1 how the stock control will work? I found similar posts saying to calculate the items sold and compare them with items in stock. When there is restocking the items in stock field will be increased?
2 i want to store the total amount paid from a customer in each order. I searched the posts for this case and the answer always says you shouldn't store calculated values but calculate them each time. In my case the prices for a product might change and user wants to know the total amount received from a customer for different purposes i.e discount, promotion e.t.c
Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.
Heres the problem -
I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.
He therfore needs -
- A database of products in stock - A history of old stock and who it was sold to (which customer/invoice) - An easy, user freindly, way of entering stock as quickly as possible as it comes in - A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box. - The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table. - Reports based on Orders, with only relevant information, for customer invoices. - A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.
It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.
Now MY problem -
I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.
- i dont know what the set-up/design of the database should be - i dont know how to do the stock update thingy - i dont know how to create a search facility for products being purchased - i dont know how to move the stock from the stock table into a history table with the customer/invoice information - i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching - i dont know how to make the whole thing look simple and user friendly!
What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.
you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.
I have an existing stock control database that has evolved over the years from the "Inventory Control" sample supplied with A97.
We (until now) supplied spares from one manufacturer. The spares items list was provided to us in an excel sheet and easy to append to a Access table.
We now want to supply spares for two new manufactures who also supply spares list in an excel sheet.
The problem: All 3 manufactures excel sheets are very different in layout format of number etc. and approximately 30,000 lines in total.
The question(s):
> Do I spend ages messing around copy/paste into one "super excel sheet" then append to access or some how have 3 tables (one per manuf.) suppying to one form?
>Can access handle 30.000 records in one table? Maybe a silly Q. I presume very slow on search?
I am building a stock control database, which uses a barcode reader to input data into the fields.. (stored in a product table)
For a sale the item is scanned.. and the details are displayed. However is there any way which the same form can be used to have multiple text boxes with the same names..
So in essence I need to be able to view more than one sold item on one form.. is it possible to have rows of different transactions??
Hope that makes sense.. any assistance would be great!!
Im sorry for starting a new thread, Only I need a different topic name.
Thanks for the help Thomas, from the other thread, though my project has been blown completely out of proportion. I decided to start from scratch again today. Having no help from the teacher is a major factor because he knows only very basic database.
My initial idea for the project was to be able to set up a stock control system allowing 1 user, my Aunt to be able to order shoes, manage stock by checking orders against deliverys and updating the stock records. Also some form of allowing her to enter sales for particular shoes which would update the stock file.
I had the relationships set up so IDtype in tblStock connected to IDtype in tblOrder. I had the CompanyID in tblCompanyID connected to the companyID in tblStock and In tblOrder.
I then added some models of shoes into tblStock. I created a query adding tblStock, tblOrder and tblCompanyID. I dragged the whole tables into the query but because of the relationships, when viewing the query, there were no fields there. So upon deleting the relation between CompanyID in tblCompany and CompanyID in tblOrder, the data which I entered into tblStock appeared.
I then created a form based on this query with a combo box with its source set to tblStock allowing me to choose the models of shoes. I then put the other fields in as text boxes and made a confirm button. When the form was open, if I selected a shoe from the combo box the company information didnt appear in the fields. Once I had entered quantity, size and colour, I pressed the confirm button and this added that order into tblOrder, but no CompanyID.
This morning I realised the system should be set up including another table with a list of shoe models the user would be able to order because I had them selecting models which were in stock. I hadnt thought about this when designing the database.
I supposed what I am asking for is any general help into setting up this stock control system allowing it to do the functions that I require for my user.
I am a beginner with making databases, so am looking for a bit of advice so I can know where to start. What I'm trying to do is make a stock control database for our drugs dispensary as there are constantly drugs going in and out and they need to be able to keep track of where drugs have gone and what quantity levels they have.
I also have a 2D barcode scanner which scans and reads the drugs barcodes in the following format:
Product Code [Enter] Product Descripition [Enter] Batch Number [Enter] Expiry Date [Enter]
So I would have thought the best thing would be to have a form with these fields in so the user could scan a barcode in filling in these fields. and that would then input the drugs into stock (Obviously there would be a quantity field too)
But where Im getting stuck is how could I then produce a form much like the one above with a search button. So the user could blip in the barcode filling in the relavant fields and then search for that product based on the products batch number?
Hello, I have been learning how to use Ms Access in order to design my own Database, I have done quiet a bit but i found myself kind of stuck witth the following issue. My question is pretty simple (I think…) Please, can someone help me? :o
I need a field that update itself automatically for each record. For example, if I have 2 initial fields called [Stock balance] and [Quantity delivered]; I need to find a way to have the [Stock balance] updating itself just by entering a value for [Quantity delivered] where [Stock balance (actual record)] = [Stock balance (previous record)] – [Quantity delivered]
I could create a third field Called [Quantity left] with [Quantity left (actual record)] = [Stock balance (previous record)] and [Stock balance] = [Quantity left]-[Quantity delivered]
but it doesn’t seem right to create a third field that is equal to an other field just with one record difference.
Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.
Heres the problem -
I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.
He therfore needs -
- A database of products in stock - A history of old stock and who it was sold to (which customer/invoice) - An easy, user freindly, way of entering stock as quickly as possible as it comes in - A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box. - The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table. - Reports based on Orders, with only relevant information, for customer invoices. - A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.
It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.
Now MY problem -
I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.
- i dont know what the set-up/design of the database should be - i dont know how to do the stock update thingy - i dont know how to create a search facility for products being purchased - i dont know how to move the stock from the stock table into a history table with the customer/invoice information - i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching - i dont know how to make the whole thing look simple and user friendly!
What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.
you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.
I have started making a stock control database, i have spent about a week on it, And i am struggling! There are obviously lots of different ways to actually build them efficiently. My problem is that i want to add stock and take stock out, changing the stock quantity and obviously keeping track of stock. I only want to ammend the stock quantity, in the stock table if the item is not a new item. The stock is added via a log sheet which could also have a new item. My head is beginning to hurt, but with a bit of help from you guys i might be able to crack it.
The Tables I have are:
tblStock
tblCategories
tblSuppliers
tblInventory transaction
tblStock_in
tblStock_Out
tblEmployees
Is this sufficient? Can i add stock and take stock out with one transaction table? Or would i need to add another table? I believe the code would be through a query but again am a little unsure as never done anything like this!
I am quite new to access and i can grasp things quite easily.
Basically i am make a stock control data base for a food company. I am making it so theres an order table and a stock table. Basically i want to know how to change the Quantity avalible in the stock table fom the orders table.
I dont know if i have explained that very well. But basically i have related the product name in the stock table to the product name in the order table. So i can add a number so that that the quantity of the product will change on the stock table.
If there are any easier ways of doing this rather than having 2 tables it would be useful
Ive tried all types of things and i cant get it to work. Any help would be very much appriceated.
First of all, please let me apologise as I am something of a novice when it comes to Access and the answer to this query will no doubt be 'obvious' to most of you!:o
I am trying to create a Stock Control database to track stock bought, sold and held. The product is mainly shoes. I am not sure of the best way to structure the tables. The fields required are: Item Code - this is a unique reference Item Description - this could be duplicated e.g. there could be two item codes relating to 'Summer sandals' Wholesale Price - this could be duplicated e.g. there could be two item codes at the same price Colour - Each item code will have a limited colour range Size - Each item code will have a limited colour range
Basically I want to create a 'Stock Purchased' form to enter the stock bought on any one purchase date. I wanted to do this in such a way that if the item code was selected from a combo box, the item description and wholesale price would be automatically populated, but the colour and size would be selected from a combo box (limited to the particular choices for the item code).
So, initially my question is: Do I need to create a record for every possible combination of shoe style, colour and size (this could result in hundreds of possible combinations), or is it possible to have a single list of colours and sizes and somehow link these to the item code?
I've been looking for an example of a Stock Control database but haven't seen one. No doubt I'm going about designing this database in completely the wrong way so any suggestions really would be appreciated.
i've made an update query but its not exactly what i wanted is there a way to make the criteria equal a particular form field because i dont want the user to type in the stock ref in a parameter query.
also, how do i make it so no orders can be made on stock which has stock levels of 0 and have a message saying it is out of stock at the moment, i put >0 in the criteria underneath no in stock field in the update query
i hope i made it clear because im not sure how to explain it
I have to provide a Quote/Order/Invoice and stock control system very quickly for one of our satellite offices, and wondered if anyone knew of any "boilerplate" databases that have done all the grunt work, so that I can just edit reports and forms etc to get them up and running. We are happy to pay a (modest) fee for this service, but would expect to get full access to the design/code for later development and customisation if required.
I've tried Googling but get page after page of rubbish !! Any pointers would be gratefully recieved.
Hi guys,I'm new to Access except using it years back but much has changed from the 2000 version to the 2007 version - it's slowly coming back to me though, as it's mostly just an interface change. Although I'm highly experienced in SQL (mySQL) and database design / structure from being a Web Programmer.I'm wanting to store a stock amount for products. Using 3 tables, for products, orders and sales. Here's a real basic layout:productsprodID | productName | productStockordersorderID | supplier | prodID | quantityBoughtsalessaleID | customer | prodID | quantitySoldThe products table is just a list of the products. Sales is where I log what I sell to customers and the orders are what I buy from my suppliers.What I'm wishing to do is use the products table to store the stock of that item so as soon as I make a sale, that quantity for that prodID is subtracted instantly from the productStock and when I make an order it's instantly added.Is this possible, or is there a good way to do this?All help appreciated! :)Thanks,Nick.
When the user enters the quantity they require into the orders form I would like to deduct it from the quantityinstock field in the products table.
The above query does work if you add the following code to the beforeupdate event of the orders subform: If Me.NewRecord Then DoCmd.SetWarnings False DoCmd.openquery "qryupdateQuantityinStock" DoCmd. Setwarnings True End If
Although I wanted the query to run from a button (confirm order) on the order form so that the user decides when to deduct the stock.
I cannot put a button onto the orders subfrom where the query should run from and if I place the code on a button on the main orders form it only deducts one order (one product) and not all products on the order.
Can you help me find a way to run the query from a button?
I have read through the threads and found lots of information on stock control, although have not yet found anything similar to this problem. I understand that this is not the correct way to do stock control, although my database is for academic purposes and only requires a simple stock control system.
Any help would be greatly appreciated (sorry for the long post!). :)
I am trying without any success to build a small stock control database.
very simply put I am the main site and I have many other sites. each site has a unique code. I have 4 products only. I want to have the total stock that I hold in my site and as I send stock to other sites I want the number to decrease from my site and be added to the other specified site.
I have created a stock control system where i put stock that come in into a specific location i can put the same item over several locations depending of the size of the location or i can can put more than one product in a location .
The problem im having is when i do a order that say remove half of all the stock in it is split over more than one location i cant seem to get it to remove the stock from the location to show space available.
I am new to this database stuff and my work want me to produce a database which will not only keep stock on printers, scanners, monitors and base units we have in stock but want an allocation system as well.
Basically, a member of staff from a department will make a request for some items. These could be a monitor, 2 base units and a scanner for their location. I need a system which tells the user that the items or qty they want is in stock or not. I know I need to use an unbound box for this but dont know how.
Then I need a form which a IT techie can allocate a job too themseleves and take the item to them once this has been done they sign off the job.
I have a rough idea on what I want in each table but I am really losing time and i need some help or if anyone can do a quick one for me with forms etc I will be ever so grateful!
The tables look as follows:
Dept - DeptID, Name of Dept Staff - StaffID, Name, Postion at college Request - RequestID, Date, StaffID Stock - StockID, Item (monitor), make (CTX), Model (17" TFT), QTY, Status (dead, working, faulty) Request deatils - ? - Basically this is where the staff member will make their request for what they want. Allocation - This part needs to be given to a member of staff and they needs allocating out Techie - TechieID, Name, Postion Location - LocationID, Location (where the item is going to)
If anyone can help me please post otherwise please please send me an email to mini_beest@yahoo.co.uk
I'm supporting some Access/VBA code which includes the following behavior:
When an update is made in a (linked) child form, the current date/time is written to a textbox on the main form via
Me.Parent!txtMod = Now
Likewise, the BeforeUpdate event of the main form updates the same field (and then does a bunch of form validity checks, possibly followed by a Save).
When we upgraded to Access 2003 from Access 2000, a problem erupted:
When the user returns to the main form (by clicking on any control outside the subform), the following message is issued: "This record has been changed by another user since you started editing it (etc.)..."
At this point the user must choose between "Save Record", "Copy to Clipboard" and "Drop Changes".
Conceptually, I see why this is happening (though I wonder why Access 2000 didn't flag it). The subform is the "other user". When the main form is returned to, it is "Dirty" (unsaved update), so the main form's BeforeUpdate event fires, and attempts to update the field again (Me.txtMod = Now). Since there is a pending change to the field, an error dialog pops up.
As a quick fix, I replaced the code in the subform with a flag ("Hey, I've been updated!"), which the main form checks on the Exit event of the subform control. But that seems a horrible solution. Surely there's a better way?
Notes:
1. It would be preferable to have the timestamp updated right away by the subform, though having it updated when the subform loses focus is better than nothing.
2. Since a subform is a control from the main form's perspective, I'm surprised that a change to that control doesn't render the main form "Dirty". I guess from a database standpoint it makes sense (the form's table isn't getting updated at all; just the subform's). But then, how does the main form know that the subform has been updated?
3. I tried catching the error via Form_Error. I can make the dialog not appear via "Response = acDataErrContinue", but unfortunately it defaults to dropping the changes (old and new), rather than saving the new.
I have tables and forms setup but I have 3 general questions on how to finish the project.
1. Should I create a folder where all the files reside for instance, create a phone log folder, put the DB file into the folder and export XML's into the same folder?
2. How do I get the form to launch as a self-contained form without the Access application in the background?
3. How can I get this form and table to automatically update an XML spreadsheet whenever records are added?
4. How can I get the form to sort all records according to time logged? The time will be entered in manually and we need all the records to sort automatically by time in ascending order.
I have a customer table with all the usual customer details (customer ID, name, address etc...), a transaction table (Transaction ID, Order Number, Customer ID, Title ID, Date, Status (order received, payment taken, ready for dispatch etc...)), and i have a Title table (Title ID, Artist ID, Name, Record Label, Quantity, etc...)
what would be the easiest way to update the title table everytime a new transaction was added to tblTransaction so that the quantity field in tblTitle would go down by one for the right title?
I am seeking the solution to a problem with calculating stock adjustments
We use a job code which comprises several stock items and labour which = a $ value
I have a form "work in progress" where I enter all the job details including the job code, the aim is to reduce the individual stock items from a table "Stock" when the job code is entered.
JobCode 25WE = 1 x power point, 25metre cable , 9 x clips
I have tried several methods but to no avail, is there a way of doing this
I have a small database for my warehouse that sells washing machines, fridges etc.
I am trying to get a grip on the stock control. What I am looking for when a order is filled out on our order form is the stock number will reduce by the amount sold. Not sure how to make this happen. I have the number of units in stock under the products table
hello, i am new to this forum. i have been struggling on a project i am doing where i am tring to calculate the stock levles and keep track of them along with the re order level i have calculated the current stock levlel, in a query called "stock level 3" Here the total amount prodcuts sold are taken from the field called stock level.
Here is a break down of my original tables
CUSTOMER
Cu ID And all their personal details such as contact details
CUSTOMER ORDER This is where the order takes place and contains the following information
•In the query “All customer order details”, I have worked out the line total for each prodcut with in one order. I have timed the Qty_on_Order (customer order details table) by price (in the produt table) and by the discount(customer order details) this then gives the line total
Now to update the stock level I made a new query called “stock level Query”, where I added up the total number of each products sold, by adding the “Qty_on_Order” from the query “All customer order details”
I then made a new query called “stock level 2” where I calculated the amount left on the shelves by taking “SumOfQty_on_Order” of each product from “Qty_in_Stock” (form prodcuts table) to produce the field called “Qty_in_Stock”
I then made a new query called “stock level 3” where I inserted the same fields but an extra field called “Re_Order_level” for some reason could not add this to the query "stock level 2"
So far the system can add up the total number of products sold, for all the orders, and then automatically calculate the Qty_ in_ stock by taking away the “SumOfQty_on_Order” once a new order is made.
I then made forms where I go in my form to “customer”" and then to “making new order”. Below is a sub form called “all customer order details sub form” . Here orders are made with defining "Qty_on_Order
I want to make a system which calculates for me i have ordered more stock then there is. Howcan i now when i make sure when i place a new order in the query"All customer order details" , that if i order above the number of "Qty_in_Stock" (from query srock level 3), from the query “stock level 3”, that when I order more products then ““Qty_in_Stock”, in the query “stock level 3”, does not allow me to enter this and if it is possible please can you insert error messages on it.
I do not know if this helps .- I can not make the “Qty_in_Stock”, to appear in the actual table “Products”. At the moment I can only update this in the query “stock level 3”. I am not sure if I need this so I can then set re order level which then comes up with an error message telling me when the re order level has been reached. -
As later on I will need to add on any products brought in from the suppliers to the Qty_in_Stock”, in the products table to be automatically updated.
Code: SELECT [Customer Order Details].Prod_ID, Products.Price, [Customer Order Details].Qty_on_Order, [Customer Order Details].Discount, (Products.Price*[Qty_on_Order]* (1-[Discount])/100)*100 AS Line_Total, [Customer Order Details].Order_ID, Products.Prod_Name, Products.Prod_Type, [Customer Order].Cu_ID FROM [Customer Order] INNER JOIN (Products INNER JOIN [Customer Order Details] ON Products.Prod_ID=[Customer Order Details].Prod_ID) ON [Customer Order].Order_ID=[Customer Order Details].Order_ID ORDER BY [Customer Order Details].Order_ID;
stock level 3
Code: SELECT [All customer order details].Prod_ID, Products.Prod_Name, [stock level Query]. SumOfQty_on_Order, Products.Qty_in_Stock-[SumOFQTY_on_Order] AS Qty_in_Stock, Products.Re_Order_level,Products.Prod_Name, [stock level Query]. FROM (Products INNER JOIN [All customer order details] ON Products.Prod_ID = [All customer order details].Prod_ID) INNER JOIN [stock level Query] ON Products.Prod_ID = [stock level Query].Prod_ID GROUP BY [All customer order details].Prod_ID, SumOfQty_on_Order, Products.Qty_in_Stock-[SumOFQTY_on_Order], Products.Re_Order_level;
please may help me and gice m,e soem tips it will be much appreciated or website/downloads. Thankyou for your help, and if you find easier ways to do this can you help me. Thank you so muh.
