In a database I want to know the when the last change of a record has been made. I know one way to do it, but is not realy efficient:
I made the folowing sub
Private Sub addtime()
Date_of_Record.Value = Now()
End Sub
I call this sub if one of the 200+ :eek: inputboxes change:
Private Sub inputbox_change
call addtime
End Sub
Is there a more efficient way to save the date the record is last modified???
thanks in advance
Hi
Is there any way to change or write a string in module from Form?
Rahul
After I enter data into one field in a record I would like the form to save the record when I move to another field in the same record. It seems that the record is only saved when I exit it entirely. Is there a way to save a record when moving between fields in that record? Can this be done without using an Event Procedure for each field?
View 8 Replies View RelatedI am working on a database and i have notice after making a form that when i enter a record using a form if i enter incomplete data on the form access automatically save that record and generate a id for that record.
For example I have a table that contain
StudentID,StdName,FatherName,DOB,Adress,Phone
And I have created a form for that table that also containing these fields.
Here I want to do that on the form I want a "Save" button , and the purpose of this button that when I click on this button then MS Access Save the record and then generate the ID for that record and if i close my form without pressing "SAVE" button access do not save that incomplete record.
I have a database set thus
Clients (the main form)
ClientsID (PK)
blah blah
Information and Referral (a check box)
blah blah
blah blah
ClientIR (the form that opens up when I & R is checked)
IR ID (PK)
ClientsID (FK to the above form)
Requests (a lookup referencing to IRCategory)
The code is set up so when the I R box is checked, form will open, and unchecking it will delete the I R record of that Client.
The problem is when the IR Box is already open, the request has been selected, I cannot save it as Access says a record is required in the Clients form. There are only two buttons, one goes on to next requests (one client can have more than one requests), other saves and closes.
The Client form is already coded so it will save the Client's record before opening the IR Form, and either button will save the IR record as well.
I had referential intergrity turned on. Turning it off only gave me weird results (I was able to input records, but Access didn't autofill the ClientID in the IR records, and looking at Clients returns a blank IR record)
What am I doing wrong?
Thanks
if i use Date() as default value at my field, can i save it? i mean it not change when next day come for some record. coz i want to use today's date as default date to some record. when next day come, date for that recoerd still at yesterday's date..
or there have any other way to do it?
TQ
Hi there...
I have a table which contains a field with the name "date". i have defined the property "date/time" on the data type of this field and as an input mask I have: “99/99/0000;0;_” i want the date to be saved as 02/02/2008 but every time I try to save it the zero digits are deleted and it is saved as 2/2/2008. How can I do that??
Can't figure it out. Here is the code:
Private Sub Button_OpenQuest_Click()
On Error GoTo Err_Button_OpenQuest_Click
DoCmd.DoMenuItem acFormBar, acRecordsMenu, acSaveRecord, , acMenuVer70
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "Ques_Physician"
stLinkCriteria = "[sbjID]=" & "'" & Me![sbjID] & "'"
DoCmd.OpenForm stDocName, , , stLinkCriteria
Me.Visible = False
Exit_Button_OpenQuest_Click:
Exit Sub
Err_Button_OpenQuest_Click:
MsgBox Err.Description
Resume Exit_Button_OpenQuest_Click
End Sub
__________________________________________________ __
I get the message "The command or action 'SaveRecord' isn't available now"
Hi all,
I am wondering if there is a way to save a record in this manner.
When the user opens the form wait 1 second and then save.
But I would like it to do this only once. I have tried the “on timer” but it keeps saving the record every second.
Thanks in advance
Jon
I have an unbound form that I load with one record. The record is selected based on a selection made in a list box on a previous form.
Then changes can be made to the data.
Then I want to click the save button which runs a stored procedure to update the table with the new data. I DON'T want Access to automatically post the record for me.
But when I hit save it tries to update twice and gives me a warning - it saves through the stored procedure and then tries to save again as the form closes. (I'm assuming. - I get a warning that says another user has changed the record and do I want to overwrite the changes.) I think it's because right now I load it with fields from a view.
Here is the code that opens the form and gives it the recordsource....
I have a field on a form that when a check box is checked then the date is populate in a AddDate field. The problem is if the user edits that field the changes do not save. Below is some of the code, how do I save the changes?
Code:
Me.AddDate = Date
If Me.Dirty Then 'Save any edits.
Me.Dirty = False
My database has a master quote form with a gajillion subforms. The database is set up so if a user wants to enter a new quote, a button "enter new quote" is clicked and a new record pops up. (The form is attached to a master quote table.) Originally I thought if the user chooses to create a new quote, they will, and follow through till the end. Now I'm wondering if I should give them the option to save or delete created quote.
Save is automatic, ofcourse, but not sure what method to use to delete record. Will potentially need to delete info from subforms. All tables in use are enforced with referential integrity and cascade delete.
Also, user can go into previously created quote and change if need be (until the quote is approved then this is not possible). Would like to give option of undoing changes and again, I'm not sure what method to use.
Any help much appreciated!
Hi guys
I have a form which displays data from a table... however i have added a combo box which retrieves value from another table. I have also added a save record button. When i try to save the record. instead of saving the text in the combo box like i wanted. It saves the value 1,2 or 3 instead. How do i make it save the selected text instead?
Regards
Dom
Hi Guys
I have a main table, which I then query specifying 'XXX' in multiple fields to bring back no records. Then I set up a form based on that query so I always have a blank form to enter details to the table.
Access is saving the record every time I amend a field. I'm now stipulating that many of the fields must have data in and am repeatedly getting the 'field name must not be zero' error message even when I'm nowhere near that field.
I need to disable autosave and then put the docmd.acsave etc once all fields are complete.
Any ideas how best to do this?
I have created a Form to add customer payment entries to our database which will be added to the TRANSACTIONS table. I have a combo box which allows us to lookup our account number from the main CUSTOMERS table designated in the row source of the combo box. The rest of the fields use control sources from the TRANSACTIONS table which is the table that will contain the new records. I have added a Command Button that is labeled "Save Record" and it is programmed to do just that. My problem is that the records are being added to the TRANSACTIONS table even before I click my command button. I have the "date" feild in the form set to auto populate today's date. When I open the form, select an account number and tab to the date or any other field, and then close the form WITHOUT clicking the command button, the record is still added to the table. Can anyone help me to stop this from happening? I do not want anything added to the table until the "Save Record" button is clicked.
I have the Roger Jennings book: "Using MS Access 2003" and also the "MS Access 2003 Bible", but I am still unable to find an answer to my problem.
Thanks for any assistance.
Mark Anderson
hello again guys
i got another question...
i have a "quit" button on my form that closes access. my problem is that if there is something selected from my list box and something entered into my textbox, it will add the record when i click quit. what can i do to make it NOT add the record. i've searched on google all day and i've been trudging through a bunch of forums and still can't find anything. i did see something about the dirty property, but i can't seem to figure out how i can use that to my advantage. please help!!!
thanks a bunch
*j
Hi! Please help!!!
I'm currently building a bookings database and have encountered an alert message that I cant seem to rectify -
"You cannot add or change a record because a related record is required in the table 'Booking Details'"
Basically - I have a 'Customer Database' form that is linked (via command button) to a 'Booking Details' form. Within 'Booking Details' I have 2 sub forms - 'Booking Quote' and 'Booking Payments'. Both subforms are linked to the 'Booking Details' form by the 'booking ref' field with RI.
I have no problem updating information in the 'Booking Quote' subform, but when I try to add information to 'Booking Payments' it states the above message.
Can anyone please advise as to how I can prevent this happening? I'm slowly losing my mind....!!!
Many thanks,
Stacey
Currently I keep getting this error: "You cannot add or change a record because a related record is required in table"..My current tables are this:
Primary Table with persons info:
Primary Key - Auto number generated
Name
Address
Email
Phone
I have 4 other tables with use check boxes.
ex:
Table 1 - Geographic locations visited
ID - Auto generated
USA
CANADA
ASIA
ECT...
Table 2 - Languages Spoken
ID - Auto generated
Spanish
Chinese
English
Table 3 - Skills
ID - Auto generated
Hunting
Dance
Singing
Weaving
Is this not a genuine one-to-one relationship table? I mean No two people would have had visited the same places and speak the same language no? I tried to create a one to one relationship with the primary key to the auto generated ID of the child tables but I'm sure that is not how you do it. Also when I try to save the check boxes in my form and I close it and come back it doesnt save and is blank again. Is it because my form gets its information from a query that takes all the information from all the tables.
how I can get this to work properly? Am i to make use of a foreign key? I've read a lot about it online and watched youtube videos but I dont see why I need it here in this case. Is there a way to set the IDs in the child tables to be the ones from the primary table? Or do I have to use a foreign key and manually input the primary ID into them?
Or would it be better to have all these child tables in the primary table and have one large table instead? I just didnt do that because one of them has like 20 checkboxes with cities and locations
How can I avoid the auto save record in Accesses? I want save the record under definite conditions.
View 1 Replies View RelatedHi,
I'm not sure where to post this, maybe VBA or Forms would be better, but I think it's fundamentally an index problem, so I'm posting here. I've searched both the net and here, but most of the questions are about preventing duplicate records.
I want to prevent duplicate records but save changes to existing records.
I have a form based on a table that has a 3-field-unique-index (but not the primary index, which is autonumber). I've written a function to check for existing records with the given combination of the three fields, as long as all have data (it bails if any are null). I'm calling the function from BeforeUpdate for each of the textbox controls. I was also calling it from the form's BeforeUpdate, but commented it out as it seemed redundant. I have other code there verifying that the user wants to keep the changes.
I'm trying to save the users from getting all the way to the end before discovering there's a problem. To test it, I added then deleted one character from one of the three relevant fields in an existing record, and bing, up pops my alert that I'm violating the index. Then I can't leave the field, I'm stuck there because I can't save the record.
I want it set up so that other fields in the record can be changed/updated AND so that a new record for the same person can't be entered (a dupe).
Oh, and I'm running into all kinds of problems with acCmdSaveRecord not being available. I feel like an idiot that I haven't been able to make sense of the posts about that. I can just comment it out and let Access save the record when it closes the form. But my bosses really want the users prompted about saving changes.
Any thoughts or suggestions or insights greatly appreciated. I really tried to search this out, so any tips for better searching are also appreciated.
Here's the code for the function:
Public Function CheckForClientDupes()
Dim response As Variant
Dim strFamID, strLName, strFName As String
Dim strFilter As String
If IsNull(Me!FamilyIDNo) Or IsNull(Me!strLastName) Or IsNull(Me!strFirstName) Then
Exit Function
End If
strFilter = "[strFamilyIDNo] = """ & Me!FamilyIDNo & """ And " & "[strLastName] = """ & Me!strLastName & """ And " & "[strFirstName] = """ & Me!strFirstName & """"
If DCount("*", "tblClients", strFilter) > 0 Then
response = MsgBox("There is already a client with this combination of FamilyID, Last and First names in this database. Would you like to Continue Anyway (Yes) or cancel data entry and Erase Your Changes (No)?", vbYesNo, "Duplicate Client Alert")
If response = vbYes Then
' DoCmd.RunCommand acCmdSaveRecord
Else
response = MsgBox("You have chosen to cancel your changes. Your changes will be erased.", vbOKCancel + vbQuestion, "Data Entry Cancelled")
If response = vbOK Then
Me.Undo
Else
Exit Function
End If
End If
End If
' Me.FamilyIDNo.SetFocus
End Function
Hi
I have a form with a button and a text box
The control source for the text box is a Number field called FileNo in a Table called File. THe default value of the text box is 0.
When the button is clicked a value is calculated using the last value under FileNo in the Table.
The problem is that I have to either navigate the records or close the form in order to save the new value onto the Table.
I need to be able to save a new value to the Table as soon as it is generated without having to close or navigate. So that I get some new value everytime I click the button without closing the Form.
(when the button is clicked 1 will be added to the last value under FileNo on Table File)
ViRi
Hi
I have a form with a button and a text box
The control source for the text box is a Number field called FileNo in a Table called File. THe default value of the text box is 0.
When the button is clicked a value is calculated using the last value under FileNo in the Table.
The problem is that I have to either navigate the records or close the form in order to save the new value onto the Table.
I need to be able to save a new value to the Table as soon as it is generated without having to close or navigate. So that I get some new value everytime I click the button without closing the Form.
(when the button is clicked 1 will be added to the last value under FileNo on Table File)
ViRi
i have probleb with the comboboxes
if i change cobobox value, then comes a error :to make changes to this field, first save the record
the combobox code is
Private Sub CatecoryID_AfterUpdate()
On Error GoTo Err_CatecoryID_AfterUpdate
Dim strFilter As String
strFilter = "Products.CatecoryID = " & Me!CatecoryID
Me!ProductID = DLookup("ProductID", "Products", strFilter)
Exit_CatecoryID_AfterUpdate:
Exit Sub
Err_CatecoryID_AfterUpdate:
MsgBox Err.Description
Resume Exit_CatecoryID_AfterUpdate
what i have to do
Hey all,
I am embedding a MS Access 2003 Database form into web page (iframe) by creating a "Data Access" form.
I have created it all and it works fine. But there is one last thing i need to sort out.
When the user clicks the Submit button (Really a Save Record Button), i would like the button to also forward the visitor to a basic "Thank You" html page, in the actual iframe. At the moment the record saves, but it doesn't give the visitor any acknowledgement that they submitted successfully.
What code do i need to add to the <Button> code on the Data Access form, in order to create a hyperlink. I am not too familiar with VB.
Thanks.
I have a problem where a user (with what I believe are the proper security settings) cannot save a new record in a form. I have set the securities on the form and the related table and query to allow this user to create new records (Add/Run).
This user is able to access the form and enter the data, but it will not save. I have added a "Save" button to no avail.
When I log on as the administrator, it works fine.
Any Ideas?
Thanks in advance.
My query lists duplicate records which I append to a new table. from that table I would like to delete the duplicates but save the first record of each duplicate. example the fields are employee and date worked. I would like to keep joe smith 1/1/14 but delete the other joe smith 1/2/14 and joe smith 1/3/14 ...
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