I have a table with a DateTime field. I would like to create a query that queries only the 3rd most recent record in the table. So there would only be one record per ID. If there is only two records for an ID, it would show nothing. I have tried a few things already, but none of them have worked quite right. I was wondering if anyone had a new idea.
View RepliesI have a database that is used to allocate appointments to our staff. It has 2 tables, one that lists the clients we need to call in that day, and another that stores details of each contact attempt. I'd like to design a query that find all clients who we have not dealt with so we can easily get their details in a list. I know what the criteria for the query would be, but I'm stuck for how to actually execute it. Here are the details.
Table tClients stores the current clients - primary key is named "clientRef"
Table tContactEvents stores each contact attempt and the date/time is stored in a field named "dateTime".
When an entry has been dealt with successfully a yes/no field named "completed" will be set to "Yes".
There may be many attempts to contact a specific client on a given day, unsuccessful attempts will not have the completed flag set.
Once the completed flag is set that client will be ignored so no further entries will appear.
So I need a query that searches tContactEvents for the most recent match to each number in tClients.clientRef and checks if the completed flag is set. If the completed flag is false, or if the number has no match (i.e. no contact attempts made yet) then the clientRef should be displayed. I also need this to be restricted to the current date, as the same client could have rebooked their appointment to a different day.
So here goes :)
I have made this example database to show you my problem, I have 2 tables here:
1. "items" table that works like warehouse listing items in stock and has these fields:
ID autonumber
Example name TEXT
Sold Yes/No
2. "sales" table has these fields:
ID Autonumber
Example name created using Lookup in Design view
I created Query called "sales Query" that I use to enter data and my problem is I need only to be able to enter items that are not checked in "Items table".
In other words I need to be able to select in the query dropdown items currently in stock.
How to solve this the easy way? I tried using criteria "False" but dropdown still lists checked items WHY?
I am trying to augment my database to have a price list. Because I wanted the price list to be of record and saved, I used a form with a subform. The main form taking the price list header info price list ID, price area, and date and putting into tblPricelist) and using the sub form to table to load the actual price list info (product, price) and putting into tblpricelistsub.
What I am trying to do is to be able to bring the entire price list as it is and be able to update (or not) the price of all or some of the items and then have it save as a new entry into the tables. I am trying to do this without having to use a sub form and lookup every product all over again (500 products).
Is there a way to do a query to bring up the entire price list, turn that into a form, and then be able to update the prices that would in turn create another entry into the price list and pricelistsub tables?
How do I get only one item in a combo box when using the Table/Query option (ie No Duplicates). I want only one of each field with no duplicates.
View 2 Replies View RelatedHello all
I'm sure the answer is on here somewhere but trying to find it and then getting it to work is a bit of a problem, so i resorted to posting.
I have 5 tables
Partnership Details, Invoices, Funding, Communication, Communication Types.
the field Partnership Name in the Partnership Details table has a one to many relationship with the partnership name on tables: Invoices, Funding and Comunication.
What I want to do is create a query that will show the most recent invoice (detirmined by date) and the most recent funding (detirmined by date) for each partnership.
I can do this using max if I only want the feilds Partnership name, invoice date and funding date. however I want to create a report that will show several feilds from partnership details and I want to show the invoice no. and amount as well as the date and also the amount and notes field for funding
Is anyone able to help?
Thanks
Niyx
I have a basic database design, well I think so anyway. It only has two tables:
1. tblClientInfo
2. tblNotes
Basically each client has multiple notes/comments that can be linked to its record, hence the tblNotes table. The two tables have a one-to-many relationship, being that each customer can have many notes.
I then have two forms:
1. Claims Loss Form
2. tblNotes_DatasheetSub1
So I can enter multiple notes for each customer. The problem I am having is with the report output. It wants to print every note (record) that is linked to the customer. I just need it to print the most recent note for each customer (It would save a lot of wasted paper).
Example of a print out of what it is doing:
John Doe - 123 Easy St - Notes 1 (Most Recent Note)
John Doe - 123 Easy St - Notes 2 (Previous Note)
John Doe - 123 Easy St - Notes 3 (and so on...)
It is printing duplicates of the same customer by adding the additional notes for that same customer on a new line.
How can I tell it to only print the customer one time in the report, and most importantly, to only use the most recent note that is linked to the customer?
I tried using DMax("NoteDate","tblNotes"), but this only returns one customer with one note. I need it to do that for each and all customers.
I have successfully ran a subquery (two queries with one linked to another) by following detailed instructions from this page I found: [URL] .... It works, but the problem is it only shows the latest date for each note, not the actual contents of the note. I feel so close with this option, but so far at the same time.
The TOP n records per group looks promising that I found here: [URL] ...., but I honestly don't know how to implement it correctly in my SQL. I am very much still learning Access and apparently have stumbled into something that is much more complicated than I had originally imagined. I just assumed I could filter the duplicates out, or tell access to print the last or most recent note record for each customer.
Hello,
I have a table with part orders and I want to retrieve my five most recent orders in a query. That means I'll need the 5 most recent orderids How would I mention that in my criteria?
Kind regards,
Hans
ok i have this query.
Code:UPDATE [Claims Header] SET [Claims Header].status = 'I'WHERE ((([Claims Header].Claim_ID)=[claim id]));WHERE ((([Claims Header].Claim_ID)=[claim id]));
i want to have a button that runs this query but how do i pass over the claimid from my form? also when it's done running the query i want it to run a report.
so i was trying to make a macro, but how do i tell the macro to find the claim id from the form?
I need to know if it is possible to make a query that selects the highest or lowest value below or above a number that a user or form defines.
For example, the attached database has a history of which of three children held the position of mom's favorite by recording the day that they became mom's favorite, the idea being that they stayed there until someone replaced them.
It is possible to make a report that would request a date from the user and then would return with who was mom's favorite on that date? Perhaps by checking the records to see which record had the most recent date before the date entered.
Just in case you haven't noticed, this is not the practical application of this concept, I am just trying to find out if it is possible.
Hi,
I have a database with test scores that I am trying to get the most recent date for. Each student can take a test multiple times, but I only need to see the most recent test score. The tables I am using are one called Students which has the following fields, Grade, Student number, Last name, First Name, and Inactive, and another table called scores with the folowing fields,student number, score, test result, test name and test date. When I do a total query it still shows me multiple records for each student. How can I get this to show only the most recent test score for each test name? I am pretty inexperienced with access, and am totally unfamiliar with expresion builder. If anyone has suggestions I would appreciate it.
This is what my data looks like:
Grade Student # Last Name First Name Inactive Score Test Result Test Name Test Date
11 751240 BarretoLuisNo577XSBST Math 2/3/2004
11 751240 BarretoLuisNo611PSBST Math 2/3/2005
11 751240 BarretoLuisNoNTBST Math 2/6/2003
What I would like to have it show is the most recent test date of 2/3/05
Please help ASAP!
I have the following columns:
Date
Price
Item #
Item description
Weight
Cost
Now, what I need is a report that will give the last price of an item. I import the new pricing on to a table once I receive, but not all the items get new princing all the time. This means I can't query for the pricing of a specific date. I need to figure out a query that will give me the LAST or MOST RECENT price entered. Also I can't just sort it out without going through thousand of records to get what I need, that's what I've been doing so far.
Someone please help!!!!!!!!!!!!!
Hey,
My tables are structured right now such that; Table 1 has all the main information and uses a primary key. Table 2 is linked to table one without a primary key, for every row in Table 1 it can have several rows in Table 2. In Table 2, i have a date field.
I want to query information such that, it brings up information for the row in table one and only the most recent row in its corresponding table 2. Most recent indicated by date field.
I've tried some things using Max(date) etc, but to no avail.
Many thanks in advance!
HI, I have a table with multiple records of inspections, so there are multiples of inspection_num and each has a different date. I only want to extract the most recent inspections? I have an example of the table below.
Inspection_num Completed_Date
1000 01/01/04
1000 04/01/03
1000 01/01/03
1003 01/01/04
1003 02/01/04
1004 01/01/04
So I would only like to extract the following:
1000 01/01/04
1003 02/01/04
1004 01/01/04
Thanks
Sherriff
I've done querying before, but none as complex as this. What I'm trying to do is query a table for the most recent date (field labeled "Sample Date") for each ID (field lableled "Sample ID"). It is also giving me other output as a sum of my "Results" field. So, in essence, what I want is the total number (sum) of each "Sample ID" for that "Sample ID"'s most recent "Sample Date".
I have a query set up right now where its showing me the sum of "Results" for each "Sample ID", but with multiple "Sample Date"s and "Sample ID"s. I have the "Sample Date" field in descending order, but how do I get it to show only the most recent "Sample Date" for each "Sample ID"?
Hello people - I am building an APPEND and DELETE Query which deletes STUDENTS in my Camera Loans database who have not borrowed a camera in more than two years.
In the query structure, under DATE_BORROWED, I put the expression <=Date()-730 (where 730 = 365 days x 2.)
However, upon running the query it gave back to me the earliest loan date of the student, (so their first loan date and details basically)
It ignores the more recent loans, so deleting this appended record would be a mistake.
Now I need an expression in a duplicated DATE_BORROWED field in the query structure that picks out the most RECENT date out of them all, the other field running the check on this most recent date to see if it is older than two years.
Surely there is some code or expression that pulls the most recent date out only of a whole series in a record? Or a criteria is performed on the rmost ecent loan only?
Help appreciated, thanks.
Neil.
I have a parent table [Case] and a child table [Action], in a one-to-many [Access 2003].
The parent has an open date and a closed date.
The child has a received date and a completed date.
The child may contain more than 1 record that matches the parent.
Date fields for activities that have not yet happened are blank.
A typical example might be one parent and two child entries for a total of six dates fields.
I am after only a [single] most-recent action date of the six [there could be a tie for that most recent date, and then there would be two records returned in the result].
I am working for a table that includes a list of every parent record with the name and date of the most recent, or latest activity date.
After two days I decided to ask for help.
Thanks,
I am trying to run a query to select the most recent balance from a table that lists balance by date and account number. Basically I need to select the most recent balance for a given account number. Here are the details:
Table: CBALANCE
=========================
ACCOUNTNO
BDATE
AMOUNT
What works: This gives me the most recent account, but I cannot get the amount
=========================
SELECT Max(CBALANCEMIB.BDATE), CBALANCEMIB.ACCOUNTNO
FROM CBALANCEMIB
GROUP BY CBALANCEMIB.ACCOUNTNO;
What I want to work: This returns results which should not be in the result set (older balances)
==========================
SELECT Max(CBALANCEMIB.BDATE), CBALANCEMIB.ACCOUNTNO, CBALANCE.AMOUNT
FROM CBALANCEMIB
GROUP BY CBALANCEMIB.ACCOUNTNO, CBALANCE.AMOUNT;
Am I trying to do something too complicated for the query language?
My database includes a Project table and a Status table. They are linked by the ProjectID. The status table contains records sorted by date pertaining to work accomplished on each project. I have created a report based upon a query to give me an update of the status of each project. I only want to see the most recent record for each project from the Status table in my report.
How can I accomplish this?
I am trying to run a query to select the most recent balance from a table that lists balance by date and account number. Basically I need to select the most recent balance for a given account number. Here are the details:
Table: CBALANCE
=========================
ACCOUNTNO
BDATE
AMOUNT
What works: This gives me the most recent account, but I cannot get the amount
=========================
SELECT Max(CBALANCEMIB.BDATE), CBALANCEMIB.ACCOUNTNO
FROM CBALANCEMIB
GROUP BY CBALANCEMIB.ACCOUNTNO;
What I want to work: This returns results which should not be in the result set (older balances)
==========================
SELECT Max(CBALANCEMIB.BDATE), CBALANCEMIB.ACCOUNTNO, CBALANCE.AMOUNT
FROM CBALANCEMIB
GROUP BY CBALANCEMIB.ACCOUNTNO, CBALANCE.AMOUNT;
Am I trying to do something too complicated for the query language?
The database I am working with contains several different tables and a variety of information. I need to create a query that accesses information from two different tables. Though the tables contain other fields, the fields I am most interested in are:
Table 1: Protocol Information
"Protocol ID", "Title", "Expiration Date"
Table 2: Regulatory Submission
"Protocol ID", "Description of Submission", "Submitted By", "Date of Submission".
The way the data is stored, each protocol has a Protocol ID, and there is only one record per protocol in the "Protocol Information" table.
However, each time these protocols are submitted to our review board, a log is created in the "Regulatory Submissions" table.
I need to generate a query that pulls only the most recent submission date, so that the query output would look like this:
"Protocol ID", "Title", "Description of Submission", "Submitted By", "Date of Submission" (Where this is the most recent one), "Expiration Date"
From other forums and posts, I tried to create an SQL aggregate function, using Max or Last to get the most recent date. I was successful, but only if the query contained just the "Protocol ID", "Date Submitted", and "Description of Submission" fields. Adding any more, or creating a query to use the outputted data didn't work (it could be that my second query was not written correctly.) I am very novice at creating complex queries, and at SQL.
One additional complication: There are two values in the "Description of Submission" field of the "Regulatory Submissions" table that I am not interested in. They are "Adverse event" and "AE Summary Log". I can successfully filter them out using a criteria expression, but integrating all of these pieces has not been easy (or possible, yet).
I'm out of ideas. This is really complicated, and I apologize. Any assistance would be greatly appreciated.
How would you write a Select Query to select the most recent dates?
Select OrderDates
From Orders
Where >=Date()
No good if recent date is older than todays date!
I have a set of devices that are assigned to a truck, on occastion they are moved from truck to truck, I need to be able to track where they are AND where they have been. Here is what I have:
ID (autonumber)
GPS ID (number, this is the specific ID to each device)
Truck Number (this is the specific ID for each truck
Installation Date (Date installed / moved)
I have created a query to show the data I need, I have put them in order based on date.
- I must keep each event stored on the table
Goal:
To show a list of the current location of each device, nothing more.
I have a form that simply lists the items:
DEPARTMENT_NBR and DEPARTMENT_NAME
In the table: DEPARTMENT_TBL
When I edit the field DEPARTMENT_NBR and it is in error (must be between 01 and 99) I want to put out a message in a MSGBOX and SetFocus back on the DEPARTMENT_NBR.
I coded the MSGBOX with vbokonly and then DEPARTMENT_NBR.SetFocus, but after the message displays and enter is hit for the ok the cursor jumps to the DEPARTMENT_NAME on the current line. Is there a way to get the SetFocus to work properly on repeating items like this? I can never seem to get them to perform the same as they do on non-repeating items.
Thanks for your help.
HERE'S THE EXACT CODE:
If IsNumeric(DEPARTMENT_NBR) = False Then
If DEPARTMENT_NBR <> "00" Then
MsgBox "DEPARTMENT NUMBER must between 01 and 99.", vbOKOnly
DEPARTMENT_NBR.SetFocus
GoTo DEPARTMENT_NBR_EXIT (exits the paragraph skipping other checks)
End If
End If
Also, is there a way to look at a specific item in a list like that? IE. I want to reference the 3rd row's DEPARTMENT_NBR. Thanks.
I have two tables with a one to many relationship. The tables are linked by the INDEX column.
EXAMPLE:
Code:
TABLE_1
INDEX NAME
1 Name_A
2 Name_B
3 Name_C
TABLE 2
INDEX NUM_INDEX STATUS
1 1 REJECTED
1 2 REJECTED
1 3 OPEN
2 1 CLOSED
3 1 REJECTED
3 2 OPEN
I need the NAME field from TABLE_1 and the Last STATUS field from TABLE_2 (MAX of NUM_INDEX).
Example:
Name_A, OPEN
Name_B, CLOSED
Name_C, OPEN
SQL that I have now.
Code:
SELECT A.FIN_Finding_Number, B.Max_Index
FROM TBL_Findings AS A INNER JOIN (SELECT RES_Finding_Index, Max(RES_Response_Index) As Max_Index
FROM TBL_Response GROUP BY RES_Finding_Index ) AS B ON A.FIN_Finding_Index = B.RES_Finding_Index
WHERE (((A.FIN_Finding_Index)=34));
This SQL statement will return me the Finding_Number and Max_Index. I don't need the Max_Index. I need the Status. If I put the Status in the Sub-Query and GROUP BY it, it will return both REJECTED and OPEN. I just need it to return OPEN.
I have a database to keep track of time spent on development work. The database uses mainly two tables: Estimates and Status.
The Estimates table holds a static number for each item to be worked on. We generally subtract this number from the total number of hours in Status spent on each of the items. In queries, to calculate the overall delta, we subtract the Estimate from the overall Status for each item.
However, we would like to create a report that gives us a running total for each item. So, if we have 100 hrs in the Estimate table for Item A and 5 hrs for item B, then the report would ideally show something like this (delta between Status table and static value in Estimate table):
Code:
Item | Resource Name | Estimate | Actual | Delta
--------------------------------------------------------
A John Doe 100 10 -90
A Jane Doe 90 5 -85
A John Appleseed 85 5 -80
B John Doe 5 10 5
B Jane Doe -5 5 10
This is so that we can see how our actual hours spent working on a task line up to our estimates. So, if we are under estimating our work, we can easily see this.
In Excel, this is of course no issue, but it becomes an issue when trying to write a query in Access to report this information.
As I said, we can do the overall numbers, just not the line item numbers.