Hi all, i have a relational database. In a form, Transactions, i have a text box, CustomerID, which relates to the primary key of the customers table. At the moment, if i enter a number that has no related record in the customers table, it will alert me only when i try to close the form or move to another record. I am wondering if it is possible to check for a related record immediately after the text box loses the focus.
thanks
joe
Hi folks, I'm new here - pretty hot at Excel but a total newbie at Access, So..
OK, I've got my database up and running. It keeps records of about 500 staff - everything is working fine but I now want to do stuff beyond my capabilities.. I've got a master record (Master Staff List) and a main input form (Data entry/amandment form). One of the input controls (via a sub-form) is for recording the time staff have spent working at a higher grade. Now if this was a one-off occurrence I could handle it but any one person could have multiple occasions that need recorded and I don't want to 'overwrite' the previous record. I have tried researching the problem and I think I need a 'one-to-many' relational table and a way to add a new period from the subform when required. The subform would also need to show blank when I opened it.
Any help would be appreciated.
Hi guys, I'm fairly new to databases and am just creating sample ones at the moment and following tutorials from books. I tried to create my own cinema/movie database yesterday and there's something wrong.
I really wanted to work this one out for myself but after trying many different combinations of various relationships I just can't seem to get it working.
I have four tables..
A member table: MemberID
A booking table: MovieID, Screening Number, MemberID
A movie table: MovieID
A screening table: Screening Number
So the booking table is a composite key that links the member tbale (via the memberid), the movie table (via the movieID) and the screening table (via the screening number)
The problem occurs when I try to make a booking form for members to book a movie.
I use the form wizard and take the following fields:
The MemberID from the member table, the Screening Number and MovieID from the booking table. Then I add other relevent information from the Movie and screening table (for example, screening time, date, price etc from the screenig table and movie name, information from the the Movie table)
The MemberID is displayed on the main form with the other information in a sub form.
The problem I am having is when I enter a booking on the form, I get an error telling me the Microsoft Jet Engine cannot find the screening number in the screening table or something like that.
It lets me enter the other information but not with the screening number.
Thanks for any help.
Benn.
The first time a person tries to use Microsoft Access, they are likely to miss the whole point of what a database is and how to use it. When they start having trouble making it work for them, they think in terms of what they may be doing wrong in their use of the obvious tools of Access. But often their problem is that they are unfamiliar with the principles that make databases so useful and they have started with a flawed database schema.
This tutorial is intended to explain the underlying principles of relational databases. It is, admittedly, rather theoretical and perhaps even boring. But without an understanding of these principles, a beginner cannot hope to use Access for any really useful purpose. If you are a beginner, I urge you to read through the entire tutorial.
There are several issues that arise time and time again, such as:
. Storing multiple values in a field.
. Storing calculated values in a table.
. Determining primary keys.
. Using Autonumbers.
. How many tables does this database need?
. Why don't my queries work?
Sometimes answers in the forum make it sound like these things are a matter of preference, or "which is the best?" But in most cases, they are not--there are well established rules that determine the one correct answer. It is only with an understanding of the principles of relational database theory that you can determine the answers.
So I hope you will find it worth your time to study this 7-page tutorial. If you think you've found something in it that's incorrect, incomplete or impossible to understand, please feel free to contact me. I have been known to make mistakes!
Im creating a data access page overtop of a relational database. the database is simple... it has customers and workorders. there may be more than one workorder for a customer.
When I create a new customer record through my data access page, I want it to automaticly create a new workorder (filled with 0's)
Does anyone know how to do that?
Thanks
--Ben
PS: I understand SQL... I just need to know where to enter it (if necessary)
I have a simple relational database with the proper linking tables, etc. I am normalized through BCNF. I have a table that will track tasking details, however, more than one person is assigned the tasking. How do i add to my form the ability to add additional people to the tasking?
If I drag and drop the name field then it is a one name for one box deal. I want to create a combo box that uses a query to prepoulate multiple elgible names (already built) and then you can select the person you want. Afterwards I want the task assigner to dynamically add additional people to the task with no true limit as the group can be as small as one and as large as thirty.
I attached a small screenshot of the basic table structure. I need to be able to add multiple SME's to the one tasking...
I'm attempting to set up a relational database utilizing a composite key of several data fields. I had no problem doing this with FileMaker Pro yet with Access 2003 I'm having problems. For example, in Design View I select the field names needed for the composite key.
Yet when I click save I get a message "Microsoft Access can't save property changes for linked tables." As a result I'm not able to construct a composite key of the several data fields selected.
I've been able to make a normalized relational database with cascading combo boxes, etc.
How to validate a field? The format needs to be according to the following:
<0 AND <=9999 [Optional: followed by a capital letter]
Examples of Valid Data:
7
4A
354
8756G
Hi
Not sure if anyone can help. Its been about 10years since I've built a relational access database, but offered to build one for someone, but am now a little stuck.
Its a photo sales tracking db.
I have 3 main tables. Photos, Sales & Customers.
The main form is a photo form with embedded subform showing the list of the sales related to the photo. This works well!
The second form is a customer form with embedded subform showing the list of purchases (sales form) related to that customer. This again works, but I cant get it to show the photo title of that sale in that subform. I think I am missing some sort of link.
I have relationships between photos and sales, and customer and sales. But it always shows a blank photo title field in the customer purchases list
This is a very brief outline and I can explain in more detail if some thinks they can help. So far the database looks good and mostly works but it is all a bit relevant if I cant get the customer purchases to automatically show the name of the photo sold.
Any help most appreciated!
Hello everyone! I am completely new to MS ACCESS, so this problem might be fairly simple but yet it is eating my head.So if I get some directions it will be greatly helpful and appreciated.
Description:
The bakery buys ingredients from number of suppliers, makes a several kinds of cakes and sells to few shops. There are about seven ingredients in the first week with the possibility to add new in ingredients later on. There’s a catch though; on any day, only a single type of cake is made, in a single batch and all of them must be delivered before the next day’s cake are finished. It is necessary to be able to rack the ingredients used in a batch back to the suppliers.
I have made tables for suppliers, ingredients, orders and order line (with fields ordereId, ingredientId, quantity, unit price).
Forms that allowing users to allow new ingredients types, suppliers, and new order for ingredient are required which I have made. These forms are to be used to add the data for which ingredients are needed in the second week of baking.
So these are my questions on which I am stuck in
1. Do I need any more Forms or do I need to edit my form?
2. Is it okey to put table as the data source or would it be better to place a query?
3. How do I keep records of my earnings and expenditure, expenditure and keep them updated with my databases?
I hope you will understand that I am completely new to these topics and its really hard for me to grasp them all at once. Merely some guiding points will be of great help. Thank you.
6pandn21
Im trying to figure out how to model 'Printer' and 'Cartridge' information. The relationship between them is Many to Many, but to add to my confusion, more than one cartridge can be used in a printer (Black + different colour cartridges). Adding a new entity to resolve the Many to Many does not solve this issue of how a printer can have, for example, a black cartridge and 3 different coloured cartridges.
Any ideas how to model this please?? I have been toiling with it for some time and I keep going round in circles :confused:
I'm sure it shouldn't be as difficult as it seems, so I'm hopeful someone might be able to set me straight :o
Hi there!
I'm currently working on a malformed Access database, not normalized at all.
It only consists of one table and is designed like this:
(table compartment)
#ID#Name#Member1#Member2#Member3#Member4#...#Membe r20#
So all the members are realized by single columns.
I created a new database, consisting of the main table, the "people" table and a relation table, connecting the people with the compartment (n:m relation).
It works great but I have to get the old data into the new tables. The old main table consists of more then 100 columns, and most of them are now hived off by using relations.
Now I'm looking for a smart solution to convert the table.
Do you have any idea? I tried to use a Query, but I couldn't merge two or more columns and put them in a single one on a new table.
Thank you in advance!
Hi, I have a query with approximately 100 criteria. That is a bit much, thus I have made a table of the criteria and in the query a relation laid to this table. The criteria are countries with an increased risk on tbc. I point these query on a column with parent 1 and afterwards on the column with parent 2. Then I want the results from both query's in a table, but without double rows. I have tried this with a merge query but these only give the results where the hits for parent 1 and parent 2 are the same. This is by far not always the case, so, I miss all hits where there would be a hit for one parent only. Cumbersome tale, but perhaps there is someone who understands what I mean?
View 4 Replies View RelatedHope someone can help with this.
Basically we have an Access database with a main table, and several linked tables, joined on a unique ID.
For example :
tblFeatures :
FeatureID
FeatureName
etc
tblCategories
FeatureID
Category
So each feature can have many categories in a one-to-many relationship.
What I have a requirement to do is to pull that out as a flat file in Excel, ie
FeatureID, FeatureName, Category1, Category2
etc
What's the best way to go about this?
Cheers,
Iain
Hi! I have a table named Employee Records, with a primary key "ERName". I use this to link to a table named Certification Records, with ERName as the link in both tables. My problem is this:
When I add a new record to Employee Records table, the name is not thrown in to a new record in Certification Records. This is a problem, because in my form that uses a query that includes both tables, when I add a certification record, it doesn't populate the name field in Employee Records table. I don't know where I went wrong, but I feel stupid because this is so basic and I should have caught it earlier... any ideas, please? Thanks!
KellyJo
Hi,
I have two tables, tblCountry and tblLocation. With the following structure
tblCountry
ID
Name
Text
tblLocation
ID
Country_fk
Name
Text
As you can guess tblCountry lists all of the countries, tblLocation lists all of the locations in each country, the tblLocation.Country_fk field is linked to tblCountry.ID.
I want the user to be able to edit [tblLocation].[Text] using a form. They simply select the country and then the location using combo-boxes and then add or edit the content using a textbox.
In my form I have a combo-box that displays the country names, the RowSource is set to
SELECT [tblCountry].[ID], [tblCountry].[Name], FROM tblCountry ORDER BY [Name];
I then have a second combo-box that lists the locations for the selected country. This uses an AfterUpdate() procedure to select [tblLocation].[ID] using an SQL query based on the value of the country combo-box. I.e:
SELECT [tblLocation].[ID],[tblLocation].[Name],[tblLocation].[Text] FROM tblLocation WHERE [Country_fk] = " & Me.country_box.Value & " Order By [Name]"
I want to be able to have a textbox that then displays [tblLocation].[Text] for the selected location. Thats where the problem arises. I can't find a way that will let me display any content thats available for the selected location AND let me edit it. I've tried using UpdateAfter procedures, different bindings (tables, queries based on the value of location combo-box).
Can anyone suggest how I can display [tblLocation].[Text] based on the value of the selected country/location and be able to update the information via a textbox?
Any help would be appreciated!!!
Thanks
Jon
if i receive an email consisting of the following:
Name: Antony
Phone: 887
Country: UK
can there be a way to transfer these details from outlook into an access table with 3 identical fields?
This is what I would like to achieve
Each time a person comes into our building, they use a electronic key. The information is recorded into a text file. I would like to extract information as described next
The date from the line marked D. Date is marked in bold
The time from the line marked T. Time is marked in bold
The key number and Location from the line marked M. Key Number & Location is Marked in Bold
Sample of the text file:
D[ Fri 30/04/04 ]
T[ 08:19 ]
M[ Valid key:130 Ing group, tenancy:SUNCITY, door:Lower Roller Dr, panel:SURF CITY. ]
N[ 0 2 0 0 5 23 1 0 0 0 130 2 ]
D[ Fri 30/04/04 ]
T[ 08:22 ]
M[ Valid key:20 LEAD NGUYANST, tenancy:SUNCITY, shaft:0, panel:SURF CITY. ]
N[ 0 1 0 0 5 16 1 0 0 0 20 2 ]
D[ Fri 30/04/04 ]
T[ 08:23 ]
M[ Valid key:556 Ing Group, tenancy:SUNCITY, door:Lower Roller Dr, panel:SURF CITY. ]
N[ 0 2 0 0 5 23 1 0 0 0 556 2 ]
…..and so on the text goes
I am reasonably familiar with access but I have not had any experience with Text Files . Could someone post a sample db that would give me a starting point. any information would be appreciated.
Phil.t
I'm creating a contacts database in Access. My emails are saved on Novel's GroupWise (web-based, not a client application). My database is on my hard drive and contains the usual: name, address, preferences, etc.
Is there some way to link the actual text of a customer's email to the entry in my database that deals with that customer (for example, field 1= name, field 2= phone number, field 3= actual text of email)? If the web source is a problem, would there be a way to do it if I imported the emails to Outlook or Outlook express?
I'm kinda lost in here so I'd appreciate some help in pointing me in the right direction please. I've no doubt the answers are out there but I'm having trouble finding what I need, probably because I don't know how to frame my questions!
Basically the story is this - there are three guys covering various aspects of the business, they each visit three separate locations - all guys visit all locations. We have made a "big plan" that has 14 key deliverables in the locations as a "region" .
For each Key Deliverable there will be Actions, some Actions will be done in all locations, some might only be needed in one location. Each owner will describe the Action and link it to the Key Deliverable it supports.
What we want to do are things like
Take Location 1 and Guy A and show all the things he is doing to support Key Deliverable X.
or
Show all the Actions in Location 2 that are being done to deliver Key Deliverable Y by all Guys.
That sort of thing - progress reporting and identifying where we have nothing happening to support a Key Deliverable or too many actions in one Location etc
We have all our plans in Excel spreadsheets at the moment, each guy fills in a sheet and at present the idea is that we copy and paste it into the mother of all spreadsheets to present to the Gods - it's not happened yet because it's clumsy and well, it's my job to present it and I thought "there's gotta be a better way!" I can import the sheets into Access but then it all gets a little tricky and I run out of tallent.
OK so if you've read this far you're wondering if I have any idea what I'm talking about when it comes to Access! Well I am pretty much self taught and rusty but I can see that Access could help us get organised and
My limitations - I'm using standard Access 2007, I doubt corportate IT security would allow me to add in any useful plug ins or upgrades etc.
Am I using the right tools? I'm limited to MS Office really so I mean should I stick to Excel or carry on pursuing an Access solution?
Thanks for reading this far :-)
I'm bringing an archived db into Access, with entry forms to continue on into the future for maintenance. In the past, some dates were recorded only to year (yyyy). Obviously, I won't continue that, but I need to integrate the old and new in a fashion that will sort. For instance, one form has a subform section based on a report to show the old entries, while below are unbounded text fields for making new entries (with a Save command button).
How to integrate partial old text dates with newly recorded dates.
I want to filter a database based on the info typed into the text box, after this, clicking on the button search and filter the database..I have an issue in my code, because I know just how to filter it based on a field but not for all..The fields I have are: Batchnumber, ModelnumberID, OperadorID, Datet, TestResults, Units and Status
My code is:
Me.Requery
Me.Filter = ""
Me.FilterOn = False
[code]....
What should I do so I can use memo field in database as a memo field so I can write text in more than one row.
For example what is happening now when my user pres enter he does not go to a new row in memofield but he goes to new record.
In fact how can I get something similar to this wysiwyg type?
I am looking to create a catalog database. It is to serve as a finished product warehouse, as well as a product development tool. There are a number of fields, most of which are straight-forward.
One large problem I have is that the product descriptions are roughly 700 characters. Is there a way to have this information entered into Access and stored either in this database or elsewhere?
Any help would be GREATLY appreciated.
Is there a place within an Access database besides a table where you can store a flag (text or boolean or number) that persists after the database is closed and can be checked when the database is opened (using VBA)?
View 5 Replies View RelatedI would like the label for a text box to read "B&W or Color" for a database of photographs.
Access will not accept the ampersand. Since this is just a label, I thought I could get away with using this symbol.
Is there a way to get the label to accept the ampersand?