Problems With Linked Tables In A Subform
Jan 26, 2006
Hi all,
I am experiencing difficulties with a subform in a database I am designing for a dance group.
First, a little background about the database. There are 2 main parts:
a) a library of CD information and dance information as well as which dances can be done to which songs
b) a tool to plan monthly dance events
Now for my problem:
I have a main form that's built on the PlanProgram table (see attached relationship diagram) and then a subform that runs from the PlanProgramDetail table. Everything works OK up to that point. However, when I go into the subform's record source and add the table Lessons - this is where it "breaks". What happens is when I go back out to the main form and go to enter data in the subform the child field does not behave normally. It doesn't automatically enter the main form's recno_plnprgm number into the subform's field of the same name. Prior to adding the table called Lessons to the subform it did automatically insert the recno_plnprgm number from the main form to the subform.
The reason I want to add Lessons to the subform is so I can update that table's information as well.
Any "fix-it" ideas would be greatly appreciated.
Thanks, Heather
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Feb 2, 2012
I have a database with a number of linked tables that are linked to tables in different databases (not a back-end).for example, I have table1 that is linked to table1 in K:databasedb1.mdb.table2 linked to table2 in S:datadata.mdb.and so on...
However, recently we have moved all our databases to a new location.
K:databasedb1.mdb is now residing in O:masterdatabase
and S:datadata.mdb is now residing in O:masterdata
and so on...
I'm now in charge of relinking all those tables to point to the new location.I would do this in linked table manager one by one but we have 100s of tables linked to multiple different databases in different location.is there a way to create a VBA code that will automatically do this re-linking process?
so,
1. find unlinkable tables
2. search its new location under O:master
3. re-link it to the new location
Database names and tables names have not been changed. Just the location of databases.
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Jul 24, 2014
I have developed a Microsoft Access 2010 database for my client and the database is split with Front-end/Back-end, the Back-end and the database is shared on Network, The client operating system and applications for all users are hosted and consistent and the service is delivered over Citrix.
The database some times corrupt the tables record and give a permanent #Delete Error, I have attached one of the database table and the screenshot of the error,
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Jun 19, 2015
I have split database (B/E is in the SharePoint library, F/E has users on a local PCs). Sometimes, when I update/add data (does not matter if it is via form or directly in the table) it looks OK, but when I re-open the database, the data are gone.
Problem is that I cannot catch the moment when data were not saved (sometimes data are saved, sometimes not). I can point out this: if I re-enter the missing data, primary key continues subsequently, it looks like the data have never been entered. I tried to use script
Code:
If Me.Dirty Then Me.Dirty = False
on "On Close" form event, does not work.
B/E is linked by VBA code and it looks OK (no error, Link Manager shows correct path). I suspect interrupted connetion to the SharePoint but I don't know how to check it. I implemented VBA script co keep open connection to the SP but the issue persists.
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Jul 22, 2015
I have linked tables from SQL Server using ODBC connection that their location never changes. I have used certain fields of those tables to create queries and make table queries to derive to the information I needed.
On these tables on SQL Server, there is new data added daily. Every day, midnight, there's new data records added of whatever transactions took place in that working day. how often do I need to refresh linked tables in this case to get the latest data added. I mean, once I am linked, the make table query using those defined fields, would it get the latest data added by default when the query is executed, or I must refresh linked tables using Linked Table Manager and then run make table query.
Also, if I want the access to automatically refresh linked tables, can I use the following code? I have added this code, and executing it through a button, but I don't see anything happen, the database becomes inactive for couple seconds (I guess while it is updating) but I don't know is it updating the tables for sure or not, though I am not receiving any error when executing the code through the button.
Function RefreshLinkedTables()
Dim tdf As TableDef
For Each tdf In CurrentDb.TableDefs
If Len(tdf.Connect) > 0 Then
tdf.RefreshLink
End If
Next td
End Function
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Apr 30, 2015
How to Update ODBC linked tables on ms access?
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Jul 16, 2013
I have linked tables in my db at the moment that rely on user dsn connections to an SQL server. I've been reading about DSNLess connections and want to try convert what i have to have permanent DSNless connections, but the code I've found doesn't appear to be working.
I've removed server specific details where i felt necessary, but when running the code i have it in place.
Code:
Public Sub RefreshODBCLinks()
Dim connString As String
Dim db As DAO.Database
Dim tb As DAO.TableDef
connString = "DRIVER=SQL Server;SERVER=<database ip address>;DATABASE=<
[Code] .....
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Nov 11, 2014
I have a split database.(Access 2010).Three of the linked tables are Appointments, Appointments_OLD, Appointments_NEW.
I want to use vba to rename Appointments as Appointments_OLD (replacing the current one) and to rename Appointments_NEW as Appointments (replacing the current one)
I have used:
'replace Appointments_OLD by Appointments, replace Appointments by Appointments_NEW
DoCmd.Rename "Appointments_OLD", acTable, "Appointments"
DoCmd.CopyObject , "Appointments", acTable, , "Appointments_NEW"
Unfortunately this just made Appointments and Appointments_NEW clones of one another - changes in one automatically occur in the other.
What I actually want to do is to swap the names round in the backend database while maintaining the right links to the frontend.
Is this possible using vba in the frontend?
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Dec 20, 2007
Hello All,
I currently have a bunch of tables that I have linked to a SQL database. For development purposes (easy of use), I'd like to turn all those tables into regular tables rather than linked so if I take the db offsite, all the data is with me. I realize there will be no updates, etc. but that really doesn't matter for my needs in this case.
Is there a script or an easy way to do this? (besides doing a manual import for a LOT of tables)
I've tried searching but I might not be searching for the correct terminology.
Thanks in advance!
Randy
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Sep 19, 2013
looking for a way to export the list of table names, table types & if they are linked (e.g. tbl Sales Linked .dbf or tbl Staff linked to excel) from a database - this has to be done for about 300 databases.
in an individual db, I have a make table query off of the table MSysObjects to get the data. The Database field tells me where the source of the linked table resides & the ForeignName field gives me an idea of the format of the data source (e.g. dbf or excel). I could manually import that query into each db, run it to get the table names, then copy & paste..
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Apr 6, 2005
I have a form that I have linked (master/child) to a combo box on my main form. I have a requery command for the subform set to the "After Update" event on the combo box. When the combo box is updated originally, the subform updates. However, if the combo box is updated after having a value, the subform does not update.
First off, is the requery command even the right command to use to update the subform? (it's source object is a table) Second, is there a reason it wouldn't work if that is the correct command?
Any ideas?
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Nov 12, 2012
I have an access form that has a marco button to open another form using a filter that returns records in the new form that have a matching recordID field from the main form. This works fine.
I want to be able to add records to the table which works as well only the recordID field is not populated with the id field used in the filter from the main form. How can I populate the recordID field with that of the master filed from the main form? It is just blank on the new records created now.
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Dec 3, 2005
I have linked a SQL table to my ms access database. In order to view the SQL table as read-only and still be able to update the access table I have setup a form with a subform.
I know it would be a dublication of data but is there a way thru code of copying the data on the subform to my access table. I was hoping I could put a button on the form that would copy this data. My idea is after the copy is done all the information I need will be in my access table. I'm new to this linking idea and am worried I will only have half the information I need if the link breaks etc.
Thanks
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Oct 4, 2006
Hi,
Overview:
Ok so i have document database, and i have a number of forms these forms have a tab control layout on them. There is a 'Search' tab, a 'Add' tab, and a 'Edit' tab. Now what i have is a edit log table linked with the documents table on two seperate subforms on the 'Search' page. They are linked by the 'Document Number' which is not the primary key. The 'Add' page is linked to the document subform and the 'Edit' page is linked to the Log subform.
Aim:
My aim is to have a changes log for each document so that when i select a document in the document subform that the all the changes made to that document are shown on the log subform.
Problem:
When i open the 'Search' tab there are somtimes more than one record with the same 'document number' in the log subform. This is normal as users may update the same document more than once causing there to be 2 or more of the same document number listed under the log subform; but... this also causes the document subform to display a duplicate of the document with that 'document number'.
Proposed Solution:
I dont know if there is a way but i was wondering if there is a piece of code that will automaticly hide any records that have the same document number on the document subform. Or if there is a better way please tell me.
Thanks for taking the time to read this, i hope i havent wasted your time by asking a simple and stupid question.
,Leon
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Jun 10, 2015
I have a form [Art_DepartmentFilter] that has a subform [Art_ByRoomSubform]. The linked master/child fields are DeptID and RoomID.
There is a list box on the form that allows you to select the department, and this also updates a list box that shows the rooms in that department that have art in them.
I would like the user to be able to filter the form to show either all of the art in that department, or just the art in the specific room. I have two separate buttons, one for each filter (cmdDeptFilter, and cmdRoomFilter).
I realized I had to add the link for the RoomID in order to get the filter for the room to work (which it does nowoCmd.ApplyFilter , "[qry_artbyroom]![DeptID]=[forms]![art_departmentfilter]![textdeptid] and [qry_artbyroom]![roomid]=[forms]![art_departmentfilter]![textroomid]").
However, DoCmd.ApplyFilter , "[qry_artbyroom]![DeptID]=[forms]![art_departmentfilter]![textdeptid] and [qry_artbyroom]![roomid] like '*'" returns just the first room listed for the department, not all of the rooms.
How can I show all of the rooms for the department selected?
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Dec 10, 2012
I have a form that users enter billing logs in. There is a button users can click to the right of their billing data that opens another form where they can enter details regarding the billing log. Beside this button is a check box that shows them if details for this particular billing log has been created.
I can not for the life of me work out how to get the check box to update with a check after I enter Billing details without opening and closing the form again. I felt I have tried requery and refresh in all ways I have seen here, yet it is not working.
The main form is frmDslEnter and the billing log is entered in a subform from here called tblSessions subform. The checkbox on this subform is called chkProgressEntered, and it's control source is =Not IsNull([DSLIDNumber]). I tried putting the refresh on the Close button on the Billing Details page, on the Got Focus of the subform and the main form and haven't had any luck.
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Feb 9, 2006
Hello in the grand scheme of things i would like to achieve the following,
Have a main form with a continuous sub form[1stSubform] linked to it. I then have a second continuous sub form[2ndsubform] located on the main form, I would like to link the values of [2ndsubform] to the value selected in the continuous [1stsubform].
I can link the two together using following in the masterlink field
[1stSubForm].form![inspectionID]
When i select a record within the first subform nothing happens, however if i move to the next record on the main form the 2ndsubform values do change (to the related value in 1stSubform).
How do i get the 2ndsubform values to be driven by the selected record in the first subform rather than simply its first record?
ps i have tried the following in [1stSubform] on current and it brings up an error
Me.Parent![2ndSubform].Requery
thanks
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May 3, 2013
I have one database called asset management. It consists of one main table called cyber assets. Most fields in this table are linked to a manually created lookup table inorder to restrict user input. There are also two additional, none lookup, tables used to list a) the IP addresses (there can be more than one) and b) another similar 1 to many type table. Basically this DB is used to manage basic cyber asset data, excluding most items related to configuration management.
So, this above DB serves the purposes of asset management. Now I essentially need a similar DB for Patch Management. What I've done for this is to assess each patch initially (i.e. just by looking at the patch title and determining if we even have any of those device. i.e. this assessment is not based on OS, model number... just a general 'may' or 'may not' be applicable). Here's what this SEPARATE DB looked like:
Since each patch is essentially assessed against itself, or maybe a better way to describe it is against the users memory of what we do and don't have, only a single table and form was needed.
So now we've been thru this process and the DB is filled, all initial assessments are complete. The next step is to take all the ones that are applicable to our company (based on the initial assessment when you answer, yes is applicable) and do assessments based on each device we have.So what I want to do is to link the two DBs on a new table called Patches_by_device, inside the original patching DB... so the relationships would look like this:
But as you can see, the linked table CYBER_ASSETS has some sort of undefined relationship type, which is causing my issues.So the next thing I did was to autocreate a form based on the Patches_by_device table, and here's the result.I need to change the patch_key to the Patch_ID+Patch description+URL, etc, and to change the device key to the the UNID+IP+functional description, etc...so I changed the form record source like this:
Now I should be able to change the control source of the Patch_key and Device_key to more useful information. so I changed: Patch_key control source to Patch_ID and Device_key control source to UNID (which is in the cyber assets table)
As you can see, it worked for the patch_ID but not the UNID which is part of the linked table.Must it be within one DB, because we have a ton of other modules to implement (e.g. config management, vulnerability assessments, audit stuff, and more...) and I'd like all these to be in individual DBs, all liked back to the main cyber_assets/Asset management DB.I've considered just modifying that patch table so that each device has its own column heading in the table, but this will cause issues when new devices are added.
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Oct 29, 2013
I am taking over a database someone else created but is no longer here. The tables are linked to an external oracle database. I know the links exist because when I run a query it prompts me for my user name and password. However, the tables look like regular tables. There is no icon showing it's a linked table so I don't know which tables are actually linked and pulling from the Oracle database.
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May 11, 2015
How do i create a report that is linked to my sub-form that i have just sorted in a different form? let's say i have a form named View Records and on that form i have added a subform that is linked to my Employee Table, and then on that View records form i have added a few combo box in order to sort the data on my subform on that form, now what i want to do is that, i want to link those data that i just sorted on my subform and transfer it to a report.
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May 10, 2013
I have a form that is based on a linked table of students eligible to complete a online survey. Within that form, I have a sub form (based on another linked table) of students who have completed the form and at what date and time.
Only about 1 in 10 eligible students complete the form.
I'd like to filter by students who have completed the form, and sort by date submitted.
So I have the main form called "students" and the subform with the date submitted is called "New - BasicInfo subform" and they are linked by student ID. The date submitted field in the subform is formatted like "5/6/2013 3:07:32 PM".
I've tried adding this to me "filter" field in the STudents form properties:
Between [Students]![New - BasicInfo subform]![05/06/2013] AND [Students]![New - BasicInfo subform]![10/01/2013]
No luck, I get syntax error missing operator.
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Mar 9, 2014
I have two subforms in a main form. book_sub and book order subform. there are various subforms which i toggle in book order subform window by changing their properties with command button on main form. here is the code -
Code:
private sub billq_click()
Me.BOOK_SUB.SourceObject = "BILLQ"
Me.BOOK_SUB.LinkMasterFields = "[BOOK ORDER SUBFORM].FORM![ORDER ID]"
Me.BOOK_SUB.LinkChildFields = "[order ID]"
private sub stock_click()
Me.BOOK_SUB.SourceObject = "stock"
Me.BOOK_SUB.LinkMasterFields = "[BOOK ORDER SUBFORM].FORM![BOOKCD]"
Me.BOOK_SUB.LinkChildFields = "[BOOKCODE]"
Now the problem is when i change billq to stock it shows parameter entry window with caption [order id] twice. after clicking ok it does toggle the form to stock. then when i click button for billq again it shows the same thing.
the code works fine except showing parameter entry window twice with every toggle.
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May 6, 2005
I have a database with the tables linked from another database. The problem is that i need to copy the database to and from another machine in order to work on it. As this involves putting it in a different location each time, i have to relink the tables.
Is there a way to link the tables reletively so that as long as they are in the same Directory they will be linked?
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Jun 6, 2005
I have a frontend and a backend to my database. Actually, I have two backends....one with real data and one with sample data.
Currently when I am switching between databases, I am using the Linked Table Manager, which I am finding to be a bit of a pain. If I am already linked to one of the two backends, in order to switch to the other I have to rename the one currently in use so that it will prompt me for the new source.
I think MS Access looks for the current link before asking you for a new one. If the current link is still active it won't ask you for the new one. Renaming the current link effectively makes the link 'inactive' and allows me to link to the other database.
Does anyone know a better way to do this?? Can I change the link in code?? That way I could just make myself a form that I could use to switch between the two different backends.
Any other ways to resolve this would also be appreciated.
Thanks
Brian
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Feb 14, 2007
Hi,
How can I prevent the user to link tables from SQL Server?
In SQL Server, I give out read and insert permission on specific table in SQL Server, I create one MS Access database which linked tables, I hided the database windows, create the forms. I want the user to input/read the data via the forms.
However, if the user create the new MS Access file, and then use ODBC to link tables himself if he knows server name and database name. He can see and input the data into the table directly.
So, how can I prevent the user to link tables to their files?
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Nov 10, 2007
Hi there people.
Just wondered if anyone had linked an .mdb backend to a .accdb frontend and wondered if they encountered any problems. Or indeed, if it's do-able.
Oh, the frontend is Access2007 and the backend is Access2003
The data tables are exactly the same it's just that the forms are prettier in 2007 and the records in reports can be edited individually.
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