Best To Filter Data For A Report?
Jan 22, 2008
Hi All,
I have an SQL2005 db where I have some data I want to retrieve for a report. There are a couple of related tables holding some secondary info linked by foreign keys and one large table holding the bulk of the data. On my site I want to have a page where people can select filter options such as to display items that were entered before a date, after a date, between two dates, objects that are marked as complete in the table, etc.... Essentially various optional filters.
What I'm wondering is what's the best way to handle building the query to retrieve this data for the next page to display the report? I can think of a couple of ways but would essentially result in a lot of messy combining of strings to create the SQL query either in the C# code or in the stored procedure itself. I'm guessing, and hopping, there might be a cleaner method for this as it's a rather common thing I would think.
Thanks :)
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Sep 24, 2007
I am trying to applying an data filter that will filter out user based on userid
Three tables:
tblPerson (fact table): contains over 1 million records with about 20 fields. One of the fields is called BureauID (int). BureauID indicates what Bureau the person works in for an given record.
tblBureau (attribute table) which has a FK relationship to tblPerson) contains the following fields:
BureauID int - this is the linked field to tbl person
Bureau Code varchar
Bureau ShortName varchar
The reason we use tblBureau as in attribute table instead of place the bureau code and short name directly into table Person is so that we index tbl person quickly with "ints".
tblDataAccess, which has two fields loginID with bureau Code. The bureau code in this table tells me what bureau that userid has access to.
How do i get the report model to filter based on this userid????. I know i have to add some data filters but i am not sure where.
I put an filter on DataAccess so that login = getuserid().
But what do i do to table person or table bureau, so that a person can only see the people in there bureau.
Thanks for you help
Ryan Swann
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Oct 18, 2007
I have built a data model in visual studio that I am using with report builder in reporting services. The data model is using data from a view in SQL Server 2005. I am trying to apply a filter to the data model to restrict the data available in report builder. I know that I could change the code for the view and filter that data that way, but I would rather creates two models each one producing differnt sets of filtered data. I have tried adding a filter to the data model, but it does not seem to work. Do anyone have any suggestions?
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Jun 27, 2007
Hi,
I need to filter a single .rdl page in accordance with an option chosen from an asp.net page.
I know how to filter a report within the reporting page. But how can I do the filtering from an asp.net page? For example I have a Report1.rdl that prints out all the locations. I need the same report1.rdl page to print out only for a certain location based on the option I chose from the asp.net page. My asp.net page has 3 buttons. One to for all locations, another for location1, and the other one for location2. Please help. Thanks
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Jan 24, 2007
In a Model designer when you select and Entity you have list of Attributes on the right side. There you have the option to add new "Folder", "Source Field", "Expression", "Role" and "Filter".
Can anyone explain in a bit detail what this filter can be used for. Can it be used to filter data from underlying entity? (I am not looking for SecurityFilter)
I am working on Microsoft SQL Server 2005 - 9.00.3027.00
Thanks,
Rahul
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Mar 26, 2007
Can anybody please let me know if cascading parameter feature of Report Designer can be implemented in Report Builder in any possible way (using filter or report parameters).
We have a scenario where the end user wants to create an adhoc report with two input parameters (or filters). Both the parameters will be selected from a list of available values at run time. The problem is that the second parameter's list of values should be populated based on what is selected in the first parameter.
Thanks in advance.
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May 5, 2008
Hi All,
I have to filter my report with the date parameter. Custom Dates are comming from the database.
I have to filter with the date just previous Date which user selected as a parameter.
As an example if parameter contains 2/04/2008 , 10/04/2008, 14/04/2008, 16/04/2008 and user is selecting 14/04/2008 then I want to filter the data from just previous parameter i.e. 10/04/2008
Ritesh Kumar
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Jan 10, 2008
Guys,
In my report builder when I drag the SKU in the filter area, its doesnt give me the dropdown and show me the distinct values, it just gives me a text box and expects me to type in the SKU.
I have other attributes whcih have the same property as SKU but they all work fine when I drag them into Filter area.
Is there a limitation in reporting svcs where if the Field has more than "n" number of distinct records it will not populate the dropdown, instead just present you with a text box?
My DataModel Table has around 110K records and roughly 7K distinct SKU's
I compared the SKU field to other fields in the Report Model Designer and also DataSource View and nothing seems to be out of normal to not show the dropdown with distinct values except for the # of distinct records.
Appreciate your help in advance
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Aug 10, 2007
Is this a known issue? When I try to filter my report using Like operator on one of the Report parameters/dataset field it returns nothing. If I use = it works? Any ideas how to use the "Like" operator in reporting?
Thanks,
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Feb 28, 2007
I have a requirement to add the ability to filter a report by partial last name, at the report level (i.e. not at the database server). In case someone else needs to work out how to do this, here is what I did.
Add a Parameter to the report. In my case it is named LastName, is non-queried, allows Null or Blank, and has a default of null.
Add a filter to the dataset that contains the field to be searched. Set its Expression to:
=IIF(Parameters!LastName.Value = System.DBNull.Value OR Parameters!LastName.Value = "",
Fields!LastName.Value, Nothing) ,
its operator to "="
and its value to =IIF(Parameters!LastName.Value = Nothing OR Parameters!LastName.Value = "", Nothing, Parameters!LastName.Value & "*")
voila!
Helen
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May 17, 2007
When applying a filter in Report Builder the filter will timeout when loading data for the filter. It does not happen all of the time seems to happen more often during the business day. Has anyone else run into this probelm? Is there a way to increase the timeout?
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May 2, 2006
Hi
Im creating a filter in Report Builder with a start date and an end date. That is I want the user to able to choose a dateinterval. How do I change the label shown in the report for the interval. I want it to say Startdate and Enddate not what I have in my Sql server
Thanks
/Stefan
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Mar 15, 2007
I am using VS 2005/SQL 2005 and must use a stored procedure as provided. The stored procedure returns parent rows and child rows (same as parent with additional columns populated, like ChildID). I cannot change the stored procedure.
I have been unable to filter the data (either at the Dataset level or the Table Properties level) to only see the "parent" rows. On my report, I added one column to print the value for my test and a second to use it:
=Trim(CStr(Len(Fields!ChiIdID.Value)))
=IIf(Trim(CStr(Len(Fields!ChildId.Value)) = "0"),"PARENT","CHILD")
Both columns produce the values I expect. However, if I try a filter using the first expression, it fails! I.E. if I test = 0, it filters out ALL rows and if I test != 0, all rows are displayed?????
I am new to SSRS, so I would not be surprised if this is cockpit error. It seemed like a very simple requirement that I have used in othe report tools for years.
Any help would be appreciated.
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Jul 7, 2015
I have a report I'm working on that provides a census of members. These members have certain properties;
Load date,Report Type,Clinic,Care Manager,PCP Name.
The census is from an outside group and what I do is massage it for our internal databases and reports to our care managers.
The report starts out by returning only those entries that were received in the last report from the outside vendor and I filter each of the parameters by using a WITH statement and an INNER JOIN, as follows;
WITH Date_of_Most_Recent_Census AS
(
SELECT
MAX(Load_Date) AS [CurDate]
FROM
Census_Rpt_Final
)
[Code] ...
The default is for all parameters to start out with all possible values for the current load date. But, I need to be able to filter the available - and default - values for each parameter based upon the selection of the other parameters.
So, the Load Date is built in by use of the CTE that is a part of all the parameters. But, I need the report to allow the end user to select from each of the others, but limiting what is avaliable for selection based upon the settings of the other parameters.
For example, the second parameter is the Report Type. It can be either "Hospital," or "SNF." But, not all Clinics, Care Managers or PCPs may have an entry in both types. So, if the user selects, say, "Hospital," all the parameters would alter their available and default values such that they only include options where the census shows they are a "Hospital" entry.But, not all Clinics in the most recent census may have both report types. So, if the end user selects a particular clinic, it would also recalculate the available and default values for Report Type, as well as those beneath it on the list. And, likewise for the remainder of the parameters.
My initial thought was to add WHERE statements to the datasets controlling each parameter, but SSRS keeps asking me to define the parameters when I click out of the dataset's properties. Now, I know that SSRS is a single pass process - and, I'll cross the bridge on adjusting parameters defined earlier in the list when I come to it - but I thought that parameters lower in the list would update, since they'd have their values defined.For instance, the Clinic parameter is after Report Type, so the code I used to set up Clinic was;
WITH Date_of_Most_Recent_Census AS
(
SELECT
MAX(Load_Date) AS [CurDate]
FROM
Census_Rpt_Final
)
SELECT DISTINCT
[code]....
But, this asks me to define @ReportType, even though it precedes Clinic on the parameter list.
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May 6, 2008
when i use a filter in report builder, it's not able to retrieve the information to populate the dropdown menu, the dropdown menu is empty. I get a triangle with exclamation mark and the following message and the drop down box is not being populated:
the requested list could not be retrieved because the query is not valid or connection could not be made to datasource
I am able to generate reports but not able to use filter. what could cause this issue ?
Chi
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Oct 26, 2007
I am trying to use a wildcard in a Filter condition within a SSRS - Report Builder report.
Are wildcards of anytime in fact allowed in this tool? I get errors when I try to use SQL-like wildcards such as '%'. I've also been unable to find any mention of "wildcards" in HELP.
Please help as soon as possible. THANKS!
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Aug 18, 2015
I am new to report builder. I have created a report with a calculated cell that returns a true or false value based on a true or false value from another column (from a dataset field). I want to create a filter for the calculated field (which is a ReportItem), that will only show cells that are True.
I have tried several ways to add this filter, but each time, I get an error message saying that filter or sorting cannot be created for ReportItems.
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Apr 24, 2008
Hi all, Hope someone can help me on this. I have a dataset from a stored Procedure which I am displaying on a table, I am using the option from the navigation tab "jump to report" from one of the Textboxes in the table. But I want to use the same set of data but filtered with the selected option on the table. I already have parameters for the Stored Procedure passing them to the "jump to report". But I just cannot figure out how to pass the set data set but filtered for my next report. Is there a way to do this.Or do I have to create another version filtered of the stored procedure used for the original. Ideally, it would be great to use the same dataset but filtered. Hope my question make sense. Thanks in advance jard
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May 14, 2008
My Problem
=========
I have a problem with a parameter drop down that is on my report. On one report server (i.e. a SQL Server Reporting Server instance), the drop down data is ordered correctly. On another, it appears to be random.
The report is created using Report Builder v9.0.2047.0.
I have used SQL Server Profiler and I have found that an "order by" clause is appended on one of the report servers, while it is excluded on another.
About my Set-up
============
I have configured multiple report servers (i.e. SQL Server Reporting Server instances) on a single SQL Server 2005 instance. The SQL Server 2005 details are:
productversion = 9.00.3054.00
productlevel = SP2
edition = Standard Edition (64-bit)
Another post (http://forums.microsoft.com/MSDN/ShowPost.aspx?PostID=1379591&SiteID=1) puts this problem down to SP2. However, both my report servers are on the same SQL server instance.
I also see that Bob has a blog on a possible solution for this: http://blogs.msdn.com/bobmeyers/archive/2007/10/11/sorting-the-values-in-parameter-dropdowns-in-report-builder.aspx.
However, I would like to understand why the report is behaving differently.
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Apr 23, 2007
In Report Builder, can you link prompt/filter fields to one another? For instance, I have Users and Groups and I want to dynamically fill the dropdown for Users based on the Group(s) chosen in the group prompt/filter. Or show the hierarchy as a expanding tree list for navigating the hierarchy to choose the user/groups to report on.
Another example would be product category & subcategory in adventure works.
And just to throw in a wrench, one of the areas I want to do this has 4 levels to the hierarchy.
Thanks for the help,
Toni
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Jan 9, 2008
I have a MSSQL Report Services Report Model set up to allow users to create their own ad hoc reports. The data source for my model is a Named Query that queries a MS SQL view that actually pulls data from a series of tables & other views. When you create a report from this model and attempt to filter the data some of the fileds will provide you with a pick list to select which values you would like to filter on and other fields do not provide you with a pick list but require you to enter the data directly that you wish to filter on. Most of the data fields that I am trying to filter on are varchar fields and like I said some will create a pick list for you to selet from and others will not. This all seemed to start after I changed my data source to a Named Query rather than having my data source as the MS SQL View directly. I did this becuase it seemed that anytime I had to make a change to the views that the data source pulled from it would mess up any existing reports that had been created and this does not happen if I use a named query. I have gone crazy trying to figure this one out so any ideas would be greatly appreciated!
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Jan 3, 2008
Hai,
Iam new to SSRS please help me, my question as follows:
in my table fields are departmentid, studentexpected, student name, date attendance,sortorder
while grouping(drill down) the departmentid column , iam displaying student name, date attendance its working fine.
problem: while grouping(drill down) the studentexpected resultant column i need to display student name, date attendance fields.
in my database studentexpected column displaying studentlist like 28, 56,250, while grouping(drilldown) the individual lists like 28,56,250, i need to dispaly student name and date attendance fields.
my problem is while grouping(drill down) the departmentid column iam getting result for studentlist 28 as iam getting 28 student names and 28 attendancedates, this functionality is correct.
but while grouping(drilldown) the studentexpected resultant column iam not getting (assume for studentlist 28) 28 studentnames and 28 attendancedates.iam geting only 2 studentnames, 2 attendance dates, but i need respective list columns
in database iam taking sordorder as 7.
iam facing difficulty at the time filtering the studentname and attendancedates columns in table properties
which data i have to give in filter column for displying 28 student names and 28 date attendances fields at the time of grouping studentexpected column?
take below references:
database prview:
departmentid studentexpected student name date attendance sortorder
101 28 jack 12-31-2007 7
dapartmetid drilldown report preview:
departmentid studentexpected student name date attendance
+101 28 jack 12-31-2007
-- ---
-- --
-- ---
-- --
(assume 28 student names and 28 date attendance)
My Problem:
like above preview i have to dispaly respective studentexpected column results,
departmentid studentexpected student name date attendance
101 + 28 jack 12-31-2007
-- ---
--- ----
(here while drilldown the studentexpected resultant column like 28,56,250 ,i need to dispaly respective studentnames and respective date attendances)
which data i have to set in filter column in front end , how to solve above problem? help me
Thank You
Jacks V
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Jun 1, 2015
Is it possible to have different chart (having their dataset from same shared datasets) like six on one report, then secondly can they all respond to same parameter filter.
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Oct 28, 2015
I have a power pivot with 2 multi valued report filters  student_branch & blood_group. These report filters are used to fetch the data set that contain below result set
student_branch        blood_group      count
Everything works fine. But, what i am looking for , is there any way to show the what are all the report filters that are selected currently by , separated in a separate cell ? below is the image for output reference.
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Mar 7, 2007
Hi All,
Hope someone can help here. Since installing Service Pack 2 onto our SQL 2005 instances our report models are not working correctly. When selecting fields within the models as filters, and getting them to prompt when the report is run, the ordering of the data within the filters does not match the selected ordering in the model definition. The ordering is random each time the report is run.
This issue does not happen when setting the filter up, the data appears in the correct order, but when running the report the filter data is incorrect.
I have spent the last 4 hours building a new system and testing this with each stage of service packing. The RTM version of SQL 2005 is ok, SP1 is also OK, but when SP2 is applied the ordering fails.
Any ideas?
Many thanks in advance.
Regards
Nick
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Mar 6, 2015
I have a problem with report built in SSRS and deployed with Dashboard Designer to Sharepoint. There are few filters connected to report, 2 of them are multivalue. Regardless of data returned, when I select too many items in filter, the report is getting super small. It doesn't matter what you select, size changes when you select exact number of items or more. I replaced report with single line (filters where still conected) - result was the same.

Small amount of items selected:
More items selected:
Size of the raport in Dashboard Designer is set to "Percentage of dashboard page", when I selected autosize, result was the same.
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Oct 14, 2009
I am creating a SSRS report using a SSAS cube as it data source. The user would like to select multiple values from a reporting parameter that is then used as a filter on the MDX statement. I am bale to have the report work successfully when only one value is selected but not when multiple values are selected; the report uses only the first value from the reporting parameter when it contains multiple values. How do I filter an MDX query using a SSRS report parameter with multiple values?
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Jul 9, 2015
Created Prod order status report, in status, we have different status
created =0
start =4
released =3
reported as finished =5
ended =7
I have the report, in report don't want to show the Prod order for ended status, how can I add the filter for this so it can show for all the other status not ended status. when I did on filter <7 , it did not work
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Mar 26, 2008
Hi All,
I am working on SQL server 2005 Reports.
I have one report, one dataset is assigned to it, and one table which displays it.
Now I come accros requirement that, the column value in the filter condition for the table is present in one textbox.
I can not use textbox i.e. reportItems in filter condition. Can someone suggest me how to use textbox value in filters?
I want to display parent/child records on report. I am not getting the proper solution.
The data is like this:
Sequence ItemCode IsParent
1 XYZ 0 'do not have child record
2 PQR 1 'have child records with sequence no 3
3 ASD 0
3 AFDGE 0
3 VDC 0
4 ASR 1 'have child records with sequence no 5
5 ASR 0
If IsParent = 1, that record has child records with sequence = parent sequenece + 1
I think u can understand the data I need to bind, and it is like:
XYZ
+ PQR
ASD
AFDGE
VDC
ASR
On + click we can do show/hide of child records.
I m not getting how to achive this in SQL server report. Can u give some hint?
Thanks in advance
Pravin
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Nov 14, 2006
I need to query the Employees table in the ABC database to find all employees who report to EmployeeID 5 (indicated by a value of 5 in the €˜ReportsTo€™ column) and who have the word €˜Sales€™ in their job title (i.e the Title column). In my database the Employees table is very large so you want to pre-filter the data before doing more complicated processing on it. How would I use the following statement to to pre-filter the data?
SELECT * FROM EMPLOYEES WHERE ReportsTo = 5
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Apr 15, 2008
Hello,
Here is my problem:
I use SQL Server 2005. I have approx. 50 tables in my database and 30 of them have a filed named "CompanyID". Example:
create table A (ID int identity, NAME varchar(100), COMPANYID int)create table A (ID int identity, REF_ID int, FIELD1 varchar(100), FIELD2 varchar(100), COMPANYID int)
Also there are nearly 200 stored procedures that read data from these tables. Example:
create procedure ABCasbegin /* some checks and expressions here ... */ select ... from A inner join B on (A.ID = B.REF_ID) where ... /* ... */end;
All my queries in the Stored procedure does not filter the tables by CompanyID, so they process the entire data.
However, now we have a requirement to separate the data for each company. That means that we have to put a filter by CompanyID to each of those 20 tables in each query where the tables appear.
Firstly, I put the CompanyID in the context so now its value is accessible through the context_info() function. Thus I do not need now to pass it as a parameter to the stored procedures.
However, I don't know what is the easiest and fastest way to filter the tables. Example:
I modified the above mentioned procedure in the following way:
create procedure ABCasbegin /* some checks and expressions here ... */
-- gets the CompanyID from the context: DECLARE @CompanyID int; SELECT @CompanyID = CONVERT(float, CONVERT(varchar(128), context_info()))
select ... from A inner join B on (A.ID = B.REF_ID) where ...
and A.COMPANYID = @CompanyID and B.COMPANYID = @CompanyID /* ... */end;
Now I have the desired filter by CompanyID. However, modifying over 200 stored procedures is rather tedious work and I don't think that this is the best approach. Is there any functionality in SQL Server that can provide the possibility to put an automatic filter to the tables.
For example: when I wrote "SELECT * FROM A", the actual statements to be executed would be "SELECT * FROM A WHERE CompanyID = CONVERT(float, CONVERT(varchar(128), context_info()))".
I was looking for something like "INSTEAD OF SELECT" triggers but I didn't manage to find any answer.
I would very grateful is someone suggests a solution for something like "global table filter" (that will help me make an easy refactoring)?
Thanks in advance.
Best regards,
Beroetz
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Jan 30, 2007
SELECT *
FROM (SELECT [Patient Identifier], [Operator Index], Date, Time, ROW_NUMBER() OVER (PARTITION BY [Patient Identifier], Date
ORDER BY [Patient Identifier], Date, Time) AS RowNum
FROM Complete
WHERE [Operator Index] <= 89) AS a
WHERE RowNum <= 4
UNION
SELECT *
FROM (SELECT [Patient Identifier], [Operator Index], Date, Time, ROW_NUMBER() OVER (PARTITION BY [Patient Identifier], Date
ORDER BY [Patient Identifier], Date, Time) AS RowNum
FROM Complete
WHERE [Operator Index] >= 90) AS a
WHERE RowNum <= 2
This query returns values above 90 (I need 2 of them) or values between 80 and 89 (data is already filtered for only greater >=80) and I need 4 values above 80. I only need either 2 above 90 or 4 above 80, not both, and this query returns 2 above 90, but also the values between 80 and 89. If there are already 2 above 90, I do not want any values between 80 and 89. If there are 4 above 80, I do not need any additional values. If the are two above 80 and 1 above 90, I will take all of them (max I will ever take is 4).
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Jan 31, 2007
Current Code
SELECT [Patient Identifier], Date, [Operator Index], Time
FROM (SELECT ISNULL(t9.[Patient Identifier], t8.[Patient Identifier]) AS [Patient Identifier], ISNULL(t9.Date, t8.Date) AS Date, ISNULL(t9.Rows, t8.Rows)
AS Rows, c.[Operator Index], c.Time, ROW_NUMBER() OVER (PARTITION BY ISNULL(t9.[Patient Identifier], t8.[Patient Identifier]),
ISNULL(t9.Date, t8.Date)
ORDER BY c.Time) AS RowNum
FROM (SELECT [Patient Identifier], Date, 2 AS [Rows]
FROM [First Step]
WHERE [Operator Index] >= 90
GROUP BY [Patient Identifier], Date
HAVING COUNT(*) >= 2) AS t9 FULL JOIN
(SELECT [Patient Identifier], Date, 4 AS [Rows]
FROM [First Step]
WHERE [Operator Index] >= 80
GROUP BY [Patient Identifier], Date
HAVING COUNT(*) >= 4) AS t8 ON t8.[Patient Identifier] = t9.[Patient Identifier] AND t8.Date = t9.Date INNER JOIN
Complete AS c ON c.[Patient Identifier] = ISNULL(t9.[Patient Identifier], t8.[Patient Identifier]) AND c.Date = ISNULL(t9.Date, t8.Date)) AS d
WHERE d .RowNum <= d .[Rows]
Current Input
Patient IDDATE Time Operator Index
5170000318OCT2006 11:48 91
5170000318OCT200611:50 100
5170000417OCT200611:41 89
5170000417OCT200611:50 93
5170000417OCT200611:52 91
5170000417OCT200612:00 93
Current Output
Patient IDDATE Time Operator Index
0517_0000318OCT200611:48 91
0517_0000318OCT200611:50 100
0517_0000417OCT200611:41 89
0517_0000417OCT200611:50 93
It should be
Patient IDDATE Time Operator Index
5170000318OCT2006 11:48 91
5170000318OCT200611:50 100
5170000417OCT200611:50 93
5170000417OCT200611:52 91
The data is organized by patient id, date, time (ascending)
For a given patient id, on a certain data, testing was performed. A value between 80 and 100 is acceptable data. I need either the first 2 tests with a score above 90 or the first 4 tests above 80. (The tests are further sorted by time because the testing is time dependant. On some occassions, there is just too much data. What is wrong with my current query?
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