Table Design Query - Attendance

May 26, 2006

hi,

i'd like some initial help with how best to set-up my tables for a database i need to create. if anyone could give me a synopsis of what i need to do it would be great and then i can try and piece it together.

here are the requirements;

one student can attend many different courses.

each course runs for 10 weeks.

i'd like to be able to have forms to;

- add a student.
- assign classes to a student.
- record absence via a combo box for each student for each week

i'd also like to have a report mechanism that can record if a student is absent for 3 or more classes.

as i said, some pointers or examples would be great as i am new to this. i pressume i need;

a table for students
studentid
firstname
lastname

a table for the courses
courseid
coursename

a table for attendance
attendanceid
courseid
studentid
present/absent (combobox)
week

Am most stuck on the date part. the data may not be entered every week so i can't really use a date function. instead i need a combobox or something to be able to select the week.

cheers
mark

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I receive attendance data in Excel with two columns, StaffCode and DateTime, from a biometric machine.

Each staff member clocks in in the morning and clocks out in the evening.

Optionally, they also clock out for lunch and back in after lunch.

Each StaffCode may therefore have 2 or 4 entries per day of attendance.

Staff details (name and department) are specified in a related table.

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2. Weekly/Monthly Attendance Report (filtered by current week/month or custom parameter)
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I would like to build a database to keep track of tardies and absences in my dept (~70 employees).

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So, how to explain my problem.
I'm trying to compile a Database for my small department to organize our computer-short-course
students (application, grades, attendance...)

And with the grades i have a problem as well as with the attendance. Up to now we are just using paper sheets for grades and attendance. So i just thought that it would be the easiest thing to create a similiar-looking form, drawing of planned Query-output-layout is attached.

The attendance should be set with a checkbox. New days are set with a small subform.
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Happy new year:)

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