Query 2 Things At Once

Sep 13, 2007

Hi,

I have a membership db with 120 members in it. Each record form includes a dropdown field for 'status' (training completed, no training, certificated etc), and another dropdown for 'profession' (childcare, nursing, education etc)

I am able to run 2 separate queries;
I can run a query to view all those who have completed training using
Like "*" & [Enter Status] & "*"

And I can also query the professions with Like "*" & [Enter Profession] & "*"

What I would like to do is to query members who are in education but have had no training yet. Is there any way I can do this?

Many thanks

Adrian

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Need Some Help With A Few Different Things

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Hi there,

I need to pick someone's brains with the few queries I have with Access listed below.

1:- Emailing data entered on a form.
I have a made a rough call logging datababse, this allows users to log information about calls that they take. From time to time it will be required for the user to submit a refund request. What I am wanting to do is have this on a seperate form that the user can open and have it automatically populate with some of the information from the main call log form. Once they have completed the credit request form I would like to have a button on there that they can click which will email that record to a pre-defined email address with a pre-defined subject.

2:- Populating a Excel spreedsheet with data from a particular record
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3:- Linking data from one form to another
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Sorry if these are a bit silly but as you can tell I am a access muppet

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Hello all !

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2=, Now a little difficult part, in the same transaction form i want a field where the name of the current username appears and also a field with current date.

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Sorry for posting this here but it doesn't fit in just one catagory.

I'm having a bit of trouble using a manual input table and ODBC table to filter information through query into form view. Let me shed a little light on what's, what.

I'm looking at adding the totals of hours scanned/worked (sum of periodOfEvent) on job per "workcenternumber" (Scanning hour report - table [ODBC] SQL database on another server) then subtracting them from the hours given (job planning table - table [manual input]) to display hours remaining on project through query. [ITEMA]-[ITEMB]

Here's the problem: I can filter workcenternumber in the ODBC table "Scanning Hour Report" to display the various work center numbers, in this case it would be the following items:

BAL-HIGH
BAL-LOW
CM-TECH
CR-TECH
DW-JNR
DW-SNR
ENG
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FS-SNR
MS-HIGH
MS-LOW
MS-MED
MS-TECH
QA-TECH
SB-TECH
WB-BOIL
WB-HEAT
WB-WELD
WM-TECH

now I'm sitting with a query for each of these work center numbers with each query looking up hours given & subtracting hours worked to give you x amount hours remaining. Here are two example of these queries:

-------------------------------------------------------------------------------
--==1==--

SELECT DISTINCTROW [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, Sum([Scanning Hour Report].PeriodofEvent) AS [Sum Of PeriodofEvent], [Job Planning].[BAL-HIGH Hours Given]-[Sum Of PeriodofEvent] AS [Hours Remaining BAL-HIGH], [Job Planning].[BAL-HIGH Hours Given]

FROM [Job Planning] INNER JOIN [Scanning Hour Report] ON [Job Planning].[Project Number] = [Scanning Hour Report].WBSElement

GROUP BY [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, [Job Planning].[BAL-HIGH Hours Given], [Job Planning].[BAL-HIGH], [Job Planning].[MS-TECH], [Job Planning].[MS-TECH Hours Given], [Job Planning].[BAL-LOW], [Job Planning].[BAL-LOW Hours Given], [Job Planning].[CM-TECH], [Job Planning].[CM-TECH Hours Given], [Job Planning].[CR-TECH], [Job Planning].[CR-TECH Hours Given], [Job Planning].[DW-JNR], [Job Planning].[DW-JNR Hours Given], [Job Planning].[DW-SNR], [Job Planning].[DW-SNR Hours Given], [Job Planning].ENG, [Job Planning].[ENG Hours Given], [Job Planning].[FS-JNR], [Job Planning].[FS-JNR Hours Given], [Job Planning].[FS-SNR], [Job Planning].[FS-SNR Hours Given], [Job Planning].[MS-HIGH], [Job Planning].[MS-HIGH Hours Given], [Job Planning].[MS-LOW], [Job Planning].[MS-LOW Hours Given], [Job Planning].[MS-MED], [Job Planning].[MS-MED Hours Given], [Job Planning].[QA-TECH], [Job Planning].[QA-TECH Hours Given], [Job Planning].[SB-TECH], [Job Planning].[SB-TECH Hours Given], [Job Planning].[WB-BOIL], [Job Planning].[WB-BOIL Hours Given], [Job Planning].[WB-HEAT], [Job Planning].[WB-HEAT Hours Given], [Job Planning].[WB-WELD], [Job Planning].[WB-WELD Hours Given], [Job Planning].[WM-TECH], [Job Planning].[WM-TECH Hours Given]

HAVING ((([Scanning Hour Report].WorkCentreNumber)="BAL-HIGH"));


--==2==--

SELECT DISTINCTROW [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, [Job Planning].[MS-TECH Hours Given], Sum([Scanning Hour Report].PeriodofEvent) AS [Sum Of PeriodofEvent], [Job Planning].[MS-TECH Hours Given]-[Sum Of PeriodofEvent] AS [Hours Remaining]

FROM [Job Planning] INNER JOIN [Scanning Hour Report] ON [Job Planning].[Project Number] = [Scanning Hour Report].WBSElement

GROUP BY [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, [Job Planning].[MS-TECH Hours Given], [Job Planning].[MS-TECH], [Job Planning].[BAL-HIGH], [Job Planning].[BAL-HIGH Hours Given], [Job Planning].[BAL-LOW], [Job Planning].[BAL-LOW Hours Given], [Job Planning].[CM-TECH], [Job Planning].[CM-TECH Hours Given], [Job Planning].[CR-TECH], [Job Planning].[CR-TECH Hours Given], [Job Planning].[DW-JNR], [Job Planning].[DW-JNR Hours Given], [Job Planning].[DW-SNR], [Job Planning].[DW-SNR Hours Given], [Job Planning].ENG, [Job Planning].[ENG Hours Given], [Job Planning].[FS-JNR], [Job Planning].[FS-JNR Hours Given], [Job Planning].[FS-SNR], [Job Planning].[FS-SNR Hours Given], [Job Planning].[MS-HIGH], [Job Planning].[MS-HIGH Hours Given], [Job Planning].[MS-LOW], [Job Planning].[MS-LOW Hours Given], [Job Planning].[MS-MED], [Job Planning].[MS-MED Hours Given], [Job Planning].[QA-TECH], [Job Planning].[QA-TECH Hours Given], [Job Planning].[SB-TECH], [Job Planning].[SB-TECH Hours Given], [Job Planning].[WB-BOIL], [Job Planning].[WB-BOIL Hours Given], [Job Planning].[WB-HEAT], [Job Planning].[WB-HEAT Hours Given], [Job Planning].[WB-WELD], [Job Planning].[WB-WELD Hours Given], [Job Planning].[WM-TECH], [Job Planning].[WM-TECH Hours Given]

HAVING ((([Scanning Hour Report].WorkCentreNumber)="MS-TECH"));
-------------------------------------------------------------------------------

....these queries would display:

WBSElement - IT123456789012
WorkCentreNumber - BAL-HIGH
Customer - Customer000001
Description - High Speed balancing of turd filled drum
Planned Start - dd/mm/yyyy
Progress % - 95.00%
Planned Finish - dd/mm/yyyy
Actual Finish - dd/mm/yyyy
Consultant - Consultant1
Team - TEAM#
BAL-HIGH Hours Given - 20
Sum Of PeriodofEvent - 13.5
Hours Remaining - 6.5

The project number(Job planning table) and the WBSELEMENTNUMBER(Scanning Hour Report have linked via relationships tab

as an example... [see pic1]

now if the field finds no record in the ODBC it displays no information which would be correct in a sense. [see pic2]
BUT!
Here comes the complicated part.

NB!!:INSTEAD of displaying no information how would I go about making the ODBC fields display default value of 0 so when I add all the above mentioned workcenternumbers to ONE form, instead of displaying NOTHING when it finds no values for one of the workcenternumbers it will instead display that "50" hours given even if "0" hours were worked thus "50" hours still remain for that project number's work center number.
Is there an easier way of filtering different work center numbers to one form and summing figures from there or what?

To wrap it up all I'm looking for is a form that checks the workcenternumber and the hours captured on the ODBC "Scanning hour report" and subtracting it from the table "Job Planning" where the WBSELEMENT & Job Number as well as the work center numbers tie up to give me a total value of hours remaining. If nothing is found for one workcenternumber it displays value 0 instead of a entire blank page.
If you have a sample database I haven't seen that u think could come in handy it would be helpfull too.

Hope I didn't confuse you, yet... :rolleyes:

Thanks in advance
solbane

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I have attached a condensed version of the database that I am working on (removed everything except the one table that I am working on) so that you can see and edit what I am working on.

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HELP!

Thanks

Jan

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First goal: to COUNT the number of times a TYPE of visit is made.
There are several different TYPEs but only interested in tracking 2 of them.

When a crosstab query is created - if one of the 2 parameters are not "met", a blank is returned. I have been reading posts about using NZ and IIf IsNull, etc to get past that - but none of them make any sense to me and the Access help suggestions do not work. Hope someone can make it clear with this information: (can't give more specifics to keep privacy intact)

The SQL was written by Access not by me. :)

Here is an example of the Crosstab SQL (which is using a previous query):

TRANSFORM Count([qryTest2.TYPE]) AS CountOfTYPE
SELECT qryTest2.CID
FROM qryTest2
GROUP BY qryTest2.CID
PIVOT qryTest2.TYPE;

-----------
qryTest2 SQL: (Grouping by to remove dups)

SELECT DISTINCTROW tblM.CID, tblM.[M#], tblM.LNAME, tblM.FNAME, tblM.YMDBIRTH, tblC.ClDOS, tblC.TYPE
FROM tblM LEFT JOIN tblC ON tblM.[M#] = tblC.[M#]
GROUP BY tblM.CID, tblM.[M#], tblM.LNAME, tblM.FNAME, tblM.YMDBIRTH, tblC.ClDOS, tblC.TYPE
HAVING (((tblC.TYPE)="Out" Or (tblC.TYPE)="In"))
ORDER BY tblM.CID, tblM.LNAME, tblM.FNAME;

Thanks for you time! :)

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Show All Records From One Query And The Sum Of A Field In A Related Query Record

Mar 8, 2005

I'm building a report for annual software license renewals. The report data source is a query that combines the customer information, their computer information, and the licenses purchased for that computer. I am having no trouble with the form displaying the customer info page, then a page with the computer info at the top and a list of licenses purchased for that computer underneath.

That would be great, if that's what my boss wanted. However, she wants the whole list of available licenses displayed on each page, in the event someone want to purchase additional licenses with this year's renewal.

I'm trying to figure out how I can set up a query/report grouping to do that. I've tried making a new query, relating the qryLicense!licenseID to the qryPurchase!purchLicense and setting the relationship option to show all records from qryLicense and only those related from qryPurchase. I added the qryPurchase!purchCPU field to my query, hidden it, and set the criteria to “=1” (the computer ID of one of my dummy computer records). I also have a Sum of the qryPurchase!purchQty field included in the new query that I want to display the total number of that particular license purchased (and 0 if there are no corresponding records). All fields except for the quantity field are set to Group By.

What I’m getting from this is simply a list of the licenses purchased for that computer, not the complete list of licenses available showing the quantity purchased where applicable.

Can someone see where I’m going wrong?

Slaughter
slaughter at mizzou dot edu

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