Requery
Forms!ClientsMain.Refresh
ClientsAdd_Exit:
Exit Sub
ClientsAdd_Err:
MsgBox Error$
Resume ClientsAdd_Exit
End Sub
Which makes the new client appear in the summary list or makes the changed data of an existing client appear in the summary list. That's what I want it to do of course.
But whenever that is done, the cursor jumps back to the first record (client 1) in the summary list. What I would like to have happen is:
- when a new client has been added, keep the cursor on that client in the summary list after the form closes and the list is updated.
- when a record of an already existing client is changed and the form closes, keep the cursor on that client in the list also.
DoCmd.GoToRecord acForm, "ClientsViewSummarySubForm", acLastgives "The object ClientsViewSummarySubForm isn't open. As does the same line of code but then using the name "ClientsViewSummary". The form itself is called that way. The subform object itself goes by: "ClientsViewSummarySubForm".
I've tried some variations but all without succes.
Which line of code is the correct one to use for a subform on a parentform instead of "just" a normal, open form?
I am having an issue with one person having trouble getting an error when trying to duplicate a record.
The subform is set up with a button to duplicate a record. This allows most of the data that stays the same to be copied to a new records and then minor changes can be made to update the record for the new month. Since there are memo fields, in these records, this saves a lot of retyping. One person who is using the database gets the following error when clicking on the duplicate record button.
The command or action 'Copy' isn't available now.
It makes a new blank record but won't copy over the information. You can go to the record and copy each field individually and paste it into the new record, but this is not very practical.
I have not been able to duplicate the error and no one else using the database is having this happen.
I have created a button with Macro located on form in record. It does what I want except I want it to display only last record. Currently it is displays first record and I have to scroll. See attached photo of what I have. Access 2010
View 2 Replies View RelatedI want to select unique country names from a recordset and now my code is
strSELECT = "select distinct country"
The problem is that ASIA and Asia are different, but it only selects one.How can I include both of them?
hi,
i have a form, which when opened, gives me a blank record. which is what i asked it to do in the OnOpen property. however, i also need a msg box to popup - but after the form has been opened. i tried placing both pieces of 'code' into the OnOpen property, however, the popup displays first, then the form opens.
so currently i have:
Private Sub Form_Load()
Select Case MsgBox("Please select the Registration Number from the drop down menu or type it in", vbOKOnly, "Select Registration Number")
End Select
End Sub
--------------------------------------------------------------------------
Private Sub Form_Open(Cancel As Integer)
DoCmd.GoToRecord , , acNewRec
End Sub
--------------------------------------------------------------------------
but it does the same thing. so, is there a way to make the msg box appear after the form opens with a blank record?
thank you in advance :D
I am trying to do something that I would think is very simple but I'm having a hard time with it. I have a form that consists of questions that the user is needed to answer. It displays the question, a combobox where the User can select 'Yes' or 'No', and a textbox where the user can input their comments. What I would like to do it the following: if the user selects 'Yes' as an answer, I want the corresponding comments box to be required.
View 10 Replies View RelatedHi,
I'm not sure where to post this, maybe VBA or Forms would be better, but I think it's fundamentally an index problem, so I'm posting here. I've searched both the net and here, but most of the questions are about preventing duplicate records.
I want to prevent duplicate records but save changes to existing records.
I have a form based on a table that has a 3-field-unique-index (but not the primary index, which is autonumber). I've written a function to check for existing records with the given combination of the three fields, as long as all have data (it bails if any are null). I'm calling the function from BeforeUpdate for each of the textbox controls. I was also calling it from the form's BeforeUpdate, but commented it out as it seemed redundant. I have other code there verifying that the user wants to keep the changes.
I'm trying to save the users from getting all the way to the end before discovering there's a problem. To test it, I added then deleted one character from one of the three relevant fields in an existing record, and bing, up pops my alert that I'm violating the index. Then I can't leave the field, I'm stuck there because I can't save the record.
I want it set up so that other fields in the record can be changed/updated AND so that a new record for the same person can't be entered (a dupe).
Oh, and I'm running into all kinds of problems with acCmdSaveRecord not being available. I feel like an idiot that I haven't been able to make sense of the posts about that. I can just comment it out and let Access save the record when it closes the form. But my bosses really want the users prompted about saving changes.
Any thoughts or suggestions or insights greatly appreciated. I really tried to search this out, so any tips for better searching are also appreciated.
Here's the code for the function:
Public Function CheckForClientDupes()
Dim response As Variant
Dim strFamID, strLName, strFName As String
Dim strFilter As String
If IsNull(Me!FamilyIDNo) Or IsNull(Me!strLastName) Or IsNull(Me!strFirstName) Then
Exit Function
End If
strFilter = "[strFamilyIDNo] = """ & Me!FamilyIDNo & """ And " & "[strLastName] = """ & Me!strLastName & """ And " & "[strFirstName] = """ & Me!strFirstName & """"
If DCount("*", "tblClients", strFilter) > 0 Then
response = MsgBox("There is already a client with this combination of FamilyID, Last and First names in this database. Would you like to Continue Anyway (Yes) or cancel data entry and Erase Your Changes (No)?", vbYesNo, "Duplicate Client Alert")
If response = vbYes Then
' DoCmd.RunCommand acCmdSaveRecord
Else
response = MsgBox("You have chosen to cancel your changes. Your changes will be erased.", vbOKCancel + vbQuestion, "Data Entry Cancelled")
If response = vbOK Then
Me.Undo
Else
Exit Function
End If
End If
End If
' Me.FamilyIDNo.SetFocus
End Function
Is it possible to create a combo box to list all record ID, when selected that record appears on the form?Ifso how would i go about this?
Thanks in advance?
Andrew
This is probably dead simple, but I am brain dead today.
I have two tables:
Requests with fields (ID, Cust, Amount, Ref, Date)
and
Actuals with fiels (ID, Cust, Amount, Ref, Date)
Now,
if Requests.Ref is null, then update Requests.Ref = Actuals.Ref and Requests.Date = Actuals.Date if and only if
there is only one record in Requests and only one record in Actuals where Requests.Cust = Actuals.Cust and Requests.Amount = Actuals.Amount.
Currently, I am just doing an inner join between the two tables, but if there are two requests with a given cust/Amount, but only one Actual, then both Requests will get the same Actual Ref and Date.
So how do I structure this SQL?
Thanks,
David
I have a table like so:
Code:
PatientID VisitDate Complaint TestPos
1 4/5/2003 Coughing 1
1 1/2/2007 Sneezing
1 5/1/2008 Unknown 1
2 2/1/1988 Unknown
2 4/2/1988 Unknown 1
I'd like to extract just one TestPos record (TestPos = 1) per Patient ID. And I always want to select the record with the earliest date. So the result would be:
Code:
PatientID VisitDate Complaint TestPos
1 4/5/2003 Coughing 1
2 4/2/1988 Unknown 1
I can do this but it requires 3 queries: a SELECT query where TestPos = 1, a GROUP BY PatientID query and MIN(VisitDate) to get the desired record per patient, and then another query that links the two so I can get the additional variables (e.g., Complaint).
Is there a way to do this without using 3 queries? Seems inefficient.
I am using a software drawing program that intelligently link information from a drawing to a database and vice versa. I have many tables and queries that I have created over time that enable auto populating of tables, creation of tables and so on. All of which enable me with tabular documents for ordering purposes.
The problem I currently have is: - I want to create a table that looks at an existing table, analysis various fields for duplicate information and then adds one record to a new table. This is to enable me to create a spares list based on the entire list.
I have a full valve list with various items, some duplicates some not. I am required to produce a spares list that considers only one of each type.
I am trying to assign a unique two letter code to a set of record. From AA..AB..BA....all the way to ...ZZ, how do i go about doing this ?
View 14 Replies View RelatedExample 1:
2011-1
.......
2011-3893 etc.
Currently I have an Access form which produces a new unique number to identify each new record created. To do this I use the unique ID autonumber from a table to identify the new records. I would like to change from this simple number to the the above format per example 1. The four digits to the left of the hyphen would always be the current year and digits to the right of the hyphen would be the unique auto incrementing numbers such as from my table. I need the year to auto increment by 1 each September 30th (new business year) and I need the numbers to the right to auto reset to 1 to start uniquely identifying records again for the new incremented year. As each record is closed I need the number to be written as a single entity in the new format to my database.
Example 2: After September 30th.
2012-1
.......
2012-447 etc.
I have a database in Excel that contains farmers who can be identified by a Unique identifier: MZ-01-0001. The registration details for these farmers are not always up to date. Now when I try to append the data for the farmer with MZ-01-0001; with the primary key set on the Unique identifier, Access does not want to do it since there is already a record in the system. When I remove the primary key it doubles the record, which is also not what I want. So I am wondering what I need to do to append the record while keeping the primary key intact.
View 4 Replies View RelatedI posted this in the wrong thread yesterday
I just started learning Access and I have created a database with 53 records, 3 tables and 1 Split form. I creared a new yes/no field and I am attempting to display "Completed" in green for yes and "Not Completed" in red for no. I used the correct code in the format field:
"Not Completed "[Red];" Completed "[Green]
This worked for different field before I created the split form but now I cannot get the new field to display anything but check boxes regardless of what code I use. It won't even let me use the default yes/no, true/false or on/off options.
I've been studying this for about 2 weeks and I've figured out quite a bit but this one thing is really iritating me....
Help
Any comments would be appreciated
John
I have a table with data like this
Field_1,Field_2,Field_3
A,B,5
A,B,3
A,C,7
A,C,6
X,Y,4
X,Y,3
I need a report where I can only see
A,B,5
A,C,7
X,Y,4
That is Group by Field_1 and only show the records which has Field_2 with the max. value of Field_3
As mentioned before on a different topic I am building a database to sort through publication authors. I currently have the table sorted in a way that only the main author is listed for the 3000 records. Now I need a way to remove duplicate entries on a new table. Each entry is a different publication. Each record has a DOI code that is unique and an author which might be a duplicate. I want a new table listed by author once and a new field that list all of the DOI numbers for that author.
I know how to do a query to show only the unique names, but how to I also get the database to combine the records that share the same author.?
Is there a way to format the random auto number to just be 4 digits long? Or does anyone know how I can programatically create an auto unique field? This number has to be stamped on a key so it can't be longer than 4 characters but it has to be unique. Any help would be greatly appreciated.
View 8 Replies View RelatedHi all
I have been discussing DB table design with a colleague and we have a difference of opinion with regards to primary key ID fields .
My argument is that they should not be actual data but separate, that is an unique record identifier typically an autonumber type. I'm sure I picked this up from reading Access manuals.
My colleague's argument is: if the data contains a unique field, e.g. a unique project number in a table of projects (no project should be listed twice) then use the project number as the primary key. Her second argument is the byte size of an autonumber is 8 bytes whereas you can use a smaller data type to hold the project number thus saving space.
My opinion is that her first reason is flawed as it assumes no change to how projects are identified and that her second argument is irrelevant in today's Gb and Tb systems.
Without trawling through my Access books and the internet for opinions, I would like to know what your opinions are on this subject. I would appreciate good reasons which ever side of the fence you are on. I'm quite willing to be proved wrong and change my ways.
Cheers
Imperator
I have a field that is in text format that is used as a discussion box. This limits the user to 250 characters because of Access limitations. I have tried the memo format but that will not allow me to query off of that field. How can I have this discussion field with unlimited text capability and also be able to query off of it? Any help is greatly appreciated. Thanks!
View 5 Replies View Related