Table Design Query - Attendance
May 26, 2006
hi,
i'd like some initial help with how best to set-up my tables for a database i need to create. if anyone could give me a synopsis of what i need to do it would be great and then i can try and piece it together.
here are the requirements;
one student can attend many different courses.
each course runs for 10 weeks.
i'd like to be able to have forms to;
- add a student.
- assign classes to a student.
- record absence via a combo box for each student for each week
i'd also like to have a report mechanism that can record if a student is absent for 3 or more classes.
as i said, some pointers or examples would be great as i am new to this. i pressume i need;
a table for students
studentid
firstname
lastname
a table for the courses
courseid
coursename
a table for attendance
attendanceid
courseid
studentid
present/absent (combobox)
week
Am most stuck on the date part. the data may not be entered every week so i can't really use a date function. instead i need a combobox or something to be able to select the week.
cheers
mark
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Feb 9, 2015
I receive attendance data in Excel with two columns, StaffCode and DateTime, from a biometric machine.
Each staff member clocks in in the morning and clocks out in the evening.
Optionally, they also clock out for lunch and back in after lunch.
Each StaffCode may therefore have 2 or 4 entries per day of attendance.
Staff details (name and department) are specified in a related table.
I wish to design two reports in Access as follows:
1. Daily Attendance Report (Filtered by current date or custom parameter)
Department (1st Group level)
StaffName ClockedIn LunchOut LunchIn ClockedOut
2. Weekly/Monthly Attendance Report (filtered by current week/month or custom parameter)
Department (1st Group level)
Date (2nd Group level)
StaffName ClockedIn LunchOut LunchIn ClockedOut
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Sep 9, 2005
I would like to build a database to keep track of tardies and absences in my dept (~70 employees).
I need Date, Name, tardy or absent,
My current table:
TblEmployees
EmployeeID PK
Last Name
First Name
Team
TblEvent
EventID PK
Event (Tardy or absent)
TblAttendance
Date
EmployeeID
EventID
Is this a good structure? I need to be able to run a query that will sum the total number of tardies and divide by 6. That number will then be added to the total # of tardies. The query needs to only show the values over the last 6 months.
Any help is appreciated.
Thanks,
jason
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Apr 11, 2008
Hey,
for some days i've a problem with an Access-Query and up to now i didn't succeed to find an answer, i'm not even sure if there is one.
So, how to explain my problem.
I'm trying to compile a Database for my small department to organize our computer-short-course
students (application, grades, attendance...)
And with the grades i have a problem as well as with the attendance. Up to now we are just using paper sheets for grades and attendance. So i just thought that it would be the easiest thing to create a similiar-looking form, drawing of planned Query-output-layout is attached.
The attendance should be set with a checkbox. New days are set with a small subform.
For the attendance i've this table-layout:
tblAttendance
aSID
aCID
aDate
aPresent
When a new day is set, every student gets a new record at the tblAttendance, which shall be compiled together for the later Attendance Form.
So now the big question comes, is it possible to create
a query that fits my needs (variable amount of days and students and the possibility to set my records)? It is important that i've a big sheet with all the days, students of a course
at the same time.
Any suggestions - i'm completly lost.
Thanks in advance,
protos
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Apr 2, 2013
I have a table called Attendance were information about the Student and the class they are attending is collected.
Another table called Student, this hold information about the student. I am using a Form called Attendance to input my information. What I am trying to achieve is:
BeforeUpdate on a text box:
When you input Student_ID it looks at the Student Table to see if the Student ID is valid before the information is updated to the Attendance Table.
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Mar 15, 2013
I am making some attendance sheet on access as follows
Name !09:00!10:00!11:00!12:00!13:00!14:00!15:00
------!-----!------!-----!------!-----!------!
Test1 !Prsnt! ! ! ! ! !
test2 !Absnt! ! ! ! ! !
test3 !Vction! ! ! ! ! !
I have tables like
workersmaster(workerid,workername,joiningdate,stat us)
Workerdetail (Workerid,workername,entreetime,attendance)
timing(timing(0900to1500)
Now I wanted to make report as mentioned above, how can i do this?
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Feb 17, 2015
trying to create an update query to Budget table using the Access Design View:
Field: PctSls (in tblBudget) Update to: [Expense] / [Sales]. The update query always returns 0. However, if I create a Select query using the same calculation, the correct results is displayed. PctSls is defined in the Budget table.
I haven't worked with Access (2003) for several years but this seems too simple to be causing me such frustration. (Was only a casual user even then).
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Mar 2, 2014
I am just querying a single table, no relationship involved with another table. As you can see form the attached jpeg, the ZIP field in some cases is empty. I would run a search using Is NULL but the field is NOT numerical. It's a long story but I had to make this field a TEXT field. Basically, what statement do I have to insert in the criteria field to just pull up the EMPTY ZIP fields?
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Sep 10, 2007
Hey,
I've got this problem and im 95% sure its going to need a query in order to achieve this answer im looking for.
I'm creating a Software Licensing Management db and its all working lovely. However my only problem remains is the graphical representation (text box within one of the forms) of howmany licenses are/aren't(doesnt matter if this number is a +/- number) available.
In order to achieve this answer I dont think you'l need the table structure of any of my tables other than these two:
tblLicenseInformation
License_ID
LicenseDescription
NumOfLicensesPurch
SoftwareOverview_ID
tblHardwareSoftwareLicense
HSL_ID
Hardware_ID
Vender_ID
Software_ID
AppEdition_ID
AppVersion_ID
SoftwareOverview_ID
License_ID
However I would like to add a column to either of these tables named 'Availability' or something similar which will show the licenses available.
I've tried a number of Update/Append queries but all have failed. I want this Available running variable held within the table due to it not changing to much of the current db design as i baisically finished the project and they asked for it! any ideas of how to efficiently achieve this will be much appreciated!
cheers
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Jun 5, 2014
I'm looking for a keyboard shortcut to expand the columns in "design view" of a query.
What I mean by this is rather than selecting all of the columns and double clicking to see the entire text, I'd like to be able to a shortcut.
The entire process as I see it involves 3 steps so I will need thesolution to the 3rd step.
(1) [ctrl+spacebar] to select initial column
(2) [shift+arrows] to select all of the columns I need
(3) [keyboard shortcut] will expand all of the columns "field" names to the size of the column heading
Alternatively, if you know of a shortcut that will expand the columns without having to select them first I'll take it!!
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Mar 14, 2006
Hi there, I have created a gym database, within it you can push a button each time a member attends and the date they attended is stored in a table "Attendance", multiple values are stored in this table because i want to see each time the member attends.
The problem comes when I went to create a query to pull out members who have not attended for 2 weeks or more. I am not quite sure how to do this, I think it is by putting a DMax criteria on the "AttendDate" field in the attendance table when i create a query but I am quite lost!
Any help greatly appreciated.
Jon
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Mar 23, 2012
I am designing a database for my organisation. I have done most of it but am stuck on this. Ideally I would like to have a check box (in a table) that when checked a load of data is carried across from that record to a record in another table.
Given that I can't and don;t want to use VB is there anyway that this can be done easily?
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Nov 28, 2005
I am having problems coming up with a Table design and need help.
I am trying to design a table that will have 8 categories, 47 subcategories, and then choices within those categories.
Much like the following (this is only one category example, there will be many):
(Main category) Floors -> (Sub categories) Joist, Carpet, Vinyl Flooring, Wood Laminate -> (Choices for Joist Sub Category) Structure Wood 2X8 Joist, Plywood 2X8 Joist, Structure Wood 2X10 Joist, Plywood 2X10 Joist
This only shows the flow if the main category is "Floors", sub category "Joist", and then the choices under subcategory "Joist". There will be others for the other categories, subcategories, and choices.
Can someone help me or steer me in the right direction in setting up the database table/tables to accomplish this. Oh and BTW, there will be prices attached to each "Choice" under the subcategories.
I hope that this makes sense... any help would be much appreciated.
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Aug 30, 2006
I have 5 tables with the same data (row and columns). How do I make it into a relational table?
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Jan 29, 2008
if i had a table with products and i want to keep a record of what has been chaged or added to this product, whilst keeping the old records how could i set it up in a databse?
the excel spread sheet looks like this
product commments
1 chnged this and that 20/08
1 modifyed component 21/08
2 newest model 3/08
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Oct 23, 2004
Hi all, i wonder if anyone can help?
It's a simple question really. I'm currently learning databases and am doing a project, just to show that i understand everthing i've learnt so far. I have to produce a small database.
There's nothing difficult about the project, and its a very basic database, but i was just hoping to ask a small question.
I'm producing a DVD database, to hold details on a collection. My main table holds the majority of the fields, as follows;
lngDVD_ID
strDVDTitle
strYearReleased
lngDiscAmount
dtmFeatureLength
lngCertificationID
ysnBoxset
ysnExtraFeatures
strDirector
lngMovieStudioID
lngCategoryID
curPurchasePrice
The problem came with boxsets. Originally i was just going to have boxsets as one entry, but some contain a few dvd's, each with different certification, etc, and i wouldn't be able to record running length, director, etc.
So i added a ysnBoxset field (just to record whether a dvd was part of a boxset or not) and then made a new table with
lngDVD_ID
strBoxsetName
So now i can record which are part of a boxset, and the name of the boxset they belong to. But.. then i got to the problem of Purchase Price. Obviously i cannot record an individual purchase price for those which belong to a boxset, and i want to be able to record the price of the boxset.
So my question is... is it acceptable to add a curBoxsetPrice field to tblBoxsets, which would allow me to store the price... and then just leave curPurchasePrice as £0.00 for those dvd's in a boxset??? Or is there a better way of doing it? (I know there is, but i'm a novice :( )
Thanks for any help you can give, sorry for the lengthy explanation! :rolleyes:
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Mar 14, 2005
Within my db I have a table, tblProjects which currently has 36 fields. Each project will have a fixed set of 12 tasks, each having a begin and end date as well as a yes/no "completed" field. This would add another 36 fields to tblProjects.
Instead, I have created a new table tblTasks which has these 36 fields along with a PK(TaskID) and FK(ProjectID) and is related to tblProjects. I believe tblProjects is already normalized properly with relationships to tblCompanies and tblContacts as well.
I'm not sure if this was neccessary, or should I have just added the task fields to tblProjects. What, if anything, are the advantages of one way over the other? I'll be upsizing to SQL Server, does that make a difference?
I appreciate any advice,
Sup
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Jun 2, 2005
Hi,
Bit of a long one but I require some advise if people can supply it.
I've started creating a DB that is now getting out of hand due to me being inexperienced. The things I want to do now are getting way to complicated. From reading various posts I know that this is all being caused by my database design and while the DB is still young I'm go back to square one. I want your advice on this if you can to ensure 3 weeks from know I'm again not chasing up weird bits of VB code to make it all work.
I basically have a lot of information to hold that interconnects with each other. I'm making up a role profile DB (so we can assign define access rights to a computer system) I have lots of info to collate but the basic stuff is.
Staff Records (Name, business area & ID)
Applications (What computer applications do staff require)
Shared Drives (What access to shared drives and folders do they need)
Shared Mailboxes (what access to shared mailboxes)
Roles (users will be assigned roles to suit their requirements)
Basically what I have at the moment is below.
Roles
Role ID
Role Name
and about 15 other fields that dont really matter for this
Applications
Application ID
Application
Shared Drives
Shared Drive ID
Shared Drive
Shared Mailbox
Mailbox ID
Mailbox
Each role will only have a select number of applications, mailboxes and drives from the overall list. so role 1 may give access to 2 of the 10 applications, 1 out of 5 shared drives and 3 out of 4 mailboxes. Role 2 on the other hand may need 9 out of the 10 applications, 1 out of the 5 shared drives and 1 out of 4 of the shared mailboxes.
I just don't understand how I can create a form from these tables that would display all the different roles with their respective apps, mailboxes and drives they would need.
any advice you can give to help whould be appreciated.
Again sorry for the long post.
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Jun 5, 2005
I am designing a db for our Law office. I want to have tables for different types of Civil Cases-ie Divorces, Deeds, Contracts, Personal Injury, Auto Accident, Slip and Fall, Product Liability, etc. The divorce, Deeds, tables are easy but I am having difficulty deciding on the personal injury tables. Heres my dilemna. Can I get away with one or two Personal Injury tables even though there will be blank data fields. For example, I will need a field for the name of the product in a Producrs Liability field. This field will be blank in all other Personal Injury Cases. I know the rule is you don't do that but my alternative is 15-20 tables for every concievable Personal Injury Case- Auto Accidents, Slip and Falls, Fraud, Prouduct Liability, Accounting, Attorney, Dental and Medical Malpractice, etc. This is in addition to other civil case tables, criminal case tables and federal case tables. Anyone have a suggestion?
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Aug 30, 2005
I am not sure if which I should be using as the main entity for my tables. I am creating a database for hourly information on individual employees. Each employee will have the same types of hours to keep track of (weekly, bi-weekly, monthly etc) I naturally thought to treat each employee as the databases own entity and created fields for each type of hours but hit some trouble when trying to pull queries to compare each employees hourly information against each other to see who is being efficient or not. Each employee has the same exact fields but with just different numbers. We track each type of hour by week (Field One: Week 36, Field Two: Aug 28-Sep 03)This is the first time I am creating a database from scratch. All advice greatly appreciated and TIA :confused:
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Oct 7, 2005
I have a table within a database and i was wondering whether or not i should split the table into 2 seperate tables.
The layout of the existing table is to record quotation information ie product codes, cost price, sell price, delivery dates available etc and it also contains fields that allow the user to state if the quote has been authorised or declined, when it was authorised and a number of options to explain the reason the quote wasn't accepted.
QuotationID - Primary Key
EmployeeID - Foreign Key
CustomerID - Foreign Key
EnquiryID - Foreign Key
ProductCode
Quantity
CostPrice
SellPrice
DeliveryDateAvailable
Notes
Authorised - Yes/No field Type
DateAuthorised
Declined - Yes/No field Type
ReasonDeclined
LostPrice - Yes/No field Type
LostStock - Yes/No field Type
LostDelivery - Yes/No field Type
LostCustomerClient - Yes/No field Type
LostNoFeedback - Yes/No field Type
above is the layout of the table, does anyone think that it might be a good idea to split this table into two tables, one table to record the quote information and another to hold the authorisation or decline information??????
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Oct 25, 2005
i am creating a database for a local football club. I want to show player information (the main focus of the database), such as, what guardians are responsible for this player, what are the Doctors details for this player, what team does the player play for etc.
I have seperate tables for the Guardian, Doctor and Team information.
I also want to hold Staff details, (Name, address, staff title etc)
My problem is that someone in the staff table, could also be in the guardian table.
Should i combine the Guardian and Staff tables into one table as I dont want to have to enter the data twice for both a staff memger and a guardian
Note:
a player can have more than one guardian
a guardian can be responsible for more than one player.
What is the best way to approach the design of these database tables.
Thanks in advance
Pat
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Feb 20, 2006
Have a database that I am working on this is constructed to perform Compliance tracking of wellness activity by employees. Have all my tables, queries and a form that has 3 tab controls as well as a subform on one of the tabs.
It is necessary to create a quarterly report card based on 6 wellness cateogories that have specific criteria. I thought I was OK but now I am having difficulty pulling it all together on the report. I now think that it has to do with my table construction and I am looking for advice. If there is someone I could send my DB to who can take a look and give advise or assistance I would greatly appreciate it. Thanks.:confused:
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Aug 2, 2006
Hi,
I'm currently in an internship working solely with databases. I've become really interested in designing databases and I now want to design my own. I was wondering if I explained my table structure then someone could give me their thoughts and ideas for improvement. I have a huge sport trading card collection and I wanted to create a database for it. This way I could run some quick queries to find out how much my collection could be worth, how many cards I have, easily keep track of duplicates. Things like that.. This might seem strange, but I think it would be a good learning experience that would help me utilize many of the features of Access.
My Table Structure:
Ok I have a Company table(Topps, UpperDeck, etc) and they sell many boxsets(which would be another table).. Boxsets have many Cards(which would be my third table)...
Now here is where I get confused. I want have a sports table that would categorize my cards by what sport they are, but I don't know where I could link this. I also have a players table. This table will have a 1:M with Cards because 1 player can have many cards, but couldn't Cards and Players have a 1:1 because 1 card shows one player???
Finally, I want a Price Table that will be linked somewhere, but I've yet to figure out where to link this too.. Have I missed anything???
Your ideas and opinions are greatly appreciated!!!
Thanks!
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Oct 7, 2006
i have a table(patients) with more than 1500 records.this table contains patients information like diagnosis etc.I use cbo boxes in my form to choose info.(i have separate tables to keep this information e.g.table for diagnosis, table for treatment procedures etc.
of course these info are kept in the patients table as text fields.and also i have many query with criteria to select specific records(for example ) parameter value is [Enter diagnosis] and i type for example "cardiac" to get the list of cardiac patients etc.
now , the size has become large . so i want to do somthing to solve this
i designed this when i was very new to access.
how if i want to change the field type from text to number which can look up the required info from other table.
but if i do this , i think that my queries want work .
any advice on this.
i have about ten fields to be changed from text to number.
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Jan 10, 2007
In this database the Tables are:
Materials (Material_ID, Material_Name, etc.)
Users (User_ID, User_Name, Date_modified, Hour, etc.)
Enviromental Values Of Materials (Ev_ID,Cretarion_01, Cretarion_02, etc.)
So i want to build a relation like a 3d axis system like that:
X: Materials
Y: Envirometals Values Of Materials
Z: Users
So for each user may correspond with 1 or all of the materials and for each material many enviromental values(cretarion_01,cretarion_02, etc.)
Namely i want to do a database where a person saves a number of material (1 or all) and for each material a number of Enviromental Values(1 or more).
I make a relation (see attach file):( :confused:
What is your opinion about that?
It would be a broblem if the PK's type is text?
Thanx in advance....
Happy new year:)
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