Data Driven Subscriptions - E-mail Distribution (SSRS 2005)
Jan 30, 2008
Hello folks,
Does anybody have experience with e-mail distribution using Data Driven Subscriptions?
I want to build the following:
I have a table with names and e-mail addresses of people in my data warehouse. This table changes over time, more people will be added and data (for example e-mail addresses) can change.
I made 1 report that I want to mail to all the people in the table. This report contains 1 parameter; the e-mail address of a person.
So basically it€™s quite simple: I want to e-mail all the people in the table a personalized (by the parameter) report each month.
Can anybody tell me how I can achieve this with SSRS 2005(SSEE)? I know how to make a data driven subscription but how can I make one pending on the data in a table?
Any help would be appreciated. I will write a blog about this when I've done it so your input will not get lost.
I am looking for a good tutorial on how to set up Data Driven subscriptions through the SharePoint 2012 version of SSRS. I am needing to set up a Data Driven subscription that uses one report, but sends out the specific portion of the report to the appropriate recipients. I have used the information located at URL.... but it doesn't seem to provide all the steps needed to schedule the reports needed. It focuses around setting up the reports to go to shared folder locations. I need something around setting it up to go to email recipients.Â
I am using Reporting Services 2005 locally for testing purposes and also on a production server. Locally, I can create data-driven subscriptions, but not on the server. The only difference I can think of between my local test environment and the production server is the versions of SQL server database. Locally, I am using SQL server 2005 but on the server I am using SQL server 2000 (but with Reporting Services 2005). Can the version difference be the reason for not being able to use data-driven subscriptions?
Note: I have followed various guidelines and walkthroughs that describe how a data-driven subscription is created, i.e. stored credentials on the report server and such should not be the problem.
Operating systems: locally; Windows XP. Server; Windows Server 2003.
i built my report with BIDS, configured my datasource and report. then i deployed it. on http://localhost/reports, I to go to the Report, but under "subscriptions", I don't see the "create data driven subscriptions" button.
however, under properties/datasources of my report, I clearly configured the "Credentials stored securely in the report server"-setting.
I have followed the steps multiple times but when I go to add the Data-Driven Subscription, the option is disabled. The report's datasource is setup to use stored credentials and the server Mail is setup. Is there another prerequisite that I'm missing?
I try to send a report by email using SSRS subscriptions with recipients defined in an outlook email group. if 1 or more emailid are not a valid ones then SSRS does not send the report to any other valid recipients but displays the bellow error message!
"The e-mail address of one or more recipients is not valid."
In corporate companies, it is a common to find in valid/locked emailids in email group lists which can not be corrected.
Expected functionality: SSRS Subscriptions should send report email to other valid recipients in the mail group.
Could you please suggest a work around or fix the issue?
I have problem with using a data-driven subscription on a report with subreports. It works fine when I remove the subreport and generates error even when I add a subreport which only consists of one textbox.
I just was curious to know if using data-driven subscription on a report with subreports is supposed to work?
I have created data-driven subscriptions on top of the existing reports on my development server. I have same reports on QA's report server but without the DD subscriptions. Is there an easy way to migrate data-driven subscriptions to QA report server or the only way to do is create each subscription manually?
We have a rather large query that takes time to run between each data-driven instance. Is there a way to only send out the first email after the last subscription has finished processing? Any advanced input on data-driven subscriptions .
We use the Windows-logon to authenticate en identify the user. With this logon we check within most of our reports what a user is allowed to see.
Depending his level or geographical location he is allowed to run reports on one to all sites. He can selects the sites from a Multiple Select box. This works fine.
Now, we want to use data-driven subscriptions, I understand why we can't use this parameter, but how do you people deal with this kind of configurations.
I would prefer not to 'double' the reports in a normal and a subsciption version .....
I have been asked to move our entire system over from SQL2000 to SQL2005, i eventually got our database and Cubes over to 2005 and converted all my reports to 2005 and deployed them successfully on RS2005
All the subscriptions have been made and they seem to work when i click to view them. Although when i create a DDS for all my reports to run then they fail. Now i've got over 5000 reports to build and i'm definately not going to create each report manually. My SQL Reports huild successfully, it just seems to be the MDX Reports with a problem, i;ve checked my stored procs and they seem fine, i've even seen the [Clients].&[All.Clients] difference from SQL2005 ---->&<------ that is not in SQL2000.
If someone has, or has had the same problem before would you please help me. Any advice or suggestions would be more than welcome.
I am trying to find a reference for a client that lists the fields available to be substituted into a data driven subscription from the query, along with the expected data types.  For example, the field on whether or not to include a link to the report seems to be expecting a bit data type.I have searched and can't seem to find anything.  I guess I could walk through the interface and try different data types, but if  a list exists, that would be better.Â
I've got an SSRS report that is set up using a data-driven subscription to supply input parameters to the stored procedure that is called to generate the report results.
I was wondering if there is any way to specify the execution processing method (running the reports in parallel or serially). The subscription that we have set up appears to be running all of the reports in parallel which is causing massive load on our servers.
I have researched this question and so far have found very different opinions as to how or if it is possible.I have created 2 Data-driven subscriptions in SSRS. 1 for our sales persons and another for our managers reports. For the salespersons report, the solution works brilliantly as expected and I can appreciated the increased simplicitly for having 1 subscription to drive reports to a sales staff of over 100 folks.One the other hand, I can't seem to grasp the significance of this type of solution for the Sales managers when they have multiple salespersons that report to them.
Apparently, SSRS 2008 has provided no practical solution for this scenario that would be easily implemented in a Data driven subscription.Since I can't find a way to pass in muliple integer values that represent each of the salesreps for a single manager, I am stuck with potentially sending multiple reports for each of the Sales Reps residing under a single manager. Not very elegant or useful as I'd hoped for using Data driven subscriptions. I have even changed the parameter datatype to string and used something like:
paramSalesPeople = substring((SELECT ( ', ' + CAST(territoryid AS VARCHAR(2000))) FROM Reports..SalesForce t2 WHERE t1.SalesManagerID = t2.SalesManagerID ORDER BY SalesManagerID FOR XML PATH( '' )), 3, 1000 )
To create a comma-delimited list of values for the parameters in effort of generating 1 (ONE) record per Manager. But the Data Driven Subscription fails miserably.So the question, Is it or is it not possible to have multiple values passed as a single parameter to a data driven subscription to consolidate the number of required reports into one. If not, it would seem that it should be possible since it can be done from the reports parameters drop-down menu.I have read someones recommendation to script the multi-valued parameter which seems to defeat the intent of the term "Data Driven' Subscription if I have to hard-code this logic into a script.
I am running the following ENTERPRISE version of SQL Server, I am admin on the box and do not have the New data-driven Subscription showing up on the Subscription tab.
Does anyone have any ideas why?
Edition Product Level Product Version ----------------------------------------------------------------------- Enterprise Edition SP4 8.00.2039
I have a single data driven subscription that is a batch of 250 subscriptions running on SQL Server 2008 R2. All the parameter values for the report are sourced from a database table. During the execution of the data driven subscription 5 of those subscriptions failed due to timeout error.
Final Status as shown on Subscription screen "Done: 250 processed of 250 total; 5 errors."
The SSRS log file has the subscription GUID which is a single record in the reporting server database tables. How can i identify the individual failed subscriptions? Is there an easy way or a work around that i should implement to identify the failed subscriptions?
Having a problem with email subscriptions in SSRS 2005 running on Win2003 server. The email subscription is attempting to email an excell attachment of the report. The report uses a shared data source with stored credentials. Configured email in Reporting Services config manager to use SMTP server OurServer.OurDomain.com Even wrote a test vb.net program to send email using that SMTP server and was successful - yet Reporting Services subscription fails with following error:
Failure sending mail: The report server has encountered a configuration error. See the report server log files for more information.
Combed the Reporting Services error logs but found nothing pertaing to email - SMTP - Subscriptions or anything close - I'm stuck but we really need this as I am emailing 3 reports daily by the manual process of running the reports - exporting to excell - and emailing - UHG!!
For the Data Driven Subscription in SSRS we are using the following stored procedure
In Step 3 - Create a data-driven subscription
create procedure spRSGetReportSettings
(
@ReportID as integer
) as
begin
set nocount on
declare @t as table(y int not null primary key)
declare
@cols as nvarchar(max),
@y as int,
@sql as nvarchar(max)
set @cols=stuff(
(select N',' + quotename(y) as [text()]
from (select ParameterName as y from Reportsettings where reportid=1) as Y
order by y
For XML Path('')),1,1,N'');
set @sql=N'select * from
(select reportid,parametername, parametervalue from ReportSettings where reportid= ' + Cast(@ReportID as varchar(5)) +' ) as D
pivot(min(parametervalue) for parametername in(' + @cols +N')) as p'
exec sp_executesql @sql
end
Basically the idea is to maintain a single report parameter setting table for multiple reports.
Structure of the table is as given below
ReportID, ParameterName, ParameterValue.
Using Pivot we can generate the ParameterName/ParameterValue combinations for each report. This stored procedure is working fine in query editors(Management Studio)
But, in SSRS it is giving any results.
In Step 4 - Create a data-driven subscription,
Get the value from the database drop down, I am not getting any database columns.
I have an issue with a data driven subscription under SSRS 2008R2 in which users are emailed a message based on a condition. For the last two months the majority of the users were mailed the message successfully but this month two users failed to get their message. I checked the selected email address in our mail system and they seemed to be correct. But running these two address (unlike the others which ran sucssfully) caused an error and they did not receive their message. Â The error in the SSRS log read: Â Line 96485: library!ReportServer_0-81!b9c!05/29/2015-13:25:49:: Call to DeleteItemAction(|eju4fz45zsbn3sykjtpuegec|@|/XX/XXYYZZ/ Report Name123|). Line 96486: library!ReportServer_0-81!b9c!05/29/2015-13:25:49:: e ERROR: Throwing Microsoft.ReportingServices.Diagnostics.Utilities.ItemNotFoundException: , Microsoft.ReportingServices.Diagnostics.Utilities.ItemNotFoundException: The item '|eju4fz45zsbn3sykjtpuegec|@|/XX/YYZZAA/ReportName123 |' cannot be found.;
I have a report server set with an smtp account with Alias set to False but will not allow me to send e-mail outside the network. E-mail report delivery works fine to any e-mail with @mycompany.com but to an e-mail like @hotmail.com it gets rejected saying e-mail not recognized. I tried all config possibilities know to this man but nothing works. If long into the smtp server itself I can send e-mails outside of company. I'm thinking it may require a password from SSRS config but there is no place to put one. Any one know how to config SSRS to deliver e-mails to any and all e-mails accounts?
I am writing a stored procedure that sends mail to different distribution lists depending on different variables. I am having trouble passing in a local variable into the @recipients parameter for xp_sendmail. How can I do this?
Hi friends, Though we can send mails to Individual addresses, I wonder what would be the Syntax to specify in the script task or Format to specify in a "To" Property of Send Mail task that I use to Send a mail to my Personal Distribution List (PDL).
We have 7 SSRS reports subscription which execute every night at various time intervals.
Some times, due to database unavailability subscriptions can not access the source database, so these subscriptions continuously try to connect the database. (Even after setting connection time out.)
When the database is up again, all these subscriptions create bottleneck for the database and the whole system crashes.
So we want to stop subscriptions after some time interval (lets say 2 hours after it starts),
After that time interval what ever may be the status of the subscription (processing, done or fail) it should stop.
Please let me know the solution, Thanks in advance.
I would like to ask how can I create a subscription for a report that connects to Analysis Services?
I was able to create a subscription but the report's datasource is SQL Server 2005 using the built-in "sa" credential. But when I am connected to SSAS the option to use the SQL login is greyed out.
