Working With Multiple Databases
Nov 30, 2004
I'm hoping someone out there can help me out with a problem. I work for a company that creates websites for car dealerships. The process involves me inputing data to a standalone program which creates a database for each dealer. When I upload the information, the program I use creates an inventory.mdb which is accessed through the asp pages I have.
examples of finished product are:
http://maconsales.com/freedom/inventory.asp
http://maconsales.com/freedomnew/inventory.asp
We currently host about 13 dealers. What my boss is wanting me to do, and I'm having problems doing, is making it possible for someone online to visit our main site and view all inventory from all dealers without having to leave our site to look at each individual inventory. And I would like to do it without having to manually create a central database with all the inventory we have, about 1400 vehicles.
Is what I'm trying even possible? or am I looking at a long night of data entry?
Any help would be appreciated.
Thanks in advance
Sean Summers
Makonga Inc
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Aug 16, 2006
I try to call one database forms and tables into another database without creating tables and forms.
Database where (target) i need to open forms and tables:
insurance.mdb (In the same database I click on TOOLS - REFERENCES and add accountreceivable.mdb as i need all forms and table from that database)
Database from where (source) i need forms and tables
accountreceivable.mdb
I try to call forms and tables from accountreceivable.mdb into insurance.mdb. Do i use the below function in insurance database to open tables and forms from 2nd database. If i do where should i write this function i mean in the module of insurance database or in the module of accountreceivable database. How to i call that function
Function OpenForm(byref vformname as string) as boolean
docmd.open vformname,,,,,acdialog
OpenForm = true
end function
Thank You.
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Jun 28, 2006
Hi Folks,
Hoping someone may be able to point me in the right direction.
I've got several databases used for different tasks, in which I just added an hyperlink to them from a front end database. All my team could access any of the data bases at once. It was using the WINNT/MS OFFICE mdw file.
Since my last question, I've now managed to set up a MS Workgroup Administrator file, which is on a shared drive. Everyone has joined this workgroup, and when people logon it now greets them with their name and records their name against any tasks. Thanks to everyone for their help with setting this up.
But since I created this new workgroup, we can't access more than one database at at time. It comes up saying 'mdw file is in use'. However, one person in the office can. I've looked at all the setups for individuals, and can't see any difference between ours & this one individual.
Am I missing something obvious ?
Cheers
Karen
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Oct 12, 2006
Ok, this is only a very general question, but I'm hoping somebody here can give me some general advice.
Basically, I have three separate database which I've written for my company. They were all written at different times, hence the fact there are three and not one that does three things. The first is used to raise, edit, delete, and track RMA records for returned merchandise. The second is used to raise, edit, and track Training data for people who have undergone my training course. The third is my main database that contains all of my clients' details, plus a log of all calls taken from them. This is the largest and most complex of the databases and has some fairly advanced relationships setup to enabled hundreds of call logs to be linked to a single record of necessary.
Now all three databases have been written using the same kind of structure. They all use popup modal forms to prevent malicious/accidental damage to the database by the staff who use them. They are all locked down and Access cannot be broken into whilst they are running. they all also have their own primary keys.
All these databases work just fine, but I'm now a little tired of each staff member having three shortcuts on their desktops, depending on which database they need to use. what I'd really like to do is somehow merge all three of these databases into one single database, and alter the switchboard accordingly to allow users to access any of the three parts of it.
The problems - as I see them - are: (a) that my main database uses a lot of relationship links to maintain certain records, whilst the other two use none, and, (b) that each database, having been written separately, has records with their own ID keys and autonumbers.
I did toy with the idea of having some kind of function on my main switchboard that would allow me to close the current database being used and open another, all without closing Access, but I haven't been too successful in my tests...
...so, my question is, does anybody have any bright ideas as to how I can go about merging these three, or, at very least, centralising access to all three?
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Feb 21, 2007
Access 2003
I've inherited an Access Application which has
(1) a number of linked tables that are used to seed the underlying SQL Server database.
This system has been set up and is working in Development. My task is to move it to UAT but with regards to point (1) above I can't see any alternative but to copy the Access Database, create a new System DSN and re-import the External Data from the new DSN. What I'd like to do is use the same Access Database to point towards DEV or UAT or PRD. Is this possible to do this or am I stuck with maintaining 3 different Access Databases ?
I am a developer with many years of experience but my Access knowledge is limited so any pointers would be helpful.
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May 29, 2007
I inherited an interesting problem. I have 3700 tiny MDB files all of which contain the same table (same name, field structure, etc.), but different data. Each database has a slightly different name. It's the result of XML data mining.
I need to combine these 3700 tables from these different databases into one table in one database.
I can't see any way to automate this and as it's a one-time only project I don't know whether it's worth trying to automate it or if I should roll up my sleeves and just start apending tables.
Does anyone have any suggestions?
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Dec 8, 2006
Hello,
I have around 10 mdbs and in each I have 4 tables, I want to add all the tables from 10 mdb to one mdb, finally I will have 4 toal tables, right now I am using a appendquery to add tables. Is there way using VBA I can do it on the form and with one click of a button I will be able to add. Thanks for any info..
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Aug 31, 2007
Hi all, i hope this is posted in the right place first of all :) apologies if not..
I have about 8 individual databases which will be used simultaneously by users. I wish to be able to have full control over these databases from a 'master database' including being able to delete the data in there (possibly import fresh data but not 100% needed) and export data to be analysed in Excel etc
I figure this can be done with access but if i'm on the totally wrong track i would be appreciative if someone could give me a push in the right direction..
If any more infomation is needed then let me know.
Thanks :)
Mikey
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Nov 29, 2006
Hey Access people...
Does anyone know if it is better as a general rule (server performance wise anyway) to connect to a single database with many tables or multiple databases with fewer tables??
In this case I have a small calendar database and large navigation/metadata database -- both are MS Access & connected to the same ASP page.
Can anybody make a recommendation here??
Many Thanks!!
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Jan 21, 2014
I have one Master database and multiple child databases in a folder. Each of these databases (both Parent and Child) have identical table called "source". I need a VBA code which will consolidate tables of child database into the Parent database table.
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Jan 21, 2015
I maintain a simple Access database which about 30 other users have open every day and use it solely as a reference book. It is simply a large reference 'toolbox' with one form and many many sub reports in the form with links to refference guides for my users. Very often I need to add new reports and just new content overall to the database. My current process is to
1) make a copy
2) modify the copy with all my new content
3) Send and email with the file attached telling all 30 users to delete their old database and use this updated version.
Of course we have many issues including:
1) The files are very large in Lotus notes (is there a way to make these files a lot smaller)
2) Seems like a waste to delete and replace an entire database when only 1 or 2 minor links need to be changed every time. Is there a macro or some code I can create that would act as a patch where the 30 users can run the code and it will change hyperlink paths that I needed changed, report content or anything that needs changing.
gets around having all my users copy and replacing their database toolbox on their desktop. We all work out of a shared network drive so I can have them use the database together in a shared drive but its litterally impossible to have every hand out of the database all at once so I can go in and update, it just does not happen so if there is a work around for getting all users out of the DB, it could avoid having to do anything else.
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Aug 5, 2014
I'm scanning bar codes into the record search box, most of the time it works as it should but occasionally I get multiple "cannot open any more databases" errors. It still finds the product record but the error messages are super annoying. I am sure to clear the memory on the scanner each time before I scan in a new barcode but it doesn't seem to matter. Also sure to only have one or 2 forms open at a time, that doesn't seem to matter either. Most of the time I don't get the errors but when I have to click through like 10+ error messages (all identical). I only have one database open so I'm not sure what it even means. Also I have tried this in 2 different forms and it's the same for both forms. Seems like I get the errors in my initial scan and then after clearing them it seems to work without errors.
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Feb 2, 2012
I have a database with a number of linked tables that are linked to tables in different databases (not a back-end).for example, I have table1 that is linked to table1 in K:databasedb1.mdb.table2 linked to table2 in S:datadata.mdb.and so on...
However, recently we have moved all our databases to a new location.
K:databasedb1.mdb is now residing in O:masterdatabase
and S:datadata.mdb is now residing in O:masterdata
and so on...
I'm now in charge of relinking all those tables to point to the new location.I would do this in linked table manager one by one but we have 100s of tables linked to multiple different databases in different location.is there a way to create a VBA code that will automatically do this re-linking process?
so,
1. find unlinkable tables
2. search its new location under O:master
3. re-link it to the new location
Database names and tables names have not been changed. Just the location of databases.
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Jul 23, 2007
Hi - I have another problem. I hope you can help me out on this one.
Right now, I have 3 toggle buttons to control the visibility of 3 subforms. However, I only want a single subform to show at any given time. So, if I were to select toggle 1 it should give me subform 1, and afterwards if I select toggle 2 it should give me subform 2 WITHOUT showing me toggle 1.
Is there anyway to get the toggle buttons to work with each other?
Thanks,
:)
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Jan 14, 2008
Hi! I work at a company where a same DB is being opened by more than one user, is there any way to allow many users be working on a same DB?
Actually I cannot even open it if its already opened. It appears another file with a "lock", which seems to be protecting the DB. :confused:
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Jan 21, 2015
How multiple users can work on the same database across LAN, without using share point.
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Mar 9, 2014
I have created a module, where based on various selections (form), the output is thrown in the table for editing various fields. This works fine with single user. But once I have placed the same database on the share drive for multiple users, the users are unable see the data in the text filters. I don't know what is the issue all about. Also if i use me.requery, the text filters becomes blank. Below is the code :
Code:
Option Compare Database
Option Explicit
Public Function SelRec(shDate As Date, ATMID As String, City As String, Depots As String, Vendor As String) As Boolean
SelRec = False
[Code] .....
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Mar 4, 2013
I am trying to get a multiple keyword search query working.... the single search is working however when i use the Multiple Keyword search the data sheet does pop up but no matter what i put in i just get a blank table and under ID it says "NEW"
The Keywords Column has a bunch of keywords separated by commas on each row. Sometimes there will be the same keywords on different rows under the keyword column... and i want it to return any rows that have 1 or more of the keywords in it or if it is null just to return them all....... this is the statement I am trying...
SELECT Sea.ID, Sea.Category, Sea.Title, Sea.Author, Sea.Organisation, Sea.Date, Sea.Keywords, Sea.Reference
FROM Sea
WHERE (((InStr([Keywords separated by commas,Blank=All],[Keywords]))>0 Or (InStr([Keywords separated by commas,Blank=All],[Keywords])) Is Null));
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Nov 26, 2014
trying to enable database users to filter records based on column names which i have in a combobox. They enter the required value in a textbox and click the "Find" button.The code (linked to button click event) is not throwing any errors but the records are not being filtered.
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Aug 7, 2013
I have a database in Microsoft access 2010. The database has a table that stores prospective customer records, and a form that is used to input a search criteria(s) via textboxes, which then queries prospective customers table and returns the records that contain the inputted search criteria(s).
An Example of Textboxes values on the search criteria form:
Textbox - name: bob
Textbox - address: Left blank
Textbox - category: car,boat,truck
I Have tried creating a query with the following
field: name
criteria: like “*” & name & “*”
field: address
criteria: like “*” & address & “*”
field: category
criteria: like “*” & category & “*”
SQL code:
SELECT customerName ,address,category
FROM prospectiveCustomers
WHERE customerName LIKE “*” & name & “*” AND address LIKE “*” & address& “*” AND category LIKE “*” & category& “*”;
That works, but only for one value in a textbox. Once there is more than one value in a textbox (e.g name: bob,smith), the query returns no records.
I have also tried splitting the values using the comma as a delimmter, then inserting the values into a new table. That is fine until one of the search criteria textboxes has been left blank. So the query I created will run, but returns no records.
SQL CODE:
SELECT prospectiveCustomers.name, prospectiveCustomers.address,prospectiveCustomers. category
FROM prospectiveCustomers, [SearchCriteria-name], [SearchCriteria-address],[SearchCriteria-category]
WHERE prospectiveCustomers.name Like [SearchCriteria-name].name AND prospectiveCustomers.address LIKE [SearchCriteria-address].address AND prospectiveCustomers.category LIKE [SearchCriteria-address].category;
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Feb 25, 2015
I have a small problem with dlookup multiple criteria. Vba code looks like this:
Code:
Label34.Caption = DLookup("[Spent_Hours]", "249_1_CHours", "[Date_Added]= " & Me.Text27 & " And [Shift] = '" & Me.Text29 & "'")
This gives following error:
Syntax error in number in query expression '[Date_Added]=4.02.2015 And [Shift] = '2'.
[Shift] column is a numeric field.
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Dec 27, 2014
I have a program that runs under access 2007 that I use at my work. We will soon be updating to MS office 2010 and the program will not work now because a calender file .ocx was removed from access 2010. Is there a way to get the 2007 .ocx file to work in access 2010?The program I am using is a relatively simple stand-alone and unsupported app that we use to request patient arrival and departure from various radiology tests inside a hospital. No reports are made from the app other than the number of patient transports for the day.
The app is placed on a common drive accessed from any pc in the hospital. No special permissions are required. But our app does use the calendar, time and date functions in access 2007. When I tried the app on a pc with access 2010, it basically says it (access) cannot open the app because a .ocx file is not present.Is there a way to make the access 2010 calendar file work in access 2007?
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Jan 15, 2015
I have an Access 2010 database with two tables and two forms. The tables are Organizations and People. Similarly, the forms are Organizations Entry Form and PeopleEntryForm. The People are linked to the Organizations table. Several people can be linked to the same organization.On my Organizations EntryForm, I created a command button to duplicate a record using the wizard. It works fine.
I did exactly the same thing on the PeopleEntryForm, but instead of copying the record, it creates a new blank record. I don't get any error messages. Is my problem due to the fact that the People table is linked to the Organizations table?
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Jun 2, 2005
I'm creating a database that keeps track of printing jobs at a printing company... I started my project by drawing out how I want the databases to be configured.
I was going through a book that was made for access 2000, but I need to create this in access 97 because that's what the company has on their computers. One of the features in Access 2000 thats not in 97 is subdatasheets...
Basically, what I want to do is for each printing job, there can be a bunch of different tasks that need to be completed and billed for. For example, on one printing job, they need to design a logo, and then they need to print it out and send samples across the globe, and then they need to create a pdf, etc. This is going to be different for each job.
What I figured I would do is create a separate table to take care of all of the different tasks that are related to each job. This table would have the primary key of the job from the main table for each individual job, and then they would be related in a one (MAIN entry) to many (tasks) relationship.
Is this correct in how I want to do that? How will I do this inside a form, I want them to enter the information in table that expands as they put more tasks in?
This might be a very simple question, I just want to know if I'm going in the right direction.
Thanks much!
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Jul 14, 2005
Hello,
I have been reading a lot about splitting databases on this forum. I still have some questions.
1) Will the FE (Front End) still show the tables?
2) Will users still be able to edit the forms, reports, etc.?
3) Will my code be hidden
4) Will all the users have up to date data showing when they open the Database?
5) Can more than one person open and input data in the database at the same time?
I also want to make an MDE copy, do I split first or make the MDE and then split?
The whole point is the following: I want the people (maximum 10) that will be using this database to only be able to do enter and view data. They should be able to generate the reports but not create new reports. I only want ONE person to be able to edit the forms, code, and reports. How would I do this.
Your help is much appreciated
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Aug 9, 2005
Forgive me if this is in the wrong forum, so MODS, do what you will.
I'll come out and admit it right now, I'm a newbie here and have just started using Access2003. I'm in a city government so I need other users to be able to view and access my database, BUT I don't want them to be able to edit or change things. I want to be the Owner/Administrator of the database and no one else. I want to be the only person that can make changes.
Is this possible in Access 2003? Can other users only open it in Read-Only format but when I open it, it's editable?
Any info would be greatly appreciated. TIA!
--Adam
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