Export To Excel File Too Large
Oct 27, 2006
I can't find the answer to these problems. I'm using SQL Server 2005 Developer Edition. I have a report with 15,036 rows and about 15 columns. It utilizes a table and a report header and footer. One column has data containing hyperlinks to another report.
1) When I export this report to Excel, the result is 14.2MB file. Why is this file so huge, and how can I make it smaller?
2) Is there anything I can do to prevent the inclusion of the hyperlinks in the exported Excel file?
Thanks,
Rosie
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Jun 15, 2001
When using DTS (in SQL 7) to export via OLE DB a large varchar to a text file, it clips it at 255 chars.
No other data access drivers seem to work, either. This is lame! I cannot use bcp as a work
around, because i want to use quoted comma-delimited, which it doesn't support, and I
am using query-based export, where the query calls a stored proc, which bcp also doesn't
support.
Are there any new versions of MDAC that fix this? Anyone know a workaround? My current hack fix
is to split my field into 2, but this is a grubby fix that hassles my reciptients.
This is a pretty fundamental limitation to a major product!
dn
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Jun 4, 2006
I've created a dts package that exports data to an excel. The data exports okay, but I'd like to make a few changes on how the data is exported.
First, when the data exports to the excel file, it always creates a new excel sheet. How can I map the data to the existing sheet in the Excel file? I have an existing sheet named 'Sheet1'. I've deleted the other two sheets in the excel file, so there is only one sheet. When I created the destination table in the dts package for the data transformation task, I specified the name as 'Sheet1', but when it exports, it creates a new sheet named 'Sheet11'. I haven't been able to correct this.
Second, I'd like to either ammend data to the last row in the excel file, which I'd have to know the last record that was inserted from the SQL table. Or probably much easier, simply drop the existing sheet in the excel file and simply re-create and insert.
How can I do this?
Thanks,
-D-
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Feb 14, 2008
Dear all,
i'm using sql server 2005.
i've 20 queries to run. all the out put should come into excel file and each one to each sheet.is it possible?i've following the great aricle given below.but i didn't get the desired output.i used DTS import and export. it works fine but i need batch file for this.
help me in this regard.
http://www.sqlteam.com/forums/topic.asp?TOPIC_ID=49926
Vinod
Even you learn 1%, Learn it with 100% confidence.
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Jul 25, 2007
hi all
I tried in enterprise manager to export data in .csv file or excel sheet
but cant get can any help me to export data
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Feb 27, 2006
Hi,
I want to send the result of my query to an Excel file.How can I do it?
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Jul 26, 2007
I need to do a simple task. I have a oledb source which pulls data from sql server, creates an excel file abc.xls and dumps it with the Excel destination at remote location.
I need to create this file at runtime. However, when i give the location, the Excel Destination expects the file to be there for the Mapping of the source columns with destination ones.
My tasks are
1. Creating a table for the worksheet in Excel connection
2. Select from source table and write in Excel Destination
Will appreciate your response.
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Feb 7, 2008
I have to export about 50 excel files from different tables. Some tables contain leading 0s in the columns. If I use bcp to export to xls file, the leading 0s will be missing. If bcp to csv or txt file, there will be no issue at all. But I have to export to xls file in order to let client update that xls file and reload to tables again.
Is there any other ways to do this task?
Thanks in advance.
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Feb 5, 2007
Anyone know why cells within a matrix that are formatted as numeric export to Excel with a cell format proprty of "General"? Cells within a table however export with an appropriate format.
Thanks
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Apr 9, 2002
Hello everybody..
I have to copy data from a view of a database to an Excel file .
Is there any way of doing it ? Is there any way to import the data from the views to an Excel format ? We have SQL Server 7.0 .
Any information will be of great help to me .
Thank you very much.
Deepa.
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Dec 18, 2007
I want to save the Excel Export underneath an intranet hyperlink ? What would be the best way to do that .Right now, i am trying the regular excel file path option and placing the http link in there.
I am getting an error message on execution.
Thanks
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Jun 13, 2006
i am handling a project where user can choose the excel file and the field in the excel file to export into sql server 2005. which mean there will be dropdownlist where the user can choose the field and so on. anyone know how to do this?
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Aug 28, 2015
Declare@QRYvarchar(8000)
Select@QRY='bcp "Select COL1, COl2 From table(nolock)" queryout "D: est.xls" -c -T -S ' + convert(varchar(20), serverproperty('servername'))
Select@QRY
Execmaster..xp_cmdshell@qry
The file test.xls is getting generated but when opening getting the message
"File you are trying to open is in a different format than specified by the file extension"
Is there any property that can be set to avoid this message?
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Jan 2, 2014
Is there a way to export query results to an excel fie and add that file as an attachment in the email? All this has to be done using SQL query and it needs to be automated. My coworker tried using Openrowset and BCP, but it is not working.
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May 20, 2015
I have a table in one of my databases that stores files in one of its columns. I need to be able to export this BLOB column into either a CSV or Excel file. I am forbidden from using xp_Cmdshell so I was wondering if there was a way to do this in the Cmd prompt.
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Mar 22, 2007
Hi
When I export a report to XLS, I get a huge file size, and performance really takes a hit.
When I copy the Excel Data, and Paste Special - Values into a new excel, the file size shrinks considerably again.
When I export to CSV instead, the file size is halved, and the processing time comes down from 5-6 mins to 10 seconds.
I use SQl 2005 with SP2, so some of the old problems with RS2000 do not apply.
I suspect SSRS uses XML to export to excel. Is there some way I can get over this problem?
TIA
Kar
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Dec 5, 2007
When I open the spreadsheet in Excel 2000, it works fine. When I try to print, it crashes Excel. In testing, I narrowed it down to the Header/Footer, because it also crashes when I go to Page Setup and click on the header/footer tab.
However, I can print the same spreasheet from Excel 2007.
Am I just dealing with a "you need to upgrade all your clients" situation, or is there a known issue with certian formatting that is passed out with reports that is not supported by older versions of Excel?
I am using Reporting Services 2005 SP2 to serve up the report that is exported to Excel.
Any assistance is appreciated.
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Mar 30, 2008
I'm trying to export data from an SQL table using classic ASP. In the past, I have created tab delimited text files using code similar to the following code:
Response.AddHeader "Content-Disposition", "attachment;filename=results.txt"
Response.ContentType = "application/octet-stream"
Response.Write "Field1"&vbTAB
Response.Write "Field2"&vbTAB
Response.Write "Field3"&vbTAB
Response.Write vbCRLF
RSb.Open "SELECT * FROM tblData1 WHERE ID=1 ORDER BY txtField1", con, 3, 3
Do Until RSb.EOF
Response.Write RSb("txtField1")&vbTAB
Response.Write RSb("txtField2")&vbTAB
Response.Write RSb("txtField3")&vbTAB
Response.Write vbCRLF
RSb.MoveNext
Loop
RSb.Close
This always worked fine in the past because the tables were small. Now, the tables are exporting 100,000 records and getting errors. I'm setting the page timeout and the sql connection timeout, but I'm still getting errors. I'm not exactly sure what's happening, but the export stops after exporting about 5Mb. It varies where it stops, so I'm thinking it's timing out somewhere.
Is there a better way to do this? Possibly use an export function in MS SQL that would export faster?
TIA
- PR
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Aug 31, 2006
Hi guys,
Hopefully this is the right place to ask.
Basically we have have two larges databases, one of which is updated from the other monthly.
For exaplination purposes:
DB1 = Source DB
DB2 = Destination DB
The problem that I require a soltion to is, how do I insert rows from a table in DB1 to DB2 and recover and store the identity of the new row against the ID of the existing row. This is so that I can then matain constraints when it comes to inserting rows into the next table and the next and so on.
This process of storing the ID's as lookups will need to be done for almost every table of which there are 20.
The best Idea we have at the minute is to create a table with two colums for each table (drop it and recreate it after each table has exported) that contains the two ID's, new and old.
This will require using a cursor for each row in the existing table, inserting it in the new table and the using @@Scope_Identity to get the new ID and then insert the two values into the temp table.
This too me feels like it will be very slow, particuarly when I bear in mind how much data we have.
Does anyone have any better ideas? (Sorry if the explaination isn't great, its difficult to get accross)
Thanks
Ed
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Nov 22, 2005
Hi All
I've been googling this for a while now and can't seem to find any elegant answers.
I'm looking for an automated way to present a FORMATED Excel Spreadsheet to the Customer from a stored procedure output.
Can anyone advise me the best method of doing this - should I / can I assign an Excel Template to the DTS Task output ?
His mind is set on Excel and the formatting is basic and easy to write in a Macro which I've done, but this requires human interaction to finish the task (Automated Run Once on opening etc).
In an ideal world an individual would send an email to the Server with two formated parameters (@FromDate & @ToDate) and would be emailed back a ready formatted S/Sheet. But I believe he would be willing to just select the relevant SpreadSheet for the Daily / Weekly / Monthly periods dumped.
Thanks
GW
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Jul 20, 2006
I have the Excel Connection Manager and Source to read the contents from an Excel file. For some reason couple of numeric fields from the Excel worksheet are brought over as nulls even though they have a value of 300 and 150. I am not sure why this is happening. I looked into the format of the fields and they are set to General in Excel, I tried setting them to numeric and that did not help.
All the other content from the excel file is coming thru except for the 2 numeric fields.
I tried to bring the contents from the excel source to a text file in csv format and for some reason the 2 numeric fields came out as blank.
Any inputs on getting this addressed will be much appreciated.
Thanks,
Manisha
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Oct 13, 2006
Hi,
I am currently importing (and exporting) binary flat files to and from Db fields using the TEXTPTR and UPDATETEXT (or READTEXT for export) functions. This allows me to fetch/send the data in manageable packet sizes without the need to load complete files into RAM first.
Given that some files can be up to 1Gb in size I am keen to find out a new way of doing this since the announcement that TEXTPTR, READTEXT and UPDATETEXT are going to be removed from T-SQL.
I had a quick foray into SSIS but couldn't find anything suitable which brings me back to T-SQL. If anyone knows a nice elegant way of doing this and is prepared to share, that would be grand.
Thanks for your time,
Paul
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Jul 14, 2015
Is there anyway to send excel file from ssis using send mail task without saving the excel file locally. I need to automate the process which involves loading the excel file from the database and send it to some people.
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Oct 9, 2007
sql 2005 sp2
exchange 2003 sp2
i've got the report server setup to relay through the exchange server for delivering reports. all reports are exported to excel and emailed successfully with the exception of the largest report at about 16mb. the smtp logs on the exchange server show the report server starting a session but no "DATA" is every sent for this report and emails do not arrive. i am assuming due to the size of the report there is some timeout out issue between the smtp client and server. any ideas on how to resolve this issue? maybe a timeout setting on the exchange smtp server? i'm trying to avoid installing a local smtp server on the report server.
thanks in advance
anthony
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Oct 11, 2007
Hi,
We are not able to export large data in PDF/Excel.
We are getting request time out error.
We are able to download large data in XML format.
Your inputs will be of great help.
Thanks & Regards,
Kiran Kirdat
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Feb 28, 2007
I've built a fairly straight forward report in RS that looks normal in preview mode and in PDF format with out any issues.But when I export it to Excel report header is not appearing in each page.Any ideas as to why this is occurring?thanks in advance,Ramesh KS
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Jun 24, 2014
I have a master table containing details of over 800000 surveys made up of approximately 400 distinct document names and versions. Each document can have as few as 10 questions but as many as 150. Each question represents one row.
My challenge is to create a separate spreadsheet for each of the 400 distinct document names and versions containing all the rows and columns present in the master table. The largest number of rows would be around 150 and therefore each spreadsheet will not be very big.
e.g. in my sample data below, i will need to create individual Excel files named as follows . . .
"Document1Version1.xlsx" containing all the column names and 6 rows for the 6 questions relating to Document 1 version 1
"Document1Version2.xlsx" containing all the column names and 8 rows for the 8 questions relating to Document 1 version 2
"Document2Version1.xlsx" containing all the column names and 4 rows for the 4 questions relating to Document 2 version 1
I assume that one of the first things is to create a lookup of the distinct document names and versions assign some variables and then use this lookup to loop through and sequentially filter the master table data ready for creating the individual Excel files.
--CREATE TEMP TABLE FOR EXAMPLE
IF OBJECT_ID('tempdb..#excelTest') IS NOT NULL DROP TABLE #excelTest
CREATE TABLE #excelTest (
[rowID] [nvarchar](10) NULL,
[docName] [nvarchar](50) NULL,
[Code] .....
--Output
rowIDdocNamedocVersionquestionblankField
1document11q1NULL
2document11q2NULL
3document11q3NULL
4document11q4NULL
5document11q5NULL
6document11q6NULL
[Code] .....
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Aug 7, 2014
I have a large excel spreadsheet created by finance user that contains several decades worth of sales data.
Here is a small sample:
Guest Count
Unit ID1/2/2011 1/9/2011
3 0
7 0
8 0
90 0
151696 1202
222769 1914
232704 2110
250 0
282838 1882
331089 691
363581 3064
371469 1062
I need to get this data into an SQL table in the following form so I can use it to further manipulate the data and update several other tables. I am thinking that UNPIVOT or CROSS APPLY might be the way to go, but am not sure how to code it.
The desired output:
Unit IDDate Guest Count
31/2/2011 NULL
71/2/2011 NULL
81/2/2011 NULL
91/2/2011 0
151/2/2011 1696
and so on ......
The spreadsheet has 2900 columns and 3500 rows so performance is definitely a consideration as well.
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Jul 25, 2015
Trying to upload excel in server where excel is not installed. BIDs was there in the server, when i am trying to craete Excel source I am not able.what the workround for this.. How to upload excel without excel installed on the server.
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Nov 19, 2007
I am using a Excel Source to get the data from an excel file to sql server 2005 table. A couple columns are coming in a double precision float, but some values have characters in them, but those values are coming out as null, even though I changed the datatype from float to unicode string. Any inputs on resolving this will be much appreciated.
Thanks,
Manisha
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Sep 13, 2015
We have 10 sheets in Excel File and 10 sheet contains errror data. How to load 9 sheets data in to 1 destination and error data in to other destination?
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Dec 18, 2006
i have an SSIS package that exports to an excel file. This works fine. the problem is that it appends the data instead of overwriting the file. Is there any way to overwrite the file like you can with a flat file? I have to email the file everyweek and don't want to have to clear it out manually. Any help would be appreciated
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Feb 1, 2008
Hello All, I'm simply exporting data from SQL to Excel via the Export Data feature in SQL Management Studio.My problem is I have a column aliased as [ID #] and when it exports it changes the Pound Sign into a decimal -> ID .SPACE(25) As [ID#], It's not a major problem but does anyone have any suggestions? Thanks, Kyle
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