Retrieving The Right Amount Of Records
Dec 6, 2005
I have a table containing the following two fields, one with monthly dates (end of month plus year) and one with profits (per month). However, for some dates the records are missing. For example, for the 31-1-1994 there is no record (not in the date field, nor in the profits field).
How can i create a query that will only show me the records if 10 or more monthly subsequent profits are known, so meaning that in those 10 months no records are missing? So that only the timespans without the gaps (missing records) are shown.
So if the 31-1-1994 and the 30/6/1994 record are missing, then the 4 subsequent records in between those two dates should not be shown,, since the amount of records is not 10 or more. However, if the next missing date would be 30/6/1995, then all the 11 subsequent records between 30/6/1994 and 30/6/1995 should be shown. Since the number of records is bigger than the required 10.
Thanks for helping me out!
Luuk
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Nov 14, 2006
Hello,
I have a table with part orders and I want to retrieve my five most recent orders in a query. That means I'll need the 5 most recent orderids How would I mention that in my criteria?
Kind regards,
Hans
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Jul 21, 2015
I have One table(and designed form from it) in which i have recording the daily transactions(it is like a daily book). Daily transactions took place like Purchase of items of Amount 45, sale=70, sold on account=100 etc.
What problem i am facing is: I would like to Add Cash In Hand amount and would like to show it on my form. When day end I would like to move remaining cash In Hand on separate column of that date. The next day i would like to take the previous Remaining Cash in Hand as Cash In Hand at Start for next date and so on.
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Feb 27, 2008
Hello All
if I have thirty records and have the end user select the first 8 or what ever amount they want, could be 3, 14, 9 etc, is this possible via a form ?
thanks
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Feb 8, 2008
Hi everybody....
I have a vba question....
I have a form that states how many entries a certain table can have related to that form.
For example:
Form1 - based directly on the table for diagnostic purposes
Cust ID - text - primary key
NumofEntries - number - integer
I want it to create X amount of records in form2 based upon the NumofEntries from form 1 based on table1
For example, I run form 1, and it asks for the custnum, I enter it, and then it asks for the number of entries allowed for the customer, and then I enter it. This number can be different each time. I want the 2nd form just to show that many fields for entry either by a running total (subtraction) in form view or by a for next loop to create X amount of records in the table.
Form1:
CustNum = 1011
NumofEntries = 3
CustNum = 2022
NumofEntries = 4
CustNum = 3033
NumofEntries = 2
Table2
Custnum = 1011, entrynum =1, entry data
Custnum = 1011, entrynum =2, entry data
Custnum = 1011, entrynum =3, entry data
Custnum = 2022, entrynum =1, entry data
Custnum = 2022, entrynum =2, entry data
Custnum = 2022, entrynum =3, entry data
Custnum = 2022, entrynum =4, entry data
Custnum = 3033, entrynum =1, entry data
Custnum = 3033, entrynum =2, entry data
the key is to have the entrynum to start at 1 each time, the rest I can handle.... I am at a loss right now, as I am down to one brain cell, and it's misfiring.....
Granted, tomorrow, when I wake up, I will prolly have a solution, but as always, I value all of your input and design suggestions. Yes, I know already that it's a one to many relationship from table 1 to table 2, I just want some alternate ways to do this. Thanks in advance for any insight you wish to give.
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Jul 17, 2014
I am trying to make a report in which I can see the amount of money that I have to pay weekly to an employee. To explain myself clearer, I have different rates for each employee. For example:
NameNormalPayRateVacationPayRateSickPayRateOvertimePayRateStandbyPayRate
John Smith$15$10$15$30$8
Ken Jonson$10$8$10$20$8
I am doing this in a query. So what I want to be able to do is, for example, take 4 hours that the employee worked at NormalPayRate and multiply it. But if tomorrow the employee worked at a different rate, for example 3 hours overtime, I want those 3 hours multiplied by OvertimePayRate.
The way I saw it on my Google researches, is that they have only one rate and the amount will be [SumOfHours]*[Rate]. But how can I tell my query to skip, for example, one rate because the employee didn't work at that rate that day. So I can have different amount for the different rates.
By the way, entering the information I can divide at what rate the employee worked x day. So if the employee work 6 hours at regular, and later on 4 hours at standby, I have those information separated in my table.
Results that I am getting: I can easily get the amount in money multiplying the whole hours by a rate, so my result in my report will be multiplied by the same rate.
I am using Access 2013 ...
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Apr 25, 2005
Hey! I'm doing Computing AS level and the coursework is to create a system for "Terry's Turkey". This is basically my first introduction to Access, and our teacher is little to no use!
After alot of work working out things in access and reading alot of books, other than creating the switchboard, theres only a few things left to do!
The first is to limit the amount of "turkeys" that can be ordered. I have 2 tables that this envolves... Order and Customers, they have a one to many relationship (each customer may place one or more orders, each order must be placed by one and only one customer). They are linked by Customer ID. I need to set two limits, I guess by a validation rule of some kind. The first is that each Customer can place no more than 5 orders. The second is that their can be no more than 40 orders in total. A slight complication to this is that a customer can "cancel" an order, in this case its marked as cancelled (theres a yes/no field called Active to determine this), and ideally, these wouldnt be included in the counts.
So far I have the following as a query, though I have no idea how to put this into a validation rule
SELECT Count(Orders.OrderID) AS Var1
FROM Orders;
I guessed that to expand this to not including inactive orders something like
SELECT Count(Orders.OrderID) AS Var1
FROM Orders
WHERE active="yes";
Any help at all would be most appreciated! I have spent many hours pondering over this is and looking at as many access sources that I can! I think this is my last resort :(
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Jul 12, 2007
I was wondering if someone could help me.
I have a simple table with data that gets updated daily. I need to split the data into 5 equal parts for work distribution. Because the amount of records always changes I can not go by numbering so I need to go by percentage, to split it into 5 ( 20% ) parts. Please help.
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Sep 15, 2004
Hey. Basically I have several tables. One table (vistiors) has a combo box in one field called Hostee. Each hostee is listed in another table with all their information. When a hostee is selected in the hostee field of the visitors table I simply need it to count how many people including the currently selected person are being hosted by the person and check if it is greater or less than the amount of people set in the host table which has a field called Limit that has a number which is the maximum amount of people one person is willing to host.
If its greater than the amount in the host table a warning message should come up informing the person (but still allow the assignment to occur.)
As a note I have the combo box set to show the first name of the individual but select both the first name and ID
the code is below for the row source:
SELECT [Hosts].[First Name], [Hosts].[id] FROM Hosts;
If someone could tell me how I could get it to show multiple things within the combo box that'd be great.
IE Right now it shows just a first name liek Alex, Rachel, Bill. I'd like it to show the first name as well as the last name and a third additional field. IE Alex Lastname T1 or Rachel Lastname F4 etc.
Can anyone show me the general code to do this? I do know some VB but I'm used to using SQL with PHP primarily. I am new to access and only know it vaguely. Thanks in advance!
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Jul 1, 2013
I want to display on my form the amount of records and which one the form is displaying just like that, which is at the bottom, in text fields.
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Apr 13, 2015
I have the following code that works fine:
Dim db As DAO.Database
Dim rs As DAO.Recordset, i As Integer, ii As Integer
Set db = CurrentDb
Set rs = db.OpenRecordset("PatientPrescriptions1")
ii = [RefillAmount]
For i = 2 To ii
[Code] .....
However I am trying to make it decrease the value in [RefillAMount] each time it loops through the addnew function and I can't figure out how to do the rows keep saying the same number:
If I put Refill 3 it creates 2 extra rows and all these rows now say Refills = 2. What I want it to say is
Refills 3
Refills 2
refills 1
And end there. how to do this?
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Nov 20, 2014
I am trying to get the main form to display a total Amount for all records in Purchase order details but the control displays Error:
I have a Form called frmPurchaseOrder with a sub-form sbfrmPurchaseOrderDetails
sbfrmPurchaseOrderDetails takes item details from a table based on what is selected in the combo box then fills out four additional fields in the same sub-form.
SELECT tblItemListDetails.ItemID, tblItemListDetails.ItemName, tblItemListDetails.ItemSize, tblItemListDetails.ItemUnit, tblItemListDetails.ItemUnitCost, tblItemListDetails.ItemBrand FROM tblItemListDetails WHERE (((tblItemListDetails.Supplier)=[Forms]![frmPurchaseOrders]![SupplierCombo]));
Private Sub cmbItemName_Change()
Me.txtSize.Value = Me.cmbItemName.Column(2)
[Code] ....
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Sep 13, 2013
i''m currently trying to count the amount of records that fall in each month in the date complete field. i am currently using a count query and it it bringing up the dates not the month.
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Nov 13, 2007
Hi,
I am new to access and need help trying to retreive data. Basically I have a unique ID field (123545). I what a user via a form to be able to retreive data using this unqiue ID. Does anyone know the best way to achieve this in access please?
Thanks
Ket
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Feb 5, 2008
I have an Access2003 database that contains a table. The table has 2 fields. One is a counter and the other stores a picture which is datatype ole object. I want to do a one time export of the pictures. I want to save the pictures as jpegs in a designated directory. I know very little about working with ole object datatypes. Can someone tell me the easiest way to do this?
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Nov 5, 2006
Hello All,
Is there a way to retrieve the very last entry to a table (via a query) without passing a value to the query.
Lets say I have a table Pets
ID desc
==============
1 Dog
2 Cat
3 Lizard
For example lizard was added last, is there a way I could pull just this out using a query? (keep in mind that I don't know wahat the last entry is, so I cannot pass any kind of value to the query)
Cheers,
Aaron
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Jan 17, 2006
Hello all,
I would like, from a form, to get the file size of a particular file.
I would really like something like: FileSize("C: estfile.exe")
I am sure I have had something like this before, but cannot for the life of me find the answer I originally got!
Thanks!
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Feb 14, 2005
I have created an expense database but I now want to try to add fields to the main form which will allow the users to select their car engine capacity and the price they paid per litre to establish how much VAT can be reclaimed. A small extract from the table from customs & excise is set out as below (although the table headers have moved a bit). There are 5 engine capacity headers and numerous pence per litre rows.
Pence per litreUp to 1000cc1001 to 1500cc
75.08.5259.653
75.28.5509.682
75.58.5759.710
75.78.6009.738
75.98.6259.767
76.19.6509.795
So if someone had a car with the engine size between 1001 to 1500cc and had paid 75.7p per litre for their fuel we could reclaim VAT @ 9.738p per mile.
Is there anyway I can get access to look up this information for me?
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Dec 15, 2005
Does anyone know how to setup an ODBC to the Ebay Web Server?
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Jul 10, 2006
Hi,
I making a query which creates a list of customers in a month. For the start and end dates of the month, they are retrieved from a table and put into 2 seperate subforms. The query isn't working through, so I was wondering if anyone would see where I'm doing wrong.
In the order_date field in the query, I have this as the criteria:
Between [Forms]![sub_fltStart]![DateList_Start] And [Forms]![sub_fltEnd]![DateList_End]
If you want any more clarification then just ask :)
Cheers,
Ben
EDIT: spelling/grammer
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Feb 21, 2007
Need some help, please.
I'm writing a simple report that needs to show individuals and the number of times that each individual has been designated the author and/or owner of a document.
The two tables in the query (simplified) are: Person, with columns personID (PK) and personName; Document with columns docID (PK), authorID and ownerID.
Each report line needs to show one line per person, with the ID, name, count of authorID and ownerID (showing the number of times he/she was designated the author and/or owner of one or more documents).
For example:
ID ... Name ..........Author ... Owner
1 .... John Smith .... 0 ......... 3
2 .... Mary Smith .... 2 ......... 0
3 .... Peter Smith ... 1 ......... 2
I need to create a query to retrieve one row per person, then do some kind of subselect (?) to count the number of matches for Person.personID against Document.authorID and Document.ownerID.
I'm having all kinds of problems in what I thought would be a simple SQL statement. Can't find anything out there, so all suggestions are welcome.
Thank you.
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Feb 16, 2005
I put this on the tables forum but my answers have now stopped, can anyone here help me with how I get this information to appear on a form....
I have created an expense database but I now want to try to add fields to the main form which will allow the users to select their car engine capacity and the price they paid per litre to establish how much VAT can be reclaimed. A small extract from the table from customs & excise is set out as below. There are 5 engine capacity headers and numerous pence per litre rows.
Pence per litre ....Up to 1000cc.......1001 to 1500cc
75.0 ..................8.525.................9.653
75.2 ..................8.550.................9.682
75.5...................8.575.................9.710
75.7...................8.600.................9.738
75.9...................8.625.................9.767
76.1...................9.650.................9.795
So if someone had a car with the engine size between 1001 to 1500cc and had paid 75.7p per litre for their fuel we could reclaim VAT @ 9.738p per mile.
Is there anyway I can get access to look up this information for me?
.................................................. .................................................
Ans:
It would be nice if you could find out the formulae for working out the pence per mile bit based on the cc.
Either way, I think your table needs changing to this design
Price. . . . CC. . . . . . . . . . . . . VAT
75.0 . . . .1000. . . . . . . . . . . .8.525
75.0 . . . .1000 to 1500. . . . . . .9.653
etc
etc
Col
__________________
This ain't no technological breakdown. . .oh no, this is the road to hell.
.................................................. .................................................
Thanks,
Unfortunately I can't get hold of a formula. I'm still not sure how I would look up a value, even if I changed the table as you suggested. The user would need to select a cc size and then a price per litre which would then need to be cross referenced to give a value. I could set up different tables for each engine size, but then I'm not sure how I could point the answer at the correct table.
I don't even know if what I am trying to do is possible in access.
.................................................. .................................................. .
Sharon, you could have the price per litre in one ComboBox and the engine size in another. Both these would then be the criteria for a query.
Can you post your Db and I'll have a look for you, failing that I could knock one up (in Access97)
Col
__________________
This ain't no technological breakdown. . .oh no, this is the road to hell.
.................................................. ..................................................
I think I've attached the file, but I've never done this before so it might not be there!
The table I'm trying to create is called pence per litre but it is completely stand alone at the moment until I can work out how to get any information out of it. I have changed the table to your suggested layout but have only entered a few records, there are hundreds to be entered if it can be made to work!
Thanks
Sharon
.................................................. ................................................
I can't seem to get the file to attach it doesn't seem the right extention code it's an mdb
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Nov 18, 2005
In my employee attendance database each record contains an employee id#, a number corresponding to an attendance infraction, and a corresponding date. Each week a clerk queries the database to pull up records for all employees who have a yearly 'total number' of infraction values over a certain numerical limit.
Any suggestions as to what is the best way to:
1 - Calculate that yearly 'total number' for every employee.
2 - Retrieve the date of the most recent attendance infraction for each employee that has a total value that is over the limit?
Thanks
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Dec 13, 2007
Hi Everyone.
Lets hope that after finding this forum, my slight problems will begin to ease off a little.
I am unfortunately one of those newbies trying to get in well above my head and level of ms access workings, but we all have to start somewhere, right?!
My problem at the moment is as follows:
The scenerio is i work for an excursions provider in Cyprus and I am trying to set up an online excursions site for them.
Now with any excursion, the price flutuates through the year when its low season, high season etc. I have built a MS Access database with the following tables so far.
Excursions details: this contains everything about the excursion on offer, along with additional columns for the price changes and dates that these apply for. ie. [adprice1][fromdate1][todate1], [adprice2][fromdate2][todate2] etc
Now what I am trying to acheive if at all possible is that when a viewer takes an interest in an excursion and selects the date they would like to go on the excursion, that the correct price is displayed for that specific time period i.e if it the date was betwen [fromdate1][todate1] or [fromdate2][todate2]
Is this at all possible and if so can someone please explain to me in real laymans terms what I need to do for this too occur within the database please.
Thank you in advance and sorry for waisitng anybody's time if this seems obvious to others and not myself!
Regards
2rsGarry
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Mar 11, 2015
I'm trying to retrieve the value of a record in a table. Why doesn't this work:
tabName = "Plan Data"
Dim db As DAO.Database, rst As Recordset
Dim strQryWhole As String
Dim dbStatus As Integer, rcnt As Long
[code]....
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Jul 16, 2015
I've got an access database that I am working on, but I have now ran into a problem where I can not figure out the correct VBA syntax to use. As a sidenote - I am using Access 2003. What I would like to do is find out the syntax to use to retrieve data from a query result.
I have a query, that when ran, searches a table that contains 4 columns. The query prompts the user to enter a number which would be found in column 1. It then searches for every match of that number that was entered, and only returns a result if there is an occurrence where column 4 is empty on the same row. The max number of occurrences where column 4 can be empty is 1. So to summarize, when I run the query, it either returns a blank record (with a 0 in the first 2 columns and last 2 columns blank) or it will return a record that matches the criteria.
What I would like to do is if no records are found, I need to go to the Time_IN form. If 1 result is found, I need to go to the Time_OUT form. I am unsure of the syntax to use and my IF statement fails every time, reverting to the else statement. Here is a copy of the current code I am using (The Me.MO_ID = Null was my attempt at retrieving the results from the query):
Code:
Option Compare Database
Private Sub Command3_Click()
On Error GoTo Err_Command3_Click
DoCmd.OpenQuery "Open MO Evaluation Query", acViewNormal, acEdit
[Code] ....
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