Export Report Data To Excel
May 3, 2007
Hello
I have a requirement where the end-user's preferred solution is to export report results from Reporting Services into a spreadsheet so that the user can run a series of Excel macros on the resulting data. This is only going to serve as a quick fix until we develop a longer term solution.
My question is: is there a way to export report results from RS to an existing spreadsheet or spreadsheet template that has the macro code in it, and perhaps even initiate the macro. I would like to avoid the user having to cut and paste from the report spreadsheet to the spreadsheet with the macro in it -- reduce human error.
Any assistance would be greatly appreciated
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Jul 15, 2015
I have a SSRS 2012 report which have few columns with long text. They appear good when viewed in browser. However, when I export it to excel data is shrinking. How can I avoid the data shrinking in excel.Â
Attached the screenshots for reference.
SSRS View:
Export to Excel(Where data is shrinking):
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Aug 12, 2015
I want to show complete data in SSRS report and while exporting to Excel i want it to be exported into different sheets according to the category.
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Feb 28, 2007
I've built a fairly straight forward report in RS that looks normal in preview mode and in PDF format with out any issues.But when I export it to Excel report header is not appearing in each page.Any ideas as to why this is occurring?thanks in advance,Ramesh KS
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Dec 20, 2006
Hello,
I am using 'SQL Server 2005 Reporting Service' in my project. I am using sub-reports in many cases. Whenever I export such reports containing sub-reports to 'Excel' format which is the major client requirement in our project, the exported excel file shows 'Subreports within table/matrix cells are ignored.'
Can anybody tell me the solution for this? If not possible in reporting service then is there any other way to get data in excel format?
Thanks.
-Salil
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Dec 5, 2007
When I open the spreadsheet in Excel 2000, it works fine. When I try to print, it crashes Excel. In testing, I narrowed it down to the Header/Footer, because it also crashes when I go to Page Setup and click on the header/footer tab.
However, I can print the same spreasheet from Excel 2007.
Am I just dealing with a "you need to upgrade all your clients" situation, or is there a known issue with certian formatting that is passed out with reports that is not supported by older versions of Excel?
I am using Reporting Services 2005 SP2 to serve up the report that is exported to Excel.
Any assistance is appreciated.
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Sep 21, 2015
I have a ssrs report having 2 tables in with 4 columns in each. When I go to export option in preview I can see all data coming in one excel sheet, But I am trying to get 2 tables in 2 different pages in Excel when I export.First page of excel comes with first table data with 4 columns and second page of excel comes with second table data with 4 columns .
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Oct 5, 2006
Hi,
I need to export various reports created using SQL Server 2005 Reporting Services to ONE Excel workbook (with multiple work sheets - tabs - one for each report).
Is there an option in Reporting services that can allow me that ? Thanks.
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Oct 23, 2007
Hi folks,
I'm getting a problem when I export a report that contains a percentage value to excel. Because excel doesn't read the field as percentage.
As anyone have this situation and if is there a patch or a better way to show the percentage signal in the Report?
Thanks in advance,
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Nov 28, 2007
When I Export SSRS report into Excel , all the Numeric data type field in SSRS reports are converted Text Type.
when i used other function except formatcurrency so it's works!!
But it's doesn't work when used formatcurrency function!!!
Any solution ?
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Feb 26, 2008
I'm not sure if this can be done. There are some threads that say yes and some that say no.
If my report's detail section is hidden unless toggled by group2 is there a way to retain the collapsed entries as collapsed when the report is exp[orted to excel?
Right now when I export to excel the report is all expanded. An export to pdf looks fine but I need to in excel.
I tried this and I must have done something wrong cause it did not work.
http://forums.microsoft.com/MSDN/ShowPost.aspx?PostID=2376478&SiteID=1
My orginal report rows are:
Table header
Group1
group2
Details
In details I have the visibilty as hidden, toggle item as group2_item.
I did try creating group3 and set it as the the above thread said.
I'm operating SSRS2000 with SP4.
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Jan 15, 2007
Hi,
I have created a report in SQL Server 2005 Reporting Services. After I export it to Excel format, if I try to print it (Hardcopy), my Excel crashes. It shows an error and shut down. I'm using Excel 2000. It even shows me same error when I click on "Print Preview", in Excel.
Everytime I try to print the excel worksheet, a window pops up with the heading "Visual Studio Just-in-Time Debugger". The error is: "An unhandled win32 exception occurred in EXCEL.EXE [3460]".
Any help is greatly appreciated.
Perm
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Mar 19, 2008
Hi,
I need to export a report created in SQL Server 2005 Reporting Services to one allready existing Excel workbook document. The report is deployed, so it is the deployed report I want to export. As I can see, the option are just to export to different formats, but not to a specific document
Is there an option in Reporting services that can allow me that ? Thanks.
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Apr 18, 2006
Hi,
I have two RDL files, one is main.rdl, the other one is sub.rdl.
In the body of main.rdl, I threw in a subreport that links to sub.rdl. Follow by the subreport is a table, in which has a textbox called mytitle. In the page footer, I added one text box that references to mytitle by using ReportItems!mytitle.Value.
When this report rendered in HTML or PDF format, it worked fine. However, when exporting to excel format, it failed. I figured it is because there isn't a ReportItem in the subreport called mytitle. I tried adding a dummy textbox into the subreport and called it mytitle, but again, no luck.
Did anyone ever encounter the same problem? Is there a work around way?
Thanks,
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Nov 7, 2006
Hi,
I had developed a simple report, that has header, body and footer. In footer i have copyright.
Now the problem is that, when i export it to excel the copyright text i had in the footer doesn't export.
any one had any idea.
Chinna.
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Nov 30, 2006
Hi All,
I have created a Report using Sql Server 2005 Reporting Services. It's a matrix report. When I try to download the report to excel, it gives me the message "
Data Regions within table/matrix cells are ignored.
" in the top left hand side header.
Any pointers on how to resolve it.
Thanks,
S Suresh
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Jan 4, 2007
I have the t-sql script that generates database report of space used for 200 databases on MS SQL Server 2000. How can I dump the contents of this report to an Excel spreadsheet and/or a Web page html file?
-- Space Usage report for MS SQL Server 2000 databases
USE MASTER;
GO
EXEC sp_msforeachdb @command1="use [?] exec sp_spaceused"
Thanks!
Scott
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Feb 26, 2007
How to export report to separate excel sheet? Does reporting service support it? Can I export report to separate sheet by parameter?
Thank you!
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Jan 2, 2007
Is it possible to restrict the Users to Export Report Results only to Excel ?
So instead of the default drop down options of csv, pdf, tiff,Web Archive,Web Archive etc... can we get it to just display Excel.
Any help would be appreciated.
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Oct 26, 2007
Hi,
I am developing a report using SQL Server Reporting Services 2005. Now I need to restrict the Export to Excel functionality for some users, but allow it to others, on a given report (Not all reports). Please let me know if it can be done, and if Yes, then How?
Thanks & Regards,
Rahul
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Apr 4, 2007
Hi I generate a report successfully in SQL reporting services .
I goto the http://localhost/Reports link and I select the report I want and it renders in the browser window. Once the report is generated I then select the export option to export it
to excel
I then get this error message( see below) after waiting about 20 mins or longer
for the excel file to be generated.
There is a lot of data in this report . There is 1240 pages and there
is about 50 rows for each page. That makes it 62000 rows in the
report.
I'm using excel 2007 on my pc. I've updated sql server 2005 to sp2.
Is there some limitation to the amount of data you can export to
excel.??
Looking at the errors in the logfiles on the server I see I got the error
Connection_Dropped DefaultAppPool . This seems to be an IIS related error after searching for it on the internet.
Is there some setting I can change in IIS to handle the extra volume of data.
After doing some more tests I can export the reports that have small amounts of data to excel.
However I keep getting this timeout problem when the volume of data gets quite large.
I also noticed that when the reports server is trying to export the report to an excel file you can't access the url of any other website hosted by IIS on that particular server.
any ideas?
Or is there any known limitations in doing the above??
thanks in advance
Aidan Geraghty
Server Error in '/Reports' Application.
________________________________________
For more information about this error navigate to the report server on
the local server machine, or enable remote errors
Description: An unhandled exception occurred during the execution of
the current web request. Please review the stack trace for more
information about the error and where it originated in the code.
Exception Details: System.Exception: For more information about this
error navigate to the report server on the local server machine, or
enable remote errors
Source Error:
An unhandled exception was generated during the execution of the
current web request. Information regarding the origin and location of
the exception can be identified using the exception stack trace
below.
Stack Trace:
[Exception: For more information about this error navigate to the
report server on the local server machine, or enable remote errors]
[Exception: An error occurred during rendering of the report.]
[Exception: The operation has timed out. The report server has
canceled the operation.]
Microsoft.Reporting.WebForms.ServerReport.ServerUrlRequest(Boolean
isAbortable, String url, Stream outputStream, String& mimeType,
String& fileNameExtension) +489
Microsoft.Reporting.WebForms.ServerReport.InternalRender(Boolean
isAbortable, String format, String deviceInfo, NameValueCollection
urlAccessParameters, Stream reportStream, String& mimeType, String&
fileNameExtension) +958
Microsoft.Reporting.WebForms.ServerReportControlSource.RenderReport(String
format, String deviceInfo, NameValueCollection additionalParams,
String& mimeType, String& fileExtension) +84
Microsoft.Reporting.WebForms.ExportOperation.PerformOperation(NameValueCollection
urlQuery, HttpResponse response) +143
Microsoft.Reporting.WebForms.HttpHandler.ProcessRequest(HttpContext
context) +75
System.Web.CallHandlerExecutionStep.System.Web.HttpApplication.IExecutionStep.Execute()
+154
System.Web.HttpApplication.ExecuteStep(IExecutionStep step,
Boolean& completedSynchronously) +64
________________________________________
Version Information: Microsoft .NET Framework Version:2.0.50727.42;
ASP.NET Version:2.0.50727.210
When I look at the log files on the server I find this error message:
2007-03-30 14:12:44 65.53.207.181 50411 10.251.129.151 80 HTTP/1.1
GET /Reports/ - 478678319 Connection_Dropped DefaultAppPool
2007-03-30 14:17:43 65.53.206.137 21323 10.251.129.151 80 HTTP/1.1
GET /Reports/Reserved.ReportViewerWebControl.axd?
ReportSession=refs1e553cirzg45tdvejtuw&ControlID=ec48b970-2dd3-438c-9b98-
df1db9c941ab&Culture=1033&UICulture=9&ReportStack=1&OpType=Export&FileName=RebateCoopFundsUploadSixMonthsReport&ContentDisposition=OnlyHtmlInline&Format=EXCEL
- 478678319 Connection_Dropped DefaultAppPool
2007-03-30 14:19:13 65.53.206.137 21501 10.251.129.151 80 HTTP/1.1
GET /reports/ - 478678319 Connection_Dropped DefaultAppPool
2007-03-30 14:23:42 65.53.207.181 50419 10.251.129.151 80 HTTP/1.1
GET /Reports/ - 478678319 Connection_Dropped DefaultAppPool
2007-03-30 14:24:54 10.253.212.85 3385 10.253.212.85 80 HTTP/1.1 GET /
ReportServer?%2fReports
%2fRebateCoopFundsUploadSixMonthsReport&rsessionID=refs1e553cirzg45tdvejtuw&rs:command=Render&rs:Format=EXCEL&rc:Toolbar=false&rs:ErrorResponseAsXml=true&rs:AllowNewSessions=false
- 478678319 Connection_Abandoned_By_AppPool DefaultAppPool
2007-03-30 14:24:54 65.53.206.137 21338 10.251.129.151 80 HTTP/1.1
GET /Reports/Reserved.ReportViewerWebControl.axd?
ReportSession=refs1e553cirzg45tdvejtuw&ControlID=ec48b970-2dd3-438c-9b98-
df1db9c941ab&Culture=1033&UICulture=9&ReportStack=1&OpType=SessionKeepAlive&TimerMethod=KeepAliveMethodctl160TouchSession0&CacheSeed=Fri
%20Mar%2030%2014%3A49%3A52%202007 - 478678319
Connection_Abandoned_By_AppPool DefaultAppPool
2007-03-30 14:24:54 10.251.129.151 3419 10.251.129.151 80 HTTP/1.1
POST /reports/ReportService2005.asmx - 478678319
Connection_Abandoned_By_AppPool DefaultAppPool
2007-03-30 14:24:54 65.53.207.181 50461 10.251.129.151 80 HTTP/1.1
GET /Reports/ - 478678319 Connection_Abandoned_By_AppPool
DefaultAppPool
2007-03-30 14:27:09 65.53.206.137 21553 10.251.129.151 80 - - - - -
Timer_ConnectionIdle -
2007-03-30 15:07:17 10.253.212.85 3710 10.253.212.85 80 - - - - -
Timer_ConnectionIdle -
2007-03-30 15:07:17 10.253.212.85 3714 10.253.212.85 80 - - - - -
Timer_ConnectionIdle -
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May 27, 2015
I am exporting the ssrs report with Execl sheet but iam getting this error in excel sheet"The number in this cell is formatted as text or preceded by an apostrophe ".
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Dec 10, 2005
I have a report that I am trying to export to excel. The export seems to work but the data in the spread sheet is incomplete. The document map is completely exported but the work sheets are not. The links in the document map stop being links after the first occurrence of the lowest level detail. All the data is visible in Report services and all the data exports to PDF. There are 5 levels and 124 pages in the report in the report. I have other reports on the same server that are larger (7 levels and 512 pages) and they work just fine. They export to excel with no problem. Any ideas or input would be very appreciated. Ayla
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Dec 28, 2007
I have an SSRS file with 2 total reports - the first is a sort of template - a matrix with about 6 varying parameters, and the second report uses the first as a subreport - ultimately, there are about 5 subreports on the second page, all using the main "template" report, with the only variance being certain parameters. The client wanted an excel file as the end result, and I decided the quickest way to populate the data they needed would be SSRS.
My problem is when I export this stuff to excel. The template report, by itself, comes out beautifully. The expand/collapse boxes on the groups are all aligned and the data just fits.
However, when I export the "combined" report, the whole thing turns to caca....
For one, subtotals are auto-magically added in for certain groups (these aren't in the main report, and they don't show render in IE, and subtotals are showing for groups where subtotals aren't even on. ) Annoying, but not major.
More importantly, the expand/collapse buttons for the matrix groupings seem to align to the top, and not the actual row of the grouping. So, if I wanted to expand the data on say, row 11, the '+' button is actually on the previous row (row 110). This is the real showstopper and just not acceptable on a usability level.
Again - the only difference between the two spreadsheets is that one is its own report, and the second one renders the same report from a subreport. On IE it looks identical. Any reason why simply using a sub would cause such drastic differences in excel appearance??
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Sep 20, 2007
Hello, I have a report that enables drilldown to another report through the hyperlink jump to report option in the navigation properties of the cell. The thing is I need the report to only export what the users see on the screen, which means that if the report's cell is not expanded to another report then only the current report needs to be exported. The export option will currently export all data down to last drilldown. Any suggestions?
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Nov 19, 2015
I am having difficulty in exporting a report to Excel that has drill-down grouping created in SSRS 2008 R2. I can export with the report expanded or with just the summary and both look fine, but when it gets to Excel it looses the toggle ability which I need for it to retain.
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Feb 6, 2008
Hi,
I have a problem with a reporting services 2005 report.
The data source is OLEDB for OLAP 9.
The report contains all the members of a parent child dimension. An example of the implementation is defined in the post following the forum msdn:
Http://forums.microsoft.com/MSDN/ShowPost.aspx?PostID=138549&SiteID=1.
The report works fine in web. The problem is when the report is exported as Excel, the groups disappeared and the entire dimension is ragged down.
Normally toggled groups in reporting services are exported to Excel with the appearance '+' or '-' on the left side of the sheet. This feature is very useful to hide / show lines.
It seems that with the implementation specified in the msdn post above,
It is not possible to export correctly the report in Excel.
So my questions are:
Has someone already encountered this problem?
Are there solutions with a different implementation?
Thanks,
Gurvan
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Feb 5, 2007
Anyone know why cells within a matrix that are formatted as numeric export to Excel with a cell format proprty of "General"? Cells within a table however export with an appropriate format.
Thanks
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Jan 28, 2008
Hi,
i hv made a rdl having 2 tables.My requirement is to display the tables on different sheets of excel, so i hv inserted "Page Break At End" in table1.
As a result im getting tables in different sheets but second table (in sheet2) is starting from 2nd row of the sheet i.e. 1st row is coming as hidden, and i want to remove this row as client feed's this excel file in some other application.
If anyone is aware of the solution pl. reply ASAP.
Thank u.
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Jul 2, 2015
I have a report in that report having some Text boxes and below tables.But the problem is when i export the report into excel textboxes are merged, not getting properly.
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Nov 4, 2015
I need to create an report from SSRS and then exported it in excel for the user. It has dynamic header/footer and dynamic excel sheet name. The developer told that it is not possible to have both the things dynamic.
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Jul 21, 2015
I am facing some issue in rendering my SSRS report(2012 version) to excel sheet with color codes. i am using conditional formatting to display the colors. So what is happening is ,take the below expression as an example, for the id  = 0, we are not getting white back ground, we are getting some other colors. But the same thing is working fine in SSRS 2008R2.Â
=IIF(MAX(Fields!id.Value=0,
= 0, "WHITE","BLUE")
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Jun 21, 2015
I have two different dataset in one Report, Each Dataset result is binded to a different Table component.
When I export as Excel ,I am getting all this in One Excel sheet.
I need this in separate excel, as dataset1 in excel1 and dataset2 in excel2.
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